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SOUTHERN  BRANCH 
'UNIVERSITY  OF  CALIFORNIA 

LIBRARY,  ' 

»-^OS  ANGELES,  CALJF. 


ARMY  PAPERWORK 

By 

MAJOR  JAS.  A.  MOSS 

U.  S.  Army 

A  Practical  Working  Guide 
in  Army  Administration 

PRICE,  $2.00,  POSTPAID 
(Printed  July,  1917) 


4    »-.'—*"■    r- 

GEORGE  BANTA  PUBLISHING  COMPANY, 
MENASHA,  WIS. 


Copyright  1917 

by 
J  as.  A.  Moss 


DISTRIBUTERS 

(Order  from  nearest  one.) 

UNITED  STATES: 
Boston,  Mass. 

The  Harding  Uniform  and  Regalia  Co.,  22  School  St. 
Old  Corner  Book  Store,  Inc.,  27-29  Bromfield  St. 

Chicago,  III. 

E.  A.  Armstrong  Alfg.  Co.,  434-440  S.  Wabash  Ave. 

A.  C.  McClurg  &  Co.,  330-350  East  Ohio  St. 
Columbus,  Ohio.    The  M.  C.  Lilley  &  Co. 
Fort  Leavenworth,  Kan. 

U.  S.  Cavalry  Association. 

Book  Dept,  Armj'  Service  Schools. 
Fort  Monroe,  Va.    Journal  U.  S.  Artillery. 
Kalamazoo,  Mich.    Henderson-Ames  Co. 
Menasha,  Wis.    Geo.  Banta  Publishing  Co. 
New  York. 

E.  N.  Appleton,  i  Broadway. 

Army  and  Navy  Cooperative  Co.,  16  East  42nd  St. 

Ridabock  &  Co.,  149  West  36th  St. 

Warnock  Uniform  Co.,  16  West  46th  St. 

Henry  Malkan,- 43  Broadway. ,'.    ''^    '.'•.'''»      '•  '''•.••  I    1 

The  Bak^-r  &  TalyW  Ce.;  3S4  Pourtk' Ave.*'. •     •    '•'    M*''cc' 

Philadelphia,  Pa.,  Jacob  Reed's  Sons,,i4.-i^  Che.stout. .     ..  .••. 
San  Francisco    Ca),.     B.  Pav-qiial^''Co>;  Jis-ii::?' Bosf.  St.-,.'  '..' 

Western  Distributer. 
Washington,  D.  C. 

Army  and  Navy  Register,  511  Eleventh  St.  N.  W. 
Meyer's  Military  Shops,  1331  F  St.  N.  W. 
U.  S.  Infantry  Association,  Union  Trust  Bldg. 
PHILIPPINE  ISLANDS:  Philippine  Education  Co.,  Manila,  P.  I. 
HAWAIIAN  ISLANDS:  Patten  Co.  Ltd.,  Honolulu.  H.  T. 
CANAL  ZONE:  Post  Exchange,  Empire,  C.  Z. 

[2] 


n 


0 


(The   numbers   refer  to  paragraphs.) 
Par.   No. 


B 


Abbreviation  of  titles   ^'i 

Abbreviations  used  in  correspondence 

book    25 

Absence  from  duty  under  G.  O.  31/12, 

approval  of  C.   0 4   (7) 

Absences  under  G.   O.  31/12    343 

(Notes   3-5) 
Abstract   of  clothing,   company    ..207    (r) 
Abstract      record      of      memorandum    , 

receipts     207    (n) 

Accountabihty,    Q.    M 196 

Action  to  be  taken  in  usual  cases  .  .  .  .302 
Address,  permanent,  of  all  officers  ...  .36 
Addressing  communications,  not  to  be 

done  through   The   A.    G 28 

Addressing  official  communications  to 

office,  not  to  officer 34 

Adjutant,   post    , "  '  "  '      ^^ 

See,    "Post    Headquarters." 
Administration,    routine,    to    be    sub- 
ordinated  to  training    13   (2) 

Administrative  duties  essential  feature 

of    military    life     13    (2) 

Advice   of  allotment    184 

Affidavit,    "model"    form;    manner    of 

swearing  to 339 

Allotments     by    department    quarter- 
masters      184 

Analyzing    papers 3 

Answers,  prompt,  to  communications  ..27 
Applications  for  official  opinions  ....49 
Appointment     as     second     lieutenant, 

action  to  be  taken   319 

Appointment    of     N.     C.     Os.,     letter 

recommending    60 

Apportionments      by      Quartermaster 

General     183 

A.  R.  30,  convening  board  under,  128  (j) 
A.  R.  465,  convening  board  under,  128  (k) 
A.  R.  709,  convening  board  under,  128  (1) 
A.  R.  148,  convening  board  under,  128  (h) 
A.   R.   1^S%,  convening  board  under, 

128  (i) 

A.  R.  163^,  convening  board  under, 

128    (a) 

•   Army   Regulation   paragraph   violated 

most    48 

Army    Regulation    paragraphs    affecting — 

Company  commander   218   (5) 

Post  adjutant    91 

Surveying  officer    241 

Army    Regulations,    keep    posted    3 

Army     transport,     letter     requesting 

transportation  on   80 

Assignment     of     quarters,     letter     re- 
questing  74 

Assignment    of    recruits    by    written 

order,    unnecessary    4   (6) 

Assuming    command,    order     139 

Attention,   calling   and  inviting    32 

Auditing     post     exchange     accounts, 

form  for  order   127 

Authority   necessary   for   expenditure 

of   money,    etc 193 


Par.  No. 


.245 


Bacon   can,   surveying    

Band    instruments,    surveying    

256^;  265/2 

Barrels    and    receivers: 

Preparation  of  survey  report  .  .288;   292 

Surveying     253  ;   266 

Basket  system: 

Adjutant's    office    98 

Company     220   (f) 

Battalion,   heading   of  letters  and   in- 
dorsements      10   (c) 

Battalion      commanders,      correspon- 
dence    through     29 

Battalion   headquarters: 

"Battalion    headquarters,"     use    of 

term     170 

Correspondence    through    battalion 

commander    176 

Efficiency  reports 171 

Forms  for  orders    83^    (c  &  d) 

Inspection    of   chaplain's    fund    175 

Inspection   of  company   funds    174 

Independent  battalions    178 

"Models"  of  orders  usually  issued.. 177 

Weekly    drill    .schedules       173 

Blank   forms: 

Adjutant's     orric2       108 

All  columns  to  be  filled  in   5    (b) 

Company — 

Official    209 

Unofficial     214 

Post  Ordnance  Officer   223 

Post  quartermaster    203 

Post    Recruiting    Olficer      229 

Quartermaster  in  field 204 

Used     for     Q.     M.     estimates     and 

requisitions        187 

Boards  of  officers : 

"Model"    orders   for    128 

"Model"   proceedings: 

Adjusting    ordnance    accountabil- 
ity of  deceased   officer    346 

Death   of  soldier    343a 

Examination   for   appointment   as 

second    lieutenant    351 

Examination  for  promotion 350 

Examination   for  transfer    352 

Loss  of  private  property  in  public 

service     345 

Retiring     349 

Under   A.    R.    148    341 

Under   A.    R.    148'/^    342 

Under  A.  R.   163  J^    343a 

306   (a)-6 

Under  G.   O.   31,   1912    343 

President      340 

Proceedings,    preparation    340 

Books  and  Records : 

Company    207 

Post  headquarters    109 

Quartermaster     205 

Regiment    153 


[3] 


Par.   No. 

Books  of  reference: 

Company    215 

•     Post     headquarters     125 

Post  Ordnance  Officer   226 

Post  Signal  Officer   234 

Book    rack,    company     220 '(e) 

Box,   pigeon-hole,   at  post  hdqrs    ..4   (10) 

Brief  of — 

Letters    '.  .6   (7) 

Proceedings  of  boards    340 

Bulletin    board.    Adjutant's    office    ....96 

"By  order,"   "By  command"  in —        .... 

Communications     31 

Orders    83 

"Calling   attention   to"    32 

c 

Canteen,    surveying    247 

Card  index  system  of  correspondence  .  .12 

Card   system   "Tickler"    100 

Case    for   reference    books,    adjutant's 

office    105 

Cartridge   belts,    surveying    .248 

Ceremonial  forms,  omission  in  letters 

6  (4)  &(13) 

Certificate,    "model"    form    338 

Change  for  company  collections  .  . .  .297 
Change  of  name,  letter  requesting  ....61 
Channels  of  communication: 

General    rules    47 

Not  to  be  through  The  A.   G 28 

Through   battalion   commander    ....176 

Chaplain's    fund,    inspection     175 

Charges : 

Forms    for     337 

Indorsement     forwarding     335 

Papers    to   accompany   charges    ....334 

Preliminary   investigation    331 

Special  and  general  courts-martial .  .330 

Preparation      329 

Summary  of  evidence  expected   ....333 
Weekly  report  of  charges  on  hand.. 336 
Checks,     official,     made     payable     to 

office     34 

Civilian  employee: 

Death,  action  to  be  taken   304 

Injury,  action  to  be  taken 322 

Civil      service      examination,      letter 

requesting    discharge    after    ....66 
Classification    of — 

Ordnance  property  noted  on  survey 

reports    291 

Q.  M.  supplies 186 

Cleaning    rods    249 

Clemency,  letter  requesting    62 

Clothing    account    207  (j) 

Colored    inks,    use    of    49 

Columns  on  forms,  all  to  be  filled  .  .5  (b) 
Commanding  officer,   approval  of   ab- 
sence  from   duty   under    G.    O. 

31/12    4  (7) 

Communications : 

Not   to   be   addressed    through   The 

A.    G ...28 

Prompt  replies  to    27 

Company: 

Abstract   of  clothing    207  (r) 

Abstract     record     of    memorandum 

receipts   207  (n) 


Par.   No. 
(Company,    contd.) 
Army     Regulation     paragraphs     af- 
lecting     company     administra- 
tion      218  (5) 

Blank   forms: 

Official      209 

Unofficial    214 

Books  of  reference  and  instruction  215 

Basket  system    220  (f) 

Bookrack     220  (e) 

Books   and  records    207 

Company   return    208 

Clerk,  duties 217,  218 

Desk    220  (d) 

Clothing  account 207  (j) 

Company  fund  book    207  (e) 

Correspondence  book 207  (f) 

Daily  sick  report   207  (b) 

Delinquency  record   207  (h) 

Descriptive      card      of      public 

animals    207  (k) 

Descriptive   list    207  (j) 

Document    file     207(g) 

Duties  of  company  clerk 217,  218 

Duty  roster    207  (c) 

Files  of  orders   207     (d) 

Form    of    order     83 1^  (e) 

Fund  book 174,  207  (e) 

Heading     of     letters     and     indorse- 
ments  10  (d) 

Labor-saving      devices      and      con- 
veniences      220 

Memorandum  receipts   207  (m) 

"Model"    orders     219 

"Models"    of    usual    company    letters 
and    telegrams : 
Application  for  examination  for  ap- 
pointment     as      second      lieu- 
tenant    319  (a)-l 

Appointment  of  N.   C.  0 60 

Boards   of  officers,   request  for : 

Under  A.    R.    148 60a 

Under  A.    R.    148^    314(a) 

Under    Par.    33,    Regulations    for 

Regular    Army    Reserve    60b 

Change    of    name    61 

Death  of  soldier: 

Allotment,    report    to    Q.    M.    G. 

306     (a)-3 

Disposal   of   remains : 

Telegram    to    nearest    relative 

.306     (a)-l 

Telegram   to  consignee    .  .306  (a)-l 
Notification  to  nearest  relative 

306     (a)-6 

Proceeds    of    sale    of    eftects,    de- 
positing with  Q.   M 306    (d)-5 

Transmitting     watches,     trinkets, 
etc.,  to   The   Adjutant   General 
306     (d)-4 

Desertion : 

Allotment,    report    to    Q.    M.    G. 

309    (a)     1 

Clothing,      abandoned,      turning 

over   to   Q.    M 309  (a)-2 

Correspondence    book     207  (f) 

Delinquency    record     207  (h) 


[4] 


Par.  No. 

(Company,  contd.) 

Deposits,    report    to    Q.     M.     G. 

.309    (a)-5 

Proceeds      of      sale      of      effects, 
depositing   with    O.    M.    ..309(c)-2 
Discharge,  request  for  : 

15y    purchase     65 

For   convenience    of   Government.  .66 
On  account  of  being  in  hands  of 

civil    authorities     68 

On    account    of    dependent    rela- 
tives     67 

Drill    schedule    68^ 

Dutv   roster    207  (b) 

Fund    book     207(d) 

Furlough    71 

Morning    report     207  (e) 

Property  responsibility  record.  .207  (i) 
Qualification  in  marksmanship  ....72 
Quartermaster     supplies,     how 

obtained      216 

Reduction  of  N.  CO.    76 

Requisition  for  publications Tl 

Record     of     rifles     207  (o) 

Record  of  size  of  clothing  ....207  (s) 
Reports,     returns,     estimates,     and 

requisitions    221 

Return     208 

Rolls,        returns,        etc.,        retained 

copies     207  (1) 

Rubber  stamps    220  (a) 

Sick    report     207  (a) 

Statement    of    clothing    charged    to 

enlisted   men    207  (q) 

Summary  court   records    207  (p) 

Target    records    207  (t) 

"Tickler"    220  (b) 

Testing  rifles  by  targeting   78 

Transfer    of    soldier    79 

Two-basket  system   220  (f) 

Typewriter    220  (c) 

Comparing  papers  written  by  hand.. 5  (e) 

Condiment   can,    surveying    246 

Confidential    communications     45 

Copies,    always   retain    41 

Copies    of    letters    and    indorsements 

6  (16) 

Corona  typewriter    ...103;    168a;   220(c) 

Corrected     copy     of     order     85 

Correspondence : 

Addressing  official   communications 

to  office    34 

Army     Regulation     paragraph    vio- 
lated   most     48 

"Calling    attention    to"    32 

Channels  of  communication   47 

Checks,    official,    made    payable   to 

office   34 

Communications     not     to     be     ad- 
dressed  through  The  A.   G 28 

Confidential    communications    45 

Envelopes,   addressing  of 34  ;  35 

Heading     of    letters     and     indorse- 
ments     10 

"Inviting  attention  to"    32 

Letters   of   transmittal    44 

Model   letters    60 


Par.  No. 
(Correspondence,  contd.) 

"Models"  of  letters  and  indorse- 
ments. War  Dept.  "Correspon- 
dence  Model"    6  ;  7 

Official  communications  to  be  ad- 
dressed  to  office    34 

Omission    of    ceremonial    forms    in 

letters 6  (4)  &  (13) 

Opinion     to    be     expressed    on    all 

letters  forwarded    48 

Paragraphs  of  letters  to  be  num- 
bered     6  (3) 

Permanent   address   of  all   officers    ..36 
Prompt  replies  to  communications   .  .27 

Record  card  system  11;  12 

Rank  and  regiment  after  signature.  .38 

Retained   copies,   always  keep    41 

Rubber  stamps 26 

Signature    to   letters    6(3) 

Signing  of  communications : 

"By    order,"    "By    command"    ....31 

By  whom .30 

Statements  by  enlisted  men,  verifi- 
cation of 42 

Through  battalion  commanders,  29;  176 

Vertical    filing    system    11  (e) 

War      Dept.      "Correspondence 

Model,"   6;  7 

See- 
Correspondence    book 
Document   file 
Indorsements 
Letters 

"Model"   letters 
Telegrams 
Correspondence    book: 

Abbreviations    25 

Brief    notations    in    certain    cases     .  .23 

By    what    organizations    kept    13 

Communications  not  to  be  entered 

twice     20 

Company     207  (f) 

Differently     numbered     papers     on 

related     matters     21 

Document    file    13 

Indexing     18 

Just  what  is  to  be  entered   IS 

Nature  and  extent  of  entries,   with 

examples     14 

Numbering    entries    in    index    17 

Numbering   of   items    17 

Post    headquarters     110 

Space    after    entries    19 

Cutting  down  trees,  board  on  ....  .1^8  (b) 

D 

Daily    bulletin    96 

Daily     correspondence     to     be     done 

after    drill     13  (3) 

Daily   sick    report: 

Company    ("Model")     207(b) 

Post  headquarters    113 

Damage  to  property  in  transit    267 

Damage   to   or   destruction   of  public 

building,   action   to  be   taken    ....303 
Death,  action  to  be  taken   in  case  of — 
Civilian   employee    304 


[5] 


Par.   No. 
(Death,    contd.) 

Officer       305 

Soldier   306 

Delay   in   returning   to   station,   letter 

requesting      63 

Delinquency    record     207(h) 

Delivery   envelopes    94 

Delivery    of    deserter,     action    to    be 

taken     325 

Delivery  of  escaped  general  prisoner,   326 

Deposition,    "model"   form    339 

Descriptive  card  of  deserter,  prepara- 
tion     275 

Descriptive    card    of    public    animals 

207  (k) 

Descriptive       list.         See,       "Service 

record." 
Deserter,       surrender       or       delivery, 

action   to   be  taken    325 

Desertion: 

Action    to    be    taken    309 

Order    removing   charge    133a 

Desertion,  "model"  form  of  finding 
and  recommendation  by  sur- 
veying  officer    268 

Desertion   circulars    120 

"Desires,"    commanding    officer    33 

Desk,    company     220  (d) 

Detached   service: 

Annual    report   by    officers    277 

Reporting    going    on     64 

Soldier,   action  to  be  taken    310 

Detachment: 

Form  of  order .8354  (f) 

Heading     of     letters     and     indorse- 
ments      10  (e) 

Discharge: 

Action    to    be    taken    when   by- 
Certificate   of  disability    312 

Dishonorable     315 

Dishonorable,    but    execution    of 

sentence  suspended    316 

Expiration    of   term   of   service    ..313 

Purchase     311 

Under  A.  R.   USyi    314 

By    purchase,    letter    requesting    ....65 
For    convenience     of    Government, 

letter   requesting    66 

On  account  of  dependent  relatives, 

letter    requesting     67 

When  in  hands  of  civil  authorities, 

letter    requesting    68 

Discharges,     preparation     278 

Drill   Schedule,   weekly: 

Submission     173 

"^lodel"     '.'..'.'.'.'.'.'. '.'.68 yi 

Document  file  : 

Ry   what   organization   kept    13 

Description   of    13 

Just  what  is  to  be  entered  ....!!!!!!  16 

Numbering   of   papers    17 

Serial     numbers     not     complete     24 

Withdrawing    papers     22 

"Duplicate"       so       marking      papers 

„      ,.•■•.••■•••••. S  (f)  &(g) 

Duplicating     device     102 

Duties   of   company   clerk    217;  218 

Duty    roster    company    207  (b) 


Par.    Nn 

E 

EfBciency    reports: 

Battalion    commanders    172 

Kept   at   post   hdqrs 4(4) 

Electric   bells,   post   headquarters    ....104 

Emergency    expenditure    193 

Engineer    Officer.    .  See,    "Post    Engi- 
neer   Officer"    230 

Engineer    property,    surveying     258 

Enlisted     men's     statements     to     be 

verified    42 

Envelopes : 

Addressed,  submission  with  letter,  5(1) 

Addressing    of     34  ;  35 

Delivery    94 

Escape    of    general    prisoner,    action 

to    be    taken     317 

Estimates : 

Company    221 

Post  Signal  Officer   233 

Quartermaster: 

Forms    to    be    used     187 

Item  numbers  to  be  entered    ....190 

Prices    to    be    stated     188 

To   or  through   post   commander,    151 J4 
Evidence,    summary    of,    expected    in 

case   of  charges    333 

Examination    for    appointment    as: 
Ordnance   Sergeant,    letter   request- 
ing      69 

Quartermaster       Sergeant,       letter 

requesting    70 

Second     lieutenant,     action     to     be 

taken     319 

Examining  boards,   proceedings,   350;   352 
Examination  papers,  convening  board 

to    mark     128  (f) 

Exchange     Officer,     See,     "Post     Ex- 
change  Officer." 
Expression     of     opinion     on     papers 

forwarded     48 

Extra   duty,   order   making  detail    ....129 

F 

Field    Glasses    257 

Field     orders     88 

Field  return,  preparation 278^ 

Files  of  orders,  company   207  (c) 

Filing    system,    vertical     11(e) 

Final  statement,  preparation    279 

Fire    order     140 

Folding    letters     6(8) 

Forms.      See,    "Blank  forms." 

Forms   for  charges    337 

Forms   for   orders: 

Battalion    83^4  (c  &  d) 

Company     83^  (e) 

Department    83  ^  (a) 

Detachment     835^  (f) 

Regimental     83  J^  b) 

Fourth    of    July    order     141 

Funds,   board   on  loss  of    128(d) 

Funds,  Q.  M. : 

Accountability     196  (b) 

.Authority    necessary    for    expendi- 
ture       193 

Only    authorized    ways    of    coming 

into   possession   of   Q.    M 197 


[6] 


Par.   No. 
(Funds,    Q.    M.    contd.) 
Only    authorized    ways    of    leaving 

possession    of    Q.    M 198 

Transfer     199 

How  to   get  in  time   of  peace    ....185 

How    to    get    in   time    of   war    195 

Funeral     order     142 

Furlough: 

Application      4  (2)  ;  71 

Preparation    of    form     280 

Furlough  to   Regular  Army   Reserve, 

action   to    be    taken    320 

G 

General    orders,    definition     81 

G.   O.   31/12,   convening  board  under 

128(g) 

General    prisoner: 

Escape       surrender       or       delivery, 

action     to     be     taken     326 

Release    of,    action    to    be    taken    ..324 
Guard  roster   114 

H 

Heading     of     letters      and      indorse- 
ments      6  (1)  ;  10 

Holidays    defined.     (See    under    Feb. 

:^1)       lSli/4 

Horse  equipments    261 

Hyphen,  omission  in  title  designations.  40 
Hunting    leave,    order    granting    131 

I 

Inaccurate  rifles: 

Letter    requesting   targetting    78 

Report  of  testing  officer   283 

Surveying    253 

(For  "model"   of  notations   on   in- 
closure,     see     pages     46-47.) 

Independent    battalions    178 

Index  of  correspondence  book 18 

Indices    of    orders    and   bulletins    ....106 

Indorsement: 

Carbon  copies   6  (16) 

Form,     etc 6(11) 

Forwarding  charges   335 

Heading   10 

Initialing    retained    copies    6(16) 

"Models,"      correspondence      order 

6  (22); 7 

Office    marks.    War    Dept.    "Corre- 
spondence   Order"     9 

Routine,  signed  with  initials   ...  .6  (14) 

"In  duplicate,"  etc.,  papers  made  in, 

to  be  so  marked    5  (f) 

Information      obtained     by     personal 

interview,    etc 4  (9) 

Information   slips,    Adjutant's   ofRce    .  .95 

Initialing: 

Interlineations    5  (i) 

Retained    copies    of   letters    and    in- 
dorsements      6  (16) 

Routine   indorsements    6  (14) 

Injury  to  civilan  employee,  action  to 

be    taken    322 

Inks,   colored,   use  of    49 

Inquest   by   summary    court    306  (d)  ;   354 

Insane  soldier,  action  to  be  takfti   ...321 


Par.   No. 
Inspector,    property    that    should    be 
recommended  for  action  of,  by 

surveying     officer     261 

Inspection     order     145 

Instructions  on  forms,  importance  of 

knowing     5  (a) ; 274 

Instruction    and    training    to    precede 

routine     administration     13  (2) 

Interlineations    to    be    initialed     ....5(i) 
Inventory  of  effects,  preparation    ....281 

Investigation     of    charges     331 

Investigation     of     shooting,     appoint- 
ment   of   board    128(c) 

Investigation    of    death: 

By   board    306  (b) 

By    summary    court    306    (d) 

Inviting   attention   to    32 

Item  numbers  to  be  entered  on  esti- 
mates   and    requisitions    190 

J 

Judge    advocate,    G.    C.    M.,    weekly 

report   of  charges   on   hand    ...336 

K 

Knife,    ordnance,    surveying    250 

L 

Labor   Day  order    143 

Labor-saving   devices    and    conveniences: 

Company    220 

Post   Headquarters    94 

Leave  of  absence: 
Letters  requesting,  reporting  depar- 
ture, etc 72 

Order   granting    130 

Telegrams   about    57 

Legible   signatures .46 

Letters: 

Body    6  (2) 

Brief       6  (7) 

Carbon  copies  6  (16) 

Confidential     45 

Expression  of  opinion  on  all  letters 

forwarded     48 

Folding    6(8) 

Heading 6  (1) 

Inclosures,    numbering    and    mark- 
ing     6  (9) 

Indorsements: 

Form    6  (11) 

Heading  10 

Initialing: 

Retained    copies    6(16) 

Routine    indorsements     6(14) 

Letter  to  refer  only  to  one  subject.. 43 

"Models,,     6;  6  (22);  7 

Multigraph     forms     6(19) 

Numbering     6  (1) 

Numbering    pages    6(15) 

Numbering    paragraphs     6(2) 

Office    marks    6  (6)  ;  8 

Of    transmittal     44 

Omission      of      ceremonial      forms 

6  (4)  &■  (13) 

Paragraphs,   numbering    6(2) 

Press    copies     6(17) 


[7] 


Par.  No. 
(Letters,   contd.) 

Printed    forms     6(19) 

Signed   legibly   and    with   pen    46 

Signature    to    letters    6(3) 

Spacing   between   paragraphs    ....6(2) 

To   whom   addressed 6(20) 

Typewriting     name     of     writer     on 

carbon    copies     6(16) 

Using  only  one  side  of  paper   ...6(5) 
Verification    of    statements    by    en- 
listed men   42 

War      D  e  p  t .      "Correspondence 

model"     7 

War  Dept.  correspondence  order   ....6 

List   of   awards    189 

Loss      of     funds,      order      convening 

board      128(d) 

Loss    of    small    arms    264 

Loss    of    private    property    in    public 
service: 

Action    to    be    taken     323 

"Model"    proceedings    of   board    ...345 

Order  convening  board    128(e) 

See— 

"Indorsements" 
"Model   letters" 

M 

Making   unnecessary  paperwork    2 

Manuscript   to   be   returned   with   fair 

copy 5  (n) 

Map  of  post    119 

Marking     examination     papers,     con- 
vening   board     128  (f) 

Marksmanship     qualifications,     letter 

reporting    73 

Meat   can.    surveying    251 

Memorandum  slips.  Adjutant's  office  ..99 
Memorandum    receipts: 

Abstract   record    of    207  (n) 

Company   207  (m) 

Post  headquarters   117 

Memorial    Day   order    144 

Military   channels: 

General   rules    47 

Communications     not     to     be     ad- 
dressed  through  The   A.   G 28 

MODELS: 

Affidavit     339 

Boards — 

Adjusting       ordnance       account- 
ability   of   deceased   officer    ....346 

Death    of   soldier    343a 

Examination   for  appointment   as 

2nd    Lieut.    351 

Examination    for   promotion    350 

Examination    for    transfer     352 

Doss  of  private  property  in  pul> 

lie   service    345 

Retiring    349 

Under  A.   R.   148   341 

Under  A.   R.   148J^    342 

Under  G.   O.   31,   1912    343 

Certificates    338 

Company    return    208 

Council     of     administration     in      case 

deceased  soldier    344 


Par.   No. 
(MODELS,    contd.) 
Detached   service   report,   annual    ....277 

Discharges     278 

Entries  on  survey  reports    292 

Final  statement 279 

Findings     and     recommendations     of 
surveying  officer : 

Barrels   and   receivers    266  ;  271 

Damage   to  property   by   soldier    ...269 

Damage  to  property  by  transit 267 

Desertion     268 

Loss,    or    destruction    of    property 

by    soldier     269 

Mule,    loss    270 

Rifle     266;  271 

Shoes    272 

Telescopic    sight    273 

When    property    is    examined    but 

condition  is  not  as  stated  .  .265  (c) 
When    property    is    examined    and 

finding  of  facts  is  as  stated,  265  (b) 
When  no  property  is  examined  and 

finding  of  facts  is  as  stated,  265  (a) 
Indorsements,    correspondence 

order     6  (22)  ;  7 

Inquest   report    354 

Inventory    of    effects    281 

Letters : 

Appointment    of    N.    C.    Os 60 

Assignment    of    quarters    74 

Boards   of   officers,    request    for,   under: 

A.   R.  448    60a 

A.    R.    148'/^    314  (a) 

Par.    33,    Regulations    for    Regu- 
lar  Army    Reserve    60b 

Change    of    name .61 

Civil      service      examination,      dis- 
charge   after   passing    66 

Clemency 62 

Delay    in    returning    to    station    63 

Detached   service,    report   going   on.. 64 

Discharge   by   purchase    65 

Discharge       for       convenience       of 

Government     6b 

Discharge    on     account    of    depen- 
dent   relatives .  .67 

Discharge    when    in    hands    of    civil 

authorities      68 

Drill    schedule    68}/$ 

Examination    for    appointment     as 

Ordnance    Sergeant    69 

Examination     for     appointment     as 

Quartermaster-Sergeant     70 

Furlough    71 

Leave  of  absence — 

Application     72  (a) 

Change  of  address   72  (e) 

Change   of  status    72(f) 

Reporting  departure    72  (b) 

Reporting  departure  when  leave 
becomes  effective  upon  reach- 
ing U.  S 72  (c) 

Report   upon   reaching   U.    S. ..72(d) 

Return    72  (g) 

Return    to    foreign    station    from 

U.    S 72  (h) 

Publications,  request  for   11 

Qualification    in   marksmanship    73 

Quarters,   assignment   of    74 


[8] 


Par.   No. 
(MODELS,   contd.) 

Rifles,   targeting    78 

Transfer     79 

Transportation   on   Army   transport.  .80 

Morning  report 207  (a) 

Musical    instruments,    surveying    .... 

256  J4;     265'/. 

Muster   roll. 

Instruction   for  preparation  of  rolls   394 

Muster   roll   data    295 

Mustering   by   telephone    295a 

(  l'"or  ".Model"  muster  rolls,  see  pages 
255-257.) 

Pay    roll. 

See  pages  276-277 
Orders: 

Battalion    177 

Company    219 

General    forms    SiVz 

"Models,"    Post    general    orders: 

Assuming    command     139 

Death  of  officer  161 

Fire     140 

Fourth    of   July    141 

Funeral     14'^ 

Labor    day     143 

Memorial    day    144 

Muster    and    inspection    145 

Relief  and   appointment   of  quar- 
termaster       146 

Relinquishing   command   of   post,    147 
Servant    debarred   from   post    ....148 

Service   and    roll    calls    149 

Washington's   Birthday    150 

"Models,"   Post   special  orders: 
Audit  of  post  exchange  accounts 

and    taking    stock    127 

Boards  of  officers    128 

A.   R.   30    128  (j) 

A.    R.    148    128  (h; 

A.  R.  148'/^   128  (i I 

A.     R.     163  J^     128(a) 

A.   R.    465    128  (k) 

A.  R.   709    128  (1) 

Cutting    down    trees    128(b) 

G.    O.    31,    1912 128  (g) 

Investigating      accidental 

death    128  (c) 

Loss     of    private     property     in 

military  service   .  -. 128  (e) 

Marking    examination     papers, 

128  (f) 

Extra  duty    129 

Hunting   leave    131 

t.eave    of    absence     130 

Loss  of  funds   128  (d) 

Prisoner  transported   to  place  of 

confinement     132 

Probation   for   remainder  of   con- 
finement    133 

Remission     of     summary      court 

sentence   134 

Removal  of  charge  of  desertion.  133  54 

Sick  leave 130  (c) 

Special   court-martial    135 

Transportation     of     prisoner     to 

place  of  confinement 132 

Travel     137 


Par.   No. 
(MODELS,  contd.) 
Proceedings  of  Post  Exchange  Coun- 
cil      347 

Proceedings    of    Post    Exchange    sub- 
committee of  noncommissioned 

officers      348 

Ration    return     282 

Regiment : 

Appointment    N.    C.    Os 164 

Assigning    officer    to    company     ....165 

Reduction    of    N.    C.    0 167 

Relief  from  command  of  company..  166 

pany    166 

Relinquishing    command    162 

Retirement    of    enlisted    men    163 

Transfer    of    enlisted    men    168 

Remarks    for    muster   rolls    294 

Remarks  for  pay  rolls    299 

Sick     report     207(b) 

War  Dept.   "Correspondence  model"    ...7 

War   Dept.   correspondence  order    6 

Money.     See,  "Funds." 
Morning  report: 

Model     207  (9) 

Post  headquarters 112 

To    be   submitted   after   drill    ....13(3) 

Muster   order    145 

Muster   rolls: 

Instructions    on    form    294 

"Model    Remarks"     294 

Muster  roll   data    :,-"^^ 

See    pages    255-257    for    "model" 
muster  roll. 

N 

Noncommissioned  officer: 

Letter    recommending   appointment.  .60 

Letter    requesting    reduction     76 

Orfler   appointing: 

Battalion    177 

Regimental    164 

Order    reducing    167 

Non-personal   services    194 

Notes  on  forms,  importance  of  read- 
ing     5  (a) 

Numbering : 

Inclosures     6  (9) 

Indorsements     6  (11) 

Letters     6  ( 1 ) 

Pages   of   letters    6(15) 

Paragraphs    of    indorsement    ....6(11) 
Paragraphs    of  letters    6  (2) 

o 

Office   marks   on — 

Inclosures     6  (9) 

Letters     6(6) 

Letters   and    indorsements    .'' ;  9 

Officer,  death  of,  action  to  be  taken.. 3.05 
Officers     reporting     at     post     hdqrs. 

daily     4  (10) 

Official  communications: 

Not   to   be    addressed   through   The 

A.   G 28 

Prompt   r.eplies  to   27 

To   be   addressed   to   office,   not   to 

officer    34 


[9] 


Par.  No. 
Omission   of — 

Ceremonial    forms    in    letters    .... 

6  (4)    &    (13) 

Hyphen    in    title   designations    40 

Opinion  to  be  expressed  on  all  letters 

forwarded     48 

Opinions,  official,  applications  for   ....49 
Orders : 

Battalion    177 

"By  command,"  "By  order"   83 

"By    command,"     "By    order,"     in 

signing   orders    83 

Classification     81 

Company    ■ 219 

Corrected    copy    85 

Field    88 

Files,   company    207  (c) 

Forms   for    83"/^ 

General  orders,   definition    81 

Indices,   post  headquarters    106 

Last    number    of    preceding    series 
noted    on   first   number   of   new 

series     84 

Xumbering       82 

"Orders,"    definition     81 

Post     126-138 

Regimental     161-168 

Skipping  of  serial   number    86 

Special  orders,  definition 81 

W.     D.,     on     reduction    of    paper- 
work      4  (13; 

See,    "Orders,"   under   "Models." 
Ordnance    officer.      See,    "Post    Ord- 
nance   Officer." 
Ordnance    pamphlets    for     surveying 

officers    242 

Ordnance  property: 

Classification      noted      on      survey 

reports    291 

Surveying     242-249 

Ordnance    Sergeant,    letter     request- 
ing examination  as   69 

P 

Pages   of  letter,   numbering    6(13) 

Paper,  waste  of   5  (o) 

Paperwork : 

An   essential   feature   of  military  life..l 

General    principles     1 

Making    unnecessary    for    ourselves.  .  .2 

Pointers  worth  knowing   5 

Reduction    and    simplification    4 

Subordination    to    tactical    training 

4  (13) 

War   Dept.   orders   on   reduction   of 

4  (13) 

Paragraphs     of     indorsements,     num- 
bering     6(11) 

Paragraphs  of  letters,  numbering  .  .6  (2) 

Pass  systems   4  (12) 

Pay  rolls: 

Authorized    abbreviations    300 

(Change  for  company   collections    ..297 
Extra    duty    as    switchboard    oper- 
ator   or    for     employment      in 
Alaska   on   Washington-Alaska 
telegraph  system    301 


Par.   No. 
(Pay  Rolls,  contd.) 

Instructions      for      preparation      of 

rolls    298-300 

"Model"    remarks    299 

Pajrment  of  troops  by  quartermaster,  201 
Permanent  address  of  all  officers  ....36 
Personal  and  non-personcd  services  ..194 
Personal  interview: 

Obtaining    information    by    4(9) 

Routine  matters  to  be  disposed   of 

by 13  (1) 

Personal   services    194 

Pigeon-hole     box,     use     of,     at    post 

hdqrs 4(10) 

Pointers    worth    knowing    5 

Post    adjutant     89 

See,   "Post  Headquarters." 

Post    administration,    reduction   of    4 

Post  Engineer  Officer: 

Reconnaissance    instruments    232 

Requisitions    231 

Returns    230 

Post  exchange  council  book 117 

Post  Exchange  Officer: 

Books  to  be  kept    239 

Proceedings      of      Post      Exchange 

Council     238 

Reports    237 

Post    Headquarters: 

Adjutant ;    Efficiency    89 

Transacts    business    of    office    over 

signature      46 

Army   Regulation  paragraphs    91 

Blank    forms     108 

Books   and   records    109 

Books  of  reference   125 

Bulletin    board     96 

Business   routine   of  office    92 

Card-record  system   110 

Card-system    "Tickler"    100 

Case  for  r.eference  books 105 

Consolidated  morning  report 112 

Correspondence  book   110 

Daily    bulletin    96 

Daily    sick   report    113 

Delivery   envelopes    94 

Desertion  circulars    120 

Document    file    Ill 

Duplicating   device    102 

Electric   bells    104 

Files  of  orders   115 

Four-basket  system 98 

Guard    roster    114 

Indices     of     current     orders     and 

bulletins     106 

Indorsement   forwarding  G.   C.   M. 

charges     151 

Information    slips    95 

Labor-saving   devices   and   conven- 
iences     94 

"Models"  of  general  orders: 

Assuming  command    139 

Fire     HO 

Fourth    of  July    141 

Funeral , 142 

Labor    day    143 

Memorial  day 144 

Muster,  and  inspection 145 


no] 


Par.    No. 
(Post  Headquarters,  contd.) 

Relief  and   appointment   of  quar- 
termaster     146 

Relinquishing   command    147 

Servant   debarred    from    post    ....148 

Service   and    roll    calls    149 

Washington's     Birthday     150 

"Models"   of  special  orders: 

Audit  of  Post  exchange  accounts 

and  taking  stock    127 

Boards  of  Officers: 

Cutting    down    trees    128(b) 

Investigating  death   of  soldier, 

128  (a);  128  (c) 

Loss  of  funds   128  (d) 

Loss    of    private    property    in 

military  service 128  (e) 

Marking     examination     papers 

128  (f) 

Under    A.    R.    30    128  (j) 

Under  A.   R.   163  J^    128  (a) 

Under   A.    R.    148    128(h) 

Under  A.  R.  148^    128  (i) 

Under   A.    R.   46.S    128    (k) 

Under    A.    R.    709    128  (1) 

Under  G.   O.   31,   1912    128(g) 

Council      of      administration      in 

case   deceased  soldier    128(a) 

Extra   duty    129 

Hunting   leave    131 

Leave   of  absence    130 

Prisoner  transported  to  place   of 

confinement     132 

Probation   for   remainder  of  con- 
finement      133 

Remission     of     summary      court 

sentence      134 

Sick   leave    130  (c) 

Special   court-martial    135 

Transportation     of     prisoner     to 

place  of  confinement    132 

Travel     137 

Memorandum  receipts    118 

Memorandum    slips    99 

Plat  of  land  at  post   119 

Post   exchange    council   book 117 

Printing   press    101 

Records    of    post    noncommissioned 

staflF     123 

Reduction     and      simplification     of 

paperwork    . 4 

Reports,     returns,     estimates,     and 

requisition     151 J/^ 

Rubber   stamps    97 

School    record    121 

Sergeant-major 90 

Summary  court  records   124 

Typewriter     103 

Posting   Army    Regulations    3 

Post   noncommissioned   staff,   records.  123 
Post  Ordnance   Officer: 

Blank    forms     223 

Ordnance    Department    books    and 

pamphlets     226 

Reports,   returns,   and  requisitions.  .222 
Post  Prison  Officer: 

Returns  and  requisitions    236 

[11] 


Par.   No. 
Post   quartermaster.      See,    "Quarter- 
master." 
Post  Recruiting  Officer: 

Blank    forms     229 

Reports    227 

Post  sergeant-major   90 

Post  Signal  Officer: 

Books    of    reference 234 

Reports,     returns,     estimates,      and 

requisitions      23> 

Survey    and    disposition    of    Signal 

Corps    property    235 

Preliminary   investigation   of    charges. 331 

President   of   board    340 

Press  copies  of  letters 6(17) 

Printing  press    101 

Prison   Officer: 

Returns    and    requisitions    236 

Prisoner,  transfer  to  place  of  confine- 
ment : 

.Action    to   be   taken    .....327 

Order    for    transportation     132 

Private     property,     loss     in     public 

service,   action  to  be  taken    ...323 
Probation,  order  placing  prisoner  on,  133 
Proceedings  of: 
Boards : 

Adjusting      ordnance      accounta- 
bility of   deceased   officer    346 

Examination   for   appointment   as 

2nd  Lieut 351 

Examination  for  promotion 350 

Examination   for   transfer    352 

Loss  of  private  property  in  pub- 
lic service    345 

Preparation     340 

Retiring      349 

Under  A.  R.   148    341 

Under  A.  R.  148'^    342 

Under  A.  R.  163^    343a 

Under   G.    O.    31,    1912    343 

Post   Exchange   Council    347 

Post    Exchange  'Sub-committee    of 

N.  C.  Os 348 

Prompt  replies  to  communications    ...27 
Property : 

Responsibility,  individual,  in  com- 
pany     207  (i) 

Q.  M. — Accountability  ;  all  author- 
ized    ways     of     coming     into 

possession  of  Q.   M 196(a) 

That   should    be    recommended    foi 

action  of  inspector   26\ 

That  may  be  recommended  for 
destruction  by  surveying  offi- 
cer      260 

Public   building,   damage   or   destruc- 
tion,  action   to  be  taken    303 

Publications,   letter  requesting    77 

Q 

Qualifications    in   marksmanship,   let- 
ter  reporting    73 

Quartermaster: 

Accountability    196 

Advice  of  allotment   184 

Allotments  by  department  quar- 
termasters     184 


Par.   No. 
(Quartermaster,   contd.) 

Appointment,    order    146 

Apportionments    by    Quartermaster 

General     1  ■'•^ 

Appropriations    by    Congress    ......182 

Authority    necessary    for    expendi- 
ture  of  money,  etc 193 

Blank   forms    203  ;  204 

Blank   forms   to  be   used   in   paying 

for   supplies    or   services    192 

Books,  orders,  circulars,  and   other 

publications 205 

Classification    of   supplies    186 

Emergency    expenditure     193 

Estimates  and   requisitions: 

Disposition    191 

Forms   to   be    used    187 

Item  numbers  to  be   entered    ....190 

Prices    to    be    stated     188 

Final  statements,   payment    201 

Forms  to  be   used   in   paying  for 

supplies  or  services   192 

(Estimates    and    requisitions,    contd.) 
Functions   of   Quartermaster   Corps.  180' 
Funds : 

Accountability 196  (b) 

How  procured  in  time  of  peace  .  .185 
How  procured  in  time  of  war  ...195 
Only  authorized  ways  of  coming 

into  possession   of  Q.   M 197 

Only  authorized  ways  of  leaving 

possession  of  Q.  M 198 

Transfer   199 

Item    numbers    190 

List  of  awards   189 

Nature    of    paperwork    179 

Non-personal     services     194 

Payment   of  troops    201 

Personal  and  non  personal   services.  194 

Personal    services    194 

Procurement   of   money    181 

Property   accountability    196(a) 

Property,   only  authorized   ways   of 
coming    into    possession    of    Q. 

M 196(a) 

Relieving,    order    146 

Reports,  returns,  estimates,   requi- 
sitions,  and   other   papers    206 

Requisitions.       See,    "Estimates." 

Services,   classification    194 

Services,   how  procured   in  time   of — 

Peace    194 

War     195 

Special  deposit  account    200 

Subsistence  branch    202 

Supplies,  how  procured   in   time  of 

peace 186 

Supplies,    only    authorized    ways    of 
coming   into    possession    of   Q. 

M 196  (a) 

Supplies,   Q.   M.,   how  procured   in 
time   of — 

Peace    186 

War     195 

Transfer   of  funds    199 

Quartermaster   property,    surveying   ..255 
Quartermaster      Sergeant,      senior 
grade-instructor,       letter       re- 
questing   examination    as    70 


Par.   No. 

Quartermaster  supplies,   in  company, 

how   obtained    216 

Quarters,  letter  requesting  assign- 
ment  of    74 

R 

Rank,  insertion,  after  place  for  sig- 
nature     5  (d) 

Rank   and   regiment  after  signature    ...38 
Ration   return: 

Monthly    submission    4  (8) 

Preparation    ("model")     282 

Rebluing  rifles    252 

Receipts  for  certain  papers  unneces- 
sary     4  (5) 

Reconnaissance  instruments,  allow- 
ance  for   posts    232 

Record  card  system  of  correspon- 
dence     11)    12 

Recorder,   junior   member   of  board    ..340 

Record    of    rifles     207  (o) 

Record   of   size  of  clothing,   company 

207  (s) 

Records.      See,    "Books   and   Records." 
Records     of     post     noncommissioned 

staff   123 

Recruiting  Officer.  See,  "Post  Re- 
cruiting Officer" 227 

Recruits,    assignment    of,    by   written 

order   unnecessary    4  (6) 

Reduction  of  N.  C.  O.,  letter  re- 
questing      76 

Reduction   of  paperwork: 

Suggestions   for    4 

War    Dept.    orders    on    4(13) 

Regiment,     heading     of     letters     and 

indorsements    10  (b) 

Regimental  form  of  order 83;^  (b) 

Regimental  headquarters: 

Books  of  record,  reports,  etc 153 

"Models"  of  orders: 

Appointment   N.    C.    Os.    .  ., 164 

Assigning   officer  to   company    ...165 

Death    of   officer    161 

Reduction  of  N.    C.   0 167 

Relief    from    command    of    com- 
pany     166 

Relinquishing   command    163 

Retirement    of    enlisted    man    ....163 

Transfer 168 

Nature   of   work   when    in   post    ....152 

Returns    and    reports    169 

Regimental   unit   supply   officer    226a 

Regimental   supply  officer    226a 

Release    of    general    prisoner,    action 

to    be   taken    324 

Relinquishing   command,   order    147 

Removal     of     charge     of     desertion, 

order    133a 

Replies,  prompt,   to  communications    ..27 
Reports  and  returns: 

Adjutant 151^ 

Company    commander    221 

Damage  to  public  building 303 

Death     and    disposal     of    remains, 

preparation    283 

Death   of   civilian   employee    304 

Death    of   officer    305 

Death    of    soldier    306 


[12] 


Par.  No. 
(Reports  and  returns,  contd.) 

Deserter,   surrender   or   delivery    ...325 

Desertion     309 

Detached  service,  by  officers   ......277 

Discharge    on    certificate    of    disa- 
bility      312 

Escaped    general    prisoner,    surren- 
der   or   delivery    326 

Escape   of   general   prisoner    317 

Furlough  to  Regular  Army  Reserve. 320 
Individual      classification     in     rifle 

practice    284 

Injury    to    civilian   employee    322 

Insane   soldier 321 

Officer   testing   inaccurate   rifles    ...285 
Periodical  reports  rendered  whether 

or   not   anything   to    report    ..5  (k) 

Post    commander     1515^ 

Post  ordnance  officer   222 

Post     quartermaster     20*5 

Post     recruiting    officer     227 

Post   signal   officer    233 

Regimental     commander     169 

To    The    A.    G.,    in    case   death    of 

soldier   by    drowning    308 

Weekly,    of   G.    C.    M.    charges   on 

hand    336 

Reporting  daily  at  post  hdqrs 4  (10) 

Requisition : 

Company     221 

Post     Engineer     Officer      231 

Post   Ordnance   Officer    222 

Post    Prison    Officer    236 

Post     Signal     Officer     233 

Publications     77 

Quartermaster: 

Disposition     191 

Forms  to  be  used   187 

Item    numbers    to   be    noted    ....190 

Prices  to  be  stated  on    188 

Q.    M.    supplies    for   company    216 

To  or  through   post   commander,    151}^ 
Retained   copies: 

Always     keep      41 

Of  letters  and  indorsements 6  (16) 

Of     rolls,     returns,     etc.,     in     com- 
pany      207(1) 

Retiring   board,    proceedings    349 

Retirement   of   enlisted   man,   order    ..163 
Return,    company    208 

Rifles: 

Inaccurate: 

Degree     of    inaccuracy    warrant- 
ing   replacement 253 

Letter    requesting    targeting    of    ..78 
"Model"      finding      and      recom- 
mendation     of     surveying 

officer     266;  271 

Preparation    of   survey   report    ...288 

Report    of   testing    officer    285 

Rebluing    252 

Record     of     207  (o) 

Surveying     253 

Roster,  duty,  company   207  (b) 

Routine     administration     to    be    sub- 
ordinated   to   training    13  (2) 

Routine    matters    to    be    disposed    of 

by    personal    interview     ....13  (1) 


Par.  No. 
Rubber   stamps: 

Company     26;  220  (a) 

Post    Headquarters    26  ;  97 


Saving    ourselves    unnecessary   paper- 
work       3 

Separate    battalions    178 

Servant  barred  from  post,  order    ....148 

Service    and    roll    calls    149 

Service  record : 

In    company    207  (j) 

Preparation      276 

Services : 

Classification 194 

How   procured   in   time   of — 

Peace    194 

War     195 

("Sgd")    before    copied    signatures,    5  (h) 
Shoes,   surveying: 

"Model"     finding    and     recommen- 
dation        272 

Preparation    of    survey    report     ....292 

War    Dept.    instructions    256 

Sick    leave,    order    granting    130 

Sick  report,   "model"    207(b) 

Signal    Corps    property,    survey    and 

disposition      235  ;  257 

Signal    Officer.       See,    "Post    Signal 

Officer." 
Signature : 

Legible    and     in    ink     46 

Rank   and    regiment   after    38 

Rank   and    regiment   to   be   inserted 

after    place    for     5(d) 

("Sgd")      written      before,      when 

copied    5  Ch) 

To     letters      6  (3) 

Signing: 

Communications : 

By    whom    signed    30 

"By  order,"   "By  command"    31 

Orders  "By  command,"  "By  order,"  83 
Retained    Copies   of   letters    and   in- 
dorsements   with    initials     ..6  (16) 
Routine   indorsements   with   initials 

6  (14) 

Simplification  of  paperwork: 

Suggestions     ■* 

War   Dept.    orders    4(13) 

Size  of  clothing,   record    207  (s) 

Special    court-martial,    order   conven- 
ing,      and       order      publishing 

sentence    135  (a,  b,  &  c) 

Special  delivery  in  case  of  telegrams,   59 

Special    deposit    account    200 

Special   orders,    definition    81 

Stamps,  postage 37 

Statem.enl  of  charges,  preparation    ...286 
Statement     of     clothing     charged     to 

enlisted  men,  company   ....207  (q) 
Statements     by     enlisted     men,     veri- 
fication   of     42 

Sub-committee,     Post    Exchange: 

Order    convening     136 

Proceedings    of   meeting    348 


[13J 


Par.   No. 

Subsistence  branch  of   Q.   M.    C 202 

Summary  court: 

Forms  of  finding  and  sentence    ....353 
Investigation   of   death    ...306(d);   354 

Older    remitting    sentence     134 

Records : 

Company     207  (p) 

Post    headquarters     124 

Summary     of     evidence     expected     in 

case  of  charges    333 

Supplies,    Q.    M.: 

All  authorized  ways  of  coming  into 

possession  of  Q.   M 196(a) 

Classification     186 

How   obtained   for  company    216 

How  procured  in  time  of — 

Peace     186 

War     195 

Surrender   of: 

Deserter,   action  to  be  taken    325 

Escaped  general  prisoner,  'action  to 

be    taken    326 

Surveying  officer: 

Army    Regulations    affecting    241 

Bacon  can   245 

Band   instruments    '.256i^  ";'265K 

Barrels   and    receivers    253;  266 

Canteen    247 

Cartridge    belts .[  '248 

Cleaning    rods     \[  ^249 

Condiment     can     ,\  .246 

Damage  to  property  by  soldier    !..  .269 

Desertion     268 

Engineer    property    ^258 

Findings,   usual    .  "    259 

Knife .250 

Loss  of  property  by  soldier   269 

Loss   of   small    arms    264 

Meat  can   ! . !  !  25 1 

Necessary    knowledge    '■..'.'.'.  .2 AO 

Only  ordnance  property  beyond 
repair  in  organization  to  be 
recommended     for     repair     or 

destruction     244 

Ordnance    pamphlets    !.!.'!    '242 

Ordnance  that  may  be  turned  in  to 
Arsenal    upon    recommendation 

of   surveying   officer    -743 

Property  should  not  be  turned  in  to' 
post       ordnance       officer       for 

repair    262 

Property      that      may     be      re  com- ' 

mended    for    destruction    ...    .260 
Property     that     should     be     recom- 

mended  for  action  of  inspector,  261 

yuartermaster    property    25'! 

Rebluing    rifles 252 

Recommendations,   usual    259 

Relieving      officers      from   "rMpon-" 

sibihty     "^  9^, 

Rifles:  ^'53 

"Model"      finding      and      recom- 
mendations      266; 271 

Kel)lumg    '  252 

When     inaccuracy'  'warrants  '  'r'e'-" 

Shoes       "^     253 

Signal   Corps  property  ■.'.'.■.'.■.'.'...'. 257 


Par.  No. 
(Surveying  ofBcer,  contd.) 

Telescopic  sight   254;  273 

Tentage    257!^ 

Usual    recommendations    259 

Survey  reports: 

Barrels   and  receivers    288  ;  292 

Classification  of  ordnance  property 

to  be  noted   291 

Inaccurate     rifles     288 

"Model"    entries 292 

Quartermaster   supplies    292 

Quartermaster     supplies,     prepara- 
tion   of   survey    report    293 

Receipt     on     face     of     report     for 

ordnance   property   replaced    ...290 

Shoes,    "model"   entry    292 

Value     of     ordnance     property     de- 
stroyed noted   on   report    .289 

Synopsis  of  evidence  expected  in  case 

of    charges    333 

T 

Tactical       instruction       to       precede 

routine    administration    13(3) 

Target     records,     company     207  (t) 

Targeting  rifles: 

Letter    requesting    78 

Report  of  testing  officer   285 

Telegrams: 

Consolidation    of    several    into    one 

message    56 

Form    used    51 

In   case   of  leaves    57 

Night    telegrams    ...55 

Number  of  words  reduced  to  mini- 
mum     58 

Numbers    to    be    in   words    52 

Official    copies    by    mail    S3 

Sent   only  in  emergency    54 

Special   delivery    59 

Telephone,     use     of,     in    administra- 
tive  work    4  (3)  &  (9) 

Telescopic     sight: 

"Model"  entry  on  survey  report   ..292 

Surveying     254  ;  273 

Tentage,    surveying 257  5^ 

Testing   inaccurate   rifles,    report    285 

"The     War      Dept.      Correspondence 

File"    11  (e) 

"Tickler"      100 

Title  designations,  omission  of  hyphen,  40 

Titles,    abbreviation    of    39 

Training    and    instruction    to   precede 

routine    administration    13(2) 

Transfer,   letter  requesting    79 

Transfer     of    officer,     proceedings    of 

board       352 

Transfer  of  prisoner  to  place  of  con- 
finement,  action  to  be  taken    ..327 

Transfer   of   Q.    M.   funds    199 

Transfer   of   soldier  from   one   organi- 
zation to  another,  action  to  be 

taken     328 

Transportation    on     Army    transport, 

letter   requesting    80 

Travel    order     137 

Trees,   cutting,   board  on    128(b) 

Two-basket  system,  company   220(f) 

[14] 


Par.  No. 
Typewriter: 

Company     220  (c) 

Post    headquarters     103 

Regimental    headquarters    168a 

Typewritten    papers    to    be    read    by 

clerk    before    submission     ....5  (j) 

u 

Unit  supply  officers    226a 

Unnecessary   paperwork: 

How  to  save 3 

Making   for    ourselves    2 

V 

Verbal    orders    instead    of   written    in 

post     administration     4(1) 


Par.   No. 
Verification  of  statements  by  enlisted 

men      42 

Vertical  filing  system    11  (e; 


w 

War    Department: 

Correspondence   File,   The    11  (e) 

"Correspondence  model"   7 

Correspondence    order    6 

Orders     on     reduction     of     paper- 
work      4  (13) 

Waste   of  paper    .5  (o) 

Weekly  drill  schedules 173 

"Wishes,"   commanding   officer    33 


115J 


TABLE  OF  CONTENTS 


CHAPTER  I 

GENERAL  PRINCIPLES 

Paperwork  an  essential  feature  of  military  life — Making  unnecessary 
paperwork  for  ourselves— How  to  save  ourselves  unnecessary  paper- 
work— Reduction  and  simplification  of  paperwork — Pointers  worth 
knowing. 

CHAPTER  II 

CORRESPONDENCE 

War  Department  correspondence  order — War  Department  corre- 
spondence "models" — Inclosures — Heading  of  letters  and  indorse- 
ments— Keeping  record  of  correspondence — Record  card  system — 
Correspondence  book  and  document  file — "Model"  entries  in  cor- 
respondence book — Just  what  is  to  be  entered  in  the  correspondence 
book — Just  what  is  to  be  entered  in  the  document  file — Numbering  of 
items  in  correspondence  book,  papers  in  document  file,  and  entries  in 
index — Indexing — Space  after  entries  in  correspondence  book — Com- 
munications not  to  be  entered  twice  in  same  correspondence  book — 
Differently  numbered  papers  on  related  matters — Withdrawing  papers 
from  document  file — Brief  notations  in  certain  cases — Serial  numbers 
in  document  file  not  complete — Abbreviations — Office  stamps — Prompt 
replies  to  oflicial  communications — Official  communications  not  to  be 
addressed  through  The  Adjutant  General  of  the  Army — Correspon- 
dence through  battalion  commanders — Signing  of  communications  by 
staffs  officers — "Calling"  and  "Inviting  attention" — "Wish"  and  "desire" 
— Addressing  of  official  communications  and  preparation  of  checks — 
Envelopes — Permanent  address  of  all  officers — Stamps — Abbreviation 
of  titles — Omission  of  hyphens  in  title  designations — Verification  of 
statements  by  enlisted  men — Letters  of  transmittal — Confidential  com- 
munications—Channels of  communication — Expression  of  opinion  on 
all  papers  forwarded — Applications  for  official  opinions — Use  of  colored 
inks — Telegrams:  Blank  form;  numbers  to  be  in  words;  official  copies 
by  mail;  telegraph  and  cable  to  be  used  only  in  case  of  urgency;  night 
telegrams  to  be  sent  when  practicable;  consolidation  of  several  tele- 
grams into  message;  telegrams  in  case  of  leaves;  number  of  words  to 
be  reduced  to  minimum;  special  delivery — Numerous  "models"  of 
letters. 

CHAPTER  III 

ORDERS 

Classification — Numbering — "By  order"  and  "By  command" — Gen- 
eral forms  for  orders — Last  number  of  preceding  series  noted  on 
first  number  of  new  series — Corrected  copy — Skipping  of  a  serial 
number — "Model"  orders — Field  orders. 

[16] 


CHAPTER  IV 

POST  HEADQUARTERS 

The  Adjutant — The  Sergeant-Major — Army  Regulation  paragraphs 
affecting  office — Business  routine  of  the  Adjutant's  office — Reduction 
and  simplification  of  paperwork — Labor-saving  devices  and  con- 
veniences— Delivery  envelopes — Information  slips — Bulletin  board — 
Daily  bulletins — Rubber  stamps — Four-basket  system — Memorandum 
slips — Adjutant's  card-system  "Tickler" — Printing  press — Duplicating 
devices — Typew^riters — Electric  bells — Case  for  reference  books — 
Indices  of  current  orders  and  bulletins — Useful  forms — Blank  forms 
to  be  kept  on  hand — Books  and  records:  Correspondence  book  or 
record  card  system;  document  file;  consolidated  morning  report;  daily 
sick  report;  guard  roster;  post  exchange  council  book;  plat  of  land  at 
post;  desertion  circulars;  school  record;  returns  and  reports;  records 
of  post  noncommissioned  staff  officers  and  others  not  belonging  to 
organizations;  summary  court  records;  books  of  reference — "Models" 
of  special  orders — "Models"  of  general  orders — Reports,  returns, 
estimates,  and  requisitions  to  be  made  by,  to,  or  through  the  post 
commander. 

CHAPTER  V 

REGIMENTAL  HEADQUARTERS 

General  nature  of  work  when  in  post — Books  of  record,  reports, 
and  other  papers  to  be  kept  at  headquarters — "Models"  of  regimental 
orders — Returns  and  reports  to  be  made  by,  to,  or  through  regimental 
commander. 

CHAPTER  VI 

BATTALION  HEADQUARTERS 

"Battalion  headquarters,"  correct  use  of  expression — Battalions 
ORGANIZED  INTO  REGIMENTS,  ADMINISTRATIVE  DUTIES:  Efficiency  rcports; 
weekly  drill  schedules  from  company  commanders;  quarterly  inspec- 
tion of  company  funds;  quarterly  inspection  of  chaplain's  fund; 
correspondence  through  battalion  commander;  "models"  of  orders 
usually  issued — Independent  battalions. 

CHAPTER  VII 

.THE   QUARTERMASTER 

Nature  of  quartermaster  paperwork — Functions  and  duties  of  Quar- 
termaster Corps — Procurement  of  money — Appropriations  by  Congress 
— Apportionments  by  Quartermaster  General — Allotments  by  depart- 
ment quartermasters — How  to  get  funds  in  time  of  peace — How  to 
get  supplies  in  time  of  peace — Determination  of  proper  form  to  be 
used  in  making  estimates  and  requisitions — Prices  to  be  stated  on 
estimates  and  requisitions — List  of  ,  awards— Item  numbers  to  be 
entered  on  estimates  and  requisitions — Disposition  of  requisitions — 
Determination  of  proper  forms  to  be  used  in  paying  for  supplies  or 
services  rendered — Authority  necessary  in  every  case  for  expenditure 
of  money  or  contraction  of  other  obligations — How  to  procure  ser- 
vices in  time  of  peace — How  to  get  funds  and  supplies,  and  procure 
services  in  time  of  war — Property  accountability — Aloney  accountabil- 

[17] 


ity — All  the  authorized  ways  that  funds  can  come  into  a  quarter- 
master's possession — All  the  authorized  ways  funds  can  leave  a 
quartermaster's  possession — Special  deposit  account — Payment  of 
troops  and  settlement  of  final  statements — Subsistence  branch  of  the 
Quartermaster  Corps — Blank  forms  to  be  kept  in  office — Blank  forms 
to  be  carried  into  the  field — Books,  orders,  circulars,  and  other  pub- 
lications of  record  and  of  reference — Reports,  returns,  estimates, 
requisitions  and  other  papers  to  be  made  by  the  quartermaster. 

CHAPTER  VIII 

THE  COMPANY 

Books  and  Records:  Morning  report;  daily  sick  report;  duty  roster; 
files  of  orders;  company  fund  book;  correspondence  book;  document 
file;  delinquency  record;  property  responsibility;  descriptive  list; 
descriptive  card  of  public  animal;  retained  copies  of  rolls,  returns, 
etc.;  memorandum  receipts;  abstract  record  of  memorandum  receipts; 
record  of  rifles;  summary  court  records;  statement  of  clothing  charged 
to  enlisted  men;  abstract  of  clothing;  company  target  records;  com- 
pany return — Blank  forms  (official)  to  be  kept  on  hand — Blank  forms 
(unofficial) — Books  of  reference  and  instruction  to  be  kept  in  the 
company  office — Requisition  for  quartermaster  supplies — Usual  duties 
of  the  company  clerk — Army  Regulation  paragraphs  aflfecting  company 
administration — "Models"  of  usual  company  orders — Labor-saving  devices 
and  conveniences:  Rubber  stamps;  "Tickler";  typewriter;  company 
desk;  book  rack;  two-basket  system — Reports,  returns,  estimates,  and 
requisitions  to  be  made  by  company  commanders. 

CHAPTER  IX 

POST   ORDNANCE   OFFICER 

Reports,  returns,  and  requisitions — Blank  forms  to  be  kept  on 
hand — Ordnance  Department  books  and  records  to  be  kept  in  office. 

CHAPTER  X 
POST  RECRUITING  OFFICER 

Reports  to  be  rendered — Blank  forms  to  be  kept  on  hand. 

CHAPTER  XI 
POST  ENGINEER  OFFICER 

Returns  to  be  rendered — Requisitions — Reconnaissance  instruments. 

CHAPTER  XII 

POST  SIGNAL  OFFICER 

Reports,  returns,  estimates,  and  requisitions — Books  of  reference — 
Survey  and  disposition   of  Signal  Corps  property. 

CHAPTER  XIII 
POST  PRISON  OFFICER 

Returns  and  requisitions. 

[18J 


CHAPTER  XIV 

POST  EXCHANGE  OFFICER 

Proceedings  of  meetings  of  Post  Exchange  Council — Books  to  be 
kept. 

CHAPTER  XV 

THE  SURVEYING  OFFICER 

Necessary  knowledge — Army  Regulation  paragraphs  affecting  sur- 
veying officers — Ordnance  pamphlets  surveying  officer  should  have — 
Ordnance  property  that  may  be  turried  in  to  an  arsenal  upon  the 
recommendation  of  a  surveying  officer — Only  Ordnance  property 
beyond  repair  in  organization  should  be  recommended  to  be  replaced 
ior  destroyed — Can,  bacon — Can,  condiment — Canteen — Cartridge  belt — 
Cleaning  rods^ — Knife — Meat  can — Rebluing — Rifles — Telescopic  sights — 
Quartermaster  property — Defective  shoes — Signal  Corps  property — 
Engineer  property — Usual  recommendations  of  surveying  officers — 
Property  that  may  be  recommended  for  destruction — Relieving  officers 
from  '•esponsibility — In  case  of  loss  of  arms — "Model"  findings  and 
recommendations. 

CHAPTER  XVI 

PREPARATION  OF  VARIOUS  FORMS  AND  OTHER  PAPERS 

Instructions  on  forms — Descriptive  card  of  deserter — Descriptive 
list — Detached  service,  report  of — Discharges — Field  return — Final 
statement — Furlough — Inventory  of  effects — Ration  return — Report 
of  death  and  disposal  of  remains — Report  of  individual  classification 
in  rifle  practice — Report  of  officer  testing  inaccurate  rifles — Preparation 
OF  Survey  Reports:  Form  used;  inaccurate  rifles;  value  of  property 
destroyed  in  quarter  to  be  note^  on  survey  report;  replacing  of 
ordnance  stores;  classification  of  ordnance  property  entered  on  survey 
report;  "model"  survey  reports — Form  of  certificate  of  officer  detailed 
to  destroy  property  on  I.  and  I.  report. 

CHAPTER  XVII 

MUSTER  ROLLS 

Instructions  on  form  and  "Model  Remarks" — Muster  roll  data — 
"Model"  muster  roll. 

CHAPTER  XVIII 

PAY  ROLLS 

Pay  roll  data — Change  for  company  collection — Instructions  for 
the  preparation  of  pay  rolls — Extra  duty  as  switchboard  operator  or 
for  employment  on  Washington-Alaska  military  cable  and  telegraph 
system — "Model"  pay  roll. 

CHAPTER  XIX 

ACTION  TO  BE  TAKEN  IN  USUAL  CASES 

Damage  to  or  destruction  of  public  building — Death  of  civilian 
employee — Death  of  officer — Death  of  soldier — Death  by  falling  from 
elevated  train — Death  by  drowning — Desertion — Detaching  of  soldier 

[19] 


from  company — Discharge  by  purchase — Discharge  on  certificate  of 
disability — Discharge  under  A.  R.  148^4 — Discharge,  dishonorable — 
Discharge,  dishonorable,  but  suspended — Escape  of  general  prisoner — 
Examination  for  appointment  as  second  lieutenant — Furlough  to  Regu- 
lar Army  Reserve — Insane  soldier — Injury  to  civilian  employee — Loss 
or  destruction  of  private  property  in  public  service- — Release  of  general 
prisoner — Surrender  or  delivery  of  deserter — Surrender  or  delivery  of 
escaped  general  prisoner — Transfer  of  prisoner  to  post  or  prison 
designated  as  place  of  confinement — Transfer  of  enlisted  man  from 
one  organization  to  another. 

CHAPTER  XX 

CHARGES 

Summary  court  charges — Special  and  general  court-martial  charges 
— Preliminary  investigation — Summary  of  evidence  expected — Papers 
to  accompany  charges — Indorsement  forwarding  charges — Weekly 
report  of  charges  on  hand — Forms  for  charges. 

CHAPTER  XXI 

CERTIFICATES,    AFFIDAVITS    AND    PROCEEDINGS    OF 
BOARDS  AND  COUNCILS 

Certificates — Affidavits — Preparation  of  proceedings  of  boards,  num- 
ber of  copies,  etc. — Model  proceedings:  Under  A.  R.  148,  to  deter- 
mine whether  soldier's  reenlistment  should  be  recommended  and 
kind  of  discharge  that  he  should  receive;  under  A.  R.  1483/2,  to  determine 
whether  soldier  should  be  discharged  before  expiration  of  term  of 
service;  under  G.  O.  31,  W.D.,  1912,  in  case  of  difference  of  opinion 
between  company  commander  and  surgeon  as  to  whether  sickness  was 
"In  line  of  duty";  council  of  administration  to  dispose  of  effects  of 
deceased  soldier;  loss  of  private  property  in  public  service;  adjusting 
Ordnance  accountability  of  deceased  officer;  post  exchange  council: 
post  exchange  sub-committee  of  noncommissioned  officers;  retiring 
board;  examining  board  for  promotion;  examining  board  for  transfer  ot 
officer. 


[20] 


DEDICATED 
TO 
THE  MAN  BEHIND  THE  DESK, 
the  man    who,   being    away    from    the 
din    and    glamor   of    battle,    is    usually    denied 
popular  favor,  yet  who  clothes,  feeds,  pays,  shelters, 
transports,  and  otherwise  looks  after    the    man 
behind    the    gun,    whose    health,    comfort, 
contentment    and    success    often 
depend    on    the    less    spectacular 
though  no  less  impor- 
tant work 
of 
THE  MAN  BEHIND  THE  DESK. 


121] 


IMPORTANT 

This  book,  like  the  Army  Regulations,  or  any  other  book  of 
reference  upon  which  one  depends  for  accurate,  reliable  information, 
should  be  kept  "Posted," — that  is  to  say,  whenever  a  change  is  made 
in  any  War  Department  order,  bulletin,  or  circular  or  any  paragraph 
of  the  Army  Regulations  or  any  other  War  Department  publication 
mentioned  in  this  book,  the  proper  notation  should  be  made  in  the 
margin,  opposite  the  proper  paragraph. 

In  order  to  facilitate  such  notation  of  changes,  every  War  Depart- 
ment order,  bulletin  and  circular,  and  every  paragraph  of  the  Army 
Regulations,  and  every  other  War  Department  publication  mentioned 
in  this  book,  are  given  below.  , 


ARMY  REGULATIONS   (EDITION   1913) 

(No  posting  necessary  up  to  and  including  Changes  No.  56.) 


Pars. 

Pars. 

Pars. 

A.  R. 

Book 

A.  R. 

Book 

A.  R. 

Book 

9 

298 

117 

309-2 

148^ 

60  (b) 

28 

319  (b) 

309-4 

128  (i) 

29 

319  (a&  b) 

118 

221 

278 

30 

128  (j) 

275 

314 

319  (c)  1 

309-3  &  5 

342-5  i 

3i 

60  (b) 

119 

15U 

150 

128  (h) 

45 

151 J 

309  (b) 

211 

48 

120 

1511 

315  (d) 

50 

" 

309  (b)  2 

316  note  5 

64 

72  note 

325 

327  note 

65 

131 

121 

206 

151^ 

278^ 

76 

15U 

326 

152 

279 

83 

15U 

124 

15U 

154 

316  note  6 

305 

221 

320-6 

84 

305  note  (c) 

125 

151i 

155 

221 

85 

305 

325-3  &  4 

279 

86 

151i 

126 

15  U 

311-2 

305 

325-6 

158 

278 

87 

305 

126| 

151i 

159 

312  (b)  1 

93 

69  note  1  &  4 

325 

321  (b) 

94 

3 

326 

160 

15U 

69  note  2  &  3 

132 

207 

312  (a)  3 

100 

15U 

133 

15U 

312  (c)3 

206 

135 

221 

161 

312  (a) 

222 

279 

312  (c) 

104 

221 

139 

68 

312  note 

310-1  &2 

278 

162 

221 

328-1 

311  (c)  1 

279 

106 

63 

312  (c)  2 

306  (a) 

71 

140 

279 

308 

109 

71 

315  (d) 

163 

305 

114 

177 

316  note  5 

308-8 

115 

221 

327  note 

309-3  &  4 

310  1  &  2 

141 

279 

164 

308-11 

316  note  6 

142 

279 

309-4 

328-1 

146 

68 

344-1 

116 

241 
268 

148 

60  (a) 
128  (h) 

165 

308-7 

[22] 


Pars.         1 

Pars.         1 

Pars. 

A.  R. 

Book 

A.  R. 

Book 

A.  R. 

Book 

309  (a) 

332 

15U 

791 

81 

167 

283 

341 

279 

170 

306  (a) 

345 

279 

797 

161 

308^2 

359 

257 

806 

15U 

169 

278^ 

398 

ISU 

807 

15  U 

178 

278i 

438 

15_li 

221 

203 

241 

439 

279 

211 

109 

440 

811 

1511 

112 

465 

128  (k) 

169 

115 

321  (a) 

20« 

116 

466 

321-4 

221 

117 

467 

321  note  2 

812 

151i 

122 

468 

321-5 

169 

123 

498 

206 

221 

347 

499 

" 

278i 

213 

128  (b) 

554 

" 

813 

221 

221 

278^ 

561 

" 

814 

221 

226 

170 

563 

" 

816 

169 

243 

257 

595 

197  (a) 

221 

245 

29 

597 

197  (a) 

818 

169 

170 

198  (b) 

819 

169 

176 

611  to  619 

198  (b) 

221 

178 

618 

197  (a) 

822 

50 

248 

177 

206 

826 

64 

257 

627 

206 

827 

206 

256 

177 

629 

206 

828 

15  U 

258 

153 

-   639 

198  (b) 

169 

155 

648 

279 

829 

15U 

259 

157 

653 

184 

169 

270 

257 

657 

241 

172 

271 

60 

665 

263 

221 

164  (b) 

678 

243 

857 

227 

177 

258 

860 

227 

275 

60 

261 

877 

137  (c) 

164  (c) 

680 

197  (a) 

907 

241 

276 

76 

206 

924 

15U 

323  note 

683 

263 

935 

15U 

280 

207  (a)  (b) 

684 

332  note  1 

937 

1511 

(d)  (e)  (f)  (h) 

685 

269 

236 

(i)  (J)  (k)  (1) 

686 

269 

938 

316-1  (a) 

281 

118 

687 

268 

939 

327  (b) 

206 

309  (a) 

940 

318  (b) 

207  (1)  (m) 

701 

206 

941 

324  (a)  1 

216 

708 

119 

943 

133 

221 

709 

128  (e) 

944 

62 

282 

207  (c) 

isn 

953 

207  (h) 

295 

257 

303 

957 

207  (p) 

300 

257 

710 

241 

1000 

206 

301 

221 

717 

243 

WOS 

1511 

302 

257 

260 

206 

303 

" 

289 

1009 

206 

305 

" 

726 

128  (e) 

1010 

206 

307 

306  (c) 

241 

1011 

15U 

308 

257 

323 

206 

306  (c) 

345 

1012 

15U 

311 

257 

775 

43 

206 

317 

128  (a)  note 
15U 

44 
53 

1013 

15  U 
206 

221 

778 

45 

1014 

15U 

257 

779 

46 

206 

321 

128  (d) 

782 

47  (a) 

1018 

206 

' 

15U 

783 

47  (b)  &  (c) 

1019 

205 

325  155 

785 

47  (c) 

1023 

241 

328 

15U 

786 

48 

328-3 

174 

311  (c)  1 

1055 

197  (a) 

328^ 

15U 

175 

788 

49 

[23] 


Pars. 

Pars. 

Pars. 

A.  R. 

Book 

A.  R. 

Book 

A.  R. 

Book 

1062 

15U 

1179 

241 

1315 

15U 

221 

1181 

216 

1343) 

7 1  note 

1073 

241 

221 

1344^ 

299  29  (b) 

1089 

216 

1182 

221 

1345  ) 

1092 

118 

1184 

54 

1348 

221 

216 

55 

1350 

221 

1094 

241 

56 

299  (b)  3 

nil 

137  (d) 

1185 

15U 

306  note  3 

lllU 

206 

1187 

57 

309-6 

1128 

137  (r)  note 

1188 

58 

1356 

221 

1147 

ISU 

1191 

221 

328-6 

206 

1193 

59 

1451 

221 

1148 

1511 

1209 

ISU 

1467 

15U 

1159 

298-11 

221 

1468 

15  U- 

1160 

207 

1215 

282 

1511 

222 

221 

1216 

236 

1520 

241 

298-11 

1220 

205 

1534 

241 

1161 

207 

221 

1535 

212 

1163 

279 

1221 

205 

1537 

241 

1166 

207 

1223 

321-6 

243 

1170 

236 

1235 

279 

1550 

15U 

315-2 

1236 

137  (d) 

1551 

212 

324  (b)  2 

1242 

221 

221 

327  (b) 

1250 

197  (a) 

1566 

235 

1174 

197  (a) 

1251 

282 

257 

1177 

15  li 

1253 

206 

1571 

210 

WAR  DEPARTMENT  GENERAL  ORDERS 

(No  posting  necessary  up  to  and  including  G.  O.  58,  1917.) 


G.  0. 

Year 

Par. 

G.  O. 

Year 

Par. 

G.  0. 

Year 

Par. 

1 

1905 

15U 

216  (par.  1) 

6  (16) 

6 

1914 

221 

160 

11 

31 

1914 

299-26 

5 

221 

12(17) 

(e)  (f) 

30 

151i 

7 

1910 

151. J 

311  (a)  1 

206  (par.  11) 

278 

(par.  11) 

160 

37 

277 

59 

1906 

206 

169 

45 

299(c) 

68 

276 

66 

227 

(par.  1) 

316  note 

85 

221 

67 

1511 

47 

199 

89 

222 

304 

52 

206 

109 

110 

305 

85  (par.  1) 

276 

111 

306 

19  (par.  1 ) 

1915 

317-2 

193 

221 

308  (b) 

31  (par.  2) 

288 

59 

1907 

221 

(par.  1) 

282 

52 

1511 

128 

1908 

221 

148 

15U 

(par.  4) 

290 

163 

1511 

195  (par.  5) 

4  (13) 

(par.  6) 

221 

208  (par.  1) 

15U 

48 

1911 

207  (s) 

221 

309  (b)l 

80  (par.  1) 

210 

(par.  7) 

235 

317  (a)  1 

128  (par.  8) 

15U 

53 

235 

92 

1909 

6(16) 

169 

257 

11 

3  (par.  7) 

1912 

n 

59  (par.  1) 

301 

(par.  1) 

12  (17) 

12  (17) 

60  (par.  1) 

276 

(a) 

11 

217-4 

sec.  14 

(par.  1) 

12a 

23 

6 

64  (par.  1 1 ) 

319-3 

(c) 

(par.  9) 

6  (9) 

(par.  4) 

319  (b) 

(par.  2) 

24 

1511 

(pars.  7  &  8) 

319  (b) 

(u) 

12c 

169 

(par.  8) 

319-2 

13 

(par.  11) 

221 

(par.  9) 

319  (c)  1 

97a 

(par.  Ill) 

160 

(par.  18) 

319  (c)3 

110 

31 

4  (7) 

67  (par.  I) 

315-2 

120 

299  (c) 

316-2 
324  (b)  2 

[24] 


G.O. 

Year 

Par. 

205 

G.O. 

Year 

Par. 

G.O. 

Year 

Par. 

(par.  3) 

128  (g) 

327  (b) 

106  (par.  6) 

41  (par.  1) 

277 

6  (par.  1) 

1916 

207  (n) 

(d) 

16 

17  (par.  11) 

1913 

4  (13) 

15  (par.  3) 

205 

109 

153 

(par.  9) 

173 

20  (par.  V) 

264 

137 

328-5 

221 

21 

77  note 

162  (par.  1) 

276 

20  (par.  Ill) 

232 

37 

isn 

194 

112 

53  (par.  Ill) 

6  (10) 

40 
63  (par.  IV) 

1916 

169 
201 
298 
276 
278 
279 

MANUAL   FOR  COURTS-MARTIAL 

(The    Court-Martial    Manual    paragraphs    are    in    bold    face,    and    the 
corresponding    Army   Paperwork   paragraphs    in    Roman    type.) 
104,  151^;   1    (page  333),  329;  337,  330;   76,  .331;    1    (page  333),  333 

and  334;  104,  336. 

MANUAL   OF   INTERIOR   GUARD    DUTY 

(TJie  Manual  of  Interior  Guard  Dut\'  paragraphs  are  in  bold  face,  and 
the  corresponding-  Army  Paperwork  paragraphs  in  Roman  type.) 
11,  114;  12,  114  and  ISIK^;  258,  315  Note  4,  316  Note  2,  and  327;  260, 
315  Note  3;  265,  327:  269,  315:  279,  32G:  283,  62:  284,  62. 

MANUAL,  MEDICAL   DEPARTMENT 

(The   Manual.   Medical   Department  paragraphs  are   in  bold   face,  and 
the  corresponding  Army  Paperwork  paragraphs  in  Roman  type.) 
218,  304,  305  Note  (b),  and  308/-;  225,  304;  401,  304. 

ORDNANCE  DEPARTMENT  PAMPHLETS 


No. 

Par. 

Book 

No. 

Par. 

Book 

No. 

Par. 

Book 

No. 

Par. 

Book 



Par. 
212 

Par. 

1965 

120 

Par. 
247 

Par. 

1467 

1965 

215 

1965 

232 

254 

1715 

215 

98-233 

242 

121  ) 

247 

235 

78  notes 

I7I7 

215 

113 

244 

122  f 

253 

1718 

215 

245 

128 

248 

266 

1879 

291 

115 

246 

145 

251 

288 

1897 

215 

118 

247 

231 

254 

273 

1970 

Page  14 

207  (o) 

215 

[25] 


WAR  DEPARTMENT  BULLETINS 


Bulletins 

Year 

Book 
Par. 

Bulletins 

Year 

Book 
Par. 

Bulletins 

Year 

Book 
Par. 

24 

1912 

6  (9) 

15 

1915 

78 

12 

1916 

77 

4 

(notes) 

(note! 

(page  12) 

1913 

343 
(note  4) 

252 
285 

17 

352 

19 

211 

288 

24 

78 

(notes) 

252 

253 

(par.  11) 
(sec.  3) 
16 

253 
340 
342 

52 
(par.  II) 

55 

352-2 
80 

285 

(par.  1) 

128  (i) 

(par.  Ill) 

(note  1) 

288 

29 

66 

4 

1914 

14 

(par.  4) 

(par.  1) 

31 

78 

39 

343 
(note  5) 

(note) 
252 

11 

1915 

316-1  (b) 

285 

(par.  11) 

327 

10 

1916 

288 
69 

12 

324-2 

(par.  Ill) 

(note  4) 

(page  21) 

WAR  DEPARTMENT  CIRCULARS 


Cir. 

Year 

■  Book 
Par. 

Cir. 

Year 

Book 
Par. 

Cir. 

Year 

Book 
Par. 

10 

1903 

222 

33 

1908 

112 

8 

1909 

28 

Hdqrs.  Army 

112 

63 

1511 

25 

1906 

27 

159 

64 

264 

44 

276 

34 

151i 

92 

46 

1907 

1511 

221 

(sec.  8) 

12(d) 

78 

41 

151* 

3 

1910 

120 

(par.  1) 

264 

83 

264 

41 

306 

14 

3 

1909 

323 

(note  [a[) 

(par.  7) 

1908 

212 

(note) 

. POST    EXCHANGE    REGULATIONS 

(The  Post  Exchange  Regulation  paragraphs  are  in  bold  face,  and  the 
corresponding  Army  Paperwork  paragraphs  in  Roman  type.) 
5,  127,  151^;  6,  136,  151^,  239. 

REGULATIONS,  REGULAR  ARMY  RESERVE 

(The  Regulations,  Regular  Army  Reserve  paragraphs  are  in  bold  face, 
and  the  corresponding  Army  Paperwork  paragraphs  in 
Roman  type.) 
2  (2),  320;  9,  320;  17,  320;  27,  320-6;  34,  320. 

SIGNAL  CORPS  MANUAL  NO.  7 

(The  Signal  Corps  Manual  No.  7  paragraphs  are  in  bold  face,  and  the 
corresponding  Army  Paperwork  paragraphs  in  Roman  type.) 

[26] 


243,  235;  248,  235;  262,  233;  270,  235;  295,  235;  300,  235,  257;  302,  235; 
303,  235;  305,  235;  306,  235,  257;  307,  235;  257;  308,  235;  309,  235;  311, 
235;  317,  235;  332,  233;  359,  235;  402d,  233. 

SMALL-ARMS    FIRING    MANUAL 

(The  Small-Arms  Firing  Alanual  paragraphs  are  in  bold  face,  and  the 
corresponding  Army  Paperwork  paragraphs  in  Roman  type.) 
2281/4,  151 J^;  226,  207  (t) ;  254,  207  (t). 

TRANSPORT  REGULATIONS 

(The    Transport    Regulation    paragraphs    are    in    bold    face,    and    the 
corresponding  Army  Paperwork  paragraphs  in  Roman  type.) 
194  sec.  3,  80  note  2;  194,  80  note  3;  195,  79.  note  1. 

MANUAL  FOR  THE   QUARTERMASTER  CORPS,   1916 


Man.  Q.  M.  C.  Par. 

Book 

Man.  Q.  M.  C.  Par. 

Book 

Man.  Q.  M.  C.  Par. 

Book 

159 

206 

1958-1961 

205 

3353-3398 

205 

202-211 

206 

1989-1990 

200 

3399-3535 

205 

243 

206 

2073-2092 

205 

3407 

206 

415-429 

194 

2087 

206 

Vol.  II.  Appendix 

577 

183 

2106 

196 

Pages  5  to  85 

203 

60S 

206 

2106-2117 

205 

11  to  17 

192 

754-758 

193 

206 

48 

206 

783 

206 

2235 

190 

57  to  63 

206 

1310-1579 

201 

2287-2415 

202 

(note) 

1914-1997 

196 

2726 

206 

205 

3254 

206 

Q.  M.  C.  Circulars:  No.  2,  1917,  book  pages  186  and  206;  No.  3  (pages 
33  and  127),  book  page,  206. 

Caution.  First  of  all,  keep  your  Army  Regulations  posted.  When- 
ever any  paragraph  in  the  Army  Regulations  or  any  other  War 
Department  publication,  is  mentioned  in  this  book,  invariably  look 
up  and  read  carefully  the  paragraph  in  question.  In  this  connection 
it  is  suggested  that  you  subscribe  to  "Army  Changes,"  which  gives  all 
changes  in  the  Army  Regulations.  Drill  Regulations,  Field  Service 
Regulations,  and  forty  (40)  other  War  Department  publications, 
from  the  respective  dates  of  their  publication  to  the  date  of  publi- 
cation of  the  last  number  of  Army  Changes.  Single  copies,  50  cents; 
annual  subscription,  $1.50.  (Geo.  Banta  Publishing  Co.,  Menasha, 
Wis.,  publishers.) 


[271 


1-2-3 


CHAPTER  I 
GENERAL  PRINCIPLES 

1.  Paperwork  an  essential  feature  of  military  life.  As  irksome  as 
paperwork  may  be  to  many  people,  it  is  nevertheless  an  essential  feature 
of  military  life,  being  as  necessary,  in  its  way,  as  any  other  part  of  the 
military  profession,  forming,  as  it  does,  an  important  part  of  Army  admin- 
istration. It  is,  therefore,  a  subject  in  which  officers,  sergeants-major. 
first  sergeants,  company  clerks,  and  others  should  be  proficient.  Hozv- 
ever,  it  must  he  remembered  that  proficiency  in  paperwork,  like  proficiency 
in  anything  else,  requires  work  and  attention  to  Imsiness. 

2.  Making  unnecessary  paperwork  for  ourselves.  Although  of  late 
years  legislation  and  other  elements  incident  to  the  complexity  of  our 
present  form  of  civilization  have  of  necessity  increased  Army  paperwork, 
the  fact  still  remains  that  the  Line  of  the  Army  deliberately  makes  for 
itself  much  unnecessary  paperwork  by  doing  many  things  that  answer  no 
useful  purpose,  and  by  adopting  indirect,  unbusinesslike  methods  in  doing 
others.  The  practice,  for  example,  in  some  commands  of  reducing  every- 
thing, even  the  smallest  trivials,  to  writing,  causes  much  unnecessary 
papei"work.  Again,  we  often  make  unnecessary  work  for  ourselves  and 
others  in  the  following  ways : 

(a)  By  submitting,  through  carelessness,  papers  with  omissions  or  with 
mistakes,  and  which  must,  therefore,  be  returned  for  completion  or  correc- 
tion. 

(b)  By  failing  to  render  reports,  returns,  estimates,  and  requisitions  at 
the  time  required  by  orders  or  regulations. 

(c)  By  failing  to  return  promptly  papers  that  are  required  to  be 
returned. 

(d)  By  calling  for  periodical  and  other  reports  that  really  answer  no 
useful  purpose,  or  whose  use  is  not  commensurate  with  the  labor  involved 
in  their  preparation. 

(e)  By  calling  for  periodical  and  other  reports  in  formal  written  form, 
while  an  informal  slip,  or,  when  practicable,  an  entry  under  "Remark's" 
on  the  company  morning  report,  giving  the  data  required,  would  answer  the 
same  purpose  fully  as  well. 

3.  How  to  save  ourselves  unnecessary  paperwork.  An  observance 
of  the  following  will  save  much  unnecessary  paperwork : 

(a)  Keep  your  Army  Regulations  "posted"  to  date^  and  get  into  the 
habit  of  referring  to  them  whenever  there  comes  up  a  new  matter,  or  one 

(})  It  is  suggested  that  a  copy  of  Army  Changes  be  kept  in  the  office.  See  Army 
Changes,  in  advertising  directory  at  back  of  book. 

[29] 


concerning  which  the  slightest  doubt  exists,  analyzing  the  paragraphs 
involved  and  taking  special  care  to  see  that  all  their  requirements  are 
fulfilled.  For  instance,  in  case  of  an  application  for  appointment  as 
ordnance  sergeant  (A.  R.  94)  see — 

(i)  Whether  the  applicant  has  served  at  least  eight  years  in  the 
Army,  including   four  years  as  noncommissioned   officer. 

(2)  If  he  is  less  than  45  years  of  age. 

(3)  That  the  application  is  in  the  applicant's  handwriting. 

(4)  That  the  application  states  the  length  and  nature  of  military 
service,  and  for  what  time  and  in  what  organizations  he  has  served 
as  a  private  and  as  a  noncommissioned  officer. 

(5)  That  the  company  commander  has  indorsed  on  the  application 
a  statement  as  to  the  character,  intelligence,  and  fitness  of  the  applicant. 

(b)  Whenever  reference  is  made  to  certain  paragraphs  in  the  Army 
Regulations  or  to  certain  orders,  invariably  look  up  the  paragraphs  or 
orders  referred  to. 

(c)  Letters  and  indorsements  requiring  answers  should  be  carefully 
analyzed  and  the  constituent  parts  requiring  answers  should  be  answered 
categorically. 

(d)  Return  promptly  all  papers  that  are  required  to  be  returned.  If 
directed  to  return  a  paper,  complete  a  report  or  do  anything  else  without 
delay  or  by  a  certain  time,  and  if  it  is  impossible  to  do  so,  then  the 
office  concerned  should  be  so  notified  without  delay,  with  a  full  explana- 
tion. 

(e)  Render  without  delay  all  reports  and  returns  required  by  orders 
or  regulations  to  be  submitted  when  the  occasion  arises. 

(f)  Render  without  delay,  all  reports,  returns,  estimates,  and  requisi- 
tions required  by  orders  or  regulations  to  be  submitted  periodically. 
In  order  to  insure  promptness  and  make  forgetting  impossible,  keep  a 
"Tickler"  in  your  office.     (See  "Card  System  Tickler,"  par.  100) 

(g)  Always  read  carefully  before  signing,  all  letters,  indorsements, 
reports7~ returns,  estimates,  requisitions,  discharges,  final  statements,  and 
all  other  papers  that  are  submitted  to  you  for  signature. 

While  it  is  true  that  a  faithful  compliance  with  the  above  takes  time, 
patience  and  labor,  it  will  in  the  long  run  save  much  extra  paperwork 
and   trouble. 

4.  Reduction  and  simplification  of  paperwork,  (a)  Post  adtninis- 
tration.  The  following  suggestions  for  the  reduction  and  simplification 
of  paperwork  connected  with  post  administration  are  taken  from  General 
Orders,   No.    i,   Hq.    Eastern   Department,    1915: 

(i)  Verbal  instead  of  written  orders.  The  following  to  be  verbal 
instead   of   written :     Orders   granting  leaves   of   absence   not   exceeding 

[30] 


4  (contd.) 

five  days ;  orders  attaching  officers  to  organizations  for  temporary  duty, 
and  relieving  them  from  such  duty ;  orders  appointing  and  relieving 
officers  as  summary  court ;  orders  detailing  enlisted  men  on  special  duty 
and  relieving  them  from  such  duty ;  orders  for  muster,  inspection  and 
payment  of  troops — in  general,  orders  that  do  not  involve  money  or 
property  accountability  to  be  verbal  instead  of  written.  (Attention  is 
invited  to  the  fact  that  orders  affecting  the  status  of  individuals  are  always 
entered  on  the  morning  report  and  thus  made  of  record.) 

(2)  Formal  written  applications  for  furloughs  not.  to  be  submitted. 
No  formal  written  applications  for  furloughs  to  be  submitted  to  post 
commanders,  but,  if  desired  by  the  post  commander,  an  informal  memo- 
randum may  be  attached  to  the  furlough,  giving  such  information  as  may 
be  desired  regarding  the  number  of  men  on  furlough,  etc. 

(3)  Use  of  telephone.  Judicious  use  of  the  telephone  will  obviate 
considerable  writing,  and  many  things  now  done  through  correspondence 
can  be  done  equally  as  well  and  much  more  expeditiously  by  telephone. 

(4)  Efficiency  reports  to  be  kept  at  post  headquarters.  The  keeping 
at  post  headquarters  of  efficiency  reports  of  the  officers  of  the  command 
and  the  reference  of  such  reports  to  the  proper  officers  upon  the  perma- 
nent departure  of  officers  from  the  command,  will  obviate  considerable 
future  correspondence. 

(5)  Receipts  for  certain  papers  not  necessary.  Many  of  the  receipts 
that  are  now  required  for  orders,  details,  and  other  routine  papers  could, 
with  safety,  be  dispensed  with. 

(6)  Assignment  of  recruits  by  zvritten  orders  unnecessary.  The 
assignment  of  recruits  to  companies  by  written  orders  is  unnecessary — the 
assignment  as  stated  on  the  D.  and  A.  card,  a  copy  of  which  is  furnished 
the  company  commander,  is  sufficient. 

(7)  Approval  of  commanding  officer  in  case  of  absence  from  duty 
under  General  Orders,  No.  31,  War  Department,  1912.  Whenever  ait 
officer  or  enlisted  man  is  absent  from  duty  due  to  causes  within  the  pur- 
view of  General  Orders,  No.  31,  War  Department,  1912,  and  the  company 
commander  and  the  surgeon  are  in  accord,  the  approval  of  the  command- 
ing officer  may  be  noted  and  made  of  record,  by  writing  "Approved,"  duly 
signed,  in  the  column  "Disposition"  of  the  Daily  Sick  Report,  opposite 
the  last  entry  of  the  name  of  the  officer  or  enlisted  man. 

8.  Monthly  submission  of  ration  returns.  The  submission  of  ration 
returns  for  a  period  of  one  mont^i  instead  of  a  shorter  period  reduces  paper 
and  other  work. 

g.     Obtaining  information  by  means  of  informal  memoranda,  by  per- 
sonal interview  and  by  telephone.     Clerical  labor  and  useless  records  can 
be  saved  by  using  informal  memoranda  instead  of   formal  written  corn- 
eal] 


4  (contd.) 

munications  in  communication  between  post  headquarters  and  organization 
commanders  and  others  in  cases  the  nature  of  which  does  not  require  that 
the  matter  l)e  made  of  permanent  record.  F"or  example,  applications  for 
the  appointment  and  reduction  of  noncommissioned  officers,  and  for 
ratings  and  disratings;  applications  for  leaves  of  absence  within  the 
power  of  post  commanders  to  grant  (such  applications  might  be  verbal) 
certain  information  required  by  post  headquarters  on  which  to  base 
letters  or  indorsements.  In  this  connection  it  may  be  remarked  that  not 
infrequently  certain  papers  (for  example,  applications  of  enlisted  men  for 
transfer)  that  are  sent  to  post  commanders  for  information  or  expression 
of  opinion,  and  that  are  now  referred  to  organization  commanders  and 
others  by  formal  indorsement  in  which  to  get  desired  information,  need 
not,  unless  the  matter  be  of  such  a  nature  as  to  make  it  desirable  to  make 
of  record  the  statement  of  the  subordinate  to  whom  the  paper  is  referred, 
go  further  than  post  headquarters,  the  necessary  information  being  obtained 
from  organization  commanders  or  others  concerned  by  personal  interview, 
by  telephone  or  by  informal  memoranda,  and  the  communication  being 
returned  by  post  headquarters  by  indorsement  based  upon  the  information 
so  obtained. 

(10)  Officers  reporting  at  post  headquarters  daily.  Considerable  busi- 
ness now  transacted  in  writing  can  be  disposed  of  conveniently  and  expe- 
ditiously by  personal  interview,  and  orders,  communications,  etc.,  can  be 
delivered  without  messenger  service,  by  having  all  the  officers  of  the' 
command  report  daily,  except  Sundays,  at  post  headquarters  at  officer's 
call,  sounded  shortly  before  ist  sergeants'  call,  which,  for  the  convenience 
of  those  concerned,  might  be  sounded  immediately  after  morning  drill. 
Instructions  concerning  muster,  inspections,  payment,  etc.,  and  information 
of  general  interest  now  conveyed  by  written  communication,  may  be  given 
the  assembled  officers  by  the  commanding  officer  or  the  adjutant,  the 
officer  of  the  day  detail  verbally  announced,  holidays  made  known,  etc. 
A  pigeon-hole  box,  with  a  compartment  labelled  with  each  officer's  name, 
is  kept  in  some  convenient  room  in  the  administration  building,  and 
orders,  communications,  etc.,  intended  for  officers  are  placed  in  their  respec- 
tive compartments.  Should  the  commanding  officer  or  the  adjutant  desire 
to  see  an  officer  about  some  particular  matter,  place  in  the  officer's  com- 
partment a  card  or  slip,  bearing,  for  instance,  the  statement — 

"Capt.   Smith : 

The  C.  O.  (or  Adjt.)  desires  to  see  you  about ." 

(Note.     See  par.  96,  regarding  use  of  bulletin  board  and  daily  bulletin. — 
Author.) 

(11)  Payment  of  ration  saznngs  to  organization  commanders.    At  posts 
where  officers  report  daily  at  headquarters  at  a  fixed  hour  a  representative 

[32] 


4  (contd  ) 

of  the  Quartermaster's  office  is  present  once  a  month  to  pay  there  to 
organization  commanders  the  ration  savings  and  have  them  sign  the 
necessary  vouchers. 

(12)  Pass  System.  Any  of  the  following  pass  systems  will  obviate  the 
daily  preparation  of  pass  lists  by  organization  commanders,  and  the 
scrutiny  and  signing  of  same  at  post  headquarters : 

(a)  Organization  commanders  to  grant  passes  under  general 
supervision  of  the  post  commander,  a  passbook  or  list  being  kept  in  the 
company  office,  in  which  will  be  entered  daily  the  names  of  the  men  to  go 
on  pass  that  day,  and  the  authorized  hours  of  absence,  the  book  or  list  to 
be  signed  each  day  by  the  organization  commander. 

(b)  Under  general  supervision  of  the  post  commander,  organization 
commanders  to  grant  permanent  passes,  based  on  good  conduct,  and 
revocable  in  the  discretion  of  the  organization  commander  in  case  of 
misconduct. 

(c)  General  permission  to  be  given  by  the  post  commander  to  all 
enlisted  men  to  be  absent  during  stated  hours  that  will  not,  except  by 
special  permission  of  the  organization  commanders  in  each  case,  exempt 
them  from  any  duty,  and  organization  commanders  being  authorized  to 
withhold  this  privilege  from  delinquents. 

(13)  War  Department  Orders.  The  following  are  the  War  Department 
orders  on  the  reduction  and  simplification  of  paper  and  other  administra- 
tive work : 

(i)  In  order  that  the  maximum  amount  of  time  may  be  devoted  to 
the  practical  and  theoretical  instruction  of  troops,  division,  department,  and 
post  commanders  will  reduce  official  correspondence  at  their  headquarters 
to  the  minimum  consistent  with  efficient  administration.  To  this  end  post 
commanders  will  dispose  of  matters  of  routine  as  far  as  practicable  by 
personal  interview  with  the  individuals  concerned  at  such  hours  as  will 
least  interfere  with  the  instruction  of  their  commands.  (Par.  5,  G.  O. 
195 1 10.) 

(2)  Routine  administration  throughout  the  Army  must  be  regulated 
on  the  basis  that  training  and  preparation  for  active  service  are  of  first 
importance.  Administrative  duties  are  an  essential  feature  of  military 
life  and  are  not  to  be  neglected ;  but  in  every  legitimate  way  they  must  be 
simplified,  reduced  in  amount,  and  adjusted  as  to  time  of  performance,  so 
that  they  will  not  obscure  the  real  purpose  for  which  the  Army  is  main- 
tained or  obstruct  the  attainment  of  this  purpose.  Commanders  of  all 
grades  must  so  order  and  arrange  the  affairs  of  their  organizations  that 
the  foregoing  general  principles  are  given  full  force  and  effect.  (Par.  11, 
G.  O.  I7|i3-) 

[33] 


(3)  It  is  believed  that  the  custom  of  having  the  morning  reports, 
daily  correspondence,  returns,  etc.,  submitted  in  the  morning  before  the 
tactical  instruction  of  troops  is  completed,  which  prevails  at  many  posts, 
removes  captains,  other  organization  commanders  and  first  sergeants, 
from  other  and  more  important  duties,  or  lessens  the  amount  of  personal 
supervision  at  a  time  when  such  supervision  is  most  needed.  This  custom 
also  tends,  in  some  cases,  to  the  habit  of  post  commanders  remaining  at 
their  desks  to  attend  to  the  daily  paperwork  while  their  commands  are 
engaged  in  tactical  work. 

These  customs,  which  are  now  in  force  at  certain  posts,  are  considered 
to  violate  the  provisions  of  paragraph  ii.  General  Orders,  No.  17,  War 
Department,  1913,  and  steps  will  be  taken  to  regulate  the  same.  (Letter 
A.  G.  O.,  Jan.  i7/i4-) 

5.  Pointers  worth  knowing.  Observance  of  the  following  will  do 
much  to  insure  accuracy  and  completeness,  and  save  time  and  trouble: 

(a)  Before  filling  out  a  blank  form  read  carefully  all  notes  thereon, 
and  all  Army  Regulation  paragraphs  and  orders  on  the  subject,  and  comply 
with  their  requirements.  You  will  be  surprised  how  often  this  will 
call  your  attention  to  things  that  you  never  knew  about  the  preparation 
of  the  form,  or  which  you  had  forgotten.  Cultivate  the  habit  of  reading 
the  Instructions  on  all  forms  you  prepare — it  takes  a  little  time  and 
patience,  but  it  will  increase  the  accuracy  of  your  work,  and  in  the'  long 
run  save  you  and  others  time  and  trouble. 

(b)  All  columns  on  forms  must  be  filled  in.  When,  owing  to  the 
absence  of  the  necessary  information  or  for  any  other  reason,  a  column  or 
heading  can  not  be  filled  in,  "Unknown,"  or  a  dash  should  be  entered. 

(c)  One  or  more  diagonal  lines  should  be  drawn  through  the  blank 
space  after  the  last  entry  on  estimates,  requisitions,  pass  lists,  etc.,  thus 
guarding  against  the  addition  of  anything  after  signature. 

(d)  In  preparing  reports,  returns,  estimates,  requisitions,  or  other  blank 
forms  for  the  signature  of  a  superior,  always  insert  his  rank,  regiment,  and 
official  designation  after  the  place  for  signature. 

(e)  In  preparing  in  duplicate  final  statements  or  other  papers  written 
by  hand,  always  compare  them  before  submitting  them  for  signature,  and 
in  preparing  descriptive  lists  always  compare  them  with  those  from  which 
made. 

(f)  Papers  made  out  in  duplicate,  triplicate,  etc.,  should  be  marked 
in  the  lower  left  hand  corner,  "In  duplicate,"  "In  triplicate,"  etc. 

(g)  In  case  an  original  paper  has  been  lost  and  it  becomes  necessary 
to  make  out  another,  the  new  one  should  be  marked,  "Duplicate." 

[34] 


5  (contd.) 

(h)  Whenever  a  signature  is  copied  (Sgd.)  or  (Sig.)  is  written  before 
the  same. 

(i)     Interlineations  should  be  initialed  by  the  one  making  them. 

(j)  A  clerk  or  anyone  else  who  typewrites  anything,  should  always 
read  the  paper  carefully  before  submitting  it. 

(k)  Whenever  reports  are  called  for  at  certain  stated  periods,  render 
them  even  though  there  is  nothmg  to  report.  Otherwise  the  office  to 
which  the  report  is  to  be  submitted  has  no  way  of  telling  whether  the 
report  was  not  rendered  through  neglect  er  whether  it  was  because  there 
was  nothing  to  report. 

(1)  When  a  letter  is  submitted  for  signature,  submit  with  it  the 
addressed  envelope.  (Applies,  as  a  rule,  mostly  to  company  clerks. 
Application  of  rule  would  be  neither  desirable  nor  practicable  in  an  office 
higher  than  that  of  a  company.) 

(m)  When  you  submit  several  papers  for  the  signature  of  a  superior, 
stand  near  by  and  blot  and  remove  them  as  they  are  signed. 

(n)  Whenever  given  a  manuscript  to  typewrite  always  return  the 
manuscript  with  the  typewritten  copy. 

(o)  Do  not  waste  paper  by  using,  for  example,  a  whole  sheet  to  write 
matter  that  can  be  written  on  one-fourth  or  one-fifth  of  a  sheet. 

REGARDING  THIS  CHAPTER 
(The  numbers  in  parentheses  refer  to  paragraphs.) 

Is  paperwork  an  essential  feature  of  military  life?   (i) 

What  does  proficiency  in  paperwork  require?  (i) 

How  do  we  often  make  unnecessary  paperwork  for  ourselves  and 
others?   (2) 

Should  the  Army  Regulations  be  kept  '"posted"  to  date?   (3) 

What  should  always  be  done  whenever  a  new  matter  comes  up,  or  one 
concerning  which  the  slightest  doubt  exists?  (3a) 

What  should  always  be  done  whenever  reference  is  made  to  certain 
paragraphs  in  the  Army  Regulations  or  to  certain  orders?  (3b) 

What  should  be  done  in  the  case  of  letters  and  indorsements  requiring 
answers?  (3c) 

How'  should  papers  that  are  required  to  be  returned,  be  returned?  (3d) 

If  directed  to  return  a  paper,  complete  a  report  or  do  anything  else 
without  delay  or  by  a  certain  time,  but  if  it  be  impossible  to  do  so,  what 
should  be  done?   (3d) 

How  should  all  reports  and  returns  that  arc  required  to  be  submitted 
when  the  occasion  arises,  be  rendered?  (3e) 

How  should  all  reports,  returns,  estimates,  and  requisitions  that  are 
required  to  be  submitted  periodically,  be  rendered?  (3f) 

[35] 


5   (contd.) 

What  will  insure  promptness  and  make  forgetting  impossible?  (3f) 

What  should  a  person  always  do  before  signing  letters,  indorsements, 
reports,  returns,  estimates,  requisitions,  discharges,  final  statements,  and 
other  papers  submitted  to  him  for  signature?   (3g) 

Will  compliance  with  the  above  save  much  extra  paperwork  and 
trouble?   (3g) 

State  in  what  way,  under  the  following  headings,  can  paperwork  con- 
nected with  post  administration  be  simplified : — 

(a)  Issuing  verbal  instead  of  written  orders.  (4a-i) 

(b)  Not  submitting  formal  written  applications  for  furloughs.  (43-2) 

(c)  Use  of  the  telephone.     (43-3) 

(d)  Keeping  efficiency  reports  at  post  headquarters.   (43-4) 

(e)  Receipt  for  certain  papers  not  being  necessary.   (43-5) 

(f)  Assignment  of  recruits  by  written  orders  being  unnecessary.   (43-6) 

(g)  Approval  of  commanding  officer  in  case  of  absence  from  duty  under 

G.  O.  31,  1912.   (43-7) 
(h)     Monthly  submission  of  ration  returns.   (4a-8) 

(i)     Obtaining  information  by  means  of   informal   memoranda,  by  per- 
sonal interview  and  by  telephone.   (43-9) 
(j)     Officers  reporting  at  post  headquarters  daily.    (4a-io) 
(k)     Payment  of  ration   savings  to  organization   commanders.      (4a-ii) 
(1)      Pass  system.      (43-12) 

In  order  that  the  maximum  amount  of  time  may  be  devoted  to  the 
practical  and  theoretical  instruction  of  troops,  what  should  post  and 
other  commanders  do?  (4b-i) 

And  to  this  end  how  will  post  commanders,  as  far  as  practicable, 
dispose  of  matters  of  routine?   (4b-i) 

How  should  routine  administration  be  regulated?  (4b-2) 

How  should  administrative  duties  be  handled  and  adjusted?   (4b-2) 

What  is  the  duty  of  commanders  of  all  grades  in  connection  with 
administrative  duties?   (4b-2) 

What  is  the  result  of  submitting  the  morning  report,  daily  corre- 
spondence, returns,  etc.,  in  the  morning  before  the  tactical  instruction  of 
troops  is  completed,  and  what  should,  therefore,  be  done?     (4b-3) 

What  should  be  done  before  filling  out  a  blank  form?   (5a) 

Should  all  columns  on  forms  be  filled  in  and  what  should  be  entered 
in  case,  owing  to  the  absence  of  the  necessary  information  or  other 
reason,  a  column  or  heading  can  not  be  filled  in?   (5b) 

What  should  be  done  in  the  case  of  blank  space  after  the  last  entry 
on  estimates,  requisitions,  etc.    (5c) 

What  should  always  be  done  in  preparing  reports,  returns,  requisi- 
tions, or  other  blank  forms  for  the  signature  of  a  superior?   (sd) 

[36] 


5  (contd.) 

What  should  always  be  done  in  preparing  in  duplicate  final  statements 
or  other  papers  written  by  hand,  before  submitting  them  for  signature? 
(5e) 

What  should  always  be  done  before  submitting  descriptive  lists  for 
signature?    (se) 

How  should  papers  made  out  in  duplicate,  triplicate,  etc.,  be  marked? 
(50 

In  case  an  original  paper  is  lost  and  it  becomes  necessary  to  make  out 
another,  how  should  the  new  one  be  marked?   (5g) 

When  a  signature  is  copied,  what  should  be  written  before  it?   (sh) 

What  should  be  done  in  the  case  of  interlineations?   (si) 

What  should  always  be  done  before  submitting  a  typewritten  paper? 
(5J) 

When  reports  are  called  for  at  certain  stated  periods,  should  they  be 
rendered  even  though  there  is  nothing  to  report?   (5k) 


45555 


[37] 


CHAPTER  II 
CORRESPONDENCE 

6.  War  Department  correspondence  order.  The  following  is  the 
War  Department  order  (G.  O.  23/12)  prescribing  and  explaining  the 
system   of   Army  correspondence : 

The  method  of  writing  letters  and  indorsements  prescribed  herein  will 
be  used  hereafter  in  all  official  correspondence  in  the  service  of  the  War 
Department  and  the  Army  and  with  bureaus  of  executive  departments. 

1.  Heading,  subject,  and  number  of  letter. — The  letter  will  begin  with 
the  place  and  date,  written  as  at  present;  below  this,  beginning  at  the 
left  margin,  will  come  the  word  "From,"  followed  by  the  official  designa- 
tion of  the  writer,  or,  in  the  absence  of  any  official  designation,  the  name 
of  the  writer  with  his  rank  and  regiment,  corps,  or  department;  below 
this,  also  beginning  at  the  left  margin,  will  come  the  word  "To,"  followed 
by  the  official  designation  or  name  of  the  person  addressed.  Next  will 
come  the  subject  of  the  communication,  indicated  as  briefly  as  possible 
and  in  not  to  exceed  10  words.  The  words  "From,"  "To,"  and  "Subject" 
will  begin  on  the  same  vertical  line.  The  sending  office  number  of  the 
communication  will  appear  in  the  upper  left-hand  corner. 

>.  Example. 

Hq.  Eastern  Division,^ 
Governors  Island,  N.  Y .,  May  25,  191 1. 
From  :  The  Adjutant  General.^ 
To:    Captain  John  A.  Smith,  1st  Inf. 

(Through  C.  0.,  Madison  Barracks,  N.  Y.) 
Subject:    Delay  in  submitting  reports. 

The  Division  Commander  directs  that  you  submit  without  further  delay 
the  reports  of  your  recent  inspection  of  the  Organized  Militia  of  the 
State  of  New  York,  and  that  you  submit  an  explanation  of  your  failure 
to  comply  with  Par.  6,  S.  O.  25,  c.  s.,  these  headquarters. 

J.  R.  Henry. 

In  case  of  letter  paper,  the  upper  third,  and  in  case  of  foolscap,  the 
upper  fourth  of  the  sheet,  will  be  devoted  solely  to  the  matter  described 
in  this  paragraph.     (See  Par.  7,  this  order.) 

2.  Body. — Then  will  come  the  body  of  the  letter,  which,  when  type- 
v/ritten,  will  be  written  single-spaced,  with  a  double  space  between  para- 
graphs, which  will  be  numbered  consecutively. 


'  Now    Department,    territorial    divisions    having    been    abolished. 
*  Now   Department  Adjutant. 

[381 


6  (contd.) 

3.  Signature. — The  body  of  the  letter  will  be  followed  by  the  signa- 
ture. If  the  rank  and  the  regiment,  corps  or  department  of  the  writer 
appear  at  the  beginning  of  the  letter,  they  will  not  appear  after  his  name; 
but  if  they  do  not  appear  at  the  beginning  of  the  letter,  they  will  follow 
under  his  name  as  at  present.  For  example : 
200.  Company  A,  24TH  Infantry, 

Madison  Barracks,  N.  Y .,  Jan.  3,  1911. 
From :    Commanding  Officer,  Co.  A,  24th  Inf. 
To  :    The  Commanding  Officer. 
Subject :    Pvt.  Smith's  case. 

The  case  of  Pvt.  Smith  has  been  investigated  and  charges  have  been 
preferred  under  the  62  A.  W. 

Robert  Jones, 
1st  Lt.,  24th  Inf. 


Madison  Barracks,  N.  Y., 

Jan.  10,  1911. 
From:    Capt.  John  A.  Smith,  24th  Inf. 
To:    The  Adjutant  General,  U.  S.  A. 
Subject :   Leave  of  absence. 

I  have  this  day  taken  advantage  of  the  leave  granted  me  by  Par.  i, 
S.  O.  I,  Hq.  D.  E.,  191 1.  My  address  will  be  c/o  Army  and  Navy  Club, 
107  West  43d  St.,  New  York. 

John  A.  Smith. 

4.  Omission  of  ceremonial  forms. — All  ceremonial  forms  at  the  "begin- 
ning and  end  of  letters,  such  as  "Sir,"  "I  have  the  honor,"  "I  would 
respectfully,"  "Very  respectfully,"  etc.,  will  be  omitted. 

5.  Use  of  only  one  side  of  sheet. — Only  one  side  of  the  paper  will  be 
used,  the  writing  beginning  about  one  inch  from  the  top. 

6.  Office  marks. — The  stamps  bearing  the  office  numbers  will  be  placed 
on  the  back  of  the  lower  fold  of  the  first  sheet.  The  received  and  received- 
back  stamps  will  be  placed  immediately  below  the  body  of  the  letter,  and 
in  the  case  of  indorsements,  immediately  after  the  proper  indorsement. 
When  a  communication  of  two  or  more  sheets  is  filed,  the  back  of  the 
lower  fold  of  the  sheet  will  be  on  the  outside,  thus  exposing  to  view  the 
office  numbers. 

7.  Brief. — The  matter  described  in  paragraph  i  of  this  order  will  con- 
stitute the  brief  of  the  letter. 

8.  Folding. — Letter  paper  will  be  folded  in  three,  and  foolscap  in  four, 
equal  folds,  parallel  with  the  writing;  the  top  fold  will  be  folded  toward 
the  back  of  the  letter  and  the  lower  fold  over  the  face  of  the  letter.  In 
three-fold  letters  both  the  brief  and  the  office  mark  will  be  on  the  outside. 

I  .'V I 


6  (contd.) 

In  three-fold  letters  of  more  than  one  sheet  the  two  lower  folds  of  the 
sheets  other  than  the  first  will  be  placed  between  the  first  and  second  folds 
of  the  first  sheet,  thus  exposing  to  view  both  the  brief  and  the  ofiice  mark. 
In  four-fold  letters,  whether  of  one  or  more  sheets,  the  brief  will  be 
exposed  to  view  by  covering  the  office  mark  fold,  or  the  office  mark 
be  exposed  to  view  by  covering  the  brief,  according  as  it  is  desired  to  keep 
either  the  one  or  the  other  exposed  to  view  for  the  purpose  in  hand. 

9.  Inclosiircs. — All  inclosures  will  be  numbered  and  will  be  given  the 
proper  office  marks.  Inclosures  to  the  original  communication  will  be 
noted  on  the  face  of  the  letter  to  the  left  of  the  signature.  If  others  are 
added  when  an  indorsement  is  made,  their  number  will  be  noted  at  the 
foot  of  the  indorsement  to  which  they  pertain  and  also  on  the  back  of  the 
lower  fold  of  the  first  sheet  of  the  original  communication.  To  the  latter 
notation  will  be  added  the  number  of  the  indorsement  to  which  they 
belong,  thus  "One  inclosure — fifth  indorsement."  Inclosures  to  indorse- 
ments are  numbered  in  the  same  series  as  those  to  the  original  paper  and 
the  number  of  the  indorsement  to  which  they  belong  is  added  below.  If 
few  in  number  and  not  bulky,  inclosures  may  be  kept  inside  the  original 
paper ;  otherwise  they  will  be  folded  together  in  a  wrapper  marked 
"Inclosures."  Officers  through  whose  hands  official  papers  pass  will  make 
the  inclosures  secure  when  they  are  not  so. 

(Construction.) — The  provisions  of  paragraph  9,  General  Orders,  No. 
22,  War  Department,  August  5,  1012,  relating  to  the  numbering  and  noting 
of  inclosures,  are  construed  to  require  that  the  entry  of  serial  numbers  on 
inclosures  and  of  notations  on  papers  to  show  the  presence  of  inclosures 
to  an  original  communication  or  to  show  inclosures  added  to  or  withdrawn 
from  a  case  when  indorsements  are  written,  as  illustrated  by  the  Corre- 
spondence Model  distributed  by  The  Adjutant  General  of  the  Army,  will 
be  made  in  the  office  in  which  the  inclosures  concerned  originate  or  <ire 
added  or  withdrawn.  The  total  number  of  inclosures  accompanying  a 
paper  will  be  noted  at  the  foot  of  each  indorsement  thereon.  (Bulletin 
24/12.) 

10.  General. —  (Revoked  by  Par.  Ill,  G.  O.  53/13-) 

INDORSEMENTS 

11.  Form. — The  writing  width  of  indorsements  will  be  the  same  as 
that  of  letters.  The  first  indorsement  will  begin  about  one-half  inch  below 
the  rank  after  the  signature  of  the  writer  of  the  letter,  and  succeeding 
indorsements  will  follow  one  another  serially,  with  a  space  of  about  one- 
half  inch  between  indorsements. 

The  serial  number  of  the  indorsement,  the  place,  the  date,  and  to  whom 
written,  will  be  written  as  shown  in  the  example.     (See  par.  14,  this  order.) 

140] 


6  (contd.) 

When  typewritten,  indorsements  will  be  written  single-spaced  with  a 
double  space  between  paragraphs.  The  paragraphs  will  be  numbered  con- 
secutively. 

12.  Additional  sheets. — Should  one  or  more  additional  sheets  be  neces- 
sary for  indorsements,  sheets  of  the  same  size  as  the  letter  will  be  used. 

13.  "Respectfully  referred"  etc.,  to  be  omitted. — In  referring,  trans- 
mitting, forwarding,  and  returning  papers,  the  expressions  "Respectfully 
referred,"  "Respectfully  transmitted,"  "Respectfully  forwarded,"  and 
"Respectfully  returned,"  will  be  omitted. 

14.  Routine  indorsements  to  be  signed  with  initials. — Indorsements  of 
a  routine  nature,  referring,  transmitting,  forwarding,  and  returning  papers, 
will  not  be  signed  with  the  full  name,  but  with  the  initials.      For  example : 

1st  Ind. 
Hq.  24  Inf.,  Madison  Bks.,  N.  Y.,  Jan.  i,  191 1— To  C.  O.,  Co.  C,  24  Inf. 
To  note  and  return.     M.  A.  R. 

2nd  Ind. 
Co.  C,  24  Inf.,  Madison  Bks.,  N.  Y.,  Jan.  2,  1911 — To  the  Commanding 
Officer. 
Returned.     Contents  noted.     I.  K.  S. 


Nothing  in  this  order  shall  be  construed  as  prohibiting  the  practice  that 
obtains  at  present  at  division,  department,  and  other  headquarters  of 
referring,  transmitting,  forwarding,  and  returning  papers  to  the  various 
staff  officers  thereat  without  signature  or  initials. 

LETTERS  AND  INDORSEMENTS 

15.  Numbering  of  pages. — The  pages,  beginning  with  the  first,  will  be 
numbered  midway,  about  one-half  inch  from  the  bottom.  In  referring  to 
an  indorsement  by  number  the  number  of  the  page  will  also  be  given. 
Thus :   "sth  Ind.,  page  3." 

16.  Carbon  copies. — All  letters  and  indorsements  that  are  typewritten, 
excepting  letters  of  transmittal,  reports  of  taking  leave  of  absence,  peri- 
odical reports  and  other  communications  of  a  similar  nature,  will  be  made 
with  two  carbon  copies;  one  copy  will  be  retained  for  the  records  of  the 
office  in  which  the  letter  was  written,  and  the  other  will  be  forwarded 
with  the  communication  for  the  files  of  the  first  office  in  which  a  complete 
copy  of  the  communication  is  required  for  the  records,  but  such  forwarded 
copy  will  not  be  regarded  as  an  inclosure  within  the  meaning  of  paragraph 
9,  of  this  order.  The  carbon  copy  retained  for  the  office  record  will  be 
initialed  by  the  person  responsible  for  the  letter,  and  such  person  is 
charged  with  the  duty  of  seeing  that  the  name  of  the  official  who  signs 
the  letter  and  any  changes  made  before  signature  are  inserted  in  the  car- 

[41] 


6  (contd.) 

bon.  (Note:  The  name  of  the  writer  should  be  typewritten  in  the  case 
of  the  carbon  copy  sent  forward. — Author.)  When  a  complete  copy  of  a 
communication  is  not  required  for  the  records  of  an  intermediate  office 
the  carbon  copy  will  be  forwarded  to  the  next  office.  In  offices  authorized 
to  use  the  record  system  prescribed  in  General  Orders,  No.  92,  War 
Department,  1909  (see  G.  O.,  216,  War  Department,  1909),  the  carbon 
copies  will  be  made  on  sheets  of  perforated  paper,  furnished  by  the  Quar- 
termaster's Department,  with  perforated  sections  the  same  width  as  the 
standard  record  file  cards;  the  sheets  will  be  torn  along  the  perforations 
and  the  sections  attached  to  the  record  file  cards.  In  other  offices,  the 
carbon  copies  will  be  made  on  ordinary  paper  and  the  retained  copy  filed 
in  the  document  file.  The  provisions  of  this  paragraph  apply  only  to 
communications  addressed  to  individuals  and  offices  within  the  military 
service. 

17.  Press  copies. — Hereafter  press  copies  will  not  be  used  except  by 
written  authority  of  the  Secretary  of  War. 

18.  Communications  written  prior  to  the  receipt  of  this  order  are  not 
subject  to  its  provisions  when  in  the  future  they  are  received  or  trans- 
mitted by  any  office  or  individual. 

19.  Printed  and  multigraph  forms. — Nothing  in  this  order  is  intended 
to  prohibit  the  use  of  printed  or  multigraph  forms  of  letters  and  indorse- 
ments in  offices  now  using  such  forms,  provided  the  forms  conform  to  the 
general  principles  of  this  order.  The  back  of  the  first  sheet  of  such  forms, 
except  the  fold  containing  office  marks,  may  be  used  for  indorsements. 

20.  Channels  of  communication. — All  classes  of  official  communications 
heretofore  addressed  to  the  adjutants  or  to  adjutants  general  other  than 
The  Adjutant  General  of  the  Army  will  in  the  future  be  addressed  to  the 
commanding  officer  concerned. 

21.  Points  not  touched  upon  in  this  order  will  be  governed  by  the 
present  regulations  on  the  subject  of  correspondence. 

22.  Example. — The  following  example  will  be  used  as  a  guide  in  carry- 
ing out  the  instructions  contained  in  this  order: 

20  Fort  Riley,  Kansas, 

From :    The  Ordnance  Officer.  October  27,  1910. 

To :    The  Commanding  Officer,  7th  Cav. 
Subject:    New  system  of  issuing  ordnance  stores. 

1.  In  compliance  with  instructions  contained  in  a  letter  from  the 
Adjutant  General's  Office,  dated  November  27,  1909,  regarding  the  testing 
of  a  new  system  of  issuing  ordnance  stores,  the  following  report  concern- 
ing the  working  of  this  system  is  submitted. 

2.  As  far  as  I  have  been  able  to  observe,  the  new  system  has  no  dis- 
advantages.    Its  advantages  are: 

**•*♦•♦♦•♦♦♦ 

[42] 


6  (contd.) 

A B , 

1st  Lt.,  7th  Cav. 
1st  Ind. 
Hq.  7th  Cav.,  P"t.  Riley,  Kans.,  Oct.  29,  1910— To  the  C.  O.,  Ft.  Riley,  Kans. 
I  concur  in  the  conclusions  of  the  Ordnance  Officer. 

C D , 

Major,  7th  Cav.,  Comdg. 
26.  Ind. 
Hq.  Ft.  Riley,  Kans.,  Nov.  i,  iqio — To  Comdg.  Gen.,  Dept.  of  the  Mo. 
Approved. 

E F , 

Brig.  Gen.  Comdg. 
(Stamp)  To  Chief  Ordnance  Officer. 

3d  Ind. 
Hq.  Dept.  of  the  Mo.,  Nov.  2,  1910— To  The  Adjt.  Gen.,  U.  S.  A. 
Approved. 

Brig.  Gen.  Comdg. 
4th  Ind. 
A.  G.  O.,  Nov.  5,  191 0— To  the  C.  of  O. 

36949 — 204  Sth  Ind.  Ghs— Bam 

Office  of  the  C.  of   O.,   Nov.  9,   1910 — To  Comdg.   Officer,   Rock   Island 
Arsenal. 
For  remark  with  reference  to  paragraph  2  of  the  within  letter.  By  order 

of  the  Chief  of  Ordnance.  I J , 

Capt.   Ord.  Dept. 
159—181 
36949 — 204  6th  Ind.  Hf — L 

Rock  Island  Arsenal,  111.,  Nov.  14,  1910 — To  the  Chief  of  Ordnance. 

1.  It  is  the  practice  of  this  Arsenal  to  make  shipments  of  all  articles 

2.  The  final  shipment  in  this  particular  case  was  delayed  by  the  failure 
of to  supply  acceptable      ****** 

K L , 

Lt.  Col.  Ord.  Dept.  Comdg. 
(Stamp)  Rec'd  back,  O.  C.  of  O.,  Nov.  16,  1910. 

36949—204  7th  Ind.  J  My 

Office  of  the  C.  of  O.,  Nov.  17,  1910— To  The  Adjt.  Gen.,  U.  S.  A. 
Returned  in  connection  with  O.  O.  file  36949—198  (A.  G.  O.  1527570). 

M N , 

Lt.  Col.  Ord.  Dept.., 
Actg.  C.  of  O. 
(Stamp)  Rec'd  back,  A.  G.  O.,  Nov.  18,  1910. 

[43] 


1527570  8th  Ind. 

War  Department,  A.  G.  O.,  Nov.  18,  ipio — To  Comdg.  Gen.,  Dept.  of  the 
Lakes;  Comdg.  Gen.,  Dept.  of  Dakota;  Comdg.  Gen.,  Dept.  of  the 
Mo.;    etc.  *********** 

Returned  in  connection  with  papers  referred  to  in  the  preceding  indorse- 
ment hereon.  The  early  return  of  all  papers  is  desired.  By  order  of  the 
Secretary  of  War. 

O P , 

Adjutant  General. 
9th  Ind. 
Hq.  Dept.  of  the  Lakes,  Nov.  22,  1910— To  Comdg.  Gen.,  Dept.  of  Dakota. 
Noted. 

R S . 


Brig.  Gen.  Comdg. 
(Stamped  loth  Ind. 

indorsement.) 

A.  G.  O.  D.  D. 

Nov.  25,  1910. 

To  the  Chief  Ordnance  Officer. 

7.  War  Department  "Correspondence  Model."  The  following  is 
the  War  Department  "Correspondence  Model,"  showing  the  forms  of 
letters  and  indorsements,  notations  regarding  inclosures,  use  of  office 
marks,  etc. : — 


[44] 


7  (contd.) 
2039  Company  B,  40th  Infantry, 

Fort  William  H.  Seward,  Alaska,  July  19,  1912. 

From:   The  Commanding  Officer,  Co.  B,  40th  Inf. 

To:   The  Adjutant  General  of  the  Army. 
(Through  military  channels.) 

Subject:    Philippine  campaign  badge,  Corporal  John  Doe. 


Inclosed  are  lists   in   duplicate  of  enlisted  men   of   Company   B,  40th 
Infantry,  entitled  to  the  Philippine  campaign  badge. 

John  A.  Brown, 
2  Incls.  Capt,  40th  Inf. 


824  1st  Ind. 

Hq.  Ft.  William  H.  Seward,  Alaska,  July  19,  1912 — To  the  Comdg.  Gen., 
Dept.  of  the  Columbia. 

S.  F.  T., 
2  Incls.  CoL,  40th  Inf.,  Comdg. 

(Stamp)  Rec'd  Dept.  Columbia,  July  27,  1912. 


2d  Ind. 

Hq.  Dept.  Columbia,  Vancouver  Bks.,  Wash.,  July  28,  191 2 — To  the  Comdg. 
Gen.,  Western  Division. 

A.  F.  R., 
2  Incls.  Brig.  Gen.,  Comdg. 

(Stamp)  Rec'd  Western  Div.,  July  30,  1912. 

[45] 


7  (contd.) 

8043  3d  Ind. 

Hq.  Western  Division,  San  Francisco,  Cal.,  July  31,  1912 — To  The  Adjt 
Gen.  of  the  Army,  Washington,  D.  C. 

Arthur  E.  Green, 
2  Incls.  Col.,  Gen.  Staff,  in  absence 

of  the  Division  Commander. 
(Stamp)  Rec'd  A.  G.  O.,  Aug.  5,  1912. 


1942286  4th  Ind. 

War  Dept.,  A.  G.  O.,  Aug.  8,  1912— To  the  C.  O.,  Co.  I,  soth  Inf.,  through 
the  Comdg.  Gen.,  Philippines  Division. 
I.     Information  is  requested  as  to  whether  the  records  of  the  company 
show  that  Corporal  Doe  served  in  the  field  against  hostile  natives  on  the 
Island  of  Panay  during  July,  1907. 
2.     The  early  return  of  these  papers  is  desired. 

By  order  of  the  Secretary  of  War: 

Thomas  H.  Smith, 

Adjt.  Gen. 
2  Incls. 


(Stamp)  Rec'd  Phil.  Div.,  Sept.  14,  1912. 


79935  5th  Ind. 

Hq.  Philippines  Division,  Manila,  P.  I.,  Sept.  15,  1912 — To  the  C.  O.,  Co.  I. 

50th  Inf.,  through  the  Comdg.  Gen.,  Dept.  of  Mindanao. 
2  Incls. 


(Stamp)  Rec'd  Dept.  Mind.,  Sept.  24,  1912. 


3467  6th  Ind. 

Hq.  Dept".  of  Mindanao,  Zamboanga,  P.  I.,  Sept.  25,  1912— To  the  C.  O., 
Co.  I,  50th  Inf.,  Camp  Keithley,  Mind.,  P.  I.,  through  the  Post 
Commander. 

2  Incls. 

To  the  C.  O.,  Co.  I,  soth  Inf. 

(Stamp)  Rec'd  Co.  I,  50th  Inf.,  Sept.  26,  1912. 

[47] 


7  (contd.) 
2150  7th  Ind. 

Co.  I,  50th  Inf.,  Camp  Keithley,  Mind.,  P.  I.,  Oct.  4,  1912— To  the  Comdg. 
Gen.,  Dept.  of  Mindanao,  through  the  C.  O.,  Camp  Keithley,  P.  I. 

1.  Inclosed  are  extracts  from  the  post  orders  and  morning  report  of 
this  company,  which  contain  all  that  there  is  of  record  regarding  the 
service  of  Corporal  Doe  referred  to  herein.  Inclosed  also  is  affidavit  of 
Corporal  Jones  as  to  Corporal  Doe's  service. 

2.  It  is  believed  that  the  records  of  the  headquarters.  Department  of 
Mindanao,  may  contain  the  information  desired. 

(3  Incls.  added.)  Edward  French, 

5  Incls.  Capt.,  50th  Inf.,  Comdg. 

3214  8th  Ind. 

Hq.  Camp  Keithley,  Mind.,  P.  I.,  Oct.  5,  1912— To  the  Comdg.  Gen.,  Dept. 

of  Mind. 
5  Incls. 

(Stamp)  Rec'd  back,  Dept.  Mind.,  Oct.  6,  1912.  A.  C.  D., 

Maj.,  50th  Inf.,  Comdg. 

3467  9th  Ind. 

Hq.  Dept.  of  Mindanao,  Zamboanga,  P.  I.,  Oct.  12,  1912 — To  the  Comdg. 
Gen.,  Philippines  Division. 
There  is  nothing  on  file  at  these  headquarters  bearing  on  the  service  of 
Corporal  Doe  referred  to  herein. 

5  Incls.  William  Jones, 

Brig.  Gen.,  Comdg. 
(Stamp)  Rec'd  back,  Phil.  Div.,  Oct.  22,,  1912. 

79935  loth  Ind. 

Hq.  Philippines  Division,  Manila,  P.  I.,  Oct.  24,  1912 — To  the  Comdg.  Gen., 
Dept.  of  Mindanao,  with  directions  to  withdraw  the  affidavit  of  Cor- 
poral Jones,  it  being  proposed  to  inclose  an  affidavit  from  Sergeant 
Blank,  who  is  on  duty  at  these  headquarters  and  who  is  prepared  to 
furnish  a  more  complete  affidavit  than  that  furnished  by  Corporal 
Jones. 

By  command  of  Major  General  White: 
*  Andrew  Brown, 

5  Incls.  Adjt.  Gen. 

(Stamp)  Rec'd  back,  Dept.  Mind.,  Nov.  3,  1912. 

[49] 


7  (contd.^ 
3467  nth  Ind. 

Hq.  Dept.  of  Mindanao,  Zamboanga,  P.  I.,  Nov.  4,  1912 — To  the  Comdg. 

Gen.,    Philippines    Division,    the    foregoing    directions    having    been 

complied  with. 
(Incl.  5  withdrawn.)  William  Jones, 

4  Incls.  Brig.  Gen.,  Comdg. 

(Stamp)  Rec'd  back,  Phil.  Div.,  Nov.  15,  1912. 


79935  I2th  Ind. 

Hq.  Philippines  Division,  Manila,  P.  I.,  Nov.  16,  1912 — To  The  Adjutant 
General  of  the  Army,  inviting  attention   to   the  preceding  indorse- 
ments and  to  the  accompanying  inclosures. 
(i  Incl.  added.)  James  O.  White, 

5  Incls.  Maj.  Gen.,  Comdg. 


(Stamp)  Rec'd  back,  A.  G.  O.,  Dec.  23,  1912. 


[51J 


8.     The  following  shows  the  notations  and  office  marks  on  the  back 
of  the  last  fold  of  the  first  page  of  the  letter: — 


rH 
H 

HEADQUARTERS 

624 
Ft . Wm . H . Seward , Alaska . 

<M 

i-t 
I-t 

1-1 

to 

HEADQUARTERS 

H 

8043 
Western  Division. 

ADJUTANT  GENERAL'S  OITICE 

H 

<o 

1942286 
War  Department . 

HEADQUARTERS 

4J 

79935 

H 

Philippines  Division. 

^ 

HEADQUARTERS 

CM 

a 

43 

3467 

o> 
1-1 

p. 

CO 

Dept,  Mindanao. 

1 

Incl.  -  12th  Ind.;  total  5. 

1 

Incl.  withdrawn  -  11th  Ind.; 

total  4. 

3 

Incls.— 7th  Ind.;  total  5. 

2 

Incls . 

Fio.  1 

[53] 


9.  Inclosures.  The  following  shows  the  notations  on  the  back  of 
the  first  fold  of  four  of  the  inclosures  referred  to  in  the  above  letter  and 
indorsements : 


HEADQnAETERS 

824 

Pt.Wni.H.Sewsa'd,  Alaska. 

HEADQUARTERS 

8043 
Western  Division  • 

ADJDTAMT  OEHERAL'S  OFFICE 
1942286 
War  Department. 

,..,,.  .HEADliUARTERS 

79935 

Philippines  Division 

HEADQUARTERS 

3467 

Dept. Mindanao. 


Incl.l. 


i 

. , HEADQUARTERS ....... 

824 
Pt.Wta. H.Seward,  Alaska. 

H 

s 

, , . , HEADQUARTERS 

• 
H 

m 

8043 

• 

H 
0» 

i 

Western  Division. 
ADJUTANT  GEKERAL'S  OPPICi 

to 

1 

1942286 
War  Department. 

H 

i 

79935 

^ 

t 

a 

^ 

Philippines  Division. 

HEADQUARTERS. . .... 

• 

s 

w 

■S 

o. 

3467 

Dept. Mindanao. 

Incl.2. 

Fig.  2 


[54] 


9  (contd.) 


3467  Hq.Dapt.  Hind. 
79935  Hq.Phll.Div. 
1942286  A.0.0. 


Inol.  3» 
7th  Ind. 


3467  Hq.Dept.Mlnd, 
79935  Hq.Phll.Div. 
1942S86  A.Q.O. 


Inol.  4. 

7th  Iild. 


Fig.  3 


[55] 


10 

lO.  Heading  of  letters  and  indorsements.  It  is  customary  to  head 
letters  and  indorsements  as  follows,  the  heading  in  case  of  an  indorse- 
ment being  written  on  one  line : 

(a)  Brigade.  (Letter) 

Headquarters  5th  Brigade,  2nd  Division, 

Texas  City,  Texas. 

July  I,  1915- 

(Indorsement) 

Hq.  5th  Brig.,  2nd  Div.,  Texas  City,  Texas,  July  1/15. 

(b)  Regiment.  (Letter) 

Headquarters  ist  Infantry, 

Madison  Barracks,  N.  Y., 

July  I,  1915. 

(Indorsement) 
Hq.  ist  Inf.,  Madison  Bks.,  N.  Y.,  July  1/15. 

(c)  Battalion. 

(i)     When  forming  part  of  a  regiment. 

(Letter) 

1st  Battalion,  ist  Infantry, 

Madison  Barracks,  N.  Y., 

July  I,  1915- 

(Indorsement) 

1st  Bn.,  1st  Inf.,  Madison  Bks.,  N.  Y.,  July  1/15. 

(2)     When  not  forming  part  of  a  regiment. 

(Letter) 

Headquarters   ist   Battalion,   Philippine   Scouts, 
Manila,  P.  I., 
July  I,  1915- 
(Indorsement) 
Hq.  1st  Bn.,  Philippine  Scouts,  Manila,  P.  I.,  July  1/15. 
(Note.     See  par.   170,  for  correct  use  of  expression,  "Battalion  head- 
quarters.") 

(d)  Company.  (Letter) 

Company  "A,"  ist  Infantry, 

Fort  Missoula,  Mont., 

July  I,  1915- 

(Indorsement) 

Co.  "A,"  1st  Inf.,  Fort  Missoula,  Mont.,  July  1/15. 

[56] 


11 

(e)     Detachment.  (Letter) 

Detachment  Co.  "A,"  ist  Infantry, 

(or,  Detachment,  ist  Infantry) 

Madison  Barracks,  N.  Y., 

July  I,  1915. 

(Indorsement) 

Det.  Co.  "A,"  1st  Inf.,  Madison  Bks.,  N.  Y.,  July  1/15. 

(or,  Det.  ist  Inf.,  Madison  Bks.,  N.  Y.,  July  1/15.) 

11.     Keeping   record   of   correspondence.     G.    O.    92,    1909,    given 

below,  as  extended  by  Par.  I,  G.  O.  216,   1909,  and   Par.  VII,  G.  O.  3, 

1912,  requires  that  the  system  prescribed  therein  of  keeping  a  record  of 

correspondence,  shall  be  used — 

(a)  In  the  various  offices  at  the  headquarters  of  military  divisions  and 
departments ; 

(b)  At  the  headquarters  of  each  artillery  district; 

(c)  At  the  headquarters  of  each  military  district; 

(d)  At  the  headquarters  of  each  permanent  military  post  whose  gar- 
rison exceeds  two  companies ; 

(e)  In  the  office  of  the  quartermaster  of  each  permanent  military 
post  whose  garrison  exceeds  two  companies. 

Except  that  in  the  Philippines  Division  the  adoption  of  the  system  will 
be  extended  only  to  the  headquarters  of  the  artillery  districts  and  to 
the  headquarters  and  quartermasters'  offices  of  such  of  the  larger  posts 
as  may  be  designated  for  the  purpose  by  the  division  commander. 

However,  the  card  record  system  prescribed  by  G.  O.  92,  1909,  is  now 
being  gradually  superseded  by  a  vertical  filing  system  known  as  "The 
War  Department  Correspondence  File,"  which  is  a  subjective  classifica- 
tion under  decimal  numbers. 

A  circular  letter  from  The  Adjutant  General's  Office,  dated  Aug.  10, 
1915,  supplemented  in  some  Departments  by  orders  of  the  Department 
Commander,  contemplates  that  this  system  shall,  as  funds  become 
available  for  the  purchase  of  the  necessary  equipment,  supersede  the  system 
prescribed  by  G.  O.  92,  1909. 

Application  to  install  the  new  system  must  be  made  to  the  Secretary 
of  War,  through  The  Adjutant  General  of  the  Army,  and  the  following 
data  given : 

(a)  Number  of  organizations  at  post. 

(b)  Strength  of  garrison. 

(c)  Enumeration  of  stafif  offices  requiring  equipment. 

(d)  Is  separate  file  desired  for  each  staff  office  or  will  central  file 
at  post  headquarters  meet  needs? 

[57] 


12 

(e)  Estimate  of  number  of  pieces  of  correspondence  filed  annually 
in  each  staff  office  at  post  headquarters. 

12.     (G.  O.  92,  May  5,  1909.) 

The  following  instructions  for  keeping  the  record  of  correspondence  in 
the  various  offices  at  the  headquarters  of  military  divisions  and  depart- 
ments, and  at  the  headquarters  of  military  posts  at  which  the  system  of 
record  keeping  hereinafter  prescribed  shall  be  authorized,  are  published 
for  the  information  and  guidance  of  all  concerned : 

I.  There  will  be  three  files  of  the  records  of  the  correspondence  of  each 
office  at  division  and  department  headquarters  and  of  the  correspondence 
at  the  headquarters  of  each  military  post  at  which  the  method  of  record 
keeping  herein  prescribed  shall  be  authorized  by  the  War  Department. 
These  files  will  be  a  "Record  Card  File,"  a  "Card  Index  File,"  and  a 
"Document  File." 

(a)  The  record  card  file  will  consist  of  cards  showing,  in  ink,  in  each 
case  an  abstract  of  the  communication,  as  well  as  all  office  action  taken 
upon  it,  including  the  memoranda  and  reports  of  searchers,  examiners, 
reviewers,  and  all  others  through  whose  hands  the  case  may  pass. 

There  will  also  be  included  a  draft  or  literal  copy  of  all  important 
communications  of  the  office  relative  to  the  case,  but  an  unimportant  or 
routine  letter  or  endorsement  may  be  recorded  by  synopsis  only. 

The  record  cards  will  be  numbered  from  one  forward  continuously  and 
will  be  filled  in  numerical  order. 

The  record  cards  will  be  filed  so  that  each  standard  file  box  (except  the 
first  in  the  file)  will  contain  the  cards  bearing,  or  filed  under,  400  consecu- 
tive numbers,  the  first  card  in  the  first  box  being  the  card  bearing  the 
number  i  (the  last  card  in  that  box  being  numbered  399),  the  first  card 
in  the  second  box  being  the  card  numbered  400,  and  the  first  card  in 
each  succeeding  box  being  the  card  bearing  a  number  exactly  400  greater 
than  that  borne  by  the  first  card  in  tlie  last  preceding  box.  This  arrange- 
ment will  ordinarily  leave  sufficient  space  in  each  file  box  to  provide  for  the 
increase  in  bulk  of  contents  that  will  be  caused  by  the  addition  of  exten- 
sion slips  to  record  cards  already  filed  and  by  the  filing  of  record  cards 
of  later  dates  together  with  cards  of  earlier  dates  pertaining  to  the  same 
subjects,  as  hereinafter  prescribed.  However,  if  it  is  found  in  the  course 
of  time  that  any  particular  file  box  becomes  overfilled,  space  for  the 
surplus  cards  can  be  provided  by  placing  a  new  file  box  in  the  file,  next 
to  the  overfilled  box,  without  disturbing  the  labels  or  the  contents  of  the 
other  boxes  in  the  file.  On  the  front  of  each  file  box  in  this  file  there  will 
be  placed  a  label  showing  the  numbers  of  the  first  and  last  record  cards 
filed  therein. 


r5«j 


12  (contd.') 

When  the  space  on  any  one  record  card  is  insufficient  to  contain  the 
entries  pertaining  to  the  case  that  the  card  represents,  one  or  more  exten- 
sion sHps  of  the  same  size  as  that  of  the  record  card  will  be  attached  to  it. 

(Note.  For  the  interpretation  of  this  section,  see  end  of  order. — 
Author.) 

(b)  The  card  index  file  will  consist  of  general  (or  principal)  index 
cards  and  of  cross-reference  (or  subsidiary)  index  cards.  There  will  be, 
for  each  recorded  case  in  the  office,  one  general  index  card  which  will 
bear  as  a  heading  the  subject  of  the  communication,  whether  general  or 
personal,  followed  by  the  writer's  name  or  designation,  and  a  synopsis  of 
the  communication.  There  will  also  be,  for  each  communication,  one  or 
more  cross-reference  index  cards,  if  considered  necessary,  bearing  as  a 
heading  the  name  of  the  writer  of  the  communication  or  any  other  names 
or  subjects  mentioned  therein  that  it  may  be  necessary  to  index. 

Where  many  communications  are  received  daily  from  the  same  official 
of  the  Government,  the  name  or  designation  of  the  writer  need  not  be 
indexed  if  it  is  found  that  an  index  of  the  subjects  of  the  communication 
serves  all  practical  purposes. 

No  distinction  in  treatment  is  to  be  made  between  subjects  of  a 
personal  or  local  nature,  such  as  names  of  persons  or  places,  and  subjects 
of  a  general  nature.  All  are  subjects,  and  all  the  index  cards  bearing 
them,  both  general  and  cross-reference,  are  to  be  filed  in  complete  alpha- 
betical order  in  one  series,  without  any  attempt  to  file  index  cards  bearing 
names  of  persons  or  places  separately  from  index  cards  bearing  subjects  of 
a  general  nature. 

Whenever  either  the  general  or  cross-reference  index  cards  pertaining 
to  any  particular  subject,  either  personal,  local,  or  general,  increase  in 
number  unduly,  they  will  be  copied  from  time  to  time  on  consolidated 
index  cards,  eight  by  three  and  one-quarter  inches  in  size,  which  will 
be  placed  properly  in  the  index  files,  the  old  cards  being  destroyed  or  put 
away  for  any  future  reference  that  may  be  considered  necessary.  After 
any  consolidated  index  card  is  filled  on  both  face  and  back,  additional 
record  space  will  be  obtained  by  attaching  to  the  card  from  time  to  time 
extension  slips  such  as  those  used  with  record  cards. 

The  index  cards,  both  general  and  cross-reference,  will  bear  numbers 
corresponding  to  those  of  the  record  cards,  but  will  be  filed  in  complete 
alphabetical   order. 

To  prevent  overfilling  of  the  boxes  in  the  card  index  file,  and  the 
consequent  necessity  of  frequently  adding  new  boxes  and  redistributing 
the  contents  of  old  boxes,  it  will  be  necessary  at  the  beginning  of  a  file 
of  this  kind  to  arrange  for  the  distribution  of  the  index  cards  composing 
it,  in  complete  alphabetical  order,  among  such  a  number  of  boxes  that  no 

[59] 


12  (contd.) 

one  of  them  will  be  likely  to  become  overfilled  in  the  near  future  so  as  to 
necessitate  a  rearrangement  of  the  file.  The  number  of  boxes  that  will  be 
required  for  this  file  in  any  particular  office,  and  the  space  that  should 
be  allotted  in  the  file  to  each  alphabetical  division  and  subdivision,  can  be 
determined  with  reasonable  accuracy  by  ascertaining  from  prior  records 
of  the  office  the  number  of  communications  that  the  office  may  expect 
to  be  called  upon  to  index  annually,  and  the  relative  amount  of  space  that 
has  been  actually  used  in  former  indexes  for  each  alphabetical  division 
and  subdivision  thereof. 

To  facilitate  search  of  the  card  index  file,  division  cards  of  tough  manila 
tag-board,  one-half  an  inch  longer  than  the  index  cards,  so  as  to  project 
above  them  in  the  file,  will  be  used.  Upon  these  cards,  within  less  than 
one-half  of  an  inch  of  the  top,  will  be  written  or  stamped  such  letters, 
abbreviations,  or  words  as  may  be  necessary  to  mark  the  various  divisions 
and  subdivisions  of  the  file,  and  the  division  cards  so  marked  will  be 
placed  and  kept  in  their  proper  places  in  the  file.  As  the  index  cards 
increase  in  number,  additional  subdivisions  of  them,  and  consequently 
additional  division  cards,  must  be  made  from  time  to  time  in  order  to 
facilitate  search  of  the  file. 

On  the  front  of  each  file  box  in  the  card  index  file  there  will  be  placed 
a  label  showing  the  letters,  abbreviations,  or  words  designating  the  first 
and  the  last  subdivisions  of  the  file  that  are  contained  in  that  box. 

(c)  The  document  file,  the  papers  in  which  will  be  numbered  consecu- 
tively and  with  numbers  corresponding  to  those  of  the  record  cards  and 
index  cards  pertaining  to  those  papers,  will  consist  of  the  original  docu- 
ments or  communications  in  each  case,  together  with  press  or  carbon 
copies  of  any  letters  of  the  office  relating  thereto.  All  papers  will  be  filed 
in  exact  numerical  order,  except  as  otherwise  prescribed  herein. 

The  papers  pertaining  to  cases  in  the  document  file  will  be  filed  in  jackets 
if  practicable.  These  jackets  will  be  made  of  heavy  manila  paper  with 
a   square  flap. 

If  any  original  communication  shall  not  be  retained  in  the  office, 
the  corresponding  record  card  must  show  that  fact,  thus  explaining  the 
absence  of  the  paper  from  the  document  file. 

(d)  The  record  cards,  extension  slips,  and  index  cards  used  in  the 
files  hereinbefore  described  will  be  of  the  uniform  size  of  eight  inches  long 
by  three  and  one-quarter  inches  wide,  and  will  be  written  across  the  width. 
The  division  cards  will  be  of  the  uniform  size  of  eight  and  one-half  inches 
long  by  three  and  one-quarter  inches  wide.  The  document  file  jackets  will 
be  of  the  uniform  size  of  eight  and  seven-eighths  inches  long  by  three  and 
seven-eighths  inches  wide. 

2.  The  method  of  recording  the  action  taken  upon  each  item  of  busi- 
ness, in  respect  to  which  a  record  is  necessary,  will  be  substantially  as 

[60] 


12  (contd.i 

follows,  the  order  of  procedure,  however,  to  be  varied  to  suit  the  volume  of 
work,  the  number  of  clerks  engaged,  and  unusual  conditions  that  may 
arise: 

(a)  The  mail  (including  telegrams)  when  received  in  the  office  will  be 
opened  at  once  and  will  be  examined  by  the  receiving  clerk,  who  will 
select  from  the  mail  such  communications  as  are  to  be  recorded  in  the 
office  and  will  send  them  to  the  index  clerk.  All  communications  will 
be  stamped  with  the  date  of  receipt  in  the  office,  and  those  that  pertain 
to  other  offices  will  be  sent  to  such  offices,  the  initials  of  the  other  office 
to  which  any  paper  is  to  be  sent  being  placed  on  the  first  fold  thereof, 
and  no  record  of  the  communication  being  made  in  the  receiving  office. 

(b)  As  soon  as  mail  reaches  the  index  file,  a  clerk  will  search  the 
file  for  record  of  previous  correspondence,  provided  the  communication  is 
of  such  nature  as  to  suggest  the  utility  of  a  search.  If  the  index  discloses 
the  fact  that  previous  pertinent  papers  have  been  received,  the  numbers 
of  the  index  cards  referring  to  those  papers  will  be  placed  in  pencil  on 
the  first  fold  of  the  current  paper  for  the  guidance  of  the  clerk  who  is  to 
withdraw  from  the  record  file  the  pertinent  record  cards  whose  numbers 
were  found  on  the  general  index  file. 

(c)  If  a  search  for  record  of  previous  correspondence  is  not  made,  or 
if  a  search  is  made  and  no  pertinent  record  is  found,  the  papers  in  the 
current  case  will  be  sent  to  a  briefing  clerk,  who  will  brief  the  communica- 
tion on  the  first  fold,  if  it  is  not  already  briefed,  and  will  make  the 
record  card,  entering  thereon  briefly  the  subject-matter  of  the  communica- 
tion, the  name  or  designation  of  the  writer,  the  date  of  the  communication, 
and  the  dates  and  substance  of  any  important  indorsement  thereon.  He 
will  also  prepare  a  general  index  card  under  the  proper  subject  heading, 
and  will  enter  on  the  card  the  name  or  designation  of  the  writer  of  the 
communication  and  a  brief  statement  of  the  purport  thereof.  He 
will  also  make  any  cross-reference  index  cards  that  may  be  necessary 
to  index  the  communication  adequately. 

These  index  cards,  both  general  and  cross-reference,  must  be  carefully 
and  uniformly  made  and  must  include  every  name  and  subject  under  which 
the  communication  is  likely  to  be  called  for  subsequently.  Every  index 
card  made,  whether  general  or  cross-reference,  will  be  indicated  on  the 
record  card  by  a  red  ink  check  mark  over  the  corresponding  index  word. 

(d)  Whenever  a  communication  that  has  been  recorded  contains  one 
or  more  inclosures,  each  inclosure  will  be  marked,  in  red  ink,  near  the 
bottom  of  the  first  fold,  with  a  designating  number  and  a  notation  showing 
the  office  that  receives  and  records  the  paper.  For  example,  "Incl.  i 
A.  G.  O.  (Dept.  Mo.)."  The  total  number  of  inclosures  and  the  designa- 
tion of  the  office  receiving  and  recording  them  will  be  noted  on  the  coni- 

[611 


12  (contd.) 

munication   containing  the   inclosures  and   on   the   record  card,  after  the 
brief,  thus,  "6  Incls.  A.  G.  O.  (Dept.  Mo.)-" 

(e)  As  soon  as  a  new  case  is  briefed  it  will  be  passed  to  the  numbering 
clerk,  by  whom  the  communication,  all  its  inclosures,  the  record  card, 
the  general  index  card,  and  all  cross-reference  index  cards  will  be  stamped 
with  the  same  number  and  date  of  receipt,  together  with  the  designation 
of  the  receiving  and  recording  office,  the  papers  being  stamped  on  the  first 
fold  of  each  near  the  top  and  the  cards  in  the  space  provided  for  tnc 
purpose  on  the  face  of  each  near  the  top.  The  numbering  clerk  will  then 
withdraw  all  the  index  cards,  both  general  and  cross-reference,  and  each 
of  them  will  be  filed  immediately,  in  complete  alphabetical  order,  in  the 
index  file.  In  order  that  the  index  file  may  show  at  all  times  what  com- 
munications have  been  received  by  the  office,  it  is  of  the  first  importance 
that  there  shall  be  no  delay  whatever  in  making  and  filing  index  cards. 

(f)  If  no  previous  papers  are  found  in  any  case,  the  paper  or  papers 
in  the  case,  together  with  the  record  card  that  must  invariably  accompany 
it  until  it  is  disposed  of,  will  be  sent  to  a  correspondence  clerk  for  action ; 
but  any  case  in  which  the  search  of  the  card  index  file  reveals  a  record  of 
previous  correspondence  will  be  sent  to  a  clerk  to  connect  the  old  record 
with  the  new. 

(g)  Connecting  new  cases  with  cases  already  of  record  in  the  office 
will  be  done  in  the  following  manner :  The  clerk  charged  with  that  duty 
will  take  from  the  record  card  file  the  record  cards  whose  numbers  have 
been  placed  on  the  communication  by  the  index  searcher.  From  these  he 
will  ascertain  whether  the  cases  are  so  intimately  related  that  they  should 
be  filed  together  or  whether  their  relationship  is  so  slight  that  they  should 
be  merely  cited  to  each  other  as  precedents  or  for  other  reference  purposes. 

If  the  cases  are  merely  to  be  cited  to  each  other,  the  connecting  clerk 
will  write,  in  red  ink,  on  the  face  of  the  new  and  of  the  old  record  card, 
as  well  as  on  the  first  fold  of  the  new  and  the  old  document,  the  word 
"See"  followed  by  the  designation  of  the  other  case,  thus:  On  card 
5037  A.  G.  O.  Dept.  Mo.,  and  on  the  first  fold  of  the  corresponding 
document  write  "See  2347  A.  G.  O.  Dept.  Mo.,"  and  on  card  2347  A.  G.  O. 
Dept.  Mo.,  and  on  the  first  fold  of  the  corresponding  document,  write 
"See  5037  A.  G.  O.  Dept.  Mo." 

Where  there  are  more  than  two  record  cards  or  documents  that  are  to 
be  cited  to  each  other,  the  connecting  clerk  will  write  on  the  oldest  or 
lowest  numbered  record  card  and  on  the  corresponding  document  a  refer- 
ence to  each  of  the  other  record  cards  and  documents  in  the  manner 
described  above,  and  on  each  of  the  other  record  cards  and  documents 
to  which  such  reference  is  made  he  will  write  in  the  same  manner  a 
reference  to  the  oldest,  /.  e.,  the  lowest    numbered  record  card  and  docu- 

[62] 


12  (contd.,' 

ment.  The  record  cards  and  documents  in  cases  that  are  merely  cited  to 
one  another,  as  herein  prescribed,  will  not  be  filed  together;  each  will  be 
filed  under  its  own  number. 

If  the  cases  are  so  intimately  related  that  they  should  be  filed  together, 
the  connecting  clerk  will  connect  the  new  document  with  the  old  by  placing 
on  the  first  fold  of  the  new  document,  near  the  top,  in  red  ink,  the  words 
"Filed  with"  followed  by  the  designation  of  the  old  document,  thus : 
"Filed  with  2347  A.  G.  O.  Dept.  Mo.,"  and  by  placing  on  the  first  fold 
of  the  old  document,  in  the  same  manner,  the  designation  of  the  new  docu- 
ment followed  by  the  word  "herein,"  thus:  "5037  A.  G.  O.  Dept.  Mo. 
herein." 

If  but  one  old  record  card  is  found  in  cases  that  are  to  be  filed  together 
the  new  record  card  will  be  connected  with  the  old  by  writing  upon  each 
the  number  of  the  other  at  the  top  and  to  the  left  of  the  stamp  number, 
thus:  If  the  old  card  is  numbered  3347  and  the  new  6037,  on  card  3347 
write  "6037"  and  on  card  6037  write  "3347-" 

If  more  than  one  old  record  card  is  found  in  cases  that  are  to  be  filed 
together,  the  oldest  and  all  later  cards  will  be  connected  by  writing  on  the 
oldest  card  the  numbers  of  all  later  cards,  and  by  writing  on  each  of  the 
later  cards  the  number  of  the  oldest  card.  For  example,  if  the  new  card 
is  numbered  8076  and  old  cards  numbered  3347,  3840,  and  6037,  are  found, 
write  on  the  oldest  card,  at  the  top  and  to  the  left  of  the  stamp  number  3347, 
the  numbers  "3840,"  "6037,"  and  "8076,"  one  below  another  in  numerical 
order  beginning  with  the  lowest,  and  on  each  of  the  cards  numbered  3840, 
6037,  and  8076  write  "3347"  at  the  top  and  to  the  left  of  the  stamp  number. 

When  there  have  accumulated  three  or  more  record  cards  pertaining  to 
cases  or  subjects  that  are  so  intimately  related  that  the  record  cards  and 
documents  have  been  connected  for  filing  together  as  hereinbefore  pre- 
scribed, the  record  cards  will  be  brought  together  in  a  jacket  which  will 
be  filed  under  the  lowest  number  borne  by  any  of  the  connected  cards.  This 
jacket  will  be  made  of  bond  linen  paper,  will  be  eight  and  one-quarter  by 
three  and  five-eighths  inches  in  size,  open  at  one  end,  with  a  shallow 
scallop  cut  in  the  open  end.  Near  the  top  of  the  front  of  the  jacket  will 
be  entered  the  number  under  which  the  record  cards  have  been  filed 
together,  followed  by  the  subject  to  which  they  pertain  and  all  the  numbers 
of  the  record  cards  filed  in  the  jacket,  the  lowest  number  first. 

Whenever  papers  are  connected  for  filing  together  in  the  document  file, 
as  hereinbefore  prescribed,  they  will  be  placed  if  possible  in  the  same  docu- 
ment file  jackets,  which  will  bear  at  the  top  the  number  of  the  lowest 
numbered  document  contained  in  it,  followed  by  the  title  or  subject  to 
which  the  documents  relate,  and  below  that,  in  numerical  order,  the 
lowest  number  first,  the  numbers  of  all  the  documents  filed  in  the  jacket. 

[63] 


12  (contd.) 

When  connected  documents  accumulate  beyond  the  rapacity  of  a  single 
jacket,  additional  jackets  will  be  used,  each  bearing  at  the  top  the  number 
and  title  or  subject  borne  at  the  top  of  the  first  jacket;  beneath  these  entries 
each  additional  jacket  will  bear  the  numbers  of  all  the  documents  filed 
therein  and  of  no  others.  Jackets  thus  connected  will  be  filed,  one  after 
another,  under  the  number  of  the  first  jacket. 

(h)  File  slips,  to  be  put  in  the  numerical  places  of  any  new  record 
cards  and  new  documents  that  are  to  be  filed  with  older  record  cards  and 
documents,  will  invariably  be  made  in  such  cases  and  will  be  placed  on  the 
respective  files  under  the  new  numbers,  where  they  will  remain  permanent- 
ly to  show  where  the  record  cards  and  documents  bearing  those  numbers 
are  to  be  found.  The  record  card  file  slip  will  be  eight  by  three  and  one- 
quarter  inches  and  the  document  file  slip  eight  and  one-half  by  three  and 
one-half  inches  in  size. 

(i)  The  case,  including  its  record  card  and  other  pertinent  record  cards, 
will  next  be  sent  to  a  correspondence  clerk  for  action. 

(j)  Should  the  index  searcher,  upon  examination,  find  that  the  new 
communication  is  a  continuation  of  a  subject  alread>  jf  record  in  the 
office,  or  in  an  answer  to  a  communication  previously  sent  out  from  the 
office,  he  will,  after  noting  on  the  communication  file  numbers  of  the 
index  cards,  withdraw  from  the  record  card  file  the  record  cards  corre- 
sponding to  those  numbers  and  decide  whether  the  new  communication 
should  be  recorded  on  one  of  those  record  cards  as  an  "additional" 
case  or  be  made  a  new  case.  If  he  decides  that  the  communication  is 
to  be  made  a  new  case,  it  will  be  sent  at  once  to  the  briefing  clerk;  but 
if  it  is  to  be  made  an  "additional,"  there  will  be  stamped  on  the  old  record 
card  on  which  the  communication  is  to  be  recorded,  immediately  follow- 
ing the  last  entry  on  that  card,  the  word  "Additional,"  followed  by 
the  designating  letter  of  the  "additional"  and  the  date  of  the  receipt 
of  the  new  communication.  The  designating  letter  of  any  "additional" 
will  be  A  for  the  first  "additional,"  B  for  the  second  and  so  on  until 
the  letters  of  the  alphabet  have  been  exhausted,  after  which  "additionals," 
will  be  marked  A\  B\  etc.,  and  A^  B^  etc.  A  complete  entry  on  a  record 
card  in  accordance  with  the  foregoing  instructions  would  be  as  follows : 
"Additional  A  April  20,  1909." 

The  word  "Additional"  followed  by  the  designating  letter  of  the 
"additional"  and  the  date  of  its  receipt  will  also  be  entered  on  the  first 
fold  of  the  new  communication  near  the  top.  In  addition  to  this  there 
will  be  entered,  immediatelj'  under  the  word  "Additional,"  the  number  of 
the  old  record  card  on  which  the  new  communication  is  to  be  recorded 
and  the  initials  of  the  office  in  which  the  record  is  made.      A  complete 

[64]   • 


12  (contd.; 

entry  on  a  communication  in  accordance  with  the  foregoing  instructions 
would  be  as  follows : 

"Additional  A  April  20,  1909. 
5037  A.  G.  O.  Dept.  Mo." 

(k)  The  papers  will  thereupon  be  sent  at  once  to  the  briefing  clerk, 
together  with  the  record  card  on  which  the  "additional"  is  to  be  recorded 
and  any  other  record  cards   pertinent   to   the  case. 

(1)  In  briefing  an  "additional,"  the  communication  itself  will  be 
briefed  like  other  communications;  next,  the  briefer  will  enter  on  the 
record  card  on  which  the  "additional"  is  to  be  recorded  the  date  and 
place  of  the  communication,  the  name  of  the  writer,  and  a  synopsis  of 
the  communication,  and  will  prepare  any  new  cross-reference  index 
cards  that  may  be  necessary,  care  being  taken  to  write  on  each  index 
card  made,  in  the  space  in  which  the  stamp  number  is  placed  in  a  new 
case,  the  word  "Additional"  (or  its  abbreviation  "Add'l"),  followed  by 
the  designating  letter  and  the  date  of  receipt  of  the  "additional"  and  the 
number  of  the  original  case  to  which  the  "additional"  has  been  added,  thus: 

"Add'l  A  Apr.  30/09. 
5037" 
(m)  Whenever  a  communication  that  has  been  recorded  as  an 
"additional"  contains  one  or  more  inclosures,  each  inclosure  will  be 
marked  in  red  ink,  near  the  top  of  the  first  fold,  with  the  number  of  the 
inclosure,  as  Incl.  i,  Incl.  2,  etc.,  and  with  the  designating  letter  and  the 
number  of  the  "additional,"  together  with  the  designation  of  the  receiving 
ofiice,  for  example: 

"Incl.  I     Add'l  A 
5037  A.  G.  O.  Dept.  Mo."  ' 

The  total  number  of  inclosures  and  the  designation  of  the  office 
receiving  the  papers  will  be  noted  just  below  the  brief  on  the  first  fold 
of  the  communication  containing  the  inclosures,  also  on  the  record 
card  just  below  the  last  line  of  the  additional  brief,  thus:  "6  Incls. 
A.  G.  O.   (Dept.  Mo.)." 

(n)  The  "additional"  with  the  record  card  on  which  it  is  recorded, 
and  any  other  record  cards  or  papers  that  may  be  pertinent  to  the  case, 
will  next  be  sent  to  a  correspondence  clerk  for  action. 

(0)  If  a  communication  that  has  been  referred  out  of  the  office  by 
indorsement  or  otherwise  is  received  back,  it  will  be  stamped  by  the 
receiving  clerk,  after  the  last  indorsement  thereon,  with  the  words 
"Received  Back,"  and  with  the  initials  of  the  office  and  the  date.  If  any 
new  inclosures  are  received  with  the  original  communication,  that  fact  will 

[65] 


12  (contd.) 

be  noted  thereon  in  red  ink,  following  the  "Received  Back"  stamp,  the 
new  inclosures  will  be  marked  with  the  office  number  of  the  original  com- 
munication and  each  of  them  will  be  numbered  as  inclosure  i,  2,  or  3,  etc., 
to  1st,  2d,  3d,  indorsement,  etc.,  as  the  case  may  be.  A  similar  "Received 
Back"  stamp  and  notation  will  be  placed  on  the  record  card  of  the  case, 
the  card  being  withdrawn  from  the  record  card  file  for  the  purpose,  and 
any  new  matter  accompanying  the  paper  received  back  will  be  entered  on 
the  record  card  and  will  be  adequately  indexed,  if  necessary.  Thereupon 
the  paper  and  its  record  card  will  be  sent  to  a  correspondence  clerk  for 
action,  any  new  index  cards  that  may  have  been  made  being  placed 
immediately  in  their  proper  places  in  the  index  file. 

(p)  It  is  to  be  observed  that  "received  back"  cases  and  "additional" 
cases  are  alike  in  that  both  of  them  are  continuations  of  correspondence 
previously  recorded  in  the  office  receiving;  that  no  new  record  cards  are 
made  for  either  of  them ;  that  only  new  matter  contained  in  either  of  them 
is  to  be  recorded  on  record  cards  already  on  file,  and  that  new  index  cards 
(cross-reference  only)  are  made  if  need  be  to  index  properly  any  new 
matter  contained  in  either  of  them.  The  only  difference  between  them  is 
that  in  a  "received  back"  case  papers  (except  letters  or  telegrams  sent) 
that  have  previously  been  recorded  in  the  office  are  returned  to  it,  whereas 
in  an  "additional"  case  no  previously  recorded  papers  (except  letters  or 
telegrams  sent)  are  returned,  but  the  communication  received  is  either 
an  answer  to  a  communication  sent  out  by  the  recording  office  or  relates 
directly  to  correspondence  previously  recorded  therein. 

(q)  Any  communication  that  is  not  a  direct  continuation  of  previously 
recorded  correspondence,  even  though  the  persons,  named  in  both  sets  of 
papers  are  the  same  but  the  subjects  involved  are  different,  must  not  be 
treated  either  as  a  "received  back"  or  as  an  "additional"  case.  All  such 
communications  must  be  treated  and  recorded  as  new  cases,  being  filed 
with  or  cited  to  older  cases  if  they  are  so  related  to  the  older  cases  as  to 
require  such  action. 

(r)  Great  care  must  be  taken  not  to  increase  unduly  the  bulk  of  any 
one  record  card  by  adding  thereto  an  excessive  number  of  extension  slips. 
Such  undue  increase  is  chiefly  due  to  the  recording  of  too  many  new  cases 
as  "additional"  to  older  cases.  Therefore,  no  communication  will  be 
recorded  as  an  "additional"  unless  (i)  it  is  a  direct  answer  to  a  communi- 
cation sent  out  from  the  recording  office,  or  unless  (2)  it  relates  to  the 
same  subject  as  that  upon  which  previously  recorded  correspondence  has 
been  had  with  the  same  writer.  All  other  communications,  except  "received 
back"  cases,  will  be  recorded  and  otherwise  treated  as  new  cases. 

Even  direct  answers  to  communications  sent  out  from  the  recording 
office  and  inquiries  and  other  correspondence  resulting  from  such  com- 

[66] 


12  (contd.) 

munications  must  not  be  recorded  as  "additionals"  when  such  answers, 
inquiries,  or  other  items  of  correspondence  are  likely  to  be  very  numerous, 
as  they  probably  will  be  when  circulars  or  other  communications  calling  for 
responses,  or  opening  the  door  to  other  correspondence  from  a  considerable 
number  of  different  sources  are  sent  out.  In  such  cases  each  answer, 
inquiry  or  other  item  of  correspondence  received  will  be  recorded  and 
otherwise  treated  as  a  new  case,  but  it  will  be  connected  and  filed,  in  the 
manner  hereinbefore  prescribed,  with  the  original  communication  to  which 
it  pertains.  Subsequent  correspondence  that  relates  especially  to  any  one 
of  these  new  cases  will  be  recorded  on  the  record  card  of  that  particular 
case. 

(s)  Not  more  than  about  thirty  extension  slips  (sixty  pages  of  record) 
will  be  added  to  any  one  record  card.  Whenever  this  limit  is  reached  in  any 
case  additional  correspondence  with  regard  to  it,  even  though  that  corre- 
spondence would  ordinarily  be  treated  as  "additional,"  must  be  recorded 
and  otherwise  treated  as  part  of  a  new  case,  but  that  case  must  be  con- 
nected and  filed  with  the  original  in  the  manner  hereinbefore  prescribed. 
An  exception  to  this  rule  will  be  made  in  "received  back"  cases,  which  will 
be  recorded  on  old  record  cards  bearing  the  same  numbers  as  those  of  the 
papers  received  back. 

(t)  A  temporary  charge  card  will  be  substituted  for  record  cards  re- 
moved from  the  files.  This  charge  card  will  be  made  of  heavy  manila  paper, 
eight  and  three-quarters  by  three  and  one-quarter  inches  in  size  and  will 
bear  the  following  entries :  The  number  of  the  record  card  for  which  it 
is  temporarily  substituted ;  the  date  of  withdrawal  of  the  record  card ;  the 
consolidated  or  filing  number,  if  the  record  card  is  one  of  the  number  filed 
together;  the  name  of  the  office;  a  brief  extract  of  the  subject  of  the  record 
card,  and  the  number  of  the  case  in  connection  with  which,  or  the  purpose 
for  which,  the  record  card  is  withdrawn.  Both  sides  and  both  ends  of  this 
temporary  charge  card  should  be  used  for  making  these  entries,  each  one 
being  lined  out  upon  the  return  of  the  record  card  to  the  file,  and  when  both 
sides  and  both  ends  have  been  used  the  card  should  be  destroyed. 

A  temporary  charge  card  will  also  be  substituted  for  every  paper  with- 
drawn from  the  document  file.  This  charge  card  will  be  of  heavy  white 
cardboard,  nine  and  one-half  by  three  and  three-quarter  inches  in  size, 
and  on  it  will  be  entered  the  date  of  the  call  for  the  paper,  the  name  or 
the  initials  of  the  person  making  the  call,  the  name  or  a  brief  description 
of  the  paper  withdrawn,  and  the  number  of  the  case  in  connection  with 
which  the  withdrawal  is  made. 

(u)  The  draft  of  any  outgoing  letter,  telegram,  or  indorsement  will 
be  prepared  on  an  appropriate  slip  provided  for  the  purpose,  and,  if 
necessary,    will    be    sent    for    approval    or    amendment    to    the    officer 

[67] 


12  (contd.) 

who  is  finally  to  decide  the  case.  These  slips  are  all  eight  by  three  and 
one-quarter  inches  in  size.  After  approval,  the  draft  will  be  sent  to  a  copy- 
ist to  make  a  fair  copy  thereof  for  signature  (and  a  carbon  copy  where 
such  copies  are  used).  Having  been  compared  with  the  draft,  the  fair 
copy  of  any  letter,  telegram,  or  indorsement  will  be  sent  to  the  proper 
official  for  signature. 

(Note.     For  interpretation  of  this  section,  see  end  of  order. — Author.) 

(v)  Before  the  approved  draft  is  sent  to  the  copyist,  the  papers  that 
are  to  be  retained  on  the  files  of  the  office  will  ordinarily  be  sent  to  the 
document  file,  and  the  draft  will  be  attached  to  the  corresponding  record 

card.     A  notation  showing  the  action  taken,  such  as  "Letter  to "  or 

"Telegram  to ,"  followed  by  the  designation  of  the  addressee  and  the 

date  of  the  action,  will  be  made,  in  red  ink,  on  the  first  fold  of  the 
document  before  it  is  sent  to  the  document  file.  In  special  cases,  or 
whenever  directed  by  competent  authority,  the  papers  that  are  to  be 
retained  in  the  office  may  be  kept  with  the  case  until  the  draft  of  the 
outgoing  letter,  telegram  or  indorsement  is  approved  or  even  until  the 
fair  copy  thereof  is  signed. 

(w)  After  the  letter  or  telegram  is  signed  it  will  be  press-copied  if 
no  carbon  copy  has  been  made,  and  the  press-copy,  or  carbon  copy  if 
made,  will  be  sent  to  the  document  file  to  be  placed  with  the  original 
papers. 

(x)  The  outgoing  letter,  or  the  paper  to  be  sent  out  by  indorsement, 
will  be  passed,  together  with  its  record  card,  to  a  mailing  clerk  who  will 
withdraw  the  record  card,  place  the  letter  or  other  paper  in  an  envelope, 
address  and  mail  the  same,  and  stamp  the  record  card  with  the  date  of  the 
disposition  of  the  case. 

(y)  The  record  card  will  then  be  passed  to  a  clerk  for  examination 
as  to  whether  any  additional  indexing  is  necessary,  and  if  such  indexing 
is  found  necessary,  additional  cross-reference  index  cards  will  be  made 
and  will  be  placed  at  once  on  the  card  index  file,  after  which  the  record 
card  will  be  placed  on  the  record  card  file. 

3.  One  or  any  number  of  the  steps  to  be  taken  in  the  course  of  action 
upon  a  paper  as  hereinbefore  described  may  be  taken  by  the  same  clerk. 

4.  If  for  any  reason  a  communication  has  been  written  and  sent  out 
without  a  draft  or  a  synopsis  thereof  having  been  entered  previously  upon 
the  record  card,  the  press  or  carbon  copy  will  be  sent,  immediately  after 
the  communication  is  sent  out,  to  a  copyist  by  whom  it  will  be  copied 
or  a  synopsis  of  it  entered  on  the  corresponding  record  card. 

5.  Each  entry  made  upon  a  record  card  will  be  authenticated  by  the 
initials  of  the  person  making  the  entry. 

[68] 


12  (contd.) 

6.  The  three  files,  record  cards,  index  cards,  and  documents  will  be 
kept,  if  possible,  in  the  same  room  or  in  adjoining  rooms. 

7.  The  series  of  numbers  begun  under  this  system  cf  record  keeping 
will  be  continuous  and  without  break  for  any  new  year. 

8.  Where  letters  or  telegrams  originate  in  the  office  and  are  not  based 
upon  any  recorded  paper,  a  press  or  carbon  copy  of  each  of  them  will 
be  recorded  in  the  same  manner  as  that  already  prescribed  with  regard  to 
communications  received  from  sources  outside  the  office.  All  communica- 
tions of  this  class,  however,  will  be  copied  in  full  on  the  record  cards  unless 
the  communications  are  of  such  a  character  as  to  have  no  permanent 
value. 

9.  When  papers  in  any  case  are  sent  out  of  the  office  with  the  expecta- 
tion that  they  will  be  returned,  a  card  giving  the  office  number  of  the 
papers,  their  subject-matter,  and  the  date  on  which  their  return  may  be 
expected,  will  be  placed,  under  the  date  on  which  the  papers  should  be 
returned,  in  a  subdivision  of  the  record  card  file,  the  subdivision  to  be 
known  as  the  "Suspended  File."  A  like  course  may  be  pursued,  when 
deemed  necessary  or  advisable,  with  regard  to  important  inquiries,  requests 
and  other  communications  that  are  sent  out  without  paper  to  be  returned 
but  to  which  answers  are  expected.  This  file,  for  which  one  file  box 
ordinarily  should  be  ample,  will  be  examined  daily,  and  cases  not  returned 
or  otherwise  accounted  for  within  a  reasonable  time  considering  distance 
and  other  circumstances,  will  be  traced  and  the  reason  for  the  delay  ascer- 
tained. The  cards  for  this  suspended  file  will  be  of  heavy  manila  paper, 
eight  by  three  and  one-quarter  inches  in  size. 

10.  No  record  will  be  kept  in  any  office  respecting  matter  of  which 
a  record  or  file  is  kept  in  any  other  office  at  the  same  headquarters,  and  that 
properly  pertains  to  thar  office,  but  information  will  be  applied  for  and 
obtained  by  other  offices  as  occasion  requires  from  the  office  having  the 
established  record  or  file. 

11.  No  record  will  be  made,  beyond  a  mere  notation  of  the  fact  of 
receipt  and  disposition,  of  matters  of  the  following  classes:  Accounts 
current,  vouchers,  returns  of  stores  and  property,  inventory  and  inspection 
reports,  requests  for  an  acknowledgment  of  receipt  of  blanks,  letters  from 
persons  evidently  insane,  and  all  other  communications  that  are  of  no 
permanent  or  historical  value  and  that  are  finally  disposed  of  by  the 
answers  thereto  or  without  answer. 

12.  In  cases  in  which  there  is  special  need  for  haste,  a  red  card  should 
be  placed  with  each  communication  immediately  upon  its  receipt,  and  this 
card  should  not  be  withdrawn  until  the  case  is  finally  disposed  of. 


[69] 


12  (contd.) 

13.  Special  attention  will  be  given  to  the  matter  of  press-copies,  and  any 
press-copy  that  is  in  any  degree  imperfect  will  not  be  filed,  but  will  be 
replaced  with  a  perfect  one. 

14.  Where  carbon  copies  are  used,  special  care  will  be  taken  to  see 
that  any  alterations  made  in  the  original  before  it  is  sent  out  are  also 
made  in  the  carbon  copy,  and  that  the  proper  signature  is  added  to  the 
copy. 

15.  Before  documents  in  any  case  are  filed,  they  will  be  examined 
to  see  if  all  necessary  action  with  regard  to  them  has  been  completed,  and 
whether  all  papers  or  inclosures  pertaining  to  the  case,  including  press  or 
carbon  copies,  are  placed  with  it  or  are  properly  accounted  for. 

16.  In  order  to  make  sure  that  each  case  received  and  recorded  in  the 
office  is  acted  on  promptly,  and  that  no  case  is  inadvertently  lost  sight  of, 
it  is  desirable  to  keep  a  memorandum  list  or  tally  sheet  showing  the  office 
number  and  subject-matter  of  each  case  received  in  the  office.  This  list 
or  sheet  should  be  kept  on  the  desk  of  some  clerk  in  the  record  room,  who 
should  check  off  each  case  as  it  is  disposed  of  and  and  who  should  look 
up  any  case  not  disposed  of  within  a  reasonable  time. 

17.  All  cards  or  documents  filed  in  the  record  card  file,  the  general 
index  file,  or  the  document  file,  will  be  filed  vertically,  documents  being 
folded  so  as  to  fit  the  standard  document  file  box  hereinafter  described. 
If  any  document  is  so  bulky  that  it  can  not  be  filed  in  its  proper  place  in  one 
of  the  standard  document  file  boxes  it  will  be  filed  in  some  suitable  recepta- 
cle elsewhere,  its  proper  place  in  the  document  file  being  filled  with  a  charge 
card  showing  where  the  missing  document  is  to  be  found. 

There  will  be  but  two  sizes  of  file  boxes  used,  the  smaller  size  for  the 
record  card  file  and  card  index  file,  and  the  larger  size  for  the  document 
file.  The  inside  dimensions  of  the  smaller  file  box  will  be  as  follows: 
Height  eight  and  three-quarter  inches,  width  three  and  five-eighths  inches, 
length  eleven  inches.  The  inside  dimensions  of  the  larger  file  box  will  be  as 
follows:  Height  nine  and  three-quarter  inches,  width  four  and  one-quarter 
inches,  length  eleven  and  one-half  inches. 

No  other  sizes  of  file  boxes  and  no  file  boxes  of  special  design  or  for 
any  form  of  filing  other  than  that  hereinbefore  prescribed,  or  for  any  form 
of  filing  that  requires  special  cabinet  or  other  arrangements,  will  be  fur- 
nished or  procured  for  use  at  any  station  at  which  the  method  of  record 
keeping  hereinbefore  prescribed  shall  have  been  adopted. 

The  file  cases  will  be  ordin''ary  shelving,  so  made  that  the  boxes  will 
fit  snugly  into  it,  or  some  form  of  inexpensive  file  case,  such  as  can  be 
made  by  the  local  carpenter  at  almost  any  military  post.  No  filing  cabi- 
nets and  no  file  cases  of  special  design  will  be  furnished  or  procured  for 
these  files. 

[701 


12  (contd.) 

The  standard  blank  forms  and  file  boxes  prescribed  in  the  preceding 
instructions  and  standard  numbering  machines  will  be  furnished  by  the 
Quartermaster's  Department.  Standard  samples  of  these  forms,  boxes, 
and  machines  will  be  deposited  in  the  office  of  the  Quartermaster  General 
of  the  Army,  and  no  modification  of  or  departure  from  the  standards  thus 
established  will  be  permitted  at  any  station  at  which  the  adoption  of  the 
method  of  record  keeping  herein  prescribed  shall  have  been  authorized  or 
required. 

(Extension.)  The  system  of  record  keeping  prescribed  in  General 
Orders,  No.  92,  War  Department,  May  5,  igog,  will,  on  January  i,  1910,  or 
as  soon  thereafter  as  the  necessary  materials  can  be  obtained,  be  extended 
to  and  adopted  at  the  headquarters  of  each  artillery  district,  of  each 
military  district,  and  of  each  permanent  military  post  whose  garrison 
exceeds  two  companies,  except  that  in  the  Philippines  Division  the  adop- 
tion of  the  system  will  be  extended  only  to  the  headquarters  of  the 
artillery  districts  and  the  headquarters  of  such  of  the  larger  posts  as 
may  be  designated  for  the  purpose  by  the  division  commander. 

The  system  of  record  keeping  prescribed  in  General  Oi'ders,  No.  92, 
War  Department,  May  S,  1909,  having  once  been  adopted  at  any  head- 
quarters, will  be  maintained  thereat  continuously  afterward  regardless 
of  any  change  that  may  take  place  in  the  strength  or  composition  of  the 
command  subordinate  to  such  headquarters. 

Requisitions  for  the  necessary  materials  will  be  made  immediately  upon 
receipt  of  this  order,  except  that  at  posts  in  the  Philippines  Division  the 
requisitions  will  be  made  immediately  upon  receipt  of  notice  at  such 
posts  that  they  have  been  designated  by  the  division  commander  as  posts 
at  which  the  system  of  record  keeping  herein  referred  to  shall  be  adopted. 
(Par.  I,  G.  O.  216/09.) 

(Extension.)  The  system  of  record  keeping  prescribed  in  General 
Orders,  No.  92,  War  Department,  May  5,  1909,  as  extended  by  Paragraph 
I,  General  Orders,  No.  216,  War  Department,  October  28,  1909,  is  further 
extended  to  include  the  office  of  the  quartermaster  at  each  permanent 
military  post  whose  garrison  exceeds  two  companies,  except  that  in  the 
Philippines  Division  the  system  will  be  extended  only  to  the  offices 
of  the  quartermasters  of  such  of  the  larger  posts  as  may  be  designated 
for  the  purpose  by  the  division  commander.  (Par.  VII,  G.  O.  3/12.) 

INTERPRETATIONS 

a.  Paragraph  i  (a)  of  General  Orders,  No.  92,  War  Department, 
May  5,  1909,  provides  for  the  recording,  in  ink,  on  the  record  card,  of 
communications  by  abstract,  and  for  the  recording,  in  ink,  in  full,  by  draft 
or  literal  copy,  of  all  important  communications  of  the  recording  office, 

[71] 


13 

and  for  the  recording,  in  ini<,  by  synopsis  only,  of  unimportant  or  routine 
letters  or  indorsements.  Paragraph  i  (c)  of  the  order  requires  that  where 
carbon  copies  of  communications  are  made  they  shall  be  filed  in  the 
document  file.  The  pasting  of  a  carbon  copy  on  a  record  card  is  not 
authorized  by  the  order  and  is  objectionable. 

b.  Entry  by  typewriter  on  a  record  card  is  regarded  as  an  entry  in  ink, 
when  such  entry  is  made  from  the  inked  ribbon  commonly  used. 

c.  Paragraph  2  (u)  of  the  order  does  not  require  that  the  draft  of  an 
outgoing  letter,  telegram,  or  indorsement  be  submitted  for  approval  or 
amendment  in  all  cases,  but  only  "if  necessary."  When  no  doubt  exists  as 
to  the  propriety  or  correctness  of  a  proposed  letter,  telegram,  or 
indorsement,  the  draft  need  not  be  submitted  for  approval,  but  should  be 
sent  to  a  copyist  to  make  a  fair  copy  thereof  for  signature,  subsequent 
action  being  taken  as  directed  in  the  order. 

d.  The  order  requires  the  use  of  serial  numbers  in  the  manner  and 
for  the  purpose  prescribed  therein,  in  connection  with  all  papers  that  are 
rQcorded  in  any  office  or  any  post  headquarters  where  the  system  of 
record  keeping  prescribed  in  the  order  is  used.  It  does  not,  however, 
prohibit  the  use  of  numbers  as  prescribed  in  Circular  No.  7,  Quartermaster 
General's  Office,  1909,  provided  those  numbers  are  not  used  in  place  of, 
or  in  connection  with,  the  numbers  prescribed  in  the  order,  and  provided, 
further,  that  they  are  not  used  for  file  purposes  and  are  not  so  placed 
on  any  records  or  papers  as  to  be  confounded  with  the  serial  file  numbers 
that  are  the  basis  of  the  system  of  record  keeping  prescribed  in  the 
order.     (Sec.  8,  Cir.  92/09.) 

13.  The  correspondence  book  and  document  file.  Organizations 
posts,  and  other  administrative  units  not  authorized  to  keep  the  card-record 
system  prescribed  by  G.  O.  92,  1909,  are  required  to  keep  the  Correspon- 
dence Book  and  Document  File  for  making  a  record  of  correspondence. 
(See  par.  11.) 

The  correspondence  book  is  a  book  4  inches  wide,  8  1/2  inches  long 
and  about  ^  inches  thick.  The  first  few  pages  of  the  book  are  devoted 
to    an    index. 

The  "Document  File"  consists  of  the  sheets  of  paper  on  which  the 
original  communications  are  written  when  these  are  retained,  and  of 
carbon,  letter  press,  or  other  copies  of  letters,  indorsements,  or  telegrams 
sent  m  regard  to  the  same,  all  of  which  are  filed  according  to  serial 
numbers. 

On  the  following  page  are  given  sample  pages  of  the  correspondence 
book  and  of  the  index. 


[72] 


13   (contd.) 


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[73] 


14 

14.  Entries  in  the  correspondence  book.  The  nature  and  extent 
of  the  entries  in  the  correspondence  book  about  any  letter,  indorsement, 
or  other  item  of  correspondence,  will  depend  primarily  on  whether 
or  not  the  office  has  for  file  in  the  "Document  File"  a  carbon  or  other 
copy  of  the  letter,  indorsement  or  other  item  of  correspondence. 

If  a  letter,  indorsement,  or  other  item  of  correspondence  is  completely 
represented  in  the  Document  File  by  a  carbon  or  other  copy,  nothing  but 
the  file  number  followed  by  the  word  "Doc"  (e.  g.,  2033  Doc),  need  be 
entered  in  the  correspondence  book,  the  names  or  subjects  covered  by  the 
letter,  indorsement,  or  other  item  being  entered  in  the  index.  (Par.  I, 
Bulletin  4,  1914.)  For  example,  let  us  take  the  following  letter,  and 
indorsement,  carbon  copies  of  which  we  will  assume  are  filed  in  the 
Document  File  of  Co.  "B,"  2d  Inf. : 

Fort  Niagara,  N.  Y., 

Jan.  5,  1916. 
From :         Pvt.  Joseph  Anderson,  Co.  "B,"  2d  Inf. 
To:  Comdg.  Genl.,  Eastern  Dept. 

Subject:      Discharge  by  purchase. 

Having  been  offered  a  position  in  civil  life  whereby  I  can  better  my 
condition,  I  would  request  that  I  be  discharged  by  purchase. 

Joseph  Anderson. 
2033.  1st  Ind. 

Co.  "B,"  2d  Inf.,  Madison  Bks.,  N.  Y.,  Jan.  6/16.     To  post  commander, 
approved. 

1.  The  soldier  is  not  undergoing  punishment  nor  is  he  under  charges. 

2.  He  has  not  become  entitled  within  a  year  to  the  bonus  of  three 
months'  pay  for  reenlistment. 

3.  Serving  in  ist  enlistment  period.    Enlisted  Oct.  5/14. 

4.  Last  paid  to  include  Dec.  31/15;  Due  soldier  for  clothing,  $40;  for 
deposits,    $80. 

5.  After  personal  investigation  I  found  the  reasons  for  his  application 
to  be  correct. 

6.  The  applicant  has  sufficient  credit  to  cover  cost  of  purchase. 

C.  C.  Burton, 
Capt.  2nd  Inf.,  Comdg. 
As  shown  on  the  sample  pages  given  on  page  65  the  only  entry  in  the 
correspondence  book  of  Co.  "B,"  2d  Inf.,  would  be,  "2033  Doc,"  which 
would  mean  that  copies  or  originals  of  all  papers  in  the  case  are  in  the 
Document  File.  Under  "A"  in  the  index,  the  item  would  be  indexed, 
"Anderson,  Joseph ;  2033." 

However,  if  a  letter,  indorsement,  or  other  item  of  correspondence  is 
not  represented  in  the  Document  File  by  a  carbon  or  other  copy,  then  a 

[74] 


14  (contd.) 
brief  of  same,  with  notation  of  action  taken  thereon,  will  be  entered  in 
the  correspondence  book.  Let  us  take  the  following  letter  and  indorse- 
ments, carbon  copies  of  which  we  will  assume  are  not  filed  in  the 
Document  File  of  Co.  "B,"  2d  Inf.: 

Fort  Niagara,  N.  Y. 

Jan.   7,    1916. 
From:         Mechanic  James  Andrews,  Co.  "A,"  ist  Inf. 
To :  Comdg.  Genl.,  Eastern  Dept. 

Subject :     Transfer. 

1.  I  would  request  to  be  transferred  to  Co.  "B,"  2d  Inf. 

2.  My  reasons  for  requesting  this  transfer  are  that  I  served  an 
enlistment  in  that  company,  which  is  now  stationed  near  my  home, 
Sackets  Harbor,  N.  Y. 

3.  I  am  serving  in  my  second  enlistment  period. 

4.  Date  of  present  enlistment,  Apr.  1/14. 

5.  I  am  inclosing  a  letter  from  my  mother,  who  is  an  invalid,  asking 
me  to  make  the  transfer,  if  possible. 

I  Incl.  James  Andrews. 

2123.  1st  Ind. 

Co.  "A,"  1st  Inf.,  Fort  Niagara,  N.  Y.  Jan.  7/16.     To  post  commander, 

disapproved. 

1.  If  this  transfer  were  made  it  would  leave  this  company  without 
a  mechanic,  as  there  is  no  one  in  the  company  qualified  to  do  such  work, 
and  consequently,  in  my  opinion,  the  transfer  would  not  be  in  the 
interest  of  the  service. 

2.  I  would  have  no  objection  to  this  transfer  at  some  future  time, 
when  I  can  get  another  mechanic  in  Mech.  Andrews'  place. 

I  incl.  Henry  A.  Dubbs, 

Capt.,  1st  Inf.,  Comdg. 
4356.  2nd  Ind. 

Hq.  Fort  Niagara,  N.  Y.,  Jan.  8/16.     To  C.  O.,  Co.  "A,"  ist  Inf.,   for 
compliance  with  Par.  40,  G.  O.  i,  c.  s.,  Hq.  Eastern  Dept. 
I  incl.  F.  E.  S. 

2123.  3rd   Ind. 

Co.  "A,"  1st  Inf.,  Fort  Niagara,  N.  Y.  Jan.  9/16.    To  post  commander. 

1.  Character  of  soldier  is,  "Very  good." 

2.  He  is  single. 

3.  Three  years,  Co.  "B,"  2d  Inf.,  Mch.  16/11  to  Mch.  15/14.  Serving 
in  2nd  enlistment  period  since  Apr.  1/14. 

4.  Soldier  has  no  convictions  by  court-martial;  he  is  not  under 
charges  nor  in   confinement. 

[75] 


15 

5.  Soldier  has  sufficient  funds  to  defray  expenses  incident  to  transfer. 

6.  He  has  not  previously  been  transferred  during  current  enlistment. 

7.  Physical  condition — Good. 

8.  Authorized  strength  of  company  is  100;  actual  strength  is  95. 
I  incl.  Henry  A.  Dubbs, 

Capt.,  1st  Inf.,  Comdg. 
4356.  4th  Ind. 

Hq.   Fort   Niagara,  N.  Y.     Jan.  9/16.     To   C.   O.,   Madison   Bks.,   N.  Y., 
approved. 
I  incl.  C.  H.  Waller, 

Col.  1st  Inf.,  Comdg. 
2301.  5th  Ind. 

Hq.  Madison  Bks.,  N.  Y.    Jan  11/16.     To  C.  O.,  Co.  "B,"  2d  Inf. 
I  incl.  '  W.  R.  G. 

2035.  6th    Ind. 

Co.  "B,"  2d  Inf.,  Madison   Bks.,  N.  Y.    Jan.  12/16.     To  C.  O.,  Madison 
Bks.,  N.  Y.,  approved. 

I.  Authorized  strength  of  company  is  100;  actual  strength  is  93. 
I  incl.  A.  H.  R. 

As  shown  on  the  sample  pages  given  on  page  65,  the  following  entry 
would  be  made  in  the  correspondence  book  of  Co.  "B,"  2d  Inf.: 

2035.  Jan.    12/16. 

Rec'd  Jan.   12/16   from   C.   O.   Madison   Bks.,   N.  Y.,   application   of 

Mech.  James  Andrews,   Co.  "A,"   ist  Inf.,  requesting  transfer  to   Co. 

"B,"  2d  Inf.     I  incl.     To  C.  O.  Madison  Bks.,  N.  Y.    Jan.  13/16.     Doc. 

And  under,  "A,"  in  the  index,  the  item  would  be  indexed,  "Andrews, 
James;  2035." 

15.  Just  what  is  to  be  entered  in  the  correspondence  book.  Except 
in  cases  where  the  item  of  correspondence  is  completely  represented  in 
the  Document  File,  it  is,  of  course,  impossible  to  lay  down  any  fixed 
rule  as  to  just  exactly  what  should  be  entered  in  the  correspondence  book. 
For  example,  to  include  in  the  brief  unimportant  data  would  be  a  useless 
cumbering  of  records  and  a  waste  of  labor.  Judgment  and  common  sense 
must  be  used.  However,  as  a  rule,  it  may  be  said  that  the  brief  that  is 
to  be  entered  in  the  correspondence  book  when  the  item  is  not  represented 
in  the  Document  File,  consist.s  of — 

1.  The  serial  number  of  the  item  in  the  correspondence  book. 

2.  The  date  of  the  communication  or  the  indorsement  by  which  the 
paper  reached  the  office  and  the  date  of  receipt. 

3.  The  name  of  the  writer. 

4.  A  very,  very  brief  synopsis  of  the  subject. 

[76] 


16-17 

5-  Notation  of  number  of  inclosures,  if  any.  (If  any  inclosurcs  are 
added  or  withdrawn,  the  fact  should  be  stated.  In  the  case  of  very  impor- 
tant inclosures  copies  or  synopses  should  be  made.) 

6.  Action  taken.  (The  action  taken  should  show  the  disposition  made 
of  the  paper,  and  the  date.) 

Remember  that  indorsements  are  not  entered  in  the  correspondence 
book — carbon  or  other  copies  of  them,  or  synopses  of  them,  when  made 
of  record  at  all,  are  filed  in  the  "Document  File." 

16.  Just  what  is  to  be  entered  in  the  Document  File.  Par.  6  (d), 
G.  O.  106/09,  requires  that  copies  of  ALL  letters,  indorsements,  or  tele- 
grams originating  in  the  office  shall  be  kept  in  the  Document  File.  How- 
ever, no  fast  or  fixed  rule  can  be  given  about  other  items,  especially 
indorsements.  To  enter  even  synopses  of  all  or  nearly  all  indorsements 
on  papers  reaching  the  office,  would  not  only  involve  much  useless  labor 
but  it  would  also  lumber  up  the  file.  As  in  the  case  of  the  correspondence 
book,  common  sense  must  be  used. 

As  a  rule,  when  a  paper  reaches  the  office  with  several  indorsements 
on  it,  it  is  merely  necessary  to  incorporate  in  the  entry  in  the  corre- 
spondence book  facts  from  the  body  of  the  letter  and  the  last  indorse- 
ment, and,  sometimes,  perhaps,  from  one  or  two  of  the  intermediate 
indorsements. 

This  is  another  case  in  which  we  must  be  guided  by  common  sense, 
remembering  that  enough  facts  should  be  stated,  without  giving  too  many, 
so  as  to  cover  the  essentials  so  far  as  concerns  that  particular  office,  and 
bearing  in  mind  that  in  this,  as  well  as  in  all  other  matters  pertaining  to 
records,  the  entries  should  be  perfectly  clear  to  those  who  may  delve  into 
them  in  the  future. 

If  a  paper  reaches  the  office  by  a  routine  indorsement  of  transmission, 
as  in  the  case  of  the  application  for  transfer  of  Pvt.  Joseph  Anderson, 
given  above,  don't  lumber  up  the  Document  File  with  a  copy  of  such 
indorsement.  The  notation  of  fact  of  receipt,  when  and  from  whom,  in 
the  correspondence  book  is  sufiicient. 

17.  Numbering  of  items  in  correspondence  book,  papers  in  Docu- 
ment File,  and  entries  in  index.  Each  item  in  the  correspondence  book 
is  numbered  from  one  forward  continuously  and  without  break  for  any 
new  year.  The  papers  that  are  filed  in  the  Document  File  and  the  entries 
that  are  made  in  the  index  are  numbered  to  correspond  with  the  numbers 
of  the  items  in  the  correspondence  book,  the  papers  in  the  Document  File 
being  filed  serially,  and  when  more  than  one  paper  pertaining  to  the  same 
item  is  placed  on  file,  the  papers  are  placed  in  an  envelope,  if  practicable, 
and  the  number  of  the  item  noted  on  the  envelope. 

177: 


18-19-20-21-22-23 

18.  Indexing.  Each  item  entered  in  the  correspondence  book  is 
indexed  under  its  subject,  and  when  necessary  under  the  name  of  the 
writer  of  the  communication  and  the  name  of  the  persons  mentioned 
therein. 

Having  once  entered,  "Jones,  Samuel,"  or  any  other  name  or  subject 
in  the  index,  the  same  is  not,  of  course,  as  a  rule,  entered  again.  If  other 
communications  are  sent  or  received  about  the  man  or  subject,  the  num- 
bers of  such  communications  are  entered  after  the  original  entry  of  name 
or  subject,  so  that  the  entries  in  the  index  would,  for  example,  be  some- 
thing like  this : 

Jones,  Samuel;  2053;  2085;  21 16;  2206. 

Drill  Schedules;    2032;    2036;    2041;    2512. 

When  many  communications  are  received  from  the  same  official,  the 
name  of  the  writer  need  not  be  indexed  if  it  be  found  that  the  index  of 
the  subjects  of  such  communications  answers  all  practical  purposes. 

19.  Space  after  entries  in  correspondence  book.  A  space  of  at 
least  three  lines  should  be  left  below  each  original  entry  in  the  corre- 
spondence book  for  use  in  continuing  the  record,  if  necessary. 

20.  Communications  not  to  be  entered  twice  in  same  correspon- 
dence book.  No  communication  exhibiting  the  notation  of  a  previous 
entry  should  be  again  entered  in  the  same  correspondence  book,  unless, 
for  special  reasons,  it  should  become  necessary  or  desirable  to  transfer  a 
remote  entry  to  one  of  current  date,  or  unless  additional  space  should  be 
required  to  continue  the  record. 

If  a  communication  that  has  already  been  entered  is  returned,  "Rec'd 
back  (such  date),"  and  other  necessary  data  are  added  to  the  previous 
entry.  However,  should  it  be  necessary  to  enter  the  same  communication 
a  second  time,  head  the  entry,  "Continued  from  page  — ,"  and  add  after 
the  original  entry,  "Continued  on  page  — ." 

31.  Differently  numbered  papers  on  related  matters.  Papers 
differently  numbered,  but  on  a  related  matter,  may  also  be  kept  together 
in  the  Document  File  when  desired,  but,  if  so  kept,  a  reference  slip  must 
be  inserted  to  account  for  the  paper  absent  from  the  serial  place. 

22.  Withdrawing  paper  from  the  Document  File.  Whenever  a 
paper  is  withdrawn  from  the  Document  File  a  charge  slip  should  be 
inserted  in  its  stead,  stating  briefly  by  whom  withdrawn  and  the  date  of 
withdrawal. 

23.  Brief  notations  in  certain  cases.  No  record  will  be  made 
beyond  the  mere  notation  in  the  correspondence  book  of  the  fact  of  origin 
or  receipt  and  disposition  in  respect  to  the  following: 

[78] 


24-25-26 

1.  All  papers  not  pertaining  to  the  business  of  the  office  at  which 
received ;  such  papers  should  be  transmitted  forthwith  to  the  proper  place 
of  action.    For  example, — 

3345- 

Reed.  July  10/16,  from  Dept.  Q.  M.,  Eastern  Dept.,  letter  of 
allotment,  No.  11913-2.    Class  "A"  Supplies.    To  Q.  M.,  July  11/16. 

2.  Accounts  current;  vouchers,  returns  of  personnel  and  of  stores 
and  other  property;  inventory  and  inspection  reports;  requisitions; 
muster  and  pay  rolls.      For  example — 

1865. 

July    1/16.      Unit   accountability   Return    forwarded   through 
Post  Commander. 
1894- 

Sept.    3/13.      Muster    rolls    forwarded    through    mustering 
officer. 

3.  Mere  letters  of  transmittal ;  such  letters  when  received  will  be 
destroyed  forthwith. 

4.  Requests  for  an  acknowledgment  of  receipt  of  publications  and 
blanks.     For  example — 

1935- 

Nov.  10/16.    Request  to  Dept.  Adjutant  for  A.  G.  O.  blanks. 

5.  All  other  communications  that  have  no  permanent  value  and  that 
are  finally  disposed  of  by  answer  thereto. 

24.  Serial  numbers  in  "Document  File"  not  complete.  The  serial 
numbers  in  the  "Document  File"  will  consequently  not  be  complete,  but 
whenever  a  paper  is  filed  therein  the  abbreviation  "Doc"  is  placed  after 
the  proper  entry  in  the  correspondence  book  in  order  to  indicate  that  the 
paper  itself,  as  well  as  any  record  pertaining  to  it,  will  be  found  in  the 
"Document  File." 

25.  Abbreviations.  In  order  to  save  labor  and  space,  abbreviations, 
with  periods  generally  omitted,  should  be  used  as  much  as  possible,  but 
proper  judgment  must  be  exercised  and  care  taken  not  to  sacrifice  clear- 
ness to  abbreviation.  AGO  USA— AGO  D  Dak— Ch  Stf  P  Div— DQM 
Dept  Dak — HQ  24  Inf — are  correct,  because  clear.  D  Cal  may  be  taken 
for  D  Col  and  vice  versa — hence  D  Calif  and  D  Colo  should  be  used. 

26.  Office  stamps.  Every  office  s.iould  be  provided  with  a  rubber 
stamp  for  stamping  papers  with  date  of  receipt. 

A  receiving-dating  stamp  on  a  single  frame  may  be  used,  thus : 
Rec'd  Hq.  Fort  Jay,  N.  Y.,  Jan.   1/17. 


[79] 


27-28 

Or,  there  may  be  two  different  stamps.    For  example: — 

1.  Rec'd  Hq.  Fort  Jay,  N.  Y. 

2.  Jan.  1/17.     (Dating  stamp) 

There  should  also  be  a  received-back  stamp.     For  example : — 
Rec'd  Back  Hq.  Fort  Jay,  N.  Y. 

The  same  remark  as  above  applies  in  regard  to  a  dating  stamp  in  connec- 
tion with  a  received-back  stamp. 

Whenever  a  paper  is  received  by  indorsement,  it  is  stamped  with  the 
receiving-dating  stamp,  just  below  and  to  the  left  of  the  last  indorsement — 
that  is  to  say,  the  indorsement  by  virtue  of  which  the  paper  reached  the 
office.  In  case  of  a  letter,  it  is  stamped  just  below  and  to  the  left  of  the 
body. 

27.  Prompt  replies  to  official  communications.  In  view  of  the 
leniency  heretofore  shown  to  officers  who  have  failed  to  make  prompt 
reply  to  official  communications  without  satisfactory  excuse  for  the  delay, 
and  in  view  of  the  fact  that  frequent  complaints  are  still  received  of 
negligence  in  this  respect,  resulting  in  needless  delay  in  the  transmission 
of  public  business,  it  is  deemed  advisable  at  this  time  to  caution  all  con- 
cerned that  hereafter  disciplinary  measures  will  be  resorted  to-  in  all 
cases  of  such  neglect. 

When,  in  order  to  make  proper  reply,  it  is  necessary  to  examine  papers 
not  at  hand  or  to  consult  with  other  persons  at  a  distance,  or  when  for 
other  sufficient  reason  full  and  prompt  reply  is  impossible,  acknowledg- 
ment of  the  receipt  of  the  communication  will  be  made  at  once  with  a 
statement  giving  the  cause  of  the  anticipated  delay. 

Upon  receipt  of  this  circular  the  commanding  officer  of  every  Army 
post  and  station  will  assemble  the  officers  of  his  command  and  read  it  to 
them;  he  will  also  take  such  steps  as  he  may  deem  expedient  to  insure 
prompt  reply  by  officers  of  his  command  to  official  communications  sent 
them  which  require  reply.     (Cir.  25,  TO06.) 

28.  Official  communications  not  to  be  addressed  through  The 
Adjutant  General  of  the  Army.  Official  communications  that  are 
sent  to  the  office  of  The  Adjutant  General  of  the  Army  should  be 
addressed  to  him  and  not  through  him  to  some  other  destination.  While 
The  Adjutant  General  can  be  relied  upon  to  make  proper  disposition, 
subject  to  the  direction  of  the  Secretary  of  War,  of  any  paper  coming 
to  his  office,  there  is  no  objection  to  a  request  being  included  in  any 
communication  sent  to  his  office,  that  the  paper  be  acted  upon  or  dis- 
posed of  in  a  specific  way,  but  any  such  request  should  be  embodied  in 
the  communication  which  should  be  addressed  directly  to  The  Adjutant 
General.      Correspondents    should    not    undertake,    by    addressing    papers 

[80] 


29-30-31-32-33-34 

through  The  Adjutant  General,  to  prescribe  the  disposition  that  shall  be 

made  of  those  papers  after  they  reach  him.     That  disposition  must  be 

left  open  for  action  by  the  Chief  of  Staff  or  the  Secretary  of  War,  or 
both.     (Cir.  8,  1909.) 

29.  Correspondence  through  battalion  commander.  Correspon- 
dence relating  to  the  personnel,  instruction,  discipline,  or  equipment  of  a 
company,  battery,  or  troop  in  battalion  or  squadron  will  pass  through  the 
battalion  or  squadron  commander.  No  official  record,  however,  of  such 
correspondence  will  be  kept  by  the  battalion  or  squadron  commander. 
(A.  R.  24s,  amended  by  changes  No.  23,  1915.) 

For  the  application  of  the  above  provision  in  practice,  see  par.  176. 

30.  Signing  of  communications.  Communications  are  signed  as 
follows : 

(a)  Between  officers  exercising  correlative  commands  (for  example, 
between  post  commanders),  by  the  officers  themselves. 

(b)  Between  a  superior  and  a  subordinate  by  a  staff  off?cer  of  the 
former — usually  the  adjutant. 

31.  Signing  of  communications  by  staff  officers.  Directions, 
instructions,  orders,  etc.,  signed  by  the  staff  officer  of  a  general  officer 
are  signed,  for  example:  "By  command  of  Brigadier  General  Smith"; 
those  signed  by  the  staff  officer  of  an  officer  below  the  rank  of  brigadier 
general  are,  "By  order,  etc." 

(Note — However,  this  practice  does  not  seem  to  be  consistent,  for 
we  say  "By  order  of  the  Secretary  of  War,"  and  "By  direction  of  the 
President.") 

32.  Calling  and  inviting  attention.  By  custom  the  expressions, 
"Calling  attention  to,"  "Your  attention  is  called  to,"  "The  commanding 
officer  directs  that  your  attention  be  called  to,  etc.,"  are  admonitive  in 
character. 

The  expressions,  "Inviting  attention  to,"  "Your  attention  is  invited  to," 
"The  commanding  officer  directs  that  your  attention  be  invited  to,  etc.," 
are  not  admonitive  in  nature. 

33.  "Wish"  and  "Desire."  The  expressions,  "The  commanding 
officer  desires,  etc.,"  and  "The  commanding  officer  wishes,  etc.,"  are,  by 
custom  of  the  service,  tantamount  to  "The  commanding  officer  directs 
(or  orders),  etc." 

34.  Addressing  cf  official  communications  and  preparation  of 
checks.  Official  communications  (and  envelopes)  should  be  addressed 
to  the  OFFICE  HELD,  and  not  to  the  individual.  For  example,  "Depart- 
ment Quartermaster,  Eastern  Department,"  "Commanding  Officer,  Fort 
Missoula,    Mont.,"    "Commanding    Officer,    Co.    'A,'    ist    Inf.,"    and    not 

[81] 


35-36-37-38 

"Colonel  John  A.  Smith,  Department  Quartermaster,  Eastern  Depart- 
ment," "Major  Jas.  A.  Harris,  Commanding,  Fort  Missoula,  Mont.,"  etc. 

Likewise  should  checks  and  postal  money  orders  pertaining  to  official 
matters  be  made  payable  to  the  OFFICE  HELD,  and  not  to  the  indi- 
vidual. Thus :  "Pay  to  the  order  of  the  Department  Quartermaster, 
East.  Dept." 

In  making  out  personal  (i.  e.,  non-official)  checks  do  not  use  titles. 
For  instance,  if  making  a  check  payable  to  "Capt.  John  B.  Smith,  40th 
Inf.,"  make  it  read  "Pay  to  the  order  of  John  B.  Smith,"  not  "Capt.  John 
B.  Smith,"  "Capt.  John  B.  Smith,  40th  Inf.,"  or  "John  B.  Smith,  Capt., 
40th   Inf." 

35.  Envelopes.  The  envelopes  containing  G.  C.  M.,  proceedings  to 
be  forwarded  to  the  convening  authority  should  be  plainly  marked,  "G.  C. 
M.  Proceedings." 

When  writing  to  civilians  for  information  of  an  official  nature,  always 
inclose  an  addressed  penalty  envelope  for  reply. 

Several  different  communications  for  the  same  person  or  office,  leaving 
the  office  about  the  same  time,  should  be  sent  in  one  envelope,  instead  of 
addressing  a  separate  envelope  for  each  communication.  In  cases  where 
several  communications  are  generally  mailed  to  the  same  person  or  office 
each  day,  or  each  day  or  so,  hold  all  communications,  except  in  case  of 
urgency,  until  the  closing  of  office  hours  for  the  day,  and  then  mail  all  the 
papers  in  one  envelope. 

36.  Permanent  address  of  all  officers.  The  permanent  address 
of  all  officers  is  c/o  The  Adjutant  General  of  the  Army,  War  Department, 
Washington,  D.  C," — that  is  to  say,  any  letter  so  addressed  will  be  for- 
warded to  the  officer  for  whom  intended. 

37.  Stamps.  Stamps  for  foreign  official  mail  and  domestic  regis- 
tered mail  can  be  obtained  from  the  quartermaster. 

38.  Rank  and  regiment  after  signature.  An  officer's  rank  and 
regiment  (or  corps)  always  appear  below  his  signature  in  official  or  semi- 
official communications,  unless,  of  course,  they  should  appear  in  the  brief 
of  the  letter.    See  par.  6  (3.) 

The  rank  and  regiment  (or  corps)  should  not  appear  below  an  officer's 
name  in  personal  letters,  unless  there  is  some  reason  why  the  officer 
should  wish  to  establish  his  identity.  For  instance,  in  writing  to  dealers, 
in  order  to  let  them  know  the  officer  belongs  to  the  Army;  in  writing  to 
strangers,  so  as  to  give  them  the  same  information  and  thus  enable  them 
to  address  him  by  proper  title  in  their  answer ;  and  in  writing  to  officers 
of  the  Army  or  civilians  who  may  not  recall  him  readily.  In  the  last  case 
cited  the  rank  and  regiment  (or  corps)  may  be  placed  in  parentheses. 

[82] 


39-40-41-42-43-44-45 

39.  Abbreviation  of  titles.  Some  officers  and  also  certain  editors 
and  writers  in  civil  life,  always  write  out  military  titles  in  full,  using  the 
form,  "General,"  "Colonel,"  etc.,  instead  of  "Geii.,"  "Col.,"  etc.,— contend- 
ing that  the  full  spelling  possesses  a  certain  suggestion  of  courtesy  and 
good  form  that  is  lacking  in  the  abbreviation. 

According  to  the  practice  of  The  Adjutant  General's  Office  it  is  con- 
sidered better  form  to  spell  out  titles  in  full  in  all  formal  communications, 
although  sometimes  on  account  of  their  length,  the  words  "Brigadier 
General,"  "Major  General,"  "Lieutenant  Colonel,"  and  "Lieutenant,"  are 
abbreviated  "Brig.  Genl.,"  "Maj.  Genl.,"  "Lieut.  Col.,"  and  "Lt,"  or 
"Lieut.,"  but  it  is  preferable  to  spell  them  out  in  full.  Except  colloquially, 
or  sometimes  in  the  body  of  a  communication  where  the  formal  use  of 
the  full  title  would  seem  unnecessary,  the  office  never  uses  the  term 
"General"  alone,,  but  it  is  always  "Lieutenant  General,"  "Major  General," 
or  "Brigadier  General." 

40.  Omission  of  hyphens  in  title  designations.  It  is  the  practice 
of  The  Adjutant  General's  Office  to  omit  the  hyphens  in  the  designations 
"Adjutant  General,"  "Quartermaster  General,"  "Inspector  General,"  and 
"Judge  Advocate  General"  (not  Adjutant-General,  etc.). 

41.  Retained  copies.  Make  it  an  invariable  rule  to  keep  carbon 
or  other  copies  of  all  letters,  telegrams,  and  other  official  communications 
sent. 

42.  Verification  of  statements  by  enlisted  men.  In  forwarding 
letters  from  enlisted  men,  officers  should  verify  the  statements  made 
therein,  and  so  state  in  the  forwarding  indorsement. 

43.  A  letter  to  refer  to  only  one  subject.  An  official  letter  should 
refer  to  one  subject  only.     (A.  R.  775.) 

44.  Letters  of  transmittal.  Letters  of  transmittal  will  be  used  only 
when  necessary,  and  when  used  must  refer  only  to  the  matter  transmitted ; 
none  are  required  with  rolls,  returns,  estimates,  requisitions,  or  periodical 
reports.     (A.  R.  775.) 

45.  Confidential  communications.  In  order  to  reduce  the  possibil- 
ity of  confidential  communications  falling  into  the  hands  of  persons  other 
than  those  for  whom  they  are  intended,  the  sender  will  inclose  them  in 
an  inner  and  an  outer  cover;  the  inner  cover  to  be  a  sealed  envelope  or 
wrapper  addressed  in  the  usual  way,  but  marked  plainly  "Confidential" 
in  such  manner  that  the  notation  may  be  most  readily  seen  when  the 
outer  cover  is  removed.  The  package  thus  prepared  will  then  be  inclosed 
in  another  sealed  envelope  or  wrapper  addressed  in  the  ordinary  manner 
with  no  notation  to  indicate  the  confidential  nature  of  the  contents.- 
(A.  R.  778.) 

[83] 


46-47 

46.  Signing  of  official  communications.  Official  communications 
will  be  signed  with  the  pen  and  not  by  facsimiles,  and  if  written  by  order, 
it  will  be  stated  by  whose  order.  Signatures  will  be  plainly  and  legibly 
written.  By  virtue  of  the  commission  and  assignment  to  duty,  the  adju- 
tant general  or  adjutant  of  any  command  transacts  the  business  or  corre- 
spondence of  that  command  over  his  own  signature;  but  when  orders 
or  instructions  of  any  kind  are  given,  the  authority  by  which  he  gives 
the  order  must  be  stated.     (A.  R.  779.) 

47.  Channels  of  communication. 

(a)  All  communications  intended  for  Secretary  of  War  or  any  bureau 
of  War  Department  to  be  addressed  to  The  Adjutant  General  of  the 
Army.  Except  as  otherwise  specifically  authorized  or  required  by  Army 
Regulations,  all  official  communications  from  officers  and  enlisted  men  of 
the  Army  outside  of  the  War  Department  intended  for  the  Secretary  of 
War  or  for  any  bureau  or  office  of  the  War  Department  will  be  in  writing 
and  addressed  to  The  Adjutant  General  of  the  Army,  who  will  submit  all 
business,  coming  to  him  from  the  Army,  which  requires  action  in  the 
War  Department  or  by  the  President  and  which  does  not  come  within 
the  jurisdiction  of  chiefs  of  bureaus,  to  the  Chief  of  Staff,  to  be  acted 
upon  by  him  in  conformity  to  the  rules  duly  prescribed  for  that  purpose 
by  the  President  or  the  Secretary  of  War.     (A.  R.  782.) 

(b)  Communications,  with  certain  exceptions,  to  pass  through  inter- 
mediate commanders.  Communications,  whether  from  a  subordinate  to 
a  superior,  or  vice  versa,  will  pass  through  intermediate  commanders 
This  rule  will  not  be  interpreted  as  including  matters  in  relation  to  which 
intermediate  commanders  can  have  no  knowledge,  and  over  which  they 
are  not  expected  to  exercise  control.  Chiefs  of  War  Department  bureaus 
are  intermediate  commanders  between  higher  authority  and  the  officers 
and  enlisted  men  of  their  respective  corps  or  departments,  who  are  serving 
under  the  exclusive  control  of  themselves  and  their  subordinates.  Verbal 
communications  will  be  governed  by  the  same  rules  as  to  channels  as 
written  communications.  When  necessity  requires  communications  to  be 
sent  through  other  than  prescribed  channels,  the  necessity  therefor  will 
be  stated. 

Communications  from  superiors  to  subordinates  will  be  answered 
through  the  same  channels  as  received.     (A.  R.  783.) 

(c)  Communications  to  pass  through  post  commander.  Except  as 
provided  in  A.  R.  783  (the  preceding  paragraph),  all  communications, 
reports,  and  estimates  from  officers  serving  at  a  military  post,  and  com- 
munications of  every  nature  addressed  to  them  relating  to  affairs  of  the 
post,  will  pass  through  the  post  commander.     (A.  R.  785.) 


[84] 


48-49-50-51-52-53-54-55 

48.  Expression  of  opinion  on  all  papers  forwarded.  Officers  who 
forward  communications  will  indorse  thereon  their  approval  or  disap- 
proval, with  remarks.  No  communication  will  be  forwarded  to,  the  War 
Department  by  a  department  commander  or  other  superior  officer  for  the 
action  of  the  Secretary  of  War  without  some  recommendation  or  expres- 
sion of  opinion.     (A.  R.  786.) 

(Note — This  paragraph  is  probably  violated  more  than  any  other  in  the 
Army  Regulations  by  non-compliance. — Author.) 

49.  Applications  for  official  opinions.  Unless  otherwise  expressly 
authorized  by  statute,  an  application  for  the  official  opinion  of  the  Judge 
Advocate  General  or  of  an  officer  of  any  Executive  Department  other 
than  the  War  Department  will  be  addressed  to  The  Adjutant  General  of 
the  Army.    Abstract  questions  will  not  he  presented.     (A.  R.  788.) 

50.  Use  of  colored  inks.  The  use  of  colored  inks,  except  as  carmine 
or  red  ink  is  used  in  annotation,  ruling,  or  compliance  with  specific  instruc- 
tions issued  by  the  War  Department  on  blank  forms  or  otherwise,  is 
prohibited  in  the  records  and  correspondence  of  the  Army.     (A.  R.  822.) 

TELEGRAMS 

51.  Blank  form.  Official  telegrams  are  sent  on  Form  406  Q.  M.  C. 
In  case  a  form  is  not  available,  use  an  ordinary  commercial  blank,  indors- 
ing thereon,  over  your  signature,  "This  telegram  is  on  official  business 
and  necessary  for  the  public  service,"  and  also  mark  it,  "Government 
Paid."  The  telegram  and  the  certificnte  should  be  explained  to  the  opera- 
tor.    (Cir.  17,  Q.  M.  G.  O.,  1916.) 

See  page  ^g  for  "model." 

52.  Numbers  to  be  in  words.  When  numbers  are  used  in  reference 
to  dates,  designation  of  organizations,  etc.,  they  should  be  written  in 
words,  and  not  expressed  in  figures. 

53.  Official  copies  by  mail.  Telegrams  will  be  followed  by  official 
copies  sent  by  first  mail  in  case  of  financial  transaction  of  more  than 
trifling  importance  and  in  cases  in  which  chiefs  of  bureaus  of  the  War 
Department  may  deem  it  necessary  themselves  to  send,  or  to  require  officers 
serving  under  their  immediate  control  to  send  to  them  such  copies.  (A.  R. 
775-) 

54.  Telegraph  and  cable  to  be  used  only  in  case  of  urgency.  The 
telegraph  and  cable  will  be  used  in  cases  of  urgent  and  imperative  neces- 
sity in  which  the  delay  consequent  upon  transmission  by  mail  would  be 
prejudicial  to  the  public  service.     (A.  R.  1184.) 

55.  Night  telegrams  to  be  sent  when  practicable.  Day  telegrams 
will  not  be  sent  when  night  telegrams  would  serve  the  purpose,  considera- 
tion being  given  to  the  diflference  between  eastern  time  and  that  of  the 
^one  to  which  the  message  is  sent.     Except  in   cases  of  great  urgency, 

[85] 


56-57-58-59 

night  telegrams  will  not  be  sent  when  the  delivery  can  be  made  by  mail 
the  following  morning.  Night  telegrams  will  be  plainly  indicated  by  the 
words  "Night  telegram"  stamped  thereon.  (A.  R.  1184.)  Urgent  tele- 
grams should  be  marked,  "Day  Service— Urgent."  (Cir.  17,  Q.  M.  G.  O., 
1916.) 

56.  Consolidation  of  several  telegrams  into  one  message. 
Wherever  practicable  the  consolidation  into  one  message  of  several  tele- 
grams to  be  sent  to  a  single  officer  in  course  of  a  day's  business  should 
be  effected.    (A.  R.  1184.) 

57.  Telegrams  in  case  of  leaves.  Telegrams  making  application 
for  leave  of  absence  or  extension  of  leave,  or  of  inquiry  whether  leave 
has  been  granted,  and  the  replies  made  thereto  by  telegraph,  will  not  be 
sent  or  paid  for  as  public  dispatches.    (A.  R.  1187.) 

58.  Number  of  words  to  be  reduced  to  minimum.  In  framing 
telegrams  and  cablegrams  all  words  not  important  to  the  sense  will  be 
omitted,  addresses  condensed,  and  the  official  title  of  the  sender  omitted 
or  reduced  to  the  minimum,  thus  bringing  the  message,  as  far  as  practi- 
cable, within  the  limit  of  20  words.  The  last  name  of  the  officer  addressed, 
or  his  title,  and  the  last  name  of  the  sender  are  generally  sufficient. 
'  Expressions  such  as  "The  Secretary  of  War  directs,"  "By  order  of  the 

Secretary  of  War,"  or  "Reference  your  telegram  of  the instant,"  and 

kindred  expressions  will  be  omitted.     (A.  R.  1188.) 

59.  Special  delivery.  Whenever  special  delivery  is  necessary  to 
expedite  the  delivery  of  an  official  telegram,  or  where  the  place  of  delivery 
is  located  beyond  the  established  free-delivery  limits,  the  office  filing  the 
telegram  for  transmission  should  mark  it  "Special  delivery  charges  paid." 
The  special  delivery  charges,  which  should  be  included  in  the  bill  of  the 
telegraph  company  for  the  transmission  of  the  telegram,  will  be  paid  by 
the  quartermaster  designated  to  pay  the  telegraph  accounts  in  the  depart- 
ment in  which  the  telegram  originated. 

If  the  addressee  lives  at  such  distance  from  the  telegraph  office  as  to 
make  the  special  delivery  charges  excessive,  and  the  delay  will  not  be 
of  a  serious  nature,  the  telegram  should  be  plainly  marked:    "By  mail 

from   ,"   indicating  the  name   of   the   telegraph   office    from   which 

the  telegram  should  be  mailed.     (A.  R.  1193.) 

*_For  example,  in  case  of  officer  addressed.  "Colonel  Harris,  twenty-three  West 
Fiftieth  St.,  New  York,"  in  case  of  sender,  "Smith,"  "Harris,  adjutant,"  "Jones, 
commanding"  (in  case  of  post  or  other  commander).  Telegrams  to  The  Adjutant 
General  of  the  Army  should  be  addressed,  "Adjutant  General,  Washington,  D.  C." 
In   case   of  telegram   to   a   Department   Adjutant,    Department   Quartermaster   or   other 

department    staff   officer,    it    is    not    necessary    to    ado,    "Dept.    of   ."      Say,    for 

example,   "Department  Adjutant,   Governors   Island,   New   York." 


[86] 


59   (contd.) 


Q.  >t.  C.  t-orm Mil.  I'Mi. 


No. 


WAR    DEPARTMENT— OFFICIAL  TELEGRAM 

(Seutfrom) ,  St«Panl.  Minn.. 


(Date)  _  Sept. 16, 1916.  10 

QUARTERMASTER  CORPS  UNITED  STATES  ARMY. 

Th* Westeni  Union Telegraph  Company 

Will  please  transmit  the  following  message  by  telegraph  and  promptly  delicer  the  same  to  the  party 
addressed,  for  and  on  account  of  the  United  States. 

J.  B.  ALESHIRE, 

Chirf,  i/.'yi.iKnnofUi-  Vorpt.  V.  8.  .1. 
I  certify  that  the  following  telegram  is  ou  OFFICIAL  BUSINESS,  acd  necessary  lor  the  public  service. 

John  A. Smith. 


Oovemment  Paid.  2nd  Lieut., £4th  Infantry. 


Commanding  Offioer. 


Fort  MlBsonla. 


Montana. 


Will  arrive  two  p.m. September  ei^teenth .  Re qaest  transportation. 

Smith. 
(   Hote:    If  poBsiblejto^'each  destination  via  two  or  more  lines 
state  in  telegram  line  by  which  you  will  arrive). 


Fig.  4 


[87] 


60-60a-60b 

"MODEL"  LETTERS 

60.     Appointment  of  noncommissioned  officers. 
To:  C.  O.,  29th  Inf. 

Subject:      Appointment  of  noncommissioned  officers. 

I  would  recommend  that  the  following  appointments  of  noncommis- 
sioned officers  be  made  in  this  company: — 

1.  Corporal  George  Connors  to  be  appointed  Sergeant,  vice  Beckman, 
reduced. 

2.  Private  James  Burke  to  be  appointed  Corporal,  vice  Laxton,  dis- 
charged. 

3.  Private  Edward  F.  Boughton  to  be  appointed  Corporal,  vice  Con- 
nors, appointed  Sergeant. 

Notes 

1.  Regarding  the  appointment  of  company  noncommissioned  officers, 
see  A.  R.  271  and  275. 

2.  At  some  posts  the  very  sensible  custom  is  followed  of  appointing 
noncommissioned  officers  on  informal  memorandum  requests  of  company 
commanders. 

60a.     Board  of  officers  under  A.R.  148. 
To:  Commanding  Officer. 

Subject:      Board  of  officers  under  A.  R.  148  in  case  of  Pvt.  Smith. 

1.  Under  the  provisions  of  A.  R.  148,  I  would  say  that  Pvt.  Smith,  of 
this  company,  is  to  be  discharged  May  12,  per  expiration  of  term  of 
service,  and  in  my  opinion  the  soldier's  reenlistment  should  not  be  recom- 
mended. 

2.  It  is  requested  that  a  board  of  officers  be  appointed  to  investigate 
into  and  report  upon,  his  case. 

60b.  Board  of  officers  under  Par.  33,  Regulations  for  Regular 
Army  Reserve. 

To :  Commanding  Officer. 

Subject:      Board  of  officers  under  Par.  ^3,  Regulations  for  Regular  Army 
Reserve,  in  case  of  Pvt.  Smith. 

I.  Under  the  provisions  of  Par.  33,  Regulations  for  the  Regular  Army 
Reserve,  I  would  say  that  Pvt.  John  A.  Smith,  of  this  company,  is  to  be 
furloughed  to  the  Regular  Army  Reserve  May  12,  and  in  my  opinion  his 
service  has  not  been  honest  and  faithful  (or  he  is  inapt,  or  he  gives  evi- 
dence of  habits  or  traits  of  character  which  would  render  him  not  depend- 
able as  a  member  of  the  Regular  Army  Reserve ;  or,  he  is  disqualified  for 
service  physically,  or  in  character  through  his  own  misconduct). 
.  2,  It  is  requested  that  a  board  of  officers  be  convened,  under  A.  R.  148^, 
to  investigate  into  and  report  upon,  Pvt.  Smith's  case. 

[88] 


61 

61.     Change  of  name. 
To:  The  Adjutant  General  of  the  Army. 

Subject:     Change  of  name. 

1.  I  would  request  that  I  be  permitted  to  change  my  name  from  James 
P.  Smith  to  Joseph  P.  Smith. 

2.  When  I  applied  for  enlistment  at  the  recruiting  station,  Knoxviile, 
Tenn.,  about  May  12,  1915,  I  stated  my  name  was  Joseph  P.  Smith,  but 
through  some  misunderstanding  it  was  recorded  as  James  P.  Smith,  and 
on  arrival  at  Jefferson  Barracks,  Mo.,  I  was  told  to  sign  my  name  as  the 
recruiting  ofiftcer  had  recorded  it. 

3.  I  am  enclosing  my  afifidavit  setting  forth  the  above  circumstances 
and  also  the  affidavit  of  my  father  with  respect  to  my  correct  name  and 
a  certified  transcript  from  the  baptismal  records  showing  my  name. 

3  incls.  James  P.  Smith. 

2565.  1st  Ind. 

Co.   "A,"   1st  Inf.,   Madison   Bks.,   N.   Y.,   Feb.   22/16.     To   Commanding 
Officer. 

1.  Approval  recommended. 

2.  I  am  satisfied  that  there  was  no  attempt  of  concealment  on  the  part 
of  Pvt.  Smith  when  he  applied  for  enlistment  and  that  his  name  was  not 
properly  recorded  through  clerical  error  at  the  recruiting  station. 

3  incls. 

Notes 

1.  In  applying  to  have  one's  name  changed,  the  letter  and  affidavit  of 
applicant  must  be  signed  in  the  present  name  of  applicant,  as  carried  on 
the  records.    (Ind.,  A.  G.  O.,  July  12/16  [2429116].) 

2.  In  addition  to  the  affidavit  of  the  applicant,  there  should  also  be 
furnished  affidavits  of  his  parents  or  other  near  relatives  with  respect  to 
his  correct  name,  and,  if  obtainable,  a  certified  copy  of,  or  a  transcript 
from,  any  public  record,  either  of  birth  or  baptismal,  showing  his  name. 
(Ind.,  A.  G.  O.,  July  12/16  [249116].) 

3.  The  War  Department  has  no  authority  to  change  the  legal  name 
of  a  soldier  and  such  applications  should  not  be  forwarded.  A  man's  legal 
name  can  be  changed  only  by  the  civil  authorities.  However,  there  is  no 
objection  on  the  part  of  the  War  Department  to  a  man's  reenlisting  under 
a  changed  name,  the  name  under  which  he  served  being  noted  on  the 
enlistment  papers.      (Ind.,  Hq.  U.  S.  Troops,  Canal  Zone,  Nov.  9/i5-) 


[89] 


62 

62.     Clemency. 

From:        General  Prisoner  John  Smith. 

To:  The  Officer  in  Charge  of  Prisoners. 

Subject:     Clemency. 

1.  I  would  request  that  I  be  granted  clemency. 

2.  I  was  tried  by  general  court-martial  and  sentenced  to  be  dishon- 
orably discharged  from  the  service  of  the  United  States,  forfeiting  all 
pay  and  allowances  and  to  be  confined  at  hard  labor  for  two  years.  The 
sentence  was  promulgated  in  Paragraph  g,  GCMO  No.  220,  Hq.  Eastern 
Dept.,  1914. 

3.  A  few  days  ago  I  received  a  letter  from  home,  which  I  am  Inclosing, 
informing  me  that  my  mother  was  in  ill  health  and  dependent  upon  friends 
for  the  necessities  of  life. 

4.  I  am  her  only  child. 

5.  With  good  conduct,  my  sentence  will  expire  July  20,  1916. 
I  incl. 

1st  Ind. 

Madison  Barracks,  N.  Y.,  Mch.  25/15.     To  C.  O.,  Madison  Bks.,  N.  Y., 
approved. 

1.  I  have  written  to  the  Chief  of  Police  of  this  man's  home,  Albany, 
N.  Y.,  and  he  informs  me  that  his  statement  as  to  his  mother's  condition 
and  his  being  her  only  child,  is  correct. 

2.  The  conduct  of  the  prisoner  while  in  confinement  has  been  excellent. 

3.  His  statement  as  to  the  expiration  of  sentence  is  correct. 
I  incl. 

(i)  A  general  prisoner  in  a  disciplinary  barracks  or  a  penitentiary  or 
one  confined  in  a  post  guard  house  pending  transfer  to  such  barracks  or 
penitentiary,  addresses  an  application  for  clemency  to  The  Adjutant 
General  of  the  Army.     (A.  R.  944.) 

Notes 

1.  General  prisoners  will  be  permitted  to  make  application .  for  clem- 
ency as  soon  after  their  arrival  at  a  post  for  confinement  as  they  may 
desire,  but  thereafter  not  until  six  months  shall  have  elapsed  since  the 
date  of  final  action  upon  the  last  application.  Applications  should  be 
addressed  to  the  officer  in  charge  (or  the  officer  of  the  day),  but  appli- 
cants may  state  to  what  authority  they  wish  to  appeal."  (Par.  283,  M.  I. 
G.  D.,  1914.) 

2.  Applications  for  clemency  should  be  based  on  reasonable  grounds. 
Good  conduct  is  rewarded  by  an  allowance  of  good-conduct  time,  but  does 
not  of  itself  furnish  any  claim  to  clemency  or  further  mitigation  of  sen- 
tence. It  will  aid,  however,  in  obtaining  favorable  consideration  for 
applications  based  upon  other  grounds.     (Par.  284,  M.  I.  G.  D.,  1914.) 

[90] 


63-64 

63.  Delay  in  returning  to  station. 

To :  The  Commanding  General,  Eastern  Department. 

Subject:     Delay  in  returning  to  station. 

I  would  request  that  I  be  granted  five  (s)   days'  delay  in  returning  to 
my  station,  Madison  Barracks,  N.  Y.,  upon  the  completion  of  the  duties 
assigned  me  in  Par.  3,  S.  O.  No.  100,  Madison  Barracks,  N.  Y.,  a  copy  of 
which  I  am  inclosing. 
I  incl. 

Note 

In  the  case  of  an  enlisted  man  who  was  directed  to  change  station  by 
an  order  from  the  War  Department,  and  to  whom  a  delay  en  route  was 
granted  by  his  post  commander,  it  was  held  that  the  action  of  the  post 
commander  was  in  conflict  with  the  order  issued  from  the  War  Depart- 
ment directing  the  change  of  station  and  that  Par.  106,  A.  R.,  authorizes 
a  commanding  officer  to  grant  a  furlough  or  delay  only  in  case  where  the 
soldier  concerned  is  at  that  time  under  his  orders  or  under  the  orders  of 
an  officer  subordinate  to  him. 

64.  Detached  service. 

To:  (C.  O.,  29th  Inf.,  and  same  report  to  The  Adjutant  General  of 

the  Army.) 
Subject:     Detached  service. 

(a)  I.  I  would  report  that,  in  compliance  with  Par.  15,  S.  O.  200,  c.  s., 
W.  D.,  I  left  my  station.  Governors  Island,  N.  Y.,  June  15,  1916, 
and  arrived  yesterday,  June  17,  at  Indianapolis,  Ind. 

2.  My    duties    will    be    those    of    inspector-instructor    with    the 
Organized  Militia  of  Indiana. 

3.  My  address  will  be  c/o  The  Adjutant  General,  Indianapolis, 
Ind. 

(b)  I.  I  would  report  that,  in  compliance  with  Par.  20,  S.  O.  215,  c.  s., 
W.  D.,  I  left  my  station.  Camp  Gaillard,  C.  Z.,  June  5,  19^6,  and 
sailed  the  same  day  on  the  S.  S.  Abangares,  which  reached  New 
Orleans,  La.,  June  10. 

2.  I  arrived  at  Indianapolis,  Ind.,  June  11. 

3.  My    duties    will    be    those    of    inspector-instructor    with    the 
Organized  Militia  of  Indiana. 

4.  My  address  will  be,  1025   Harrison  Ave.,  Indianapolis,  Ind. 

Note 

An  officer  detached   from  his  regiment  or   corps   for  duty   will   report 

immediately  upon  arrival  at  his  new  station  to  The  Adjutant  General  of 

the  Army  and  to  the  chief  of  his  corps  or  to  his  regimental  commander 

the  date  of  departure   from   former   station   and  of   arrival   at   his  new 

[91] 


65 

station,  the  date  of  departure  from  or  arrival  at  a  foreign  station,  and 
date  of  departure  from  or  arrival  in  the  continental  limits  of  the  United 
States,  when  going  to  or  returning  from  a  foreign  station,  citing  the 
authority  for  the  change  and  giving  his  post-ofiBce  address.     (A.  R.  826.) 

65.     Discharge  by  purchase. 

(a)     Application. 
To :  Commanding  General,   Eastern   Department. 

Subject:     Discharge  by  purchase. 

Having  been  offered  a  position  in  civil  life  whereby  I  can  better  my 
condition,  I  would  request  that  I  be  discharged  by  purchase. 

1st  Ind. 
Co.  "A,"  1st  Inf.,  Madison  Barracks,  N.  Y.,  Dec.  23/14. 
To  C.  O.,  Madison  Bks.,  N.  Y.,  approved. 

1.  The  soldier  is  not  undergoing  punishment  nor  is  he  under  charges 

2.  He  has  not  become  entitled — within  a  year — to  the  bonus  of  three 
months'  pay  for  reenlistment. 

3.  Enlisted    May   24/99  Discharged  June  23/02 

"        Sep.    18/0?  "  Sep.    17/05 

"        Sep.    25/05  "  Sep.    24/08 

Oct.      3/08  "  Oct.      2/1 1 

"        Nov.     2/11  "  Oct.      1/14 

Oct.    30/14 

Total,  15  years,  2  mos. 

4.  Last  paid  to  include  November  30/14 ;  due  soldier  for  clothing, 
$40.00;   for  deposit,  $50.00. 

5.  After  investigation  I  found  the  reasons  for  this  application  to  be 
correct. 

6.  The  price  of  purchase  ($30.00)  has  been  deposited  with  me  (or 
the  applicant  has  sufficient  credit  to  cover  cost  of  purchase,  or  the 
applicant's  credit  with  what  he  has  deposited  with  me  is  sufficient  to  cover 
the  price  of  purchase). 

Notes 

1.  Every  year  or  so,  the  War  Department  publishes  a  general  order 
governing  discharges  by  purchase.    Look  up  and  read  the  last  order. 

2.  The  present  regulations  governing  discharge  by  purchase  do  not 
require  evidence  as  to  future  employment.      (Inst.  A.  G.  O.  Aug.  20/14.) 

(b)     Letter  to  person  zt'ho  offered  applicant  the  position. 
To:  Mr.  W.  D.  Nagle,  Lexington,  Ky. 

Subject:      Position  ofifered  Pvt.  John  Jones. 

I.     Pvt.    John    Jones,    of    this    company    has    shown    me    a 
letter    signed   by   you,    offering   him    a    position    that   will    pay 

[92] 


66 

him  $18.00  a  week.  Would  you  please  let  me  know  if  this  is 
a  bona  fide  offer  and  whether  the  position  will  be  of  a 
permanent  nature? 

2.  You  will  find  inclosed  an  addressed  penalty  envelope 
for    reply. 

(c)      Letter  to  ascertain  reliability  of  person  offering  position. 

To:  Chief  of  police  (or  Postmaster)  Lexington,  Ky. 

Subject:      Standing  of  Mr.  W.  D.  Nagle. 

I.  Pvt.  John  Jones,  of  this  company,  has  shown  me  a  letter 
from  Mr.  W.  D.  Nagle,  of  Lexington,  Ky.,  offering  him  a  posi- 
tion, if  he  will  purchase  his  discharge  from  the  army. 

.  2.  By  regulations  I  am  required  to  investigate  such  offers, 
and  would,  therefore,  ask  whether  you  would  kindly  let  me 
know  what  is  Mr.  Nagle's  business  standing  and  responsibility. 

3.  You  will  find  inclosed  and  addressed  penalty  envelope 
for  reply. 

66.     Discharge  for  the  convenience  of  the  Government. 
To:  The  Adjutant  General  of  the  Army. 

Subject:      Discharge   for  the  convenience  of  the  Government. 

1.  Having  successfully  passed  the  Civil  Service  examination  for  the 
railway  mail  service  and  having  been  notified  that  my  appointment  will  take 
effect  April  1/15,  I  would  request  that  I  be  discharged  from  the  service  for 
the  convenience  of  the  Government. 

2.  I  am  inclosing  copy  of  letter  of  notification  of  appointment. 

3.  I  am  serving  in  my  second  enlistment  period,  and  the  date  of  my 
present  enlistment  is  Nov.  S/14. 

1st  Ind. 
Co.  "A,"   1st  Inf.,  Madison   Barracks,  N.  Y.,  Mch.   1/15.     To  post  com- 
mander, approved. 

1.  This  soldier  is  not  undergoing  punishment,  nor  is  he  under  charges. 

2.  Within  a  year  he  has  not  received  the  bonus  of  three  months'  pay. 

3.  His  statement  of  service  is  correct. 

4.  He  was  granted  permission  to  take  the  examinations  on  July  15/14- 

5.  Statement  of  soldier's  account :  Due  soldier,  pay  since  last  payment, 
Jan.  31/15;  clothing  $20.00;  Deposits,  $45.00.     Due  U.  S.,  Nothing. 

Note 
The    requirement    for    enlisted    men    to    apply    for    permission    of    the 
Secretary    of    War    to    take    civil    service    examinations    is    discontinued. 
(Par.  4,  Bull.  29/15.) 


[93] 


67-68 

67.     Discharge  on  account  of  dependent  relatives. 

To:  The  Adjutant  General  of  the  Army. 

Subject:     Discharge  on  account  of  dependent  relatives. 

1.  On  account  of  the  death  of  my  father  on  October  14,  191S.  leaving 
my  mother  and  sister  dependent  upon  me  for  support,  I  would  request 
that  I  be  given  a  discharge  from  the  Army. 

2.  I  am  inclosing  a  certified  copy  of  death  certificate  as  proof  of  my 
father's  death,  and  also  affidavits  from  tv^ro  disinterested  parties  showing 
that  my  presence  at  home  is  necessary  to  care  for  my  mother  and  sister. 

3  incls. 

2468.  1st  Ind, 

Co.  "C,"  34th  Inf.,  Madison  Bks.,  N.  Y.,  Dec.  12/15.    To  post  commander, 

approved. 

1.  The  soldier  is  not  undergoing  punishment  nor  is  he  under  charges. 

2.  Soldier   is    serving    in   first   enlistment    period.      Enlisted   June    11, 

1913- 

3.  After  a  personal  investigation,  I  am  of  the  opinion  that  the  reasons 
given  by  Pvt.  Smith  for  requesting  his  discharge  are  true. 

3  incls. 

Note 

The  above  letter,  based  on  Sec.  29,  National  Defense  Act,  published  in 
Bull.  16/16,  and  the  indorsement,  were  prepared  in  September,  1916,  up 
to  which  time  no  special  instructions  had  yet  been  published  by  the  War 
Department  or  any  Department  headquarters  governing  the  preparation 
of  such  applications.  It  is  quite  probable,  however,  that  special  rules 
and  regulations  concerning  such  applications  for  discharge  will  be  issued 
later  by  either  the  War  Department  or  .some  of  the  Department  head- 
quarters, and  it  is,  therefore,  suggested  that  anyone  preparing  a  letter 
like  the  one  given  above  be  on  the  lookout  for  special  War  Department 
or  Department  instructions  on  the  subject. 

68.     Discharge  on  account  of  being  in  hands  of  civil  authorities. 
To :  Commanding  General,  Eastern  Department. 

Subject:       Discharge  of  Pvt.  Haines. 

1.  I  would  request  the  Pvt.  Harold  Haines,  of  this  company,  be 
discharged,  he  having  been  absent  in  confinement  in  the  hands  of  civil 
authorities  since  Jan.  2/15. 

2.  Pvt.  Haines  was  arrested  in  Watertown,  N.  Y.,  Jan.  2/15,  for 
burglary.  He  has  been  tried,  convicted,  and  sentenced  to  two  years' 
confinement  in  the  State  penitentiary. 


[94] 


68a-69 

Notes 

1.  An  enlisted  man  will  not  be  discharged  before  the  expiration  of  his 
term  of  service  except — 

************ 
By    direction    of    the    commander    of    a    territorial    department    or 
mobilized  division  *****  q,^  account  of  a  sentence  to  imprison- 
ment by  a  civil  court,  whether  suspended  or  not.   (A.  R.  139— C.  A.  R. 
26/15.) 

2.  Transcripts  from  records  of  civil  courts  need  not  accompany 
applications  for  discharge  of  enlisted  men  sentenced  to  imprisonment 
by  such  courts.  The  official  statement  of  the  company  commander  to 
that  effect  is  sufficient.      (A.  R.  146.) 

68a.     Drill  schedule. 
To:  C.  O.,  ist  Bn.,  29th  Inf. 

Subject:      Weekly  drill  and  instruction  schedule. 

I  would  submit  the  following  drill  and  instruction  schedule  for  the 
week,  Jan.  17-21 : 

MONDAY.— Close  order  drill;  extended  order  drill;  route  sketching 
and  map  making  for  noncommissioned  officers. 

TUESDAY.— Extended  order  drill;  tent  pitching;  signalling;  sketch- 
ing and  map  making  for  noncommissioned  officers. 

WEDNESDAY.— Practice  march;  advance  guard  work;  individual 
cooking. 

THURSDAY.— Same  as  Tuesday. 

FRIDAY. — Close  order  drill;  extended  order  drill;  fire  control  and 
fire  direction. 

69.     Examination  for  appointment  as  Ordnance  Sergeant. 

(Application  to  be  in  handwriting  of  applicant) 
To:  The  Adjutant  General  of  the  Army. 

Subject:      Examination  for  appointment  as  Ordnance  Sergeant. 

1.  I  would  request  permission  to  be  examined  for  appointment  as 
Ordnance  Sergeant. 

2.  My  military  service  has  been  as  follows : 

Co.  "A,"  1st  Infantry 
Jan.   1/06  to  Dec.  31/08—3  yrs. 
Jan.  1/09  to  Dec.  31/ii — 3  ys. 
Co.  "B,"  2nd  Infantry 
Jan.  1/12  to  Dec.  31/14— 3  yrs. 
Jan.  1/15  to  Mch.  31/16— l  yr.  3  mos. 
Total  10  yrs.,  3  mos. 

[95] 


69  (contd.) 

3.  I  served  as  private  from  Jan.  1/06  to  Dec.  31/07,  in  Co.  "A," 
1st  Inf.;  as  corporal  from  Jan.  1/08  to  Dec.  31/11  (4  yrs.),  in  Co.  "A," 
1st  Inf.  as  sergeant  from  Jan.  1/12  to  date,  Mch.  31/16  (4  yrs.  3  mos.), 
in  Co.  "B,"  2nd  Inf. — total  service  as  noncommmissioned  officer,  8  yrs. 
3    mos. 

4.  I  am  single  and  was  born  Jan.  I,  1875,  and  am,  therefore,  41^ 
years  of  age. 

1st  Ind. 
Co.   "B,"  2nd   Inf.,  Fort  Sheridan,   111.,   Apr.   1/16.     To  post  commander, 
approved. 

1.  Sergeant  Ecton's  character  is  "Excellent,"  and  he  is  a  man  of 
intelligence,  well  fitted  for  the  position  he  seeks. 

2.  His  statements  as  to  service  and  age  are  correct. 

Notes 

1.  Service  and  age.  Ordnance  sergeants  are  appointed  from  sergeants 
of  the  line  who  have  served  at  least  eight  years  in  the  line,  including 
four  years  as  noncommissioned  officer,  and  who  are  less  than  45  years 
of  age;  and  quartermaster  sergeants,  Q.  M.  C,  from  the  most  competent 
noncommissioned  officers  of  the  Army  who  have  served  therein  at  least 
five  years,  three  years  of  such  service  having  been  rendered  as  a  non- 
commissioned officer  and  whose  character  and  education  shall  fit  them  to 
take  charge  of  public  property  and  to  act  as  clerks  and  assistants  to  the 
proper  officers  of  the  Army  in  charge  of  public  property.     (A.  R.  93/13.) 

2.  Application  to  be  in  handwriting  of  applicant,  and  to  state  service, 
etc.  The  application  must  be  in  the  handwriting  of  the  applicant  and 
state  briefly  length  and  nature  of  military  service,  and  for  what  time  and  in 
what  organizations  he  has  served  as  a  private  and  as  a  noncommissioned 
officer.  (A.  R.  94/13.) 

3.  Indorsement  of  organisation  commander  and  disposition  of  applica- 
tion. The  immediate  commanding  officer  will  indorse  on  the  application  a 
statement  as  to  the  character,  intelligence,  and  fitness  of  the  applicant. 
The  application  so  indorsed  will  be  submitted  to  the  regimental  or  coast 
defense  commander  or  other  proper  commanding  officer,  who  will  forward 
same,  with  his  remarks  as  to  the  merits  of  the  applicant,  directly  to  The 
Adjutant  General  of  the  Army.  (A.  R.  94/13.) 

4.  The  expression  "sergeants  of  the  line"  as  used  in  paragraph  93,  A.  R. 
which  is  based  on  section  mo  of  the  Revised  Statutes,  is  construed  to 
exclude  sergeants  of  staff  departments  only  and  to  include  all  other 
sergeants  of  the  Army.  In  this  connection,  the  detachments  of  the  several 
service  schools  are  regarded  as  belonging  to  the  line  of  the  Army.  (Par. 
Ill,  Bull.   10,   1916.) 

[96] 


70-71 

70.  Examination  for  appointment  as  Quartermaster  Sergeant, 
Senior  Grade-Instructor  of  Quartermaster  Corps  School. 

(Application  to  be  in  handziriting  of  the  applicant) 

From:         Q.  M.  Sergt.  John  R.  Collins,  Q.  M.  Corps. 

To:  The  Quartermaster  General   of  the  Army. 

Subject:      Examination   for  appointment  as  Q.   M.   Sergt.,  Senior  Grade 

Instructor  of  Q.  M.  Corps  School. 

1.  I  would  request  that  I  be  given  permission  to  take  the  examination 
for  appointment  as  Quartermaster  Sergeant,  Senior  Grade-Instructor  of 
Quartermaster  Corps  School. 

2.  I  was  born  Nov.  28,  1878,  at  Oswego,  N.  Y.    . 

3.  Graduated  from  high  school. 

4.  I  am  married  and  have  2  children,  ages  9  and  6.  They  reside  with 
me  at  this  station. 

5.  Enlisted  Nov.  7,  1898.  Reenlisted  Feb.  5,  1902;  May  3,  1904;  May  3, 
1907;  May  3,  1910;  May  3,  1913,  date  of  current  enlistment. 

6.  Serving  in  6th  enlistment  period. 

7.  Corporal  May  5,  1906  to  August  6,  1906,  Co.  "H,"  70th  Inf.,  Cor- 
poral July  7,  1907  to  Dec.  8,  1908  and  Sergt.,  Dec.  9,  1908  to  April  23,  1910, 
Co.  "D,"  soth  Inf.  Q.  M.  Sergt.,  Q.  M.  Corps,  since  April  24,  1910. 

8.  Performing  the  duties  of  Q.  M.  Sergeant,  Q.  M.  Corps,  since  date 
of  appointment.  Attended  school  of  instruction  for  Q.  M.  Sergeants,  Q.  M. 
Corps,  at  Philadelphia,  Pa.,  June,  July,  August,  and  September,  1912,  and 
during  the  last  month  was  assistant  to  the  instructor  of  the  school. 

9.  I  have  never  been  reduced  in  grade. 

10.  I  was  tried  once  during  my  first  enlistment,  violation  of  the  62nd 
A.  W.,  and  sentenced  to  forfeit  $4.00. 

John  R.  Collins. 
Note 
The  data  given  in  Pars.  2  to  10  of  the  above  letter  is  required  by  Par.  7, 
Cir.  No.  13,  Q.  M.  G.  O.,  1916. 

71.  Furlough. 

To:  The  Adjutant  General  of  the  Army. 

Subject:      Furlough. 

I  would  request  a  furlough  for  four  (4)  months,  with  permission 
to  go  beyond  the  seas,  for  the  purpose  of  visiting  my  parents  in  Killarney, 
Ireland,  whom  I  have  not  seen  in  ten  years. 

Note  ' 

(For  regulations  governing  granting  of  furloughs,  see  A.  R.  106-109.) 

[97] 


72 

1st  Ind. 
Co.  "A,"  1st  Inf.,  Ft.  Jay,  N.  Y.    To  post  commander,  approved. 

1.  The  following  furloughs  are  of  record: 

*  *  *  *  *  *  ♦  *♦  I):  i|c  )|c 

(Or,  there  is  no  previous  furlough  of  record  in  the  company.) 

2.  Strength  of  company,  63 ;  number  of  men  on  furlough,  2. 

3.  The  soldier  is  serving  in  second  enlistment  period  and  the  charac- 
ter of  his  prior  service  was  "Excellent." 

4.  Date  of  current-  enlistment,  Feb.  15/14. 

5.  He  has  sufficient  funds  to  defray  the  expense  incident  to  his  fur- 
lough. 

Notes 

1.  Except  in  case  of  urgent  necessity,  a  furlough  will  not  be  granted 
to  a  soldier  during  the  regular  target  season  or  when  his  absence  would 
prevent  him  from  being  examined  at  the  regular  gunner's  examination. 
(A.  R.  1343,  1344,  1345,  '13— amended  by  C.  A.  R.  43/16.) 

2.  In  nearly  every  Department  there  are  special  regulations  governing 
applications  for  furloughs.  Look  up  the  regulations  in  your  Department 
and  see  that  the  application  fulfills  all  requirements. 

72.     Leave  of  absence. 

(a)  Application. 

To:  Commanding  General,   Eastern  Department. 

Subject:     Leave. 

1.  I  would  request  leave  of  absence  for  three  months,  effective 
about  March  17,  1915. 

2.  I  am  not  a  student  officer  of  the  garrison  school,  nor  am  I 
a  member  of  a  general  court-martial. 

3.  During  the  last  four  years  I  have  had  fifteen  days'  leave. 

4.  There  are  two  officers  on  duty  with  the  company. 

Note 

(In  nearly  every  Department  there  are  special  regulations  governing 
applications  for  leaves  of  absence.  Look  up  the  regulations  in  your 
Department  and  see  that  the  application   fulfills  all  requirements.)  . 

(b)  Departure. 

To:  (Commanding    Officer     [of    post];    regimental    com- 

mander,^e.   g.,    C.    O.,   29th    Inf.,   and   The   Adjutant 
General  of  the  Army.) 
Subject:      Departure  on  leave. 

1.     I  would  report  that  I  am  this  day  taking  advantage  of  the 
leave  of  absence  for  one  month  granted  me  by  Par.  i,  S.  O.  150,  c.  s.,  Hq. 
Eastern  Dept. 

[98] 


^  72  (contd.) 

2.     My  address  will  be,  Army  and  Navy  Club,  Washington,  D.  C. 

(c)  Departure,  when   leave   becovies   effective  upon  reaching   United 
States. 

To:  Commanding  Officer  (of  post). 

Subject:      Departure  to  take  advantage  of  leave. 

1.  I  would  report  that  I  am  sailing  this  day  on  the  U.  S. 
Army  Transport  Kilpatrick  for  the  United  States,  to  take 
advantage  of  leave  granted  me  by  Par.  5,  S.  O.  95,  c.  s.,  Hq.  U.  S. 
Troops,   Ancon,   C.   Z. 

2.  My  address  will  be,  Army  and  Navy  Qub,  107  West  43rd  St., 
N.  Y. 

Note 

(At  some  posts  only  a  verbal  report  in  person  or  by  phone,  or  in  the 
form  of  an  informal  memorandum  slip,  is  required.) 

(d)  Report  upon  reaching  United  States. 

To:  (Commanding    Officer     [of    post];    regimental    com- 

mander,— e.  g.,  C.  O.,  29th  Inf.,  and  The  Adjutant 
General  of  the  Army.) 

Subject:      Leave  of   absence. 

1.  I  would  report  that  the  U.  S.  Army  Transport  Kilpatrick, 
on  which  I  sailed  from  Cristobal,  C.  Z.,  June  5,  1916,  to  take 
advantage  of  the  leave  granted  me  by  Par.  5,  S.  O.  95,  c.  s.,  Hq. 
U.  S.  Troops,  Ancon,  C.  Z.,  reached  New  York  today. 

2.  My  address  will  be.  Army  and  Navy  Club,  107  West  43d 
St.,  New  York. 

(e)  Change  of  address. 

To:  (Commanding    Officer     [of    post];    regimental    com- 

mander,—e.  g.,  C.  O.,  29th  Inf.,  and  The  Adjutant 
General  of  the  Army.) 

Subject:      Change    of    address 

Being  on  leave  of  absence,   I   would   report   that  my  address 

until    further    notice   will    be    changed    to    the    Army    and    Navy 

Club,   Washington,  D.   C. 

(f)  Change  of  status  while  on  leave. 

To:  (Commanding    Officer     [of    post];    regimental    com- 

mander,—e.  g.,  C.  O.,  29th  Inf.,  and  The  Adjutant 
General  of  the  Army.) 

Subject:      Change  of  status. 

I.     I  would  report  that  my  status  has  this  day  changed  from 

leave  to  detached  service,  my  having,  in  compliance  with  Par.  16, 

[99] 


72   (contd.) 

S.    O.    150,   c.    s.,    Hq.    Eastern    Dept.,    reported    for   duty   to   the 
Commanding  Officer,  Military  Training  Camp,  Plattsburg,  N.  Y. 

Or, 
2.  I  would  report  that  my  status  has  this  day  changed  from 
leave  to  detached  service,  my  having  reported  to  the  Commanding 
General,  Eastern  Dept.,  at  Governors  Island,  N.  Y.,  and,  in.com- 
pliance  with  Par.  5,  S.  O.  175,  c.  s.,  his  headquarters,  having  been 
placed  on  temporary  duty  at  Department  Headquarters,  pending 
the  sailing  of  the  next  Army  transport  for  the  Canal  Zone. 

(g)     Return  from  leave. 

To:  (Commanding    Officer     [of    post];     regimental    com- 

mander,— e.   g.,   C.    O.,   29th    Inf.,   and   The   Adjutant 
General  of  the  Army.) 
Subject:      Return  from  leave. 

I  would  report  that  I  returned  yesterday,  July  4,  from  the 
leave  of  absence  granted  me  by  Par.  1,  S.  O.  150,  c.  s.,  Hq. 
Eastern  Dept. 

(h)     Return  to  foreign  station  from  leave  in  United  States. 

To:  (Commanding    Officer     [of    post];    regimental    com- 

mander,— e.   g.,    C.    O.,   29th    Inf.,   and   The   Adjutant 
General  of  the  Army.) 
Subject:      Return  from  leave. 

I  would  report  that  I  returned  Aug.  12,  1916,  from  the  leave 
granted  me  by  Par.  95,  c.  s.,  Hq.  U.  S.  Troops,  Ancon,  C.  Z., 
having  sailed  from  New  Orleans,  La.,  Aug.  5,  1916,  on  the  S.  S. 
Abangarez,  which  reached  Cristobal,  C.  Z.,  Aug.  12,  1916. 

Note 
An  officer  granted  leave  of  absence  for  more  than  10  days  will,  upon 
taking  advantage  thereof,  report  to  his  post  and  regimental  or  corps 
commander  and  to  The  Adjutant  General  of  the  Army  the  date  of  his 
departure  and  his  new  address,  and  thereafter  he  will  immediately 
report  any  change  in  his  address  and  the  date  of  his  return  to  duty  to 
the  same  officers.  (A.  R.  64) 


[100] 


73-74-76 


EXPERT  RIFLEMEN 

INSIGNIA 

Sgt.  Wm.  Siegmund 

Bar 

Cpl.  Fred.  A.  Fasel 

Badge 

SHARPSHOOTERS 

Cpl.  Alex.  Loungway 

Badge 

Art.  Joseph   Warner 

Bar 

Pvt.  Jos.  S.  Stanulis 

Badge 

1st  Class  PISTOL  SHOOT 

1st  Sgt.  Peter  E.  Boyle 

73.  Qualifications  in  marksmanship. 
To:  C.  O.  29th  Inf. 

Subject:      Marksmanship  qualifications. 

1.  In  compliance  with  Paragraph  251,  S.  A.  F.  M.,  the  following 
report  is  submitted  of  new  and  renewed  marksmanship  qualifications : 

MARKSMEN 

Cpl.  Jas.  D.  Edwards 

"  Thos.  J.  Ennis 
Pvt.  Edw.  J.  Regan 
"  Abraham  Kramer 
"  John  Wagner 
"  Harvey  B.  Staggs 
"  John  Balbinot 
"  Stephen   Tyler 
"  Emil  Kreig 
"  Jos.  Genard 
"  John   Siemer 

2.  I  am  submitting  with  this  letter  a  requisition  for  the  number  of 
badges  and  bars. 

Note 
Requisition  is  submitted  on  Form  No.  368,  Ordnance  Dept. 

74.  Quarters,  Assignment  of. 

To :  Commanding  Officer. 

Subject:      Assignment  of  quarters. 

1.  I  would  request  that  quarters,  No.  23  be  assigned  to  me. 

2.  A  copy  of  the  order  assigning  me  to  duty  at  this  station  is 
inclosed. 

I  incl. 

76.     Reduction  of  noncommissioned  officers. 
To:  C.  O.,  ist  Inf. 

Subject:      Reduction  of  Sergeant  James  Blue. 

1.  I  would  recommend  the  reduction  of  Sergeant  James  Blue,  of  this 
company,  to  the  grade  of  private. 

2.  Sergeant  Blue  has  failed  in  every  subject  in  the  session  of  the 
Noncommissioned  Officers'  School  that  has  just  ended,  and  he  seems 
unable  to  grasp  the  simplest  subjecL>^.  In  my  opinion,  he  is  not  mentally 
fitted  to  be  a  noncommissioned  officer. 

Note 
For  regulations   governing  reduction   of   noncommissioned  officers,   see 
A.   R.  276/13. 


[inn 


77-78-79 

77.  Requisition  for  publications. 

To:  The  Adjutant  General  of  the  Army. 

Subject:      Requisition  for  Publications. 

1.  I    would    request    the    following    publications    for    the    use    of    this 
company : 

2  Officers'  Manual   (Moss) 
lo  N.  C.  O.  Manual  (Moss) 

3  Manual  of  Interior  Guard  Duty. 
I   Infantry  Drill  Regulations. 

2.  This    is    the    second    request    that    has    been    made    for    the    above- 
named  books,  the  first  having  been  made  under  date  of  Dec.  10/15. 

Note 
See  Bull.  No.  12,  W.  D.,  1916  and  G.  O.  No.  21,  W.  D.,  1916. 

78.  Testing  of  rifles  by  targetting. 

Letter  from  company  commander: 
To :  Commanding  Officer. 

Subject:      Testing  rifles  by  targetting. 

1.  I  would  request  that  the  following  rifles  belonging  to  this 
company,  lie  tested  by  targetting: 

Rifle   No.  Arsenal   initials. 

380705  S.  A. 

67650  S.  A. 

385621  S.  A. 

2.  I  have  made  the  prescribed  plug  gauge  tests  and  found 
that  the  0.304-inch  plug  gauge  enters  freely  into  all  the  rifles. 
The  0.308-inch  plug  gauge — 

Does  not  enter  into  Enters  snugly  into 

No.  380705  No.    285621. 

67650 

Notes 
Par.  235,  Ordnance  Pamphlet  No.  1965,  "Instructions  lor  the  Care 
and  Repair  of  Small  Arms  and  Ordnance  Equipment,"  and  Bull.  No.  24, 
1913,  as  amended  by  Bulls.  15  and  31,  1915,  cover  in  detail  everything 
pertaining  to  the  testing  and  replacing  of  unserviceable  rifles  and  the 
surveys  in  such  cases. 

79.     Transfer  to  another  organization. 

To:  Commanding  General,   Eastern   Department. 

Subject:      Transfer. 

1.  I  would  request  to  be  transferred  to  the  156th  Co.,  C.  A.  C. 

2.  My  reasons  for  requesting  this  transfer  are  as  follows:     I  previously 
served  in  the  Coast  Artillery  Corps,  and  qualified  as  First-class  Gunner. 

[102] 


80 

Furthermore  I  prefer  that  branch  of  the  service,  as  it  affords  better  oppor- 
tunity for  advancement  and  I  hke  the  work. 

3.  I  am  serving  in  my  second  enlistment. 

4.  Date  of  current  enlistment,  Apr.  21/15. 

5.  I  am  married  and  have  two  children. 

244.  1st  Ind. 

Tr.  "L,'    2nd  Cav.,  Ft.  Ethan  Allen,  Vt.,  Nov.  1/15.     To  post  commander, 

approved. 

1.  Character  of  soldier  is,  "Very  Good." 

2.  Statement  of  service:  3  years  128th  Co.,  C.  A.  C,  Mch.  15/12  to 
Mch.  14/15.     Serving  in  second  enlistment  period  since  Apr.  21/15. 

3.  Soldier  has  no  convictions  by  court-martial,  nor  is  he  under  charges. 

4.  Soldier  has  sufficient  funds  to  defray  expenses  incident  to  transfer. 

5.  He  has  not  been  previously  transferred  during  current  enlistment. 

6.  Physical  condition  :  Good. 

7.  Authorized  strength  of  the  troop  is  70;   the  actual  strength  is  65. 

Notes 

1.  In  case  of  application  for  transfer  to  an  organization  under  orders 
for  tropical  service,  the  application  must  be  accompanied  by  a  surgeon's 
certificate  to  the  effect  that  the  applicant  has  been  examined  and  is  fit 
physically  for  tropical  service.     (See  par.  IQ5  A.  T.  S.  R.) 

2.  In  case  of  bandsmen  state  instrument  played. 

3.  The  authorized  strength  and  the  actual  strength  of  each  organization 
should    be    stated. 

4.  In  case  no  vacancies  exist  state  number  that  will  occur  in  near 
future. 

80.     Transportation  on  Army  Transport. 

To:  The  Quartermaster  General  of  the  Army. 

Subject :      Transportation  on  Army  transport. 

1.  Having  been  assigned  by  Par.  10,  S.  O.  I75.  c.  s.,  War  Dept.,  to 
station  in  the  Philippine  Islands  (or,  for  ,the  purpose  of  enabling  me  to 
rejoin  my  station,  Zamboanga,  P.  I.,  from  leave  of  absence),  I  would 
request  transportation  from  San  Francisco,  Cal.,  to  Manila,  P.  I.,  on  the 
Army  transport  sailing  October  20,  1916. 

2.  I  would  also  request  transportation  for  the  same  trip  for  my  mother- 
in-law,  Mrs.  Fowel  Blow,  and  my  servant.  Miss  Pearl  Colorado  (colored). 

3.  Mrs.  Blow  has  made  the  journey  from  San  Francisco  to  Manila  once 
during  the  last  two  years,  but  my  servant  has  made  no  journey  on  an 
Army  transport  during  that  time. 


[103] 


80  (contd.) 

4.     The  required  certificates  are  inclosed. 

2  incls. 

Forms  of  Certificates 


H.  J.  Morgan, 
Capt.,  70th  Inf. 


Denver,  Colo., 
Sept.  10/16. 
This  certifies  that   Mrs.   Fowel   Blow,  my  mother-in-law,  is  a  perma- 
nent member  of  my  immediate  family,  habitually  resides  with  me  and  has 
no   other   home. 

H.  J.  Morgan, 
Capt.,  70th  Inf. 

Denver,  Colo. 
Sept.  10/16. 

1.  This  certifies  that  Miss  Pearl  Colorado,  colored  (or  white),  is  a 
bona  fide  servant  in  my  family  and  is  not  employed  for  the  trip  only. 

2.  I  personally  guarantee  that  if  the  transportation  is  granted,  said 
servant  will  not  become  a  public  charge  upon  the  community  to  which 
taken  and  will  be  returned  to  the  United  States  when  necessary,  without 
expense  to  the  United  States. 

H.  J.  Morgan, 
Capt.,  70th  Inf. 
Notes 

1.  Whenever  application  is  made  for  the  oversea  transportation  of 
persons  other  than  the  immediate  members  of  family  (wife  and  children), 
a  certificate  like  the  one  given  above  will  accompany  the  application 
(Par.  Ill,  Bull.  S5/i6.) 

2.  When  the  oversea  transportation  of  servants  (male  or  female), 
is  desired,  a  certificate  like  the  one  above  must  accompany  the  applica- 
tion. (Sec.  [3],  Par.  194,  Army  Transport  Service  Regulations  [added 
by  C.  A.  T.  S.  R.  No.  2,  1915].) 

3.  Applications  for  transportation  for  members  of  one's  family  and 
for  servants  must  state  the  number  of  journeys  by  transport  that  have 
been  made  by  such  persons  within  the  previous  two  years,  and  if  more 
than  one  has  been  made,  the  application  will  be  denied,  unless  it  can  be 
clearly  shown  that  the  journey  is  necessary  on  account  of  illness  or 
important  and  urgent  business.  (Par.  194,  Army  Transport  Service  Regu- 
lations.) 

4.  Applications  for  transportation  for  children  should  state  full  name 
and  age. 


[104] 


80  (contd.) 

REGARDING  THIS   CHAPTER 
(The  numbers  in  parentheses  refer  to  paragraphs) 
How  does  an  official  letter  begin?     (6-i) 

Where  do  you  place  the  official  designation  of  the  writer,  or,  in  the 
absence  of  any  official  designation,  the  name  of  the  writer,  and  by  what 
word,  is  it  preceded?     (6-i) 

What  always  goes  with  the  name  of  the  writer?     (6-i) 
Where  do  you  place  the  official  designation,  or  the  name  of  the  person 
addressed,  and  by  what  word  is  it  preceded?     (6-i) 

Where  does  the  subject  of  the  communication  come  and  to  how 
many  words  is   it   limited?      (6-i) 

Where  does  the  sending  office  number  of  the  communication  appear.' 
(6-1) 

In  the  case  of  letter  paper,  what  fold  is  devoted  solely  to  the  matter 
above   described?      (6-i) 

What  fold  is  so  devoted  in  the  case  of  foolscap?     (6-i) 
Write  a  short  letter  illustrating  the  above. 

When  typewritten,  how  should  the  body  of  the  letter  be  written?     (6-2) 
What  should  the  space  be  between  paragraphs?     (6-2) 
How  should  the  paragraphs  be  numbered?     (6-2) 

State  when  the  rank  and  regiment,  corps  or  department  of  the  writer 
should  appear  after  his  signature,  and  when  it  should  not.     (6-3) 

How  many  sides  of  the  paper  should  be  used  and  how  far  from  the  top 
should  the  writing  begin?     (,6-5; 

Where  are  the  stamps  bearing  the  office  marks  placed?     (6-6) 
Where  are  the   received  and   the   received-back   stamps   placed   in    the 
case  of  a  letter?     (6-6) 

Where  are  they  placed  in  the  case  of  an   indorsement?     (6-6) 
When  a  commimication  of  two  or  more  sheets  is  filed,  where  will  the 
back  of  the  lower  fold  of  the  slicct  be?     (6-6) 

What  does  the  brief  of  a  letter  consist  of?     (6-7) 

Illustrate  with  a  sheet  of  letter  paper  and  also  with  a  sheet  of  foolscap, 
how  a  letter  should  be   folded.      (6-8) 

Explain  how  inclosures  arc  numbered  and  give  the  proper  office 
marks  and  illustrate  what  you  mean  by  numbering  and  marking  an 
inclosure  (6-9;  7) 

Where  are  inclosures  to  the  original  communication  noted?     (6-9;  7) 
If  others  are   added   when   an   indorsement   is  made,   where   will   their 
number  be  noted?     (6-9;  7) 


[105] 


80   (contd.) 

What  should  be  added  to  the  notation  that  is  made  on  the  back  of 
the  lower  fold  of  the  first  sheet  of  the  original  communication?     (6-9;  7) 

Illustrate  what  you  mean.     (6-9;  7) 
.  How — that   is,   in   what   series, — are   inclosures   to    indorsements   num- 
bered?     (6-9;   7) 

State  what  notation  must  be  made  in  case  an  inclosure  is  withdrawn. 

(6-9;  7) 

What  is  the  writing  width  of  indorsements?     (6-1 1;7) 

Where  does  the  first  indorsement  begin,  and  how  do  succeeding  indorse- 
ments follow?     (6-1 1 ;  7) 

Show,  by  writing  an  indorsement,  how  the  serial  number,  the  place, 
the  date,  and  to  whom  written,  are  written.     (6-1 1 ;  7) 

When  typewritten,  how  are  indorsements  written,  and  with  what 
space  between  paragraphs?     (6-1 1) 

How  are  the  paragraphs  numbered?     (6-1 1) 

How  should  routine  indorsements  be  signed?     (6-14) 

How  are  the  pages  of  a  letter  numbered?     (6-15) 

What  should  also  be  given  in  referring  to  an  indorsement  by  number? 
(6-is) 

How  many  carbon  copies  should,  with  certain  exceptions,  ^be  made  of  all 
letters  and  indorsements  that  are  typewritten  and  what  disposition  is 
made  of  the  carbon  copies?     (6-16) 

What  are  the  exceptions  in  which  carbon  copies  are  not  made?     (6-16) 

Are  such  carbon  copies  regarded  as  inclosures  in  the  ordinary  meaning 
of  the  word?      (6-16) 

How  and  by  whom  is  the  carbon  copy  retained  for  the  office  record 
signed?     (6-16) 

What  should  be  done  in  regard  to  the  name  of  the  writer  in  the  case 
of  the  carbon  copy  that  is  sent  forward?     (6-16,  note) 

Write  a  letter  with  two  indorsements  in  which  there  is  one  inclosure 
with  the  original  letter,  one  is  added  in  the  first  indorsement,  and  one  .is 
withdrawn  in  the  second  indorsement.  Show  the  notations  and  office 
marks  on  the  letter  and  inclosures  and  in  the  indorsements.  (6;  7;  8;  9) 

Illustrate  how  letters  and  indorsements  are  headed  in  the  following 
cases:  (a)  Brigade,  (b)  regiment,  (c)  battalion, — when  forming  part  of 
a  regiment  and  when  not  forming  part  of  a  regiment,  (d)  Company,  (e) 
detachment. 

What  organizations,  posts,  and  other  administrative  units  are  required 
to  keep  the  correspondence  book  and  the  Document  File?     (13) 

What  does  the  Document  File  consist  of?     (13) 


[106J 


80  (contd.) 

Upon  what  depends  the  nature  and  extent  of  the  entries  in  the 
correspondence  book  about  any  letter,  indorsement,  or  other  item  of 
correspondence?     (14) 

If  a  letter,  indorsement,  or  other  item  of  correspondence  is  completely 
represented  in  the  Document  File  by  a  carbon  or  other  copy,  what  is  the 
only  entry  that  need  be  made  in  the  correspondence  book?     (14) 

However,  if  a  letter,  indorsement,  or  other  item  of  correspondence  is 
not  represented  in  the  Document  File  by  a  carbon  or  other  copy,  what 
should  be  entered  in  the  correspondence  book?  Show  by  an  illustration 
what  you  mean.     (14) 

Except  in  cases  where  the  item  of  correspondence  is  completely  repre- 
sented in  the  Document  File,  is  it  possible  to  lay  down  any  fixed  rule 
as  to  just  exactly  what  should  be  entered  in  the  correspondence  book? 

(15) 

What  must  be  used  in  determining  just  exactly  what  to  enter  in  the 
correspondence  book?     (15) 

As  a  rule,  what  does  the  brief  to  be  entered  in  the  correspondence 
book  consist  of?     (15) 

Are  indorsements  entered  in  the  correspondence  book?     (15) 

Where  are  they  entered?     (15) 

Copies  of  what  letters,  indorsements,  or  telegrams  must  always  be 
entered  in  the  Document  File?     (16) 

Is  it  possible  to  give  a  fast  or  fixed  rule  about  other  items,  especially 
indorsements?     (16) 

What  would  be  the  result  of  entering  in  the  Document  File  copies  of 
all  indorsements  on  papers  reaching  the  office?     (16) 

As  a  rule,  when  a  paper  reaches  the  office  with  several  indorsements 
on  it,  what  is  it  merely  necessary  to  incorporate  in  the  entry  in  the  corre- 
spondence book?      (16) 

By  what  must  we  be  guided  in  making  entries  in  the  correspondence 
book  and  what  should  we  remember?     (16) 

If  a  paper  reaches  the  office  by  a  routine  indorsement,  should  a  copy 
of  such  indorsement  be  filed  in  the  Document  File?     (16) 

What  notation  in  the  correspondence  book  is  sufficient  in  such  a  case? 
(16) 

Explain  how  the  items  in  the  correspondence  book,  papers  in  the 
Document  File,  and  entries  in  the  index  are  numbered.     (17) 

Explain  how  items  entered  in  the  correspondence  book  are  indexed. 
(18) 

When  many  communications  are  received  from  the  same  official,  is  it 
necessary  to  index  the  name  of  the  writer?     (18) 


[107] 


80   (contd.) 

How  much  space  should  be  left  after  each  entry  in  the  correspondence 
book?      (19) 

Are  communications  ever  entered  twice  in  the  same  correspondence 
book?      (20) 

If  a  communication  that  has  already  been  entered  is  returned,  what 
entry  is  made?      (20) 

Should  it  be  necessary  to  enter  the  same  communication  the  second 
time,  how  should  the  entry  be  headed  and  what  should  be  added  after  the 
original  entry?      (20) 

Explain  how  differently  numbered  papers  on  related  matters  may  be 
kept.      (21) 

What  should  always  be  done  when  a  paper  is  withdrawn  from  the 
Document  File?   (22) 

In  what  cases  should  only  brief  notations  be  made  in  the  correspondence 
book  and  what  should  such  notations  consist  of?      (23) 

What  papers  are  destroyed  as  soon  as  received?     (  23-3) 

Explain  why  it  is  that  the  serial  numbers  in  the  Document  File  are  not 
complete.     (23 ;  24) 

What  does  the  use  of  abbreviations  accomplish?     (25) 

Explain  the  use  of  an  oflRce  stamp  in  the  case  of  a  communication  that 
is  received  and  in  the  case  of  one  that  is  received  back.     (26) 

Should  the  notation  always  show  the  number  of  inclosures  received? 
(26) 

Do  War  Department  orders  direct  that  disciplinary  measures  be  taken 
in  all  cases  of  negligence  in  answering  official  communications  promptly? 
(27) 

When,  for  good  and  sufficient  reasons,  it  is  impossible  to  properly 
answer  a  communication  promptly,  what  should  be  done?     (27) 

Are  post  commanders  responsible  for  the  prompt  return  of  all  papers 
requiring  answer,  which  are  sent  to  the  officers  of  their  commands 
through    them?      (27) 

How  should  official  communications  that  are  sent  to  the  office  of 
The  Adjutant  General  of  the  Army,  be  addressed?     (28) 

Through  what  channel  should  correspondence  relating  to  the  personneU 
instruction,  discipline,  or  equipment  of  a  company  pass?     (28) 

Is  any  record  made  of  such  correspondence?     (29) 

Explain  how  communications  are  signed.     (30) 

Explain  how  communications  are  signed  by  staff  officers.     (31) 

What  is  the  difference  between  the  expression,  "Calling  attention  to," 
and  "Inviting  attention  to"?     (32) 

What  force  have  the  expressions,  "The  commanding  officer  desires, 
etc.,"    "The  commanding  officer  wishes,  etc"?     (33) 

[IO8J 


80  (could.) 

Should  ofBcial  communications  be  addressed  to  the  ofifice  held  or  to  the 
individual?    Give  an  example.     (34) 

Should  checks  and  postal  money  orders  pertaining  to  official  matters  be 
made  payable  to  the  office  held  or  to  the  individual?     (34) 

Should  the  title  be  used  in  making  out  personal  (that  is,  non-official) 
checks?     (34) 

How  should  envelopes  containing  G.   C.   M.,  proceedings  be  marked? 

(35) 

What  should  always  be  done  wlien  writing  to  civilians  for  information 
of  an  official  nature?     (35) 

What  should  be  done  in  regard  to  envelopes,  if  several  different 
communications  for  the  same  person  or  office  are  to  leave  the  office  about 
the   same   time?      (35) 

What  is  the  permanent  address  of  all  Army  officers?     (36) 

From  whom  may  stamps  for  foreign  official  mail  and  domestic  re- 
gistered mail  be  obtained?     (37) 

Explain  the  use  of  an  officer's  rank  and  regiment  (or  corps)  below 
his  name  in  official  communications  and  in  personal  letters?     (38)  . 

What  is  the  custom  regarding  the  abbreviation  of  military  titles  and 
what  practice  is  followed  in  The  Adjutant  General's  Office?     (39) 

What  is  the  practice  of  The  Adjutant  General's  Office  regarding  the 
omission  of  hyphens  in  title  designations?     (40) 

What  invariable  rule  should  be  followed  regarding  carbon  or  other 
copies  of  all  letters,  telegrams,  and  other  official  communications  that  are 
sent?      (41) 

What  should  officers  always  do  regarding  statements  made  in  letters 
they  forward  from  enlisted  men?     (42) 

To  how  many  subjects  should  a  letter  refer?     (43) 

What  do  the  Army  Regulations  say  regarding  the  use  of  letters 
of  transmittal?  (44) 

What  precaution  should  be  taken  to  prevent  confidential  communications 
from  falling  into  the  hands  of  persons  other  than  those  for  whom  they  are 
intended?     (45) 

How  must  official  communications  be  signed?     (46) 

How  must  signatures  be  written?      (46) 

Over  whose  signature  is  the  business  of  a  command  usually  transacted? 
(46) 

When  orders  or  instructions  of  any  kind  are  given  by  an  adjutant 
or  adjutant  general  (department  adjutant)  what  must  always  be  stated? 
(46) 

To  whom  must  be  addressed  all  official  communications  intended  for 
the  Secretary  of  War?     (47a) 

[109] 


So  (contd.) 

With  certain  exceptions,  through  whom  should  communications  pass? 
(47b) 

What  are  the  exceptions?     (47b) 

Are  verbal  communications  governed  by  the  same  rule?     (47b) 

Should  necessity  require  a  communication  to  be  sent  through  other 
than  prescribed  channels,  what  should  be  stated  in  same?     (47b) 

Through  what  channels  are  communications  from  superiors  to  sub- 
ordinates answered?      (47b) 

With  the  exception  of  certain  communications,  through  whom  must 
pass  all  communications,  reports,  and  estimates  from  officers  at  a  post 
and  also  recommendations  of  every  nature  addressed  to  them  relating 
to  the  afifairs  of  the  post?     (47c) 

What  must  officers  who  forward  communications  always  indorse  there- 
on ?      (48) 

To  whom  should  applications  for  official  opinions  be  addressed?     (49) 

Should  opinions  ever  be  asked  on  abstract  questions?     (49) 

Is  the  use  of  red  ink  permitted  in  the  records  and  correspondence  of 
the    Army?      (50) 

In  case  a  regulation  blank  form  is  not  available,  may  a  commercial 
telegraph  blank  be  used  in  sending  an  official  telegram,  and  if  so.  what 
must  be  indorsed  thereon?     (51) 

When  numbers  are  used  in  reference  to  dates,  designation,  or  organi- 
zations, etc.,  how  should  they  be  written?     (52) 

When  are  telegrams  followed  by  official  copies  by  mail?     (53) 

When  may  the  telegraph  or  cable  be  used?   (54) 

What  kind  of  telegrams  should  always  be  sent  when  they  will  serve  the 
purpose?     (55) 

How  should  night  telegrams  be  marked?     (55) 

May  telegrams  about  leave  of  absence  be   sent  as  public  dispatches? 

(57) 

■  What  should  be  done  to  reduce  the  number  of  words  in  a  telegram 
to  a  minimum?  (58) 

To  how  many  words  should  a  telegram  be  reduced  if  possible?     (58) 

What  is  generally  sufficient  with  respect  to  the  name  of  the  officer 
addressed,  or  his  title,  and  the  name  of  the  sender?  Give  illustrations. 
(58  and  footnote.) 

When  would  special  delivery  be  necessary  to  expedite  the  delivery  of  an 
official  telegram?     (59) 

How  should  a  special  delivery  telegram  be  marked?     (59) 


[110] 


81-82-83-8314 


CHAPTER    III 
ORDERS 


(See  Pars.  791-806,  Army  Regulations.) 

81.  Classification.  Routine  administrative  orders  are  classified,  as 
"general  orders,"  "special  orders,"  and  "orders." 

The  orders  of  regiments,  battalions  not  organized  into  regiments,  and 
posts,  are  called,  "general  orders,"  and  "special  orders." 

General  orders  publish  matters  of  importance  to  the  whole  command, 
which  are  of  permanent  nature  or  are  to  be  constantly  observed,  such  as 
hours  for  roll  calls  and  duties,  police  regulations,  etc. 

Special  orders  are  such  as  concern  individuals  or  relate  to  matters  that 
need  not  be  made  known  to  the  whole  command. 

Orders  issued  by  commanders  of  battalions  forming  parts  of  regiments, 
companies,  or  detachments  are  simply  called  "orders." 

83.  Numbering.  All  orders  are  numbered  in  separate  series,  each 
beginning  with  the  calendar  year,  or  the  establishment  of  a  new  command. 

83.  "By  command"  and  "By  order."  Orders  issued  by  instructions 
of  a  general  officer  are  signed,  "By  command," — e.  g.,  "By  command  of 
Brigadier  General  Smith," — and  orders  issued  by  instructions  of  an  officer 
below  the  rank  of  brigadier  general  are  signed,  "By  order," — e.  g.,  "By 
order  of  Colonel  Smith." 

(Note:  However,  attention  is  invited  to  the  fact  that  orders  and  instruc- 
tions issued  by  instruction  of  the  Secretary  of  War,  are  signed,  "By 
order  of  the  Secretary  of  War,"  and  those  issued  by  instruction  of  the 
President  are  signed,  "By  order  of  the  President.") 

83J/^.  General  forms  for  orders.  The  following  show  the  general 
forms  for  orders : 

(a)     Department. 

Headquarters  Eastern  Department, 
Governors  Island,  N.  Y., 

March  12,  19 17. 
General  Orders 

No.  23 
(Or,  Special  Orders,  No.  23) 

************ 

*  *.*  %  t  IlL  *  *  -tf  *  *  * 

By  Command  of  Major  General  Wood: 
Official : 
W.  A.  SIMPSON,  JOHN  A.  SMITH, 

Adjutant  General,  Colonel,  General  Staff, 

Adjutant.  Chief  of   Staff. 

fiiii 


831^   (contd.) 

(b)     Regimental. 


General  Orders, 

No.  23 
(Or,  Special  Orders,  No.  23) 


Headquarters  29TH  Infantry, 
Camp  Gaillard,  C.  Z., 

May  12,  1917. 


*  *  *  If  in  -if  * 

******* 
By  order  of  Colonel  Smith: 


JOHN  A.  SMITH, 

Captain,  29th  Infantry, 
Adjutant. 

(c)     Battalions  not  forming  parts  of  regiments. 

Headquarters  ist  Battalion,  Philippine  Scouts, 

Manila,  P.  I. 
March  12,  1917. 
General  Orders, 

No.  23 
(Or,  Special  Orders,  No.  23) 

***♦**•***♦** 


By  order  of  Major  Smith  : 

HENRY  J.  MORGAN, 
1st  Lieut.,  Philippine  Scouts, 
Battalion  Adjutant. 

Note.     For   correct   use   of    expression    "Battalion    headquarters,"    see 
par.  170. 

(d)     Battalion  forming  part  of  a  regiment. 

1ST  Battalion,  29TH  Infantry, 
Gatun,  C.  Z., 


May  12,  19 17. 


Orders, 
No.  13 

*         * 


By  order  of  Major  Smith: 

HENRY  J.  MORRIS, 
1st  Lieut.,  29th  Infantry, 
Battalion  Adjutant. 


[112] 


84-85-86 

(e)  Company. 

Company  "A,"  ist  Infantry, 
Fort  Harrison,  Mont., 

March  J2,  igi?- 
Orders, 
No.  13 

♦  ♦*♦        +        *******• 

♦  ♦*♦♦***♦*** 

JOHN  A.  SMITH, 
Captain,  29th  Infantry, 
Comdg. 

(f)  Detachment. 

Detachment  Co.  "A,"  ist  Infantry, 
(Or,  Detachment  ist  Infantry,) 

Madison  Barracks,  N.  Y., 
May  12,  1917- 
Orders, 
No.  13 


H.  J.  MORGAN, 
2nd  Lieut.,  1st  Infantry, 
Comdg. 

84.  Last  number  of  preceding  series  noted  on  first  number  of  new 
series.  It  is  customary  to  note  on  the  first  number  of  a  new  series  the 
last  number  of  the  preceding  series.  Thus :  "G.  O.  No.  192  is  the  last  of 
the  1916  series,"  would  be  written  at  the  top  of  the  first  order  of  the 
1917  series. 

85.  Corrected  copy.  Whenever  a  corrected  copy  of  an  order  is 
issued,  it  is  customary  to  write  at  the  top  of  every  copy:  "Corrected  copy: 
destroy  copies  previously  sent." 

86.  Skipping  of  a  serial  number.  If  for  any  reason  a  serial  number 
should  be  skipped— i.  e.,  the  order  be  not  issued — it  is  customary  to 
publish  a  skeleton  order  so  as  to  make  the  file  complete.  For  example, 
if  G.  O.  No.  52,  Headquarters  Eastern  Department,  should  not  be  is<:ued, 
the  following  would  be  published. 

Headquarters   Eastern   Department, 
Governors  Island,  N  .Y., 

September  28,  19 16. 

1113] 


87-88 

General  Orders, 
No.  52. 

Not  issued. 

87.  "Model"  orders.  For  "Model"  of  orders  usually  issued,  see 
Pars.  127-150,  for  post;  Pars.  162-168  for  regiment;  Par.  T77,  for  battalion; 
Par.  219,  for  company. 

88.  Field  Orders.  The  orders  of  commanders  in  the  field,  relating 
entirely  to  tactical  or  strategical  operations,  are  called  "field  orders," 
forms  of  which  are  given  in  the  Field  Service  Regulations. 


[114] 


89-90-91-92 


CHAPTER  IV 
POST  HEADQUARTERS 

89.  The  Adjutant.  An  efficient  Adjutant  must  have  a  general 
knowledge  of  the  administrative  duties  of  all  other  staff  officers  and  of 
company  commanders,  and  a  special  knowledge  of  his  own  duties.  He 
must  be  a  close  student  of  the  Army  Regulations,  the  Drill  Regulations. 
the3Ianual  of  Guard  Dut^,  the  Courts-martiaLliatu-'^.  and  the  maniials. 
(;f  the  various  stafT  departments  and  should  read  carefully  all  War  Depart- 
ment,  and  Department  orders.  Under  no  circumstances  should  the 
Adjutant  permit  any  other  officer  of  the  command  to  be  better  informed 
than  he  is  in  these  subjects.  Unless  the  Adjutant  is  well  posted  in  the 
duties  of  his  office,  he  cannot  command  the  respect  and  enjoy  the  confi- 
dence of  his  fellow  officers. 

90.  The  Sergeant-Major.  The  Sergeant-Major  must  know  the 
Army  Regulations,  the  Drill  Regulations,  the  Manual  of  Interior  Guard 
Duty,  and  so  much  of  the  Courts-Martial  Manual  and  the  other  War 
Department  publications  as  pertain  to  his  duties.  He  should  read  care- 
fully all  War  Department,  Department,  and  other  orders  and  bulletins 
that  may  be  received.  He  should  be  as  well  informed  as  the  Adjutant 
in  orders  and  regulations. 

91.  Army  Regulations.  The  Adjutant  and  the  Sergeant-Major 
should  be  familiar  with  the  following  paragraphs  of  the  Army  Regula- 
tions: 106-126,  129,  131-133,  13s,  146-187,  189,  201-214,  240,  244,  251,  252, 
262,  279,  300,  316-324,  332-448,  464-477,  484-489,  493-498.  515,  516,  593.  653, 
654,  657-703,  707,  726-731,  748,  749,  751,  786-810,  811-824,  826,  828,  829,  834- 
877,  888,  894-914,  919,  922-944.  951-962,  969,  970,  973,  982,  987,  996-999. 
1008-1012,  1018-1035,  1050-1053,  1057,  1061,  1075-1094,  1 103,  1104, 
1106,  1107,  1144,  1147,  1156,  1168,  1170-1173,  1175,  1177,  1178,  1181-1185, 
1 187,  1 188,  1208,  1209-1212,  1213-1216,  1219,  1223,  1224-1226,  1229-1232, 
1236,  1237,  1247,  1248,  1285,  1302,  1304,  131S,  1337,  1342,  1360,  1377,  1381, 
1387,  1390,  1394.  1397-1399,  1402,  1403,  1407,  1411-1413,  1415-1417,  1419,  1424. 
1427-1429,  1432,  1435,  1438,  1446,  1447,  1452,  1453.  1457-1459,  1464.  1466, 
1468,  1470,  1471,  1474,  1480,  1485,  1528,  1550,  1562,  1563,  1569-1573- 

92.  Business  routine  of  the  Adjutant's  Office.  By  custom  the 
Adjutant's  Office  is  supposed  to  exemplify  system,  order,  and  accuracy. 
Therefore,  everjihing  about  the  Adjutant's  Office  should  be  indicative  of 
system,  order,  neatness,  and  thoroughness,  and  all  business  should  be 
transacted  in  a  prompt,  systematic,  businesslike  manner.  The  duties  of 
the  Sergeant-Major,  the  clerks  and  all  others  connected  with  the  office 

[115] 


93-94 

should  be  clearly  defined  and  everyone  made  to  live  up  to  the  require- 
ments prescribed. 

93.     Reduction  and  simplification  of  paperwork.     See   Par.  4  for 

suggestions  regarding  the  reduction  and  simplification  of  paperwork  con- 
nected-with  post  administration. 

LABOR-SAVING  DEVICES  AND  CONVENIENCES 
8'4.  Delivery  envelopes.  An  excellent  system  for  delivering  com- 
munications, orders,  and  other  papers  to  officers,  and  getting  their  receipt 
therefor,  is  to  use  a  heavy  Manila  envelope  about  lo  x  4I/2  inches,  with 
the  office  or  the  officer's  name  written  across  the  top  and  a  slip  of  paper 
the  size  of  the  envelope,  with  one  end  pasted  across  the  envelope, 
the  office  or  the  officer's  name  written  across  the  top  and  a  slip  of  paper 
ruled  as  shown  below,  are  entered  brief  descriptions  of  the  papers  that 
are  put   in   the   envelope,   and   for   which   the   officer  acknowledges   receipt 


C.   0.   Co.    "A",   1ST  INPTSr. 


1916 


CONTENTS 


Sign 


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95 

by  signing  his  initials  in  the  proper  column.  Communications  for  an 
officer  are  put  in  his  envelope,  which  is  placed  in  the  officer's  compartment 
of  the  pigeon-hole  box  described  in  Par.  4  (10).  In  case  a  paper  must 
be  delivered  at  once,  then  the  envelope  is  sent  by  an  orderly  to  the  officer 
concerned,  who  initials  and  returns  the  envelope  by  the  orderly. 


INFORMATION  SLIP 
HEADQUARTERS  CMIP 


tTERS  CMIP  fiAILLARD 


• 


Attached  referred  to;- 
C.  0 

Quartermaster 
Surgeon 
Police  Officer 
Suirvey  Officer 
Sxunmary  CoxArt 
Post  Exchange  Officer 
Ordnance  Officer 
Engineer  Officer 
Judge  Advocate 


For:- 
Notation  and  return 
Necessary  action 
File 
' Remark 

Investigation  and  report 
Re  coimnendat  i  on 
Correction  as  indicated 
Infomation  and  guidance 
Any  objection  to  this  detail 


yjuym^i^^ 


Capt.,  29th  Infantry 

ADJUTANT . 


95.  Information 
Slips.  Time  and  labor 
can  be  saved  by  using 
printed  or  mimeographed 
Information  Slips  about 
2^  X  7  inches,  per  the 
model  shown  in  Fig.  2, 
which,  with  the  officer's 
name,  or  the  office  con- 
cerned and  the  action  to 
be  taken,  checked  of?  as 
indicated  in  Fig.  2,  are 
attached  to  papers  re- 
ferred to  officers  in  cases 
where  formal  indorse- 
ments are  not  necessary. 


Fk.. 


[117J 


96 

96.  Bulletin  Board.  Another  convenience  is  to  have  in  the 
Adjutant's  Office  a  bulletin  board  on  which  is  posted  each  day  a  bulletin 
as  shown  below,  announcing  guard  and  other  details  for  the  following 
day,  calling  for  certain  information  from  organization  commanders  and 
others,  and  making  various  announcements;  also,  judge  advocates  post 
on  this  board  notices  of  meetings  of  courts,  and  notices  of  meetings  of 
the  post  exchange  council  are  likewise  posted  by  the  president  of  the 
council.  In  other  words,  the  bulletin  board  answers  the  purpose  of  a 
sort  of  daily  official  gazette.  Of  course,  the  use  of  such  a  bulletin  board 
presupposes  that  an  order  has  been  issued  requiring  all  officers  to  report 
at  the  Adjutant's  office  at  a  certain  time  daily  (say,  between  11:30  and 
noon)  and  examine  the  board. 

("Model"  Daily  Bulletin) 

Headquarters  Camp  Gaillard,  Canal  Zone 

December  S,  1916 

DAILY  BULLETIN— NO.  292 

1.  Detail  for  tomorrow,  December  6,  1916: 

Company  H,  29th  Infantry  will  be  for  guard. 
For  officer  of  the  day:     Captain  Keller. 

2.  Captain  Butcher  is  detailed  to  audit  the  accounts  of  the  Post  Exchange 
this  P.  M. 

3.  Organization  commanders  will  submit  a  list  of  the  names  of  men  of 
their  organizations  that  desire  to  have  dental  work  done.  These 
lists  will  be  submitted  in  duplicate  not  later  than  the  iSth  instant. 

4.     There  will  be  a  meeting  of   the   POST   GRADUATE  SCHOOL  at 
2  :oo  p.  M.  this  date. 

5.  Tomorrow,  Wednesday,  December  6,  there  will  be  general  police  of 
the  garrison,  battalion  commanders  supervising  the  police  of  the 
organizations  in  their  battalions. 

6.  There  will  be  a  meeting  of  the  POST  EXCHANGE  COUNCIL  at 
the  Post  Exchange  at  3:15  p.  m.,  this  date. 

7.  Major  John  J.  Bradley  is  detailed  as  Summary  Court  Officer — VOCO 
December  5,  1916. 

8.  Two  (2)  fatigue  men  from  each  lettered  company  will  report  for 
fatigue  to  the  range  officer  daily,  except  Sundays  and  holidays,  from 
December  7  until  further  orders. 

9.  There  will  be  a  ball  game  this  p.  m.  at  2:30 — 29th  Infantry  vs.  5th 
Infantry. 

[118] 


97 

10.  There  will  be  a  regimental  practice  march  tomorrow,  with  full  pack, 
less  rations.  The  regiment  will  form  at  8  a.  m.  in  column  of  squads, 
facing  west,  the  head  of  the  column  in  front  of  the  guard-house. 

11.  During  the  remainder  of  the  month,  Friday  is  set  aside  for  regimental 
field  work. 

12.  Officers  leaving  the  post  on  leave  will  make  the  reports  required  by 
Par.  64,  A.  R. 

13.  Requisitions  for  blank  forms  from  the  A.  G.  Dept,  for  period  Janu- 
ary i-June  30/17,  to  be  submitted  by  the  28th  instant. 

14.  Battalion  commanders  by  making  timely  requests  on  the  Surgeon 
will  be  able  to  secure,  if  desired,  an  ambulance  and  attendant  to 
accompany  their  battalions  on  practice  marches. 

15.  All  Officers  of  this  camp  are  invited  to  attend  a  "Tacky"  party  at 
Corozal,  Friday  night,  December  8. 

By  ORDER  OF  COLONEL  MALLORY : 
J  as.  A.  Morris, 
Captain,  29th  Infantry, 

Adjutant. 


97.  Rubber  stamps.  Self-inking  rubber  stamps  (that-  is,  those 
mounted  on  metal  frames)  are  considered  the  most  satisfactory,  as  the 
impressions  are  always  clear,  clean-cut,  uniform,  and  well  aligned.  They 
may  be  obtained  upon  requisition  on  the  quartermaster.  The  following 
will  prove  useful : 

1.  (Fig.  3.) 

2.  APPROVED. 

3.  Colonel,  soth  Inf., 

Comdg. 
(For  commanding  officer.) 

4.  Captain,  50th  Inf., 
-  ,       Adjutant. 

(For  the  adjutant.) 

5.  TO  THE  QUARTERMASTER. 

6.  TO  THE  ORDNANCE  OFFICER. 

7.  Received  Hq.,  Fort  Niagara,  N.  Y. 

8.  Received  back  Hq.,  Fort  Niagara,  N.  Y. 

9.  JAN.  I,  1917. 
(Elating  stamp.) 


Fig.   3 


[119] 


97a-98-99 

97a.     Dating    and    numbering    stamp.  ntAUl|UAl\  I  L  IAO 

If   the  office   uses   the  card  record   system  Q)  j^r^r\r\       ^ 

prescribed  by  G.  O.  92,  1909,  get  a  dating  02o8o      0» 

and  numbering  stamp,  the  following  being  qj  — 

an  imprint  of  such  a  stamp :  O 

CAMPCAIliARD.C2. 

I-IG      4 

98.  Four-basket  system.  The  four-basket  system  consists  of  four 
wire  or  wicker  baskets,  or  four  light,  flat,  wooden  boxes,  kept  on  the 
Adjutant's  desk  and  marked:  "IN,"  "COMMANDING  OFFICER," 
"HOLD,"  and  "OUT." 

All  mail,  pass-lists,  and  other  incoming  matter  are  placed  in  the  "In" 
basket. 

All  papers  requiring  office  marks,  the  typewriting  of  indorsements,  or 
other  action  in  the  Sergeant-Major's  office,  as  well  as  all  communications 
ready  for  mailing,  delivery,  etc.,  are  placed  in  the  "OUT"  basket,  which  is 
emptied  by  the  Sergeant-Major  from  time  to  time  during  office  hours. 

The  Sergeant-Major  places  in  the  "IN"  basket  all  papers  requiring  the 
signature  of  the  Commanding  Officer  or  the  Adjutant. 

Papers  for  the  signature  or  other  action  of  the  Commanding  Officer 
are  placed  in  the  "COMMANDING  OFFICER"  basket  by  the  Adjutant. 

Communications  which  cannot  be  acted  upon  at  once,  first  have  entered 
upon  them  the  proper  office  marks  and  are  then  placed  in  the  "HOLD" 
basket.     The  contents  of  this  basket  must  be  examined  daily. 

Under'  no  circumstances  should  papers  be  allowed  to  lie  around  loose 
on  the  Adjutant's  desk.  Each  and  every  paper  should  be  placed  in  its 
proper  basket  and  made  fast  with  a  paper-weight. 

99.  Memorandum  slips.  Whenever  the  Adjutant  thinks  of  some- 
thing requiring  action,  but  which  cannot  be  done  at  the  time,  he  should 
at  once  note  the  same  on  a  piece  of  paper  which  should  be  placed  in  the 
proper  basket.  Matters,  for  instance,  concerning  which  he  wishes  to 
speak  to  the  commanding  officer  at  some  future  hour  should  be  placed  in 
the  "COMMANDING  OFFICER"  basket. 

It  is  a  very  good  thing  for  the  Adjutant  to  get  into  the  habit  of  devot- 
ing two  or  three  minutes  each  morning  immediately  after  reaching  his 
desk  to  thinking  of,  or  recalling,  things  that  should  be  done  that  day  or 
at  some  future  time,  and  then  make  out  the  proper  memorandum  slip,  or 
slips. 


[120] 


100 

100.  Adjutant  Card-system  "Tickler."  Get  an  Adjutant's  card- 
system  "Tickler,"  which  is  issued  by  the  Quartermaster  Corps,  like  any 
other  article  of  office  furniture  (Cir.  28,  O.  C.  Q.  M.  C,  1913,  pages  37  and 
113).     It  is  used — 

Primarih.  in  connection  with  the  prompt  rendition  of  all  reports, 
returns,  estimates,  and  requisitions  required  by  Army  Regulations  and 
orders  from  higher  authority  to  be  made  by,  to,  or  through  post  com 
manders. 

Secondarily,  as  a  suspended  file,  to  recall  at  the  proper  time  things  to 
be  done  or  matters  to  be  considered  at  any  time  in  the  future. 

For  example : 

(a)  Periodical    and    other    reports    and    returns    to    be 
rendered  to  or  by  the  office. 

(b)  Communications  that  should  be  returned  to  or  by 
the  office. 

(c)  Information  that  should  be  furnished  to  or  by  the 
office. 

(d)  Orders,    letters,    and    verbal     directions    requiring 
action  by  the  office  or  by  subordinates. 

If,  for  instance,  communication  number  100,  that  should  be  returned 
to  the  office  not  later  than  the  20th  of  the  month  (November)  is  mailed 
Captain  John  A.  Smith,  on  the  loth,  then  fill  out  and  file  in  front  of  the 
"20"  guide  card  a  card  like  this : 


By  a 

certain 

time. 


Number   of 

communication 


100 


To  whom  sent 


Capt.    Smith 


When 


Nc-r.    10 


To   be   returned 


Nov.  20 


Remarks 


On  the  morning  of  the  20th,  when  the  "19"  guide  card  is  removed 
from  in  front  and  placed  in  rear,  the  check  card  will  show  up. 

If  the  communication  has  not  been  returned,  just  keep  on  advancing 
the  filing  date  of  the  check  card  until  the  paper  does  return. 

An  alphabetical  list  of  the  names  of  the  persons  to  whom  communica- 
tions are  sent  should  be  kept  (preferably  by  means  of  cards)  with  the 
filing  dates  of  the  check  cards  opposite  each  name.  For  instance,  after 
Captain  Smith's  name  would  be  noted,  November  "20."  In  this  manner, 
should  the  communication  be  returned  before  November  20,  by  reference 
to  the  alphabetical  list  the  filing  date  can  be  ascertained  at  once  and  the 
check  card  found  and  removed  from  the  file  without  having  to  look  over 
the  check  cards  of  several  dates. 

A  supply  of  check  cards  with  proper  headings  should  be  printed, 
mimeographed,  or  hectographed. 


[121J 


100  (contd.) 


Fig.   5 


(Card-system   "Tickler,"    furnished   by   the    Quartermaster    Corps,    Hke 
any  other  article  of  office  furniture.) 


[122] 


101-102-103-104-105 


101.  Printing  press.  When  post  and  regimental  headquarters  are 
located  at  the  same  station,  a  printing  press  purchased  from  the  regi- 
mental fund,  is  a  big  convenience  for  printing  forms,  orders,  concert 
programs,  etc. 

102.  Duplicating  devices.  In  case  it  be  not  possible  to  get  a  print- 
ing press,  a  good  first-class  duplicating  device  can  be  made  to  answer 
the  same  purpose  in  most  cases. 

103.  Typewriters.  It  goes  without  saying  that  now-a-days  no 
office  is  complete  without  at  least  one  typewriting  machine,  which  can 
generally  be  obtained  from  the  Quartermaster  Corps  on  memorandum 
receipt. 

It  is  suggested  that  a  Corona  machine,  which  is  used  throughout  the 
service,  be  obtained  for  field  work.  Not  only  is  this  machine  very  much 
less  bulky  and  very  much  lighter  than  other  machines,  but  it  will  also 
stand  harder  usage.  The  Corona  Folding  Stand  adds  very  much  to  the 
convenience  of  the  machine  for  field  use. 

104.  Electric  bells.  (Generally  obtainable  from  the  Signal  Corps.) 
The  office  of  the  Commanding  Officer  and  the  Adjutant  should  be  equipped 
with  electric  bells,  so  that  the  sergeant-major,  the  clerks,  orderlies,  and 
others  can  be  gotten  without  having  to  hollo  for  them.     A  code  of  rings 

should  be  devised  whereby 
each  man  has  an  individual 
call. 

105.  Case  for  refer- 
ence books.  A  flat  case 
like  the  one  shown  in  the 
drawing  adjoining,  made 
by  the  quartermaster,  and 
in  which  are  kept  the  Army 
Regulations,  drill  regula- 
tions, the  various  manuals, 
etc.,  may  be  fastened  to  the 
wall,  back  of  the  Adju- 
tant's desk.  One  is  also 
placed  back  of  the  Com- 
manding Officer's  desk,  and 
one  back  of  the  sergeant- 
major's  desk. 

(Border  is  made  of  1  inch 
material  and  partitions  !4  inch 
material;  receptacles  254  inches 
deep;  the  rods  "A"  and  "B" 
extend  out  Yi  inch  from  face  of 
case ;  the  grooves  are  2  inchei 
deep  and  1^  inches  wide.) 

[123] 


106-107 

106.  Indices  of  current  orders  and  bulletins.  A  convenient  and 
satisfactory  way  of  keeping  indices  of  the  current  series  of  all  orders 
and  bulletins,  is  by  means  of  cards,  as  shown  in  this  cut: 


,«Vr ri. 


Fig.  7 
The  day  received,  all  orders  and  bulletins  are  indexed  on  cards  by  the 
sergeant-major  or  someone  else  especially  charged  with  the  work. 

107.     Useful  forms.     The  use  of  the  following  printed  or  mimeo- 
graphed forms  will  save  considerable  labor: 

Fort  Harrison,  Mont., 

1917. 

Officer  of  the  Day: 

Private     

Co.  " — ,"  50th  Inf.,  having  been  tried  and  not  awarded  any  confinement, 
the  Commanding  Officer  directs  that  he  be  released  from  the  guardhouse 
and  reported  to  his  company  for  duty. 


Capt.,  50th  Inf., 
Adjutant. 


[l-M] 


107   (contd. 


DETAILS  FOR  TO-MORROW 


FOR  GUARD 


SERGEANTS 


MUSICIANS 


FATIGUE 


scTs  COUPS 


Sigiunire  of  Isi  Sergeant 


Yi. 


IV- >« /^" 5.« If ^fr-i 


i^H- 


( z"- 


Remarks: 


Sergeant  Major,  24th  Infantry. 


[125] 


107   (contd.) 


OFFICERS      WILL      PLEASE     SIGN      THEIR 

INITIALS     OPPOSITE     THEIR     NAMES, 

THUS     INDICATING    THEY    HAVE 

READ  THE  PAPER  HEREWITH 


Major  Harris 
"      Jones 
"      Smith 

Captain  Adams 
Barker 
etc. 

First  Lieut.  Anderson 
"       Baxter 
etc. 

Second  Lieut.  Allen 
"      Booze 
etc. 


-3V2"- 


To  contain  in  rank  groups  and  alphabetically  arranged  the  names  of  all  the 
officers  in  the  Post.  This  slip  is  attached  to  circulars,  etc.,  to  be  shown  to  the  officers 
of  the  command. 

[126] 


107  (contd.) 


Fort  Harrison,  Mont. 


...1917. 


'I  lie    Commanding   Officer   directs   that 


Captain   50th   Infantry, 
Adjutant. 


4   ins. 

(Another  convenient  blank  is  the  same  as  the  above,  substituting  "Memorandum  for' 
for  "The  Commanding  Officer  directs  that.") 


[1271 


107  (contd.) 


oO 


Check  Card 


n(io 


[rj 

1.N.C.Z.&Bimi... 

K*0 

Z.Co.'A- 

3."  'B' ;      .. 

4."  "C" 

S."  "D" 

6.  "  "E" 

• 

7.  "  'F' 

3.  •  'C," 

a  •  '//* 

m-  T 

;/••  'K- 

U."  "L"   

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IS. 

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tl281 


108 

108.     Blank  forms.     A   supply   of  the  blank  forms  named  below 
should  be  kept  on  hand  in  a  suitable  case,  with  labeled  compartments. 

Furnished  by  the  Adjutant  General's  Department. 

In  addition  to  those  named  in  Pars.  209-213  and  229,  in  the  case  of  com- 
pany and  recruiting  officers,  the  following  forms  should  be  kept  on  hand : 
No. 

23.     Return  of  General  Prisoners. 
27.     Post  Return  (with  model.) 
27a.  Extra  sheet  to  Form  No.  27. 
60.     Interrogatories   and   Depositions.      (Kept   on   hand   for   convenience 

of  judge-advocate.) 
64.     Monthly  Report  of  Chaplain. 
76.     Subpoena  for  Civilian  Witness.     (Kept  on  hand  for  convenience  of 

judge-advocate.) 
y?.     Subpoena    for   Deposition,    Civilian    Witness.      (Kept   on    hand    for 

convenience  of  judge-advocate.) 
132.     Subpoena    Duces    Tecum,    Civilian    Witness.      (Kept    on    hand    for 

convenience  of  judge-advocate. 
144.    Annual  Report  of  Books. 

230.     Certificate  of  Proficiency,  Officers'  Garrison  School. 
272.     Warrant  of  Attachment.   (Kept  on  hand  for  convenience  of  judge- 
advocate.) 
329.     Report  of  Adjutant  on  Sergeant-Major  (C.  A.  C.)     (Kept  on  hand 

only  at  artillery  posts.) 
336.     Consolidated  Morning  Report. 
338.     Guard  Report. 
338-1. Guard  Report.     (Extra  sheets.) 

377.  Report  of  Physical   Examination   and   Test,   Field  Officers.      (Kept 

on  hand  for  convenience  of  surgeon.) 

378.  Report  of  Physical  Examination  and  Test,  Captains  and  Lieutenants. 

(Kept  on  hand  for  convenience  of  surgeon.) 

387.     General  Prisoners,  Report  of. 

423.     Preference  Card.     (Kept  on  hand  for  convenience  of  officers.) 

429.     Efficiency  Report. 

470.  Record  of  Detached  Service.  (Kept  on  hand  for  convenience  of 
officers.) 

470-1.  Record  of  Detached  Service — Model.  (Kept  on  hand  for  con- 
venience of  officers.) 

519.  Officers'  Report  of  Detached  Service.  (Kept  on  hand  for  con- 
venience of  officers.) 


[1291 


109-110-111-112-113-114-115-116 

Furnished  by  the  Quartermaster  Corps. 

Same  as  in  case  of  a  company,  Par.  211,  except  Q.  M.  C.  Forms  Nos. 
207a,  213,  213a. 
Furnished  by  the  Inspector  General's  Department. 

Same  as  in  case  of  a  company,  Par.  213. 

109.  BOOKS  AND  RECORDS.  (See  A.  R.,  211.)  The  follow- 
ing books  and  records  are  required  to  be  kept: 

110.  Correspondence  Book,  or  Record-Card  System.  A  Correspon- 
dence Book,  with  index,  is  kept  at  each  post  which  is  not  required  to  keep 
the  record  card  system  prescribed  in  G.  O.  92/09.  (G.  O.  109/06.)  See 
Par.  II,  for  description  of  the  record  card  system,  and  Pars.  13-24,  for 
description  of  the  Correspondence  Book  and  Document  File. 

111.  Document  File.  A  Document  File  is  always  kept  in  connec- 
tion with  the  Correspondence  Book,  wh'en  such  a  book  is  kept.  (G.  O. 
109/06.)  See  Pars.  13,  16,  17,  21,  22,  and  24,  for  description  of  the  Docu- 
ment File. 

112.  Consolidated  Morning  Report.     (Form  336,  A.  G.  O.)     This 

report  is  consolidated  daily  from  all  the  company  and  detachment  morning 
reports.     (A.  R.  211;  Cir.  33/08;  G.  O.  194/09.) 

113.  Daily  Sick  Report.  (From  339,  A.  G.  O.)  On  the  Daily  Sick 
Report  are  entered  the  names  of  members  of  the  Post  Noncommissioned 
Staff  requiring  medical  attention,  and  of  such  officers  who  do  not  belong 
to  any  organization  and  who  are  excused  from  duty  because  of  sickness. 

114.  Guard  Roster.  When  a  single  organization  furnishes  the 
guard,  a  roster  of  organizations  will  be  kept  by  the  sergeant-major  under 
the  supervision  of  the  adjutant.  (Par.  11,  M.  I.  G.  D.)  When  the  guard 
is  detailed  from  several  organizations,  rosters  will  be  kept  by  the  adjutant, 
of  o.T.cers  of  the  day,  and  officers  of  the  guard  by  name;  by  the  sergeant- 
major,  under  the  supervision  of  the  adjutant,  of  sergeants,  corporals, 
musicians,  and  privates  of  the  guard  by  number  per  organization.  (Par. 
12,  M.  I.  G.  D.)  The  model  and  instructions  in  the  front  of  Form  342, 
and  appendices  "A"  and  "B,"  Manual  of  Interior  Guard  Duty,  show  how 
duty  rosters  are  kept. 

115.  Files  of  orders.  Files  of  all  orders  and  bulletins  received. 
(A.  R.  211.)     Also,  a  file  of  all  orders  issued. 

116.  Guard  Report.  (Form  338.  A.  G.  O.)  This  report  is  sub- 
mitted to  the  post  commander  daily  by  the  officer  of  the  day.  It  gives  the 
names  of  the  members  of  the  guard  and  prisoners,  and  a  statement  of  any 


[1301 


117-118-119-120-121-122-123-124 

unusual  occurrence  with  which  the  guard  or  any  part  is  in  any  way  con- 
cerned.    (A.  R.  211.) 

117.  Post  Exchange  Council  Book.  In  this  book  are  entered  tlie 
proceedings  of  the  meetings  of  the  post  exchange  council.  (A.  R.  21 1.) 
In  practice  the  book  is  kept  at  the  post  exchange  and  is  brought  to  post 
headquarters  after  each  meeting  of  the  council,  for  the  post  commander's 
action  on  the  proceedings. 

118.  Memorandum  Receipts.  Memorandum  receipts  showing  all 
articles  of  quartermaster  property  obtained  from  the  quartermaster  for 
the  use  of  the  office.     (A.  R.  281  and  1092.) 

119.  Plat  of  land  at  post.  There  will  be  kept  a  copy  of  the  plat  of 
land  at  the  post.     (A.  R.  708.) 

120.  Desertion  circulars.  Desertion  circulars  are  sent  to  the  com- 
manding officers  at  military  posts  with  a  view  to  the  prompt  identification 
of  any  deserter  that  may  be  delivered  there  and  are  not  intended  to  be 
recorded  or  filed  under  the  provisions  of  G.  O.  92,  W.  D.,  1909.  The 
desertion  circulars  sent  to  a  post  will,  however,  be  kept  on  file  at  post 
headquarters  and  will  be  arranged  in  alphabetical  order,  or  indexed,  so 
that  the  circular  containing  the  description  of  any  particular  deserter  can 
be  found  readily  when  wanted.     (Cir.  3,  1910.) 

131.  School  records.  In  some  departments  those  in  immediate 
charge  of  the  various  schools  are  required  to  keep,  under  the  supervision 
of  the  post  commander,  such  records  as  will  enable  inspectors  to  determine 
the  nature  and  scope  of  the  work.  Ascertain  if  there  are  any  special 
requirements  in  your  department  and,  if  so,  see  that  they  are  complied 
with. 

122.  Returns  and  reports.  Copies  will  be  kept  of  all  returns  and 
reports.  (A.  R.  211.)  The  Adjutant  General's  office  furnishes  a  "Model" 
showing  how  the  Post  Return  should  be  prepared. 

123.  Records  of  Post  Noncommissioned  Staff  and  others  not 
belonging  to  organizations.  The  records  of  post  noncommissioned 
staff  officers  and  of  other  enlisted  men  not  belonging  to  organizations 
serving  at  the  post  will  be  kept  at  post  headquarters,  and  as  provided  for 
companies.     (A.  R.  211.)     (See  par.  207.) 

124.  Summary  and  Special  Court-Martial  records.  Copies  of 
charges  tried  by  summary  and  special  courts  are  filed  at  post  headquarters. 
(Note  3  on  Charge  Sheet, — Form  No.  594,  A.  G.  O.) 


[131] 


125-126 

125.  Books  of  reference.  The  following-named  bocks  of  reference 
should  be  kept  in  the  office : 

Army  Register. 

Army  Regulations. 

Army  Transport  Regulations. 

Compilation    of    General    Orders,    Circulars    and    Bulletins    of    War 

Department   (1881  to  1915)- 
Digest  of  Opinions,  Judge  Advocate  General. 
Drill  Regulations. 
Field  Musicians'  Manual  (Canty). 
Field  Service  Regulations. 
Guide  for  Inspectors-General. 

Instructions  for  the  Care  and  Repair  of  Small  Arms  and  Ordnance. 
Equipment.     (Ordnance  Pamphlet  No.  1965.) 
Manual  of  Field  Engineering. 
Manual  for  Courts-Martial. 
Manual  for  Medical  Department. 
Manual  of  Interior  Guard  Duty. 
Manual  of  Physical  Training. 
Military  Laws  of  the  United  States. 
Military  Reservations,  etc. — Title  and  Jurisdiction. 
Officers'  Manual.     (Moss.) 
Ordnance  Property  Regulations. 
Price  List  of  Ordnance  and  Ordnance  Stores.     (Ordnance  Pamphlet 

No.  1897.) 
Quartermasters'  Manual. 

Regulations  for  Field  Firing  and  Proficiency  Test. 
Regulations  for  Field  Maneuvers. 
Regulations  for  Regular  Army  Reserve. 
Rules  of  Land  Warfare. 
Signal  Book,  U.  S.  Army. 
Small-Arms  Firing  Manual. 
Soldiers'  Handbook. 

Supply  and  Allowance  Tables.    (Ordnance  Pamphlet  No.  1970.) 
Tables  of  Organization. 
Uniform  Regulations. 
Uniform  Specifications. 
Unit  Equipment  Accountability  Manual. 

126.  "MODELS"  OF  SPECIAL  ORDERS.  The  "models"  that  are 
given  in  pars.  127-137  are  the  usual  routine  Special  Orders  issued  by  a 
post  headquarters.     For  forms  of  orders,  see  Par.  83^/^. 

[132] 


127-128 

127.  Audit  of  Post  Exchange  accounts  and  taking  of  stock.  Under 
the  provisions  of  Par.  5,  Post  Exchange  Regulations,  ist  Lieut.  John  Smith, 
Soth  Inf.,  is  detailed  to  make  an  inventory  of  the  stock,  cash,  and  fixtures 
of  the  Post  Exchange,  and  2nd  Lieut.  H.  R.  Harris,  50th  Inf.,  is  detailed 
to  audit  the  accounts  of  the  Post  Exchange  for  the  month  of  March. 

(Note. — Although  at  some  posts  it  is  customary  to  issue  a  formal 
special  order  for  the  above  details,  at  other  posts  the  simpler  and  equally 
effective  method  is  followed  of  merely  announcing  the  details  on  the  daily 
bulletin  referred  to  in  Par.  96.) 

128.  Boards  of  officers. 

(a)  Under  the  provisions  of  A.  R.  1631/2,  a  board  of  officers  consisting 
of— 

Captain  John  C.  Miller,  50th  Infantry, 

Captain  H.  S.  Wade,  50th  Infantry, 

1st  Lieut.  Jas.  A.  Hall,  soth  Infantry, 
is  appointed  to  meet  at  this  post  at  10  o'clock  a.   m.  tomorrow,  the  29th 
instant,    or    as    soon    thereafter    as    practicable,    to    investigate    into    and 
report  upon,  the  death   from  other  than  natural  causes,  of   Private  John 
Smith,  Co.  "A,"  50th  Infantry. 

The  proceedings  will  be  submitted  in  duplicate. 

(b)  Cutting  down  trees.    Under  the  provisions  of  A.  R.  213,  a  board 
of  officers  consisting  of — 

Lieut.  Col.  W.  H.  Hunter,  soth  Infantry, 

Major  Charles  C.  Hatfield,  Q.  M.  Corps, 

Major  Thomas  J.  Lewis,  soth  Infantry, 
is  appointed  to  meet  at  this  post  at  10  o'clock  a.  m.,  tomorrow,  the  i8th 
instant,  or  as  soon  thereafter  as  practicable,  to  report  upon  the  advisability 
of  cutting  down  certain  live  trees  on  the  east  side  of  the  reservation,  on 
the  site  selected  for  use  as  a  post  garden. 

(c)  Investigation  of  shooting. 

A  board  of  officers  consisting  of — 

Captain  John  C.  Miller,  40th  Infantry, 
Captain  Harold  S.  Wade,  40th  Infantry, 
1st  Lieut.  James  A.  Hall,  40th  Infantry, 
is  appointed  to  meet  at  this  post  at  10  o'clock  a.   m.,  tomorrow,  the  29th 
instant,  or  as  soon  thereafter  as  practicable,  to  investigate  and  report  upon 
the  circumstances  connected  with  the  shooting  of  Private  Warren  C.  Bone. 
Company  "C,"  50th  Infantry,  on  the  target  range  this  date. 
The  proceedings  will  be  submitted  in  duplicate. 

[133] 


128  (contd.) 

(d)  Loss  of  funds. 

A  board  of  officers  consisting  of — 

Major  Walter  R.  Case,  50th  Infantry, 
Captain  Robert  S.  Barber,  50th  Infantry, 
1st  Lieut.  Charles  M.   Stone,  50th  Infantry, 
is  appointed  to  meet  at  this  post  at  i  o'clock  p.  m.,  today,  or  as  soon  there- 
after as  practicable,  to  investigate  and  report  upon  the  circumstances  con- 
nected with  the  loss  of  two  hundred  dollars  ($200)  pertaining  to  the  fund 
of   Company   "G,"    50th    Infantry,   and   make   recommendation   as   to   the 
responsibility  therefor.     (A.  R.  321.) 

The  proceedings  will  be  submitted  in  duplicate. 

(e)  Loss  of  private  property  in  military  service. 

Under  the  provisions  of  A.  R.  726,  a  board  of  officers  consisting  of — 
Capt.  U.  S.  Lee,  40th  Inf., 
Capt.  R.  E.  Grant,  40th  Inf., 
2nd  Lt.  Philip  Forrest,  40th  Inf., 
is  appointed  to  meet  at  this  post  at  2  p.  m.,  May  15,  1916,  or  as  soon  there- 
after as  practicable,  to  investigate,  report  upon,  and  fix  the  value  of  one 
pair  of  private  field  glasses  alleged  to  have  been  stolen  from  Capt.  John 
A.  Smith,  40th  Inf.,  on  or  about  May  12,  1916. 
The  proceedings  will  be  submitted  in  duplicate. 

(f)  Marking  examination  papers. 

A  board  of  officers  consisting  of — 

Captain  John  C.  Miller,  40th  Infantry, 
Captain  Harold  S.  Wade,  40th  Infantry, 
1st  Lieut.  James  A.  Hall,  40th  Infantry, 
is  appointed  to  meet  at  this  post,  at  such  times  as  may  be  necessary,  to 
mark  the  examination  papers  of  the  officers  taking  the  examinations  in 
the  various  subjects  of  the  Garrison  School   for  Officers,  current  school 
year,  which  will  be  referred  to  the  board  from  this  office. 
The  proceedings  will  be  submitted  in  duplicate. 

(g)  G.  O.  31,  1912. 

Under  the  provisions  of  paragraph  3,  General  Orders,  No.  31,  War 
Dept.,  1912,  a  board  of  officers  is  appointed  to  meet  at  this  post  at  i  130 
p.  M.,  November  29,  1915,  or  as  soon  thereafter  as  practicable,  to  examine 
into  and  make  recommendations  in  the  case  of  Corporal  John  Smith, 
Co.  "C,"  50th  Infantry,  he  having  been  found  by  the  Surgeon  sick  "not 
in  line  of  duty"  while  sick  in  hospital,  and  such  finding  being  not  concurred 
in  by  the  company  commander. 

Detail  for  the  board: 
Captain  James  A.  Ross,  50th  Infantry, 

[1341 


128   (contd.) 

Captain  Thomas  W.  Burke,  Medical  Department, 
1st  Lieut.  John  \V.  Lott,  50th  Infantry. 
The  proceedings  will  be  submitted  in  duplicate, 
(h)     Paragraph  148  A.  R. 

Under  the  provisions  of  A.  R.  148,  a  board  of  officers  is  convened 
to  meet  at  this  post  at  10  o'clock  a.  m.,  March  27,  1916,  or  as  soon  there- 
after as  practicable,  to  determine  whether  Private  James  C.  Carroll,  Co. 
"A,"  71st  Infantry,  should  or  should  not  be  recommended  for  reen- 
listment  and  the  kind  of  discharge  that'  should  be  given  him  under  the 
provisions  of  paragraph  150,  A.  R. 

Detail  for  the  board : 
Captain  William  Adams,  71st  Infantry, 
1st  Lieut.  John  Banks,  71st  Infantry, 
2nd  Lieut.  James  Carr,  71st  Infantry. 
The  proceedings  will  be  submitted  in  duplicate, 
(i)     Paragraph  I48y2  A.  R. 

Under  the  provisions  of  A.  R.  148J/2,  a  board  of  officers  con- 
sisting of — 

Capt.  U.  S.  Lee,  40th  Inf., 
Capt.  R.  E.  Grant,  40th  Inf., 
2nd  Lieut.  Philip  Forrest,  40th  Inf., 
is  appointed  to  meet  at  Gatun,  C.  Z.,  at  2  p.  M.,  February  17,  1916,  or  as 
soon  thereafter  as  practicable,  to  determine  whether  or  not  Private  Peter 
Pann,  Co.  "A,''  40th  Inf.,  should  be  discharged  prior  to  the  expiration  of 
his  teriTi  of  enlistment  on  account  of  habits  or  traits  of  character  which 
serve  to  render  his  retention  in  the  service  undesirable. 

The  attention  of  the  board  is  invited  to  Par.  I,  Bull.  16/15. 
The  proceedings  will  be  submitted  in  duplicate. 
(j)     Par.  30,  A.  R. 

Under  the  provisions  of  A.  R.  30,  a  board  of  officers  to  consist  of — 
Major  G.  H.  Smith,  ist  Inf., 
Capt.  S.  B.  Craft,  ist  Inf., 
Capt.  L.  A.  Grant,  Medical  Corps, 
1st  Lieut.  C.  J.  Cole,  ist  Inf., 
is  appointed  to  meet  at  this  post  as  soon  as  practicable  after  March  i,  1916, 
to  conduct  the  examination  of  such  candidates  as  may  be  authorized  to 
appear  before  it  for  preliminary  examination  for  appointment  as  second 
lieutenants  of  the  Army, 
(k)     Par.  465,  A.  R. 

In  compliance  with  A.  R.  465,  a  board  of  officers  consisting  of — 
Major  T.  C.  Jones,  Medical  Dept, 

[135] 


129-130 

Capt.  R.  O.  Russell,  Medical  Dept., 

Capt.  F.  E.  Purcell,  Medical  Dept., 
is  appointed  to  meet  at  this  post  at  lo  o'clock  a.  m.,  tomorrow,  Sept.  i8, 
1916,  for  the  purpose  of  making  a  critical  examination  and  report  upon 
the  mental  condition  of  Pvt.  John  Smith,  Co.  "D,"  50th  Inf. 

The  proceedings  of  the  board  will  be  submitted  on  Form  484,  A.  G.  O. 
(1)1    709  A.  R. 

In  compliance  with  A.  R.  709,  a  board  of  officers  to  consist  of — 

Major  J.  C.  Cole,  50th  Inf., 

Capt.  A.  S.  Wilson,  50th  Inf., 

Capt.  C.  E.  Miller,  50th  Inf., 
is  appointed  to  meet  at  this  post  at  10  o'clock  a.  m.,  tomorrow,  the  19th,  or 
as  soon  thereafter  as  practicable,  to  report  upon  the  estimated  damage  and 
cost  of  repairs  to  building  No.  88,  damaged  "by  fire  on  the  i8th  instant. 
(In  case  damage  is  not  due  to  natural  cause,  add,  the  board  will  make  a 
thorough  investigation  with  a  view  to  fixing  the  responsibility  for  the  dam- 
age or  destruction  of  the  building  and  make  such  recommendations  as  may 
be  necessary.) 

129.  Extra  Duty. 

(a)  Detail.  Private  William  Smith,  Co.  "A,"  50th  Infantry,  is  detailed 
on  extra  duty  as  switch-board  operator,  and  will  report  to  the  signal  officer 
for  duty. 

(b)  Relief.  Private  William  Smith,  Co.  "A,"  50th  Infantry,  is  relieved 
from  extra  duty  as  switch-board  operator,  and  will  report  to  his  company 
commander  for  duty. 

(c)'  Detail  and  Relief.  Private  Samuel  King,  Co.  "B,"  soth  Infantry, 
is  detailed  on  extra  duty  as  switch-board  operator,  relieving  Private  Wil- 
liam Smith,  Co.  "A,"  50th  Infantry,  effective  this  date. 

Private  King  will  report  without  delay  to  the  signal  officer  and  Private 
Smith  to  his  company  commander. 

(d)     Retroactive. 

(a)  Private  Samuel  Jones,  Co.  "A,"  50th  Infantry,  having  been 
employed  continuously  as  switch-board  operator  since  September  i;  1916, 
is  hereby  detailed  on  extra  duty  in  that  capacity  to  date  from  that  date. 

(b)  The  verbal  orders  of  the  commanding  officer  of  September  i, 
1916,  detailing  Private  Samuel  Jones,  Co.  "A,"  50th  Infantry,  on  extra  duty 
as  switch-board  operator  are  hereby  confirmed  and  made  of  record  as  of 
that  date. 

130.  Leave  of  absence, 
(a)     Ordinary. 

Leave  of  absence  for  ten  days,  effective  October  3,  1916,  is  granted  ist 
Lieut.  John  Smith,  55th  Inf. 

[136] 


131-132-133-133a 

(b)  Exceptional  circumstances. 

Under  exceptional  circumstances,  leave  of  absence  for  one  month,  effec- 
tive on  or  about  March  12,  1916,  is  granted  Capt.  John  Smith,  65th  Inf. 

(c)  Sickness. 

(1)  In  compliance  with  authority  given  by  indorsement,  Hq. 
Eastern  Dept,  May  12,  1916,  leave  of  absence  for  one  month,  on  account 
of  sickness,  is  granted  Capt.  John  Smith,  75th  Inf. 

(2)  On  Surgeon's  certificate  of  disability,  sick  leave  for  one 
month,  effective  on  or  about  May  12,  1917,  is  granted  ist  Lieut.  John  A. 
Smith,  50th  Inf. 

(d)  IVith  permission  to  apply  for  extension. 

Leave  of  absence  for  one  month,  effective  March  12,  1917,  with  permis- 
sion to  apply  to  the  proper  authority  for  an  extension  of  one  month,  is 
granted  2nd  Lieut.  John  Smith,  45th  Inf. 

131.  Permission  to  hunt.  Permission  to  hunt  for  ten  days.,  effec- 
tive about  Oct.  3/16,  is  granted  ist  Lieutenant  Paul  Jones,  55th  Inf. 
Attention  is  invited  to  A.  R.  65. 

13S.  Prisoner  transported  to  place  of  confinement.  In  compliance 
with  Par.  6,  G.  C.  M.  O.  No.  150,  Hq.  E.  Dept.,  1916,  Sergt.  John  A.  Smith, 
Co.  "A,"  ist  Inf.  (as  guard)',  will  conduct  General  Prisoner  Charles  A. 
Jones  to  the  Pacific  Branch  of  the  U.  S.  Military  Prison,  Alcatraz,  Cal., 
turning  him  over  upon  arrival  to  the  commanding  officer,  and  securing 
proper  receipt  for  the  prisoner  and  his  effects. 

Upon  deliver>'  of  the  prisoner  and  the  papers  in  his  case,  Sergeant  Smith 
will  return  to  his  proper  station. 

The  Quartermaster  Corps  will  furnish  the  necessary  transportation. 

One  day's  cooked  rations  for  guard  and  prisoner  will  be  furnished  by 
Co.  "A,"  1st  Inf. 

The  travel  directed  is  necessary  in  the  public  service. 

133.  Probation  for  remainder  of  term  of  confinement.  Under  the 
provision  of  A.  R.  943  (amended  by  Changes  No.  12),  Pvt.  John  Smith, 
Co.  "A,"  1st  Inf.,  is  put  on  probation  for  the  remainder  of  the  term  of 
confinement  adjudged  him  by  sentence  of  Summary  Court,  approved 
Alarch  12,  1916. 

He  will  be  reported  to  his  company  commander  without  delay. 

133a.     Removal    of    charge    of    desertion,      (See    par.    325    [7].) 
The  charge  of  desertion  against  Pvt.  John  Smith,  Co.  "A,"  ist  Inf.,  by 

reason  of  his  unauthorized  absence  from  Sept.  29/15  to  Oct.  19/15,  is  set 

aside  as  having  been  erroneously  made. 


ri.i7i 


134-135 

134.  Summary  court  sentence  remitted. 

(a)  Excess  of  legal  limit. 

The  sentence  in  the  case  of  Private  Henry  Page,  Co.  "C,"  50th  Infantry, 
awarded  by  summary  court,  approved  September  16,  1916,  being  in  excess 
of  the  maximum  punishment  authorized,  that  part  in  excess  of  forfeiture 
of  ten  days'  pay  per  month  for  two  months  is  remitted,  and  will  be  refunded 
to  the  soldier  on  next  pay  roll  of  his  company. 

(b)  Unexpired  portion  of  confinement. 

The  unexpired  portion  of  the  confinement  part  of  the  summary  court 
sentence  in  the  case  of  Private  Samuel  Jones,  Co.  "A,"  soth  Infantry, 
approved  Sept.  7/16,  is  remitted.  H'e  will  be  released  from  confinement 
and  reported  to  his  company  commander  for  duty. 

(c)  Upon  recommendation  of  company  commander. 

Upon  the  recommendation  of  his  company  commander  and  on  account 
of  his  good  conduct,  one  month's  hard  labor  and  a  forfeiture  of  two-thirds 
of  his  pay  for  the  same  period,  is  remitted  in  the  case  of  Pvt.  John  Smith, 
Co.  "A,"  1st  Inf. 

135.  Special    Court-martial. 

(a)  Appointing  court. 

Special  Court-martial.  A  special  court-martial  is  appointed  to  meet  at 
this  post  at  10  o'clock  a.  m.,  tomorrow,  the  4th  instant,  or  as  soon  there- 
after as  practicable,  for  the  trial  of  such  persons  as  may  be  properly 
brought  before  it. 

Detail  for  the  Court : 
Captain  William  S.  Mitchell,  50th  Infantry, 
Captain  John  R.  Williams,  50th  Infantry, 
1st  Lieut.  Roy  A.  Stillman,  50th  Infantry, 
2nd  Lieut.  Stephen  S.  Summer,  50th  Infantry,  Judge  Advocate. 

(b)  Detailing  and  relieving  member. 

Capt.  H.  C.  Smith,  ist  Inf.,  is  detailed  as  a  member  of  the  Special 
Court-martial  convened  by  Par.  i,  S.  O.  No.  145,  c.  s.,  these  headquarters, 
vice  1st  Lieut.  John  Jackson,  relieved. 

(c)  Publication  of  sentence. 

Before  a  special  court-martial  convened  at  this  post  pursuant  to  para- 
graph 3,  Special  Orders,  No.  33,  c.  s.,  Post,  was  arraigned  and  tried: 
Private  John  Smith,  Co.  "A,"  50th  Infantry. 

Charge  I.  Conduct  to  the  prejudice  of  good  order  and  military  disci- 
pline. 

Specification.  In  that  Private  John  Smith,  Co.  "A,"  soth  Infantry, 
while  under  systematic  treatment  at  the  post  hospital  for  venereal  disease, 

[1381 


136-137 

and  having  been  ordered  to  take  such  treatment  by  Captain  A.  J.  Auger, 
Medical  Department,  did  refuse  to  do  so. 

This  at  Madison  Barracks,  N.  Y.,  August  25.  1916. 
Charge  II.     Absence  without  leave,  in  violation  of  the  32nd  Article  of 
War. 

Specification.  In  that  Private  John  Smith,  Co.  "A,"  50th  Infantry,  did 
absent  himself  from  his  company,  without  leave  from  his  commanding 
officer,  from  about  7:00  a.m.,  August  11,  1916,  to  about  11:00  p.m., 
August  23,  1 916. 

This  at  Madison  Barracks,  N.  Y. 

Pleas : 

To  the  Specification,  Charge  I "Not  Guilty" 

To    Charge    I "Not  Guilty" 

To  the  Specification,  Charge  II "Guilty" 

To  Charge  II "Guilty" 

Findings  : 

Of  the  Specification,  Charge  I "Guilty" 

Of  Charge  I "Guilty" 

Of  the   Specification,   Charge   II "Guilty" 

Of    Charge    II "Guilty" 

Sentence : 
To  be  confined  at  hard  labor  at  such  place  as  the  reviewing  authority 
may  direct  for  four   (4)   months,  and  to   forfeit  ten    (10)   days'   pay  per 
month   for  a  like  period.      (Evidence   of   five   previous  convictions   con- 
sidered.) 

The  sentence  in  the  foregoing  case  of  Private  John  Smith,  Co.  "A," 
50th  Infantry,  is  approved  and  will  be  duly  executed  at  the  station  of  his 
company. 

136.  Sub-committee  of  noncommissioned  officers  (post  exchange). 

Under  the  provisions  of  Par.  6,  Post  Exchange  Regulations,  a  sub- 
committee of  noncommissioned  officers  will  meet  at  the  office  of  the  Po.st 
Exchange,  at  2  p.  m.,  March  3,  1916. 

Detail  for  the  Sub-committee : 
Drum  Major  John  A.  Smith,  Hdqrs.  Co.; 
Sergt.  H.  V.  Jones,  Q.  M.  Corps;  ^ 

Sergt.  1st  Class  R.  R.  Harris,  Hospital  Corps ; 
Sergt.  Joseph  Sandoz,  Co,  "A" ; 
Etc.,  Etc.,  Etc. 

137.  Travel. 

(a)     Change  of  station  incident  to  appointment  as  Regimental  Suppl\ 
Officer. 

[139] 


137  (contd.) 

In  compliance  with  telegraphic  instructions  from  Hdqrs.  Eastern  Dept., 
dated  September  12,  1916,  Captain  John  A.  Smith,  40th  Infantry,  will 
proceed  to  Fort  Ontario,  New  York,  with  a  view  to  his  appointment  as 
Regimental   Supply  Officer. 

The  travel  directed  is  necessary  in  the  military  service. 

(b)  Ordered    to    Department   Headquarters   for    duty    as    messenger; 
commutation   of   rations. 

In  compliance  with  authority  contained  in  ist  Indorsement,  Headquar- 
ters Eastern  Department,  September  17,  1916,  Corporal  Charles  Swamson, 
Co.  "D,"  50th  Infantry,  will  proceed  to  Governors  Island,  New  York, 
reporting  upon  arrival  to  the  Department  Adjutant  for  duty  as  messenger 

The  Quartermaster  Corps  will  furnish  the  necessary  transportation, 
including  commutation  of  rations,  in  advance,  for  one  man  for  one  day, 
it  being  impracticable  for  him  to  carry  rations  of  any  kind. 

The  travel  directed  is  necessary  in  the  military  service. 

(c)  Recruit  sent  to  proper  station. 

In  compliance  with  A.  R.  877,  Recruit  Arthur  C.  Johnson,  enlisted  at 
this  post  for  Headquarters  Company,  40th  Infantry,  pursuant  to  authority 
from  the  Adjutant  General's  Office,  dated  September  15,  1916,  will  pro- 
ceed to  Madison  Barracks,  New  York,  reporting  upon  arrival  to  the 
commanding  officer. 

The   Quartermaster    Corps   will    furnish    the   necessary   transportation. 

One  cooked  meal  will  be  furnished  from  the  mess  of  Co.  "A,"  46th 
Infantry. 

The  travel  directed  is  necessary  in  the  military  service. 

(d)  Returning    to   proper  station   soldier  without   funds   and   absent 
without  leave. 

In  compliance  with  instructions  from  Headquarters  Western  Depart- 
ment, dated  September  15,  1916,  Private  John  Smith  Co.  "A,"  50th  Infan- 
try, having  reported  at  this  post  from  absence  without  leave,  and  with 
no  funds  with  which  to  provide  transportation  to  join  his  company,  will 
proceed  by  the  first  available  transportation  to  Vancouver  Barracks, 
Washington,  reporting  upon  arrival  to  the  commanding  officer. 

The  Quartermaster  Corps  vf\\\  furnish  the  necessary  transportation, 
the  cost  of  which  will  be  reported  to  his  company  commander  to  be 
charged  against  the  soldier  on  the  next  pay  roll  of  his  company  in 
compliance  with  A.  R.  mi  and  1236. 

(e)  Sent  to  School  for  Bakers  and  Cooks. 

In  compliance  with  instructions  contained  in  letter  from  Headquarters 
Eastern  Department,  dated  September  i,  1916,  Corporal  William  S.  Hamil- 
ton, Co.  "D,"  50th  Infantry,  will  proceed  to  Washington  Barracks,  D.  C, 

[140] 


137  (contd.) 

reporting  upon  arrival  to  the  commanding  officer  to  enter  the  next  class 
taking  the  course  of  instruction  at  the  School  for  Bakers  and  Cooks. 

The  soldier  will  take  with  him  his  trunk  locker,  blankets,  and  overopat, 
and  will  be  provided  with  sufficient  clothing  to  last  him  for  four  months, 

The  company  commander  will  enter  on  the  descriptive  list  the  nature 
of  the  instruction  which  this  soldier  is  to  receive,  and  will  forward  the 
descriptive  list  to  the  commanding  officer,  Washington  Barracks,  D.  C, 
on  date  of  departure  of  soldier  from  post. 

The  Quartermaster  Corps  will  furnish  the  necessary  transportation. 
and  will  pay,  in  advance,  communtation  of  rations  for  one  man  for  one 
day,  it  being  impracticable  for  this  soldier  to  carry  rations  of  any  kind, 

(f)  Transfer  of  enlisted  man. 

Pursuant  to  authority  contained  in  indorsement,  Hdqrs.  Eastern  Depart- 
ment, dated  September  16/ it.  Private  Fred  C.  Drake,  Company  "E,"  50th 
Infantry,  is  transferred  to  the  128th  Co.,  C.  A.  C,  and  will  proceed  to 
Fort  Hamilton,  N.  Y.,  reporting  upon  arrival  to  the  commanding  officer 
for  duty. 

The  expenses  of  the  transfer  will  be  borne  by  Private  Drake  and 
transportation  will  not  be  furnished  him. 

(g)  Transfer  of  insane  soldier  to  Government  Hospital.     (See  Par. 
325-c,  S,  and  6.) 

Tn  compliance  with  telegraphic  instructions  from  the  Adjutant  General's 
Office,  dated  Washington,  D.  C,  March  21,  1916,  Sergeant  Henry  T. 
Kline,  Co.  "D,"  50th  Inf.,  will  take  charge  of  and  conduct  Private  John 
Smith,  Co.  "A,"  50th  Inf.,  to  the  Government  Hospital  for  the  Insane, 
Washington,  D.  C. 

After  leaving  the  patient  at  the  hospital  Sergeant  Kline  will  report  to 
The  Adjutant  General  of  the  Army  for  further  instructions. 

The  Quartermaster  Corps  will  furnish  the  necessary  transportation, 
including  return  transportation  for  Sergeant  Kline.  Commutation  of 
rations  for  two  men  for  six  days  en  route  to  Washington,  and  for  one  man 
for  six  days  returning  to  station,  will  be  paid  in  advance,  it  being 
impracticable  to  carry  rations  of  any  kind.  The  commutation  for  Pvt. 
Smith  will  be  paid  to,  and  receipted  for,  by  Sergeant  Kline. 

Sleeping  car  accommodations  will  be  furnished,  the  Surgeon  having 
certified  to  the  necessity  therefor. 

The  journey  is  necessary  for  the  public  service. 

[Note. — In  connection  with  sleeping  car  accommodations,  see  6  and  7 
A.  R.  1 128.) 


[1411 


138-139-140 

138.  "MODELS"  OF  GENERAL  ORDERS.  The  following  are 
"models"  of  some  of  the  usual  routine  General  Orders  issued  by  a  post 
headquarters: 

139.  Assuming  command. 

The  undersigned  hereby  assumes  command  of  Fort  Thomas,  Ken- 
tucky. John  R.  Smith, 

Colonel,  6oth  Infantry. 
(In  case  a  staff  is  to  be  announced,  the  order  would  continue, 
"and  announces  the  following  staff: 

Adjutant 

Quartermaster " 

etc.) 

140.  Fire  order. 

.  The  following  instructions  in  regard  to  the  handling  of  fires  will 
govern  for  this  command:    ' 

FIRE  MARSHAL  AND  ASSISTANTS 

The  senior  ofificer  permanently  on  duty  at  this  post  next  in 
rank  to  the  commanding  officer,  will  act  as  fire  marshal,  and  the 
battalion  adjutants  as  assistant  fire  marshals.  In  the  absence  of  the 
fire  marshal  and  his  assistants  the  officer  of  the  day  will  act  as  fire 
marshal.     » 

FIRE  DISTRICTS 

The  camp  is  divided  into  two  fire  districts  as  follows: 

(a)  1st  District:  That  part  of  the  camp,  including  the  Lirio  Planing 
Mills,  north  of  a  line  which,  commencing  at  canal  embankment,  follow- 
ing the  road  running  past  buildings  Nos.  45,  51,  59,  and  55;  thence  due 
west  to  drainage  ditch  on  parade. 

(b)  2nd  District:  That  part  of  the  camp  south  of  line  prescribed 
in  paragraph  (a). 

DISCOVERY  OF  FIRE 

(a)  Anyone  discovering  a  fire  will  at  once  notify  the  guard  in  the 
quickest  way  possible. 

(b)  A  sentinel  on  post  who   discovers  a  fire  will: 

1.  Give  the  prescribed  alarm,  firing  two  shots. 

2.  At  once  proceed  to  the  guard  house  and  notify  the  commander 

of  the  guard. 

3.  Then  return  to  his  post. 

(c)  The  commander  of  the  guard  on  learning  of  a  fire  will — 

1.  At  once  telephone  to  the  fire  station. 

2.  Cause  one  shot  to  be  fired  from  the  saluting  gun  to  indicate  that 

the  fire  is  in  the  first  District,  and  two  shots  to  indicate  that 
the  fire  is  in  the  2nd  District. 

3.  Cause  the  bugler  of  the  guard  to  sound  fire  call  repeatedly, 

each  call  to  be  followed  by  one  or  two  blasts  to  indicate  that 
the  fire  is  in  the  ist  or  2nd  District,  respectively. 

[1421 


140  (contd.) 

4.     Promptly  notify  (i)  the  pumping  engineer,  (2)  the  fire  marshal, 
(3)    the    assistant    fire    marshal,    and    (4)    the    commanding 
officer. 
(d)     All  buglers  will  repeat  the  call  as  sounded. 

PROCEDURE  IN  CASE  OF  FIRE 
Upon  an  alarm  of  fire  the  following  procedure  will  be  observed: 

(a)  The  fire  marshal  and  his  assistants  will  at  once  proceed  to  the 
scene  of  the  fire.  The  fire  marslial  will  take  charge,  or  in  his  absence, 
the  senior  assistant. 

(b)  The  officer  of  the  day  will  at  once  proceed  to  the  scene  of  the 
fire,  and  in  the  absence  of  the  fire  marshal  and  his  assistants,  will  take 
charge. 

(c)  All  members  of  the  permanent  fire  detail  will  report  at  once 
at  the  fire  station,  and  have  the  reel  cart,  the  fire  engine,  and  the 
hook  and  ladder  ready  to  be  taken  out  on  arrival  of  the  details.  They 
will  endeavor  by  telephone  to  discover  the  exact  location  of  the  fire, 
furnislr  information  thereof,  and  carry  out  any  special  instructions 
given  by  the  fire  marshal. 

(d)  The  fire  engine  and  the  hook  and  ladder  will  be  taken  to  the 
scene  of  the  fire. 

(e)  All  reel  carts,  except  those  at  the  corral  and  Lirio  Mills  will 
be  taken  to  the  scene  of  the  fire. 

(f)  The  reel  cart  detail  for  Lirio  Mills  will  at  once  repair  to  its 
station.  If  the  fire  is  at  Lirio,  Lirio  Mills,  or  Golden  Green,  it  will 
proceed  to  the  scene  of  fire.  If  the  fire  is  elsewhere,  the  detail  will 
remain  at  station,  in  reserve,  until  ordered  out,  or  until  the  recall  is 
sounded. 

(g)  The  reel  cart  detail  for  the  corral  will  at  once  repair  to  its 
station,  and  remain  there,  in  reserve,  until  ordered  out  or  until  the 
recall  is  sounded. 

(h)  All  hose  details  will  repair  to  their  stations,  and  take  the  hose, 
except  that  at  the  corral  and  Lirio  Mills,  to  the  place  of  fire  when  in 
their  districts.  When  not  in  their  districts  they  will  remain  at  station, 
in  reserve,  until  dismissed  or  recall  is  sounded. 

(i)  The  hose  detail  for  the  corral  will  remain  there,  in  reserve, 
until  ordered  out  or  until  tlie  recall  is  sounded. 

(])  The  hose  at  Lirio  Mills  will  remain  there,  in  reserve,  until 
oruered  out  or  until  recall  is  sounded. 

(k)  The  bucket  detachments  will  form  with  their  buckets,  and  pro- 
ceed to  the  place  of  lire,  if  in  their  districts  If  not  in  their  districts, 
they  will  remain  formed,  in  reserve,  until  called  out,  or  until  the  recall 
is  sounded. 

(1)  All  fire  extinguishers  and  hand  grenades  within  the  district  in 
which  the  fire  occurs  will  be  taken  to  the  scene  of  fire,  but  only  such 
will  be  used  as  may  be  directed  by  the  fire  marshal  or  his  assistants. 
The  fire  extinguishers  in  the  other  districts  will  be  held  in  reserve 
until  called  for,  or  until  the  recall  is  sounded. 

11431 


140  (contd.) 

(m)     Prisoners  will  be  taken  at  once  to  the  guard  house. 

(n)  All  enlisted  men  on  special  duty  will  report  at  their  places  of 
duty. 

(o)     All  civilian  employes  will  report  at  their  places  of  duty. 

(p)  The  plumber,  the  electrician  sergeant,  and  a  carpenter  desig- 
nated by  the  quartermaster,  will  report  to  the  fire  marshal  with  tools 
necessary  to  cut  or  plug  water  pipes,  to  cut  wire,  and  a  cross  cut  saw 
to  saw  heavy  timber. 

(q)  The  guard.  The  main  guard  will  be  formed  at  the  guard  house. 
Members  of  the  guard  at  sub-posts. will  form  at  their  respective  posts. 

(r)  A  surgeon,  accompanied  by  a  litter  squad  from  the  Medical 
Department,  will  report  to  the  fire  marshal  at  the  scene  of  the  fire. 

(s)  All  officers  will  attend  fires  and  fire  drills.  Officers  belonging 
to  companies  having  no  specific  duties  will  remain  with  their  companies 
as  provided  in  par.   (u),  below. 

(t)  The  adjutant,  quartermaster,  and  chaplain  will  report  to  the 
commanding  officer  at  the  scene  of  fire.  • 

(u)  All  organizations  and  parts  of  organizations  having  no  specific 
duties  will  be  formed  on  their  respective  parades  and  await  orders. 

(v)  Four  men  from  each  company,  in  addition  to  the  cooks,  room 
orderly  and  noncommissioned  officer  in  charge  of  quarters,  will  remain 
at  their  respective  barracks  until  recall  is  sounded. 

(w)  In  case  of  fire  in  Golden  Green  or  Lirio  all  reel  carts  in  the  ist 
District  and  at  the  fire  station,  the  fire  engine  and  the  hook  and 
ladder  company,  will  proceed  to  the  scene  of  the  fire,  reporting  to  the 
fire  marshal  or  his  assistants. 

All  other  details  and  organizations  will  remain  at  their  stations 
awaiting  orders. 

AFTER   A   FIRE 

(a)  Sounding  recall.  After  a  fire  has  been  extinguished,  or  after 
fire  drill,  recall  will  be  sounded  upon  the  order  of  the  fire  marshal. 

(b)  Calling  rolls.  After  recall  is  sounded  the  companies  and  de- 
tachments will  be  formed,  rolls  called,  and  the  result  reported  to  the 
fire  marshal,  who  will  report  all  unauthorized  absentees  to  the  Com- 
manding Officer. 

(c)  Absent  officers.  The  marshal  will  also  report  any  officers  who 
may  have  been   absent. 

(d)  Checking  and  inspecting  company  apparatus.  Immediately 
after  recall  the  senior  officer  with  each  company  will  make  a  check  and 
careful  inspection  of  all  reel  carts,  hose,  or  other  apparatus  for  which 
his  company  is  responsible,  and  see  that  they  are  returned  to  their 
proper  place,  reporting  at  once  to  the  fire  marshal  the  result  of  the 
check  and  the  condition  of  the  apparatus. 

(e)  Company  commanders  looking  after  hose.  Company  com- 
manders whose  companies  are  charged  witii  looking  after  reel  carts  or 
hose,  will  see,  after  each  fire  or  fire  drill,  that  the  hose  is  properly 
washed  and  dried  before  being  stored. 

[144] 


140   (contd.) 

If  the  fire  occurs  at  night,  the  hose  will  be  dried  as  early  as  possible 
the  following  morning;  in  the  sun,  if  the  weather  is  clear,  otherwise 
hung  up  under  a  building  until  dry. 

IN   CASE  OF  FIRE  AT   POST  THEATRE 

In  case  of  fire  at  the  post  theatre,  the  following  procedure  will  be 
observed: 

(a)  As  soon  as  fire  is  observed,  or  an  alarm  sounded,  all  talking 
and  other  noise  in  the  building  shall  cease. 

(b)  The  fire  marshal,  assistant  fire  marshal,  according  to  rank,  the 
Officer  of  the  Day,  or  the  senior  officer  present,  in  order  named,  will 
assume  charge  of  the  evacuation  of  the  building. 

(c)  Everyone  shall  rise  at  once.  Those  in  each  section  will  leave 
the  building  promptly  but  without  confusion  or  crowding,  by  the  exit 
assigned  to  that  section,  and  under  no  circumstances  will  anyone  try 
to  pass  anyone  ahead  of  him.  The  first  man  to  reach  the  door  will  hold 
it  open  for  the  others  to  pass. 

(d)  Immediately  upon  leaving  the  building  all  persons  will  run 
several  yards  from  the  exit  in  order  to  clear  the  exit  for  those  who  follow. 

(e)  Any  shouting  or  unnecessary  confusion  of  any  nature  during 
this  period  will  be  severely  punished. 

LOCATION   OF   FIRE  APPARATUS 

(a)  1st  District 
The  fire  apparatus  is  located  as  follows : 

Building  No.  54:     Reel  cart  with  500  ft.  of  hose,  under  building. 
Building  No.  98:     200  ft.  of  hose  at  east  end  of  building. 
Corral:     Reel  cart  with  300  ft.  of  hose;  and  also  100  ft.  of  hose. 
Guard  house:     Reel  cart,  and  also  200  ft.  of  hose  on  north  side. 
Commissary:     Reel  cart  with  400  ft.  of  hose,  under  building. 
Lirio   Mills:     Reel  cart  with  300  ft.  of  hose  in   shed  at  east  end  of 
Q.  M.  storehouse;    and  300  ft.  of  hose  with  detachment  of  guard. 

(b)  2nd  District 

Fire  station:  Reel  cart  with  400  ft.  of  hose,  and  100  ft.  reserve  hose. 
The  hook  and  ladder  and  the  gasoline  fire  engine  are  kept  here.  The 
fire  marshal  will  be  responsible  for  the  proper  instruction  of  the 
detachments  to  which  have  been  assigned  the  hook  and  ladder  and  the 
gasoline  engine. 

(c)     All  companies 

Each  company  will  be  furnished  with  50  gunny  sacks,  and  as  many 
fire  buckets,  hand  grenades,  and  chemical  fire  extinguishers  as  the 
quartermaster  can  provide.  Fire  buckets  will  be  kept  filled  with  water 
at  all  times.  Fire  buckets  and  hand  grenades  and  chemical  fire  extin- 
guishers will  be  installed  by  the  quartermaster  in  each  office,  store- 
house, and  guard  house. 

ORGANIZATION 

(a)  Permanent  detail  at  fire  station.  A  permanent  fire  detail  of 
two  men  will  be  stationed   at  the   fire  station.     One   member  of  the 

[145  J 


140   (contd.) 

detail  will  remain  constantly  at  the  station.  Both  members  will  be 
thoroughly  instructed  by  the  fire  marshal  in  all  that  pertains  to  their 
duties,  including  the  location  of  every  hydrant  and  stand-pipe. 

Every  Saturday  the  senior  member  of  the  detail  will  make  an 
inspection  of  all  hydrants  and  stand-pipes,  and  will  report  to  the  fire 
marshal  the  result  of  his  inspection. 

(b)  Company  assignment.  The  companies  are  assigned  tasks  as 
indicated  below.  The  personnel  of  reel  carts  and  hose  details  shall  be 
permanent  and  each  detail  shall  consist  of  1  noncommissioned  ofificer 
and  7  privates.  The  substitute  will  be  used  when  the  principal  is 
absent  from  the  post  or  on  guard. 

Co.  "C"  (substitute  Co.  "B"),  hose  coiled  on  east  end  of  building  No.  98. 

Co.  "D"  (substitute  Co.  "A"),  one  detail  for  reel  cart  at  Lirio  Mills; 
one  detail  for  the  reel  cart,  and  one  detail  for  the  hose  at  the  corral.  The 
reel  cart  and  hose  at  the  corral  will  not  be  taken  from  the  corral  without 
specific  orders  from  the  fire  marshal. 

Co.  "F"  (substitute  Co.  "E"),  reel  cart  under  commissary. 

Co.  "G"  (substitute  Co.  "B"),  one  detail  for  the  reel  cart  and  one  detail 
for  the  hose  at  the  guard  house. 

Co.  "H"  (substitute  Co.  "E"),  reel  cart  at  quarters  No.  54. 

Co.  "I"  (substitute  Co.  "K"),  reel  cart  at  fire  station.  Also,  a  hook  and 
ladder  company  consisting  of  2  noncommissioned  officers  and  12  private» 
will  be  organized  by  the  company  commander.  The  hook  and  ladder  com- 
pany and  the  rest  of  the  company,  excluding  the  reel  cart  detail,  will  con- 
stitute the  wrecking  and  salvage  detachments. 

All  company  fire  axes  will  be  carried  to  every  fire. 

Co.  "L"  (substitute  Co.  "M"),  will  constitute  the  fire  engine  company 
and  in  case  of  fire  will  take  the  engine  to  the  scene  of  the  fire. 

All  companies.  A  bucket  detachment  and  a  detail  to  handle  chemical 
fire  extinguishers  will  be  organized  in  each  company,  and  instructed  in 
their  duties  by  the  company  commander. 

GENERAL 

Apparatus  not  to  be  removed.  Except  in  case  of  fire  or  fire  drill, 
no  apparatus  will  be  removed  from  its  place. 

Use  of  fire  apparatus.  The  use  of  fire  apparatus  for  other  than  fire 
purposes  is  forbidden. 

A  guard.  A  guard  will  be  furnished  by  the  ofificer  of  the  day  when 
requested  by  the  fire  marshal. 

Company  commanders'  responsibility.  Company  commanders  will 
see  that  the  apparatus  issued  to  their  organizations  is  serviceable  at  all 
times  and  they  will  except  where  otherwise  prescribed,  be  responsible 
for  the  proper  instruction  of  their  men  in  tlie  apparatus  and  equipment 
they  are  expected  to  use  at  fires. 

Hydrants  and  stand-pipes.  All  hydrants  and  stand-pipes  installed 
for  the  purpose  of  fire  protection  will  be  painted  white,  and  no  other 
hydrants  or  stand-pipes  installed  for  other  purposes  will  be  given  this 
color.     All  fire  hydrants  and  stand-pipes  that  may  be  opened  by  hand 

[146]       ■ 


141-142-143 

without  wrenches  will  be  marked  in  addition,  "For  fire  only."  The  open- 
ing of  fire  hydrants  or  stand-pipes  by  unauthorized  persons  except  in 
case  of  fire,  will  be  severely  punished. 

Precautions  against  fire.  All  persons  of  this  post  are  reminded  of 
the  fact  that  the  buildings  are  very  inflammable  and  in  many  cases  close 
together.  Grass  during  the  dry  season  is  an  added  danger.  For  these 
reasons  fires  will  not  be  started  within  camp  limits  at  points  designated 
by  the  police  officer,  and  throwing  of  lighted  matches,  cigar  or  cigarette 
stubs  in  places  where  they  may  be  any  possibility  cause  fire  is  forbidden. 

Fire  drills.  The  fire  marshal  will  have  such  fire  drills  (including  the 
evacuation  of  the  post  theatre)  as  may,  in  his  opinion,  be  necessary  to 
test  the  fire  apparatus  and  to  insure  that  the  command  is  properly 
trained  and  practiced  in  the  provisions  of  this  order. 

141.  Fourth  of  July. 

1.  Tomorrow,  July  Fourth,  being  a  national  holiday,  all  duty  except 
the  guard  and  necessary  fatigue  will  be  suspended. 

2.  At  reveille  the  band  will  play  "The  Star  Spangled  Banner"  and 
other  national  airs,  and  the  garrison  flag  will  be  hoisted  to  the  top  of  the 
flagstaff. 

3.  At  9  o'clock  A.  M.,  the  command  will  be  paraded  in  the  form  of  a 
square  and  the  Declaration  of  Independence  read,  after  which  the  band 
will  play  "The  Star  Spangled  Banner." 

4.  At  noon  the  salute  to  the  Union  will  be  fired,  consisting  of  one  gim 
for  every  State,  during  which  the  band  will  play  "America,"  "Hail  Colum- 
bia," and  other  national  airs. 

142.  Funeral. 

The  funeral  of  the  late  John  Smith,  Private  Co.  "A,"  ist  Infantry,  will 
take  place  tomorrow. 

1st  Call 9 :50  a.  m. 

Assembly,  ten  minutes  later. 

Uniform 

The  commanding  officer,  Co.  "A,"  ist  Infantry,  will  furnish  the  neces- 
sary pall-bearers  and  escort  and  is  charged  with  all  other  details  relating 
to  the  funeral. 

All  officers*  and  enlisted  men  not  on  duty  will  attend. 

The  companies  will  be  marched  to  the  hospital  by  the  first  sergeants 
and  the  sergeant-major  will  then  assume  command  of  the  battalion. 

The  flag  will  be  displayed  at  half-tnast  from  9:50  a.  m.,  until  the  remains 
are  taken   from  the  post. 

143.  Labor  Day. 

Monday,  September  4,  being  Labor  Day,  w^ll  be  observed  at  this  post 
as  a  holiday,  and  all  duty  except  the  guard  and  necessary  fatigue  will  be 
suspended. 


'Sometimes  the  order  reads,  "All   officers  are  invited  to  attend." 

[1-17] 


144-145 

144.  Memorial  Day. 

Tomorrow  being  Memorial  Day,  all  duty  except  tihe  guard  and  fiecessafy 
fatigue  will  be  suspended. 

The  garrison  flag  will  be  displayed  at  half-staflf  from  sunrise  till  midday 
and  immediately  before  noon  the  band  will  play  some  appropriate  air,  and 
the  national  salute  of  21  guns  will  be  fired  at  12  M.,  after  which  the  flag 
will  be  hoisted  to  the  top  of  the  staflf,  and  the  flag  saluted  by  playing  one 
or  more  patriotic  airs. 

The  command  will  be  formed  at  9  o'clock  a.  m.,  and  marched  to  the 
cemetery,  where  the  following  exercises  will  take  place : 

1.  Dirge,  by  the  band. 

2.  Prayer. 

3.  "My  Country,  'Tis  of  Thee,"  by  the  band. 

4.  "Nearer,  My  God,  to  Thee,"  by  the  band,  during  which  the  graves 
will  be  decorated  with  flowers. 

5.  "The  Star  Spangled  Banner,"  by  the  band. 

6.  Benediction. 

7.  Taps. 

Uniform 

145.  Muster  and  Inspection. 

(a)     Preceded  by  regimental  review. 

The  troops  of  this  command  will  be  inspected  and  mustered  on  Thurs- 
day, August  31,  1916,  as  follows: 

1.  The  inspection  and  muster  will  be  preceded  by  a  regimental  review 
of  the  29th  Infantry.  Major  Smith  will  command  the  regiment. 

2.  Following  the  review,  the  battalions  will  be  inspected  and  mustered 
by  their  respective  battalion  commanders. 

3.  Headquarters  Company,  Machine  Gun  Company,  Supply  Company, 
29th  Infantry,  and  Post  N.  C.  Staff  and  Detachment  Quartermaster  Corps 
will  be  inspected  and  mustered  by  the  Commanding  Officer,  who  will  make 
a  general  inspection  of  the  command. 

4.  The  Detachment  Medical  Department  will  be  inspected  and  mus- 
tered by  the  Surgeon. 

5.  The  Casuals  will  be  inspected  and  mustered  by  the  Adjutant. 

6.  Uniform  and  equipment — Garrison. 

1st  Call 8 :20  A.  M. 

Assembly    8:30  A.  M. 

7.  The  following  are  excused  from  the  formation : 

The   guard,    sick,   men   in   confinement,   the  noncommissioned    officers   in 
charge  of  quarters,  cooks,  one  room  orderly,  and  one  kitchen  police  in  each 


[148] 


146-147-148 

company ;    the  switchboard  operator,  men  on  special  duty  at  fire  station, 
mail  orderly,  and  men  on  special  duty  delivering  water, 
(b)     On  company  parades. 

1.  The  troops  of  this  command  will  be  inspected  and  mustered  on 
Friday,  the  31st  instant,  on  their  respective  company  parades,  as  follows: 

By  the  Commanding  Officer: 
Headquarters  Company,  29th  Infantry. 

By  Lieut.  Col.  Harris  R.  King,  29TH  Infantry  : 
Det.  Post  Noncommissioned  Staff. 
Machine  Gun  Company,  29th  Infantry. 
Supply  Company,  29th  Infantry. 
Detachment  Quartermaster  Corps. 
Casuals. 

By  the  Surgeon  : 
Detachment  Hospital  Corps. 

By  Major  John  J.  Doe,  29TH  Infantry  : 
3rd  Battalion,  29th  Infantry. 

By  Major  Albert  D.  Skinner,  29TH  Infantry: 
2nd  Battalion,  29th  Infantry. 
Company  A,  29th  Infantry. 

2.  Uniform.    Field  Service,  Olive  Drab  Shirts. 
Equipment.    Field  Service. 

1st  Call,  8:20  a.  m.    Assembly,  8:30  a.  m. 

3.  All  men  will  attend  except  those  excused  by  Par.  6,  G.  O.  i,  c.  s., 
these  headquarters. 

146.  Relief  and  appointment  of  quartermaster. 

1st  Lieut.  John  A.  Smith,  50th  Inf.,  is  relieved  as  quartermaster  of  this 
post  and  will  transfer  all  records,  funds,  and  property  pertaining  to  that 
office  to  Capt.  Samuel  Jones,  50th  Inf.,  who  is  appointed  quartermaster  of 
the  post. 

147.  Relinquishing  command. 

The  undersigned  this  day  relinquishes  command  of  this  post. 

148.  Servant  debarred  from  working  in  post. 

The  following  is  published  for  the  information  and  guidance  of  all 
concerned:  JAMES  NOGOOD,  formerly  employed  as  cook  by  Capt. 
John  Smith,  29th  Inf.,  was  discharged  for  misconduct. 

The  said  James  Nogood  will  not  be  allowed  to  enter  the  camp  and  his 
employment  by  anyone  within  the  limits  of  this  post  is  forbidden. 

[149] 


149 

149.     Service  and  roll  calls. 

The  following  list  of  service  and  roll  calls  will  take  effect  January   i, 

1917: 

FORENOON 


Week  days 

Sundays 

except 

Saturdays 

and 

Saturdays 

Holidays 

Reveille 

1st    Call 

5:45 

5:45 

None 

Marches 

5:55 

5:55 

"None 

Reveille   and    assembly 

6:00 

6:00 

None 

Mess    (Breakfast) 

6:15 

6:15 

7:30 

Sick    Call 

6:45 

6:45 

8:00 

Fatigue 

7:00 

7:00 

None 

Drill 

1st    Call 

7:20 

None 

None 

Assembly 

7:30 

None 

None 

(Companies    will    be   dismissed    from 

drill   in   the  discretion  of  company  com- 

• 

manders,    but    not    before    10    o'clock.) 

Inspection 

1st  Call 

7:50 

Assembly 

8:00 

Guard    Mounting 

1st  Call 

11:20 

8:50 

8:50 

Assembly 

11:30 

9:00 

9:00 

(On     week     days,     guard     mounting 

will  be  informal;   on  Sundays  and  holi- 

days,   formal.) 

Church  Call 

10:20 

1st  Sergeants'  Call 

11:30 

11:30 

11:30 

Recall  from  fatigue 

11:30 

11:30 

None 

Mess    (Dinner) 

12:00 

12:00 

12:00 

AFTERNOON 


Fatigue 

For    prisoners    and    men    under- 

going  punishment 

1:00 

1:00 

None 

for    all    others 

2:00 

2:00 

None 

Recall   from   fatigue 

4:30 

4:30 

None 

Mess    (Supper) 

5:15 

5:15 

5:15 

Retreat 

1st   Call 

5:45 

5:45 

5:45 

Assembly 

5:55 

5:55 

5:55 

Retreat 

6:00 

6:00 

6:00 

Church  Call 

7:20 

Tattoo 

9:00 

9:00 

9:00 

Call  to  Quarters 

10:45 

10:45 

10:45 

Taps 

11:00 

11:00 

11:00 

Wednesdays.    Parade : 

1st  Call,  5:40  p.  M. 

Assembly,  5  :S0  p.  M. 

School  Call  (Officers'  School),  2  p.  m. 
Thursdays.     Church  Call :   7  :20  p.  m. 
Tuesdays,  Wednesdays,  and  Thursdays.     School  Call :  2  p.  m. 

(Post  School  for  Enlisted  Men  will  be  dismissed  at  3:30  p.  m.) 

[150] 


150-151-1511/2 

150.  Washington's  Birthday.  Tomorrow,  the  22nd  instant,  being 
the  Anniversary  of  the  Birth  of  George  Washington,  all  duty,  except  the 
guard  and  necessary  fatigue  will  be  suspended. 

151.  Indorsement   forwarding   G.   C.   M.   charges.     For   "model" 

indorsement  on  charges   that  are   forwarded   for  trial  by  G.  C.   M.,   see 
Par.  335. 

1513^      REPORTS,  RETURNS,  ESTIMATES  AND  REQUISI- 
TIONS TO  BE  MADE  BY,  TO,  OR  THROUGH  THE  POST 
COMMANDER;  ALSO  ACTION  BY  THE  POST  COM- 
MANDER ENJOINED  BY  REGULATIONS  AND 
CUSTOM 

(Study  carefully  all  the  notes  on  every  form.) 

(An  Adjutant's  "Tickler"  for  use  in  this  connection  may  be  obtained 

from  the  Quartermaster  Corps.    See  pages  31  and  113, 

Cir.  28,  O.  Q.  M.  G.,  1913.) 

Daily 


1.  Officer  of  the  Day 

2.  Officer  of  the  Guard 


Par.  12,  M.  I.  G.  D. 


EVERY    SATURDAY 


NATURE 

FORM 

AUTHORITY 

REMARKS 

List    of    charges    on    hand. 

Letter 

Par.   104 

To  the  convening  authority, 

by      judge     advocate      of 

Manual   for 

through     the     president     of 

every        general        court- 

Courts-martial 

the  court  and  the  post  com- 

martial 

mander.      (If  any  case  has 
been    in    the    hands    of    the 
judge     advocate     for     one 
week     or     more     and     the 
record     of     trial     has    Tiot 
been  forwarded  to  the  con- 
vening   authority,     the    re- 
port   will    include    a    state- 
ment   of    the    reasons    for 

the  delay.) 

risii 


151^  (contd.) 


EVERY  MONTH 
First 


Chaplain's    Report 


Post  Return  for  the  preced- 
ing  month 

(Militia  officers  attending 
garrison     schools     to     be 

reported  on  return.  Cir. 
46,   '07.) 

Sanitary  Report  from  the 
Surgeon 


Pay     rolls     from     organiza- 
tion commanders 


Ration    returns    from    com- 
pany   commanders 


64  A.  G.  O. 


27  A.  G.  O. 


50    Med. 
Dept. 


366  W.  D. 
366a 


AUTHORITY 


A.      R.      45 


A.     R.    811 


A.   R.    1387 
as    amended 


A.    R.    807 

and    1315 


223  Q.  M.  C.     A.    R.    1209 


To  be  forwarded  to  The 
Adjutant  General  of  the 
Army,   direct 

One  copy  to  The  Adjutant 
General  of  the  Army,  and 
one  copy  to  Commanding 
General,    Department 


To  The  Adjutant  General 
of  the  Army,  through 
military  channels.  Copy 
of  Commanding  Officer's 
indorsement  to  be  fur- 
nished  the    Surgeon. 

Usually  required  to  be  sub- 
mitted by  the  1st  or  2nd 
of  the  month,  for  signa- 
ture of  the  mustering 
officer.  Two  copies  then 
forwarded  to  Q.  M.,  desig- 
nated to  pay  the  troops  and 
one  copy  returned  to  com- 
pany commander. 

Verified  by  C.  O.,  then  to 
Q.    M.   for  issue. 


Fifth 

Usual   limit   of 
About  time   for 
officers   not  serving 

time  for  rendition  of  Post  Return, 
receipt  at  regimental   headquarters  of 
at  regimental   headquarters.      (A.   R. 

reports 
828.) 

from   regimental 

field 

Fourteenth 

Order 
Fifteenth 

for  fire  c 
assumed 

rill  tomorrow, 
as  the  day.) 

(Fire  brigade  should  be  drilled  about 

once 

a  month. 

Twentieth 

Genera 

1  fati 

gue. 

Entire  post  to  be  thoroughly  policed 

Next  to  last   Day 

Publication  of  Muster  and  Inspection  Order.     A.  R.  438  and  439. 
Designate   officer  to   audit  accounts   of  the   Post   Exchange   tomorrow.      Par.    5,   Post 
Exchange  Regulations. 

Post  Exchange  Council  to  meet  tomorrow.     A.  R.  317. 


[1521 


1515^  (contd.) 


Last 

Day 

Return     of     General     Pris- 

23 A.  G.  0. 

A.  R.  937 

One    copy    to    The    Adjutant 

oners. 

General  of  the  Army,  and 
one  copy  to  the  Command- 
ing General,  Department 

Estimate     of     funds     from 

the    Quartermaster 

34  Q.  M.  C. 

A.  R.    1008 

To  be  forwarded  to  Depart- 
ment Quartermaster 

Report   of    monthly   combat 

Par.  22854 

Letter 

To   Department  Commander 

practice 

S.  A.  F.  M. 
(C.    S.    A.    F. 
M.    No.    13) 

Desipnate  officer  to  count  cash  and  verify  net  balances,   except  depositary  balances, 
of  the  Quartermaster  for  the  month.      (Cir.   63,  W.  D.,   1909.) 

JANUARY 

First 


War  department  Telegraph 

Code 
Estimate    of    clothing    from 

quartermaster 
Requisition     for     stationery 


Letter 
161  Q.  M.  C. 
204  Q.  M.  C. 


AUTHORITY 


A.    R.    1185 

1147.  1148 
1062  A.  R. 


REMARKS 


To  The  Adjutant  General  of 

the    Army,    direct 
Two     copies    to     Department 

Quartermaster 
To    Quartermaster    for    issue 


Note:  Historical  sketches  of  regiments  and  independent  battalions  are  to  be  for- 
warded to  The  Adjutant  General  of  the  Army  as  soon  as  possible  after  January  1. 
(G.  O.  1,  '05,  amended  by  G.  O.  7,  '10,  and  G.  O.  24,  '12.) 

Third 


Muster    rolls 


61  A.  G.  O. 


To  be  transmitted  to  The 
Adjutant  General  of  the 
Army,  within  three  days 
after  muster.  See  Note  11 
on  form. 


Fourteenth 
Articles  of  War  to  be   read   to  command  tomorrow.     A.   W.   110.      (January   15   and 
July   15  are  assumed  as  the  dates  on   which  the  Articles  of  War  shall  be  read.) 


FEBRUARY 

Twenty-first 

Publication   of  usual   order   for  Washington's   Birthday. 

Notes:  1.  The  words  "national  holidays"  are  construed  to  mean  those  days  that  are 
of  peneral  observance.  They  embrace:  New  Year's  Day,  Washington's  Birthday 
(February  22),  Memorial  Day  (May  30),  Independence  Day  (July  4),  Labor  Day  (first 
Monday   in   September).    Thanksgiving  Day,   and   Christmas   Day.      (Cir.   41,   '08.) 

2.     Inspection    of    public    buildings    by    post   commander    and   quarti 
March  1.  A.  R.  1012. 


quartermaster,    before 


MARCH 

First 


Annual  estimate  repairs, 
public   buildings 

Estimates  of  repairs  for 
hospital  and  hospital 
stewards'    quarters 

Estimates  for  tableware 
and  kitchen  utensils  from 
the  quartermaster,  if 
needed 


415  Q.  M.  C. 
415  Q.  M.  C. 

166  Q.  M.  C. 


A.  R.  1012 
A.  R.  1468 


A.  R.  1177 

and  note  on 

form 


To       Commanding      General, 

Department 
To      Commanding      General, 

Department 

Two    copies    to    the    Depart- 
ment  Quartermaster 


[153] 


151^  (contd.) 


Muster  rolls 


Third 


61  A.  G.  O. 


To  be  transmitted  to  The 
Adjutant  General  of  the 
Army,  within  three  days 
after  muster.  See  Note  11 
on    form 


Thirtieth 

1.  Order   convening   general   mess   council    tomorrow.      A.    R.    317. 

2.  Order    convening    sub-committee    of    noncommissioned    officers    tomorrow.    Par. 
6,  Post  Exchange  Regulations. 

Thirty-first 


Report  on  Coast  Artillery 
Corps  Sergeant  Major  by 
Adjutants,  Coast  Artillery 
Posts 

Men  suitable  for  appoint- 
ment as  officers  in  case  ot 
war  or  other  emergency 


329  A.  G.  O. 


A.    G.    O. 


Par.  Ill,  G.  O. 

206,    '07 


G.   O.   37,   '16, 

and   note   on 

Form 


To  The  Adjutant  General  of 
the  Army,  through  chan- 
nels 

To  department  commander, 
in  triplicate,  (if  not  under 
jurisdiction  of  such  com- 
mander, to  The  Adjutant 
General    direct) 


Note:     Company  funds  to  be  inspected.   A.    R.   328. 

Chaplain's  funds  to  be  inspected.     A.   R.  328J^.      (C.  A.  R.,  No.  23.  March 
24,  1915.) 

APRIL 

First 


Estimate    of    clothing    from   161 

0. 

M. 

C. 

A.    R.    1147- 

Two    copies    to    the    Depart- 

Quartermaster 

1148 

ment    Quartermaster 

Requisition    for    stationery,  204 

0. 

M. 

c. 

A.  R.  1062 

To    Quartermaster    for    issue 

Post    Headquarters 

Limit  of  time  for  receipt  from  Quartermaster  for  transmission  to  Commanding 
General,  Department:  (1)  Annual  estimate  for  repairs  to  public  buildings;  (2)  annual 
estimates  for  repairs  to  hospital  steward's  quarters;  (3)  annual  estimates  for  repairs 
to  machinery,  etc.,  of  pumping  plants;  (4)  annual  estimates  for  repairs  to  lighting 
system;  (5)  annual  estimates  for  repairs  to  roads,  walks,  etc.;  and  (6)  annual  estimates 
incandescent  lamps.     A.  R.   1012,   1013,   1014,  and  1467-1468. 

(Estimates  for  necessary  new  construction,  extension,  alterations,  additions,  or 
new  installations,  with  maps  or  drawings  to  illustrate,  will  be  prepared  and  forwarded 
at  the  same  time.) 


MAY 
Third 


Muster   rolls 


61   A.   G.  O. 


A.  R.  807 


To  be  transmitted  to  The 
Adjutant  General  of  the 
Army,  within  three  days 
after  muster.  See  Note  11 
on   form 


Twenty-ninth 
Publication  of  order  for  Memorial  Day.     A.  R.  440. 


JUNE 
First 


Requisition  for  china  and 
glassware  from  quarter- 
master, if  needed 


166  Q.  M.  C. 


Note    on    form 

•and  A,   R. 

1177 


Two     copies     to     Department 
Quartermaster 


[154] 


151^2  (contd.) 


Twenty-ninth 


1.  Order    convening    general    mess    council    tomorrow. 

2.  Order    convening    sub-committee    noncommissioned 
Post  Exchange   Regulations. 

A.   R.    317. 
officers    tomorrow.      Par.    6, 

Thirtieth 

Company  funds  to  be  inspected.     A.   R.   328. 
Chaplain's  funds   to  be  inspected.      A.   R.   328^2.      (C. 

A.   R.   23,   March   24,    1915.) 

JULY 
First 

Estimate  of  clothing  from 
quartermaster 

Requisition  for  books  and 
blanks  furnished  by  the 
A.    G.    Department 

Requisition  for  Stationery, 
Post    Headquarters 

War  Department  Tele- 
graph Code 


161  Q.  M.  C. 
383    A.    G.    O. 

204    Q.    M.    C. 
Letter 


A.    R.    1147- 

1148 
Gir.    34,    '08 


A.    R.     1062 
A.  R.   1185 


Two  copies  to  the  Depart- 
ment   Quartermaster 

To  Commanding  General 
Department 

To    Quartermaster    for    issue 

To  The  Adjutant  General  of 
the  Army,  direct 


Third 


Muster  rolls 


61   A.  G.  O. 


A.    R.   807 


To  be  transmitted  to  The 
Adjutant  General  of  the 
Army,    within    three    days 

I     after  muster 


Publication  of  usual  order  for  July  4.     See  A.   R.   398. 


Fourteenth 


Articles  of  War  to  be  read  to  command  tomorrow.     A.   W.   110.      (January   15   and 
July  15  are  assumed  to  be  the  dates  on  which  the  Articles  of  War  shall  be  read.) 


Thirty-first 


All  officers  to  be  examined  physically  as  soon  after  August  1  as  practicable. 
(G.  O.  148,  W.  D.,  1910.)  Form  No.  378,  A.  G.  C,  to  be  used  for  captains  and 
lieutenants  and   Form   No.   377,  A.  G.   O.,  to  be  used  for  field   officers. 


AUGUST 
Thirty-first 


Make    memorandum    for    order    for    Labor    Day,    which    is    the    first    Monday    in 
September. 


[1551 


1511^  (contd.) 


SEPTEMBER 
First 


Requisition  for  china  and 
kitchen  ware  from  quar- 
termaster,   if   needed 


Third 


Muster  rolls 


61  A.  G.  O. 


A.    R.   807 


To  be  transmitted  to  The 
Adjutant  General  of  the 
Army,  within  three  days 
after  muster.  See  Note  11 
on   form. 


Twenty-ninth 


1.  Order  convening  general   mess   council   tomorrow.      A.    R.    317. 

2.  Order  convening  sub-committee  of  noncommissioned  officers  tomorrow.     Par.  6, 
Post  Exchange  Regulations. 


Thirtieth 


Men    suitable    for    appoint-  586    A.    G.    O. 
ment    as    officers   in    easel 
of    war    or    other    emer- 
gency 


G.  O.  27,  1916. 

and   note   on 

Form 


To  department  commander, 
in  triplicate,  (if  not  under 
jurisdiction  of  such  com- 
mander, to  The  Adjutant 
General,   direct) 


OCTOBER 

First 


Estimate   of   clothing  from 
quartermaster 

Requisition  for  stationery — 
post  headquarters 


161    Q.    M.    C. 
204   Q.    M.    C. 


A.    R.    1147- 
1148 


A.   R.   1062 


Two    copies    to    Department 
Quartermaster 

To   Quartermaster  for  issue 


NOVEMBER 
Third 


Muster   rolls 


61    A.    G.    O. 


A.  R.  807  To  be  transmitted  to  The 
Adjutant  General  of  the 
Army,  within  three  days 
after  muster.  See  Note  11 
on  fofm. 


Fifteenth 


Make  memorandum  for  order  for  Thanksgiving  Day,   which  is  the   last  Thursday 
in  November. 


1156] 


ISIJ^  (contd.) 


DECEMBER 

First 


Requisition  for  china  and 
kitchen  ware  from  quar- 
termaster,  if  needed 


Note    on    form 
and  A.  R.  1177 


Two    copies    to    Department 
Quartermaster 


Fifteenth 


(Regimental  Commander  of  Infantry,  Cavalry,  and  Field  Artillery.)  Ascertain, 
for  submission  to  The  Adjutant  General  of  the  Army  not  later  than  January  1,  the 
names  of  two  officers  of  grade  not  lower  than  that  of  captain  for  detail  to  the  Army 
Service  Schools.  Applies  only  to  regiments  serving  within  the  limits  of  North 
America  and  in  Hawaiian  Islands.      (Par.   8,  G.   O.    128/11.) 


Twenty-fourth 

Publication 

of 

usual 

order 

for 

Christmas  Day. 

Thirtieth 

1.  Order  convening  general  mess  council  tomorrow.     A.  R.   317. 

2.  (Drder  convening  sub-committee  of  noncommissioned  officers  tomorrow.     Par.  6, 
Post  Exchange  Regulations. 


Thirty-first 


Efficiency      report      to      be 
made   by   post,   battalion 
(when      battalion      com- 
mander is  a  field  officer) 
and    company    command- 
ers 

429  A.  G.  0. 

A.   R.   829 

To  The  Adjutant  General  of 
the  Army,  through  inter- 
mediate commanders 

Personal     report     of     Post 
N.  C.   0. 

401  Q.  M.  c:. 

and 
1519  O.  D. 

A.   R.   100 

To  the  Adjutant  General  of 
the  Army,  direct 

Return      of      books      from 
officer       in       charge       of 
library 

144    A.    G.    O. 

A.   R.   332 

To  the  Adjutant  General  of 
the  Army,  direct 

Notes:     1.    Company  funds  to  be  inspected.     A.  R.  328. 

2.  Chaplain's  funds  to  be  inspected.     A.  R.  328^. 

3.  See  that  each  officer  is  supplied  with  Form  423  A.   G.   O.    (Preference 

Card),   and  those   required  to  submit   report  of  detached  service   to 
be  furnished   with   Form   519   A.   G.   O. 


[157] 


1511^  (contd.) 


WHEN  THE  OCCASION  ARISES 


Apprehension  of  deserter 
and  escaped  general  pris- 
oner 


Letter 


A.   R.    126J4 

and  G.  O.  208, 

W.  D.,  1908 


To  The  Adjutant  General  of 
the  Army,  direct,  stating 
whether  surrender  or  ap- 
prehension, date  and  place 
of  same,  and  name  and 
official  status,  if  any,  of 
person  who  delivered  the 
deserter 


Buildings       destroyed       or 
damaged    by    fire,    storm, 
etc. 

Telegram 

A.   R.   709 

To  The  Adjutant  General  of 
the  Army,  direct.  Also  re- 
port to  the  Dept.  Comdr. 
In  the  Philippine  and 
Hawaiian  Departments,  to 
Comdg.  Genl.,  Dept.  Board 
of  officers  must  also  be 
convened  to  estimate  dam- 
age and  cost  of  repairs  and 
to  make  a  thorough  inves- 
tigation with  a  view  to 
fixing  the  responsibility  for 
such  destruction  or  dam- 
age. The  proceedings  of 
the  board  to  be  forwarded 
to  The  Adjutant  General 
of  the  Army,  through 
channels 

Change     affecting     pay     of 
staff  officers 

Letter 

A.   R.   806 

To  The  Adjutant  General  of 
the  Army,  and  to  the 
Quartermaster  of  the  De- 
partment 

Damage  to  rooms  or  furni- 
ture   by    officers    or    sol- 
diers 

Letter  » 

A.   R.   1011 

To  The  Adjutant  General_of 
the  Army,  through  military 
channels.  See  G.  O.  163, 
W.   D.,   '08 

Death  of  an  officer 

Telegram 

A.   R.  83 

To  The  Adjutant  General  of 
the  Army,  direct,  also  to 
the  brigade,  coast  artillery 
district,  and  department 
commanders.  If  buried  at 
place  of  death  this  fact 
will  be  reported  to  The 
Adjutant  General  of  the 
Army,  direct.  Inventories 
in  duplicate  of  effects  will 
be  forwarded  to  The  Adju- 
tant General  of  the  Army. 
In  case  of  death  of  an 
officer  in  charge  of  public 
property,  convene  board  of 
officers  under  A.   R.  86 

Death  of  civilian  employee 


415  A.  G.  O. 


G.   O.   67/10 


To  The  Adjutant  General  of 
the  Army 


[158] 


Desertion     and     escape     of 
general   prisoner 


Telegram   (1) 


A.   R.   119 

and  G.  O.  208, 

W.    D.,   '08 


151K  (contd.) 


To  The  Adjutant  General  of 
the  Army,  direct.  When 
telegraphic  report  is  sent, 
no  other  report  is  required. 
Telegraphic  report  is  not 
made  by  troops  serving 
outside  the  continental  lim- 
its of  the  U.  S.,  but  a 
letter  containing  the  infor- 
mation required  by  A.  R. 
119  is  necessary 


Desertions  from,  or  receipt 

Letter 

A.   R. 

120 

To  Comdg.  Officer  of  desert- 

of     deserters      at      posts 

er's  company,  who,  in  case 

other   than   those    of   de- 

of   surrender    or   apprehen- 

serters 

sion,    should    be    requested 
to  forward  papers  enumer- 
ated in  A.  R.   124.    If  com- 
pany    of     apprehended     or 
surrendered   deserter  be   in 
Alaska  or  beyond  the  con- 
tinental   limits    of    U.     S., 
report    will    also    be    made 
to    The    Adjutant    General 
•   of    the     Army.       See    also 
A.   R.   126 

Deserter  barred  irom  trial 

Letter 

A.   R. 

125 

To  The  Adjutant  General  of 

by  law,  surrender  or  de- 

the Army,  direct 

livery  at  a  military  post 

Deserters     from     navy     or 

Letter 

A.   R. 

133 

To  The  Adjutant  General  of 

marine  corps  not  charged 

the  Army,  with  descriptive 

with  crime 

list 

Fouling  by   passing   vessel 

Telegram 

G.    O. 

30, 

To  The  Adjutant   General  of 

of   cable    or    other    mate- 

W.  D. 

'05 

the  Army 

rial  forming  part  of  sea- 

coast  defense 

Increase  or  decrease  (tem- 
porary or  permanent)  of 
command 


Telegram 


A.   R.   814 


To  next  superior  commander. 
See  A.  R.  812  for  returns 
to  be  rendered  to  The 
Adjutant  General  of  the 
Army  and  to  immediate 
commanding  officer 


(1)  Form  of  report:  "The  Adjutant  General,  Washington,  D.  C.  Robert  Roe, 
private.  Troop  'A,'  First  Cavalry,  enlisted  July  first,  nine- 
teen eight,  deserted  January  twenty-second,  nineteen  nine, 
Fort  Assinniboine,  Montana.  Smith.";  or,  "General  Prisoner 
John  Doe,  formerly  Company  'B,'  Second  Infantry,  escaped 
January  fifteenth,  nineteen   nine,   Fort   Sheridan,   Illinois." 

"Probably  at  ,"  or  "Probably  going  to  ," 

if  known,  should  be  added. 


[159] 


151^  (contd.) 


Leave  of  absence  for  one 
month  or  less  by  post 
commander 


Letter 


A.   R.   50 


To  next  superior  commander 


Name,  rank,  etc.,  of  sol- 
diers discharged  on  cer- 
tificate of  disability 


Letter 


A.    R.    160       To  Surgeon 


Officers     placed     in     arrest 
and       released       without 

charges 


Letter 


A.    R.   924 


To  Brigade   Commander 


Officers  unfit  for  duty  by 
reason  of  wounds,  sick- 
ness,  or  improper  habits 


Letter 


A.   R.   76 


To  Comdg.  General,  Depart- 
ment, through  Brigade 
Commander 


Officers  transferred  from 
one  company  to  another 
within  the  regiment 


Letter 


A.   R.   i- 
Letter 


To  The  Adjutant  General  of 
the  Army 


Physical  examination  of  sur- 
rendered or  apprehended 
deserter,  only  in  case  of 
physical  unfitness  for 
service 


A.   R.    126       To    Department    Commander 


Placing  prisoners  in  irons 

Letter 

A.   R.   935 

To  Comdg.  General,  Depart- 

ment 

Report    of    all    shots    fired. 

Furnished  bv 

A.   R.   1550 

To  Chief  of  Ordnance,  direct 

(Artillery) 

Ord.  Dept. 

Summary      Court      charges 

594  A.  G.   O. 

Note    3 

To  officer  exercising  G.  C.  M. 

tried 

on    Form 

jurisdiction    over   command 

War  Department  Telegraph 

Letter 

A.   R.    1185 

When  the  Code  is  transferred 

Code 

from  one  oflScer  to  another, 
the    officer    to    whom    it    is 
transferred    will    receipt    in 
duplicate    for    the    same    to 
the      officer      making      the 
transfer.       The     officer     to 
whom   it  is  transferred  will 
make    immediate   report   to 
The    Adjutant    General    of 
the    Army,   and    the    officer 
making    the     transfer    will 
forward  the  duplicate  copy 
of     the      receipt     to      The 
Adjutant     General     of     the 
Army 

[160] 


152-153-15'1-155-156-157-158-159-160 

CHAPTER  V 
REGIMENTAL   HEADQUARTERS 

152.  General  nature  of  work  when  in  post.  In  a  post  a  regimental 
headquarters  is  usually  in  the  same  building  with  posi  headquarters, 
and  the  regimental  commander  is  generally  the  post  commander; 
the  regimental  adjutant,  the  post  adjutant;  and  the  regimental 
sergeant-major,  the  post  sergeant-major — so  thai,  in  practice,  tlit 
paperwork  at  regimental  headquarters  in  a  post  is,  in  the  main,  the 
same  as  that  of  a  post  headquarters  (Chapter  IV),  with,  of  course,  the 
addition  of  what  pertains  strictly  to  regimental  headquarters,  and 
which  is  given  below. 

BOOKS  OF  RECORD,  REPORTS,  AND  PAPERS  TO  BE  KEPT 
AT  HEADQUARTERS 

153.  Correspondence  Book,  and  a  Document  File.    (A.  R.  258  and 

G.  O.  109/09.    See  Pars.  13-19.) 

154.  Morning  report  of  the  field  officers  and  unassigned  officers 
in  the  regiment.     (A.  R.  258.) 

155.  Regimental  Fund  Book,  in  which  are  entered  all  receipts  to, 
and  expenditures  from,  the  regimental  fund,  and  containing  a  list  of 
all  articles  purchased  from  the  fund.     (A.  R.  258  and  325.) 

156.  Order  file,  consisting  of  all  regimental  orders  issued,  and  all 
orders,  circulars,  bulletins,  and  instructions  from  higher  authority. 
(A.  R.  258.) 

157.  Index  of  orders  and  circulars.  All  general  orders  and 
circulars  from  the  War  Department,  or  from  the  headquarters  of  an 
army,  division,  brigade,  or  territorial  department  in  which  the  regiment 
is  serving,  will  be  indexed  as  soon  as  received.  (A.  R.  259.)  This 
should  also  apply  to  bulletins.  See  Par.  106,  for  method  of  keeping  a 
card  index  of  orders. 

158.  Copies  of  returns  and  reports.  Copies  will  be  kept  of  the 
monthly  returns,  muster  rolls  of  the  field  officers  and  unassigned 
officers,  and  other  regimental  returns  and  reports.     (A.  R.  258.) 

159.  Military  history  of  each  officer,  especially  such  items  of  his 
history  as  are  not  shown  by  the  Army  Register      (Cir.  33/08.) 

160.  Historical  record  of  regiment,  consisting  of  a  detailed  his- 
tory of  the  services  of  the  regiment.  This  history  will,  at  all  times, 
be  kept  as  nearly  up  to  date  as  possible,  and  will  contain  information 
concerning  the  original  formation,   recruitment,   changes  in   organiza- 

[161] 


161-162-163 

tion,  increase  and  decrease  in  strength,  stations  ot  the  regiment  or 
parts  thereof,  arrival  at  and  departure  therefrom,  marches,  campaign, 
battles,  etc.  It  should  give  the  names  of  officers  and  men  killed  and 
wounded  in  action,  or  who  may  have  specially  distinguished  them- 
selves, with  rewards  and  decorations  received.  (G.  O.  1/05,  amended 
by  Par.  II,  G.  O.  7/10,  and  Par.  II,  G.  O.  24/12.) 

REGIMENTAL  GENERAL  ORDERS 

(For   Forms   of   orders,   see   Par.  83 >4.) 

The  following  are  "models"  of  three  usual  General  Orders  issued 
by  regimental  headquarters: — 

161.  Death  of  an  officer.  (See  A.  R.  797,  amended  by  Changes 
No.  I,  1914,  regarding  eulogizing  dead  officers.) 

It  is  with  sorrow  that  announcement  is  made  of  the  death  of 
Capt.  John  A.  Smith,  50th  Inf.,  at  Fort  Sam  Houston,  Texas,  on  the 
loth  instant,  of  pneumonia.  Captain  Smith  was  born  May  12,  1882, 
in  New  Orleans,  La. 

His  military  service  was  as  follows:  Cadet,  U.  S.  Military  Academy, 
June  17,  1900-June  12,  1904;  second  lieutenant,  40th  Inf.,  July  5,  1904- 
May  12,  1910;  first  Heutenant,  45th  Inf.,  May  13,  1910-March  12,  1916; 
captain,  50th  Inf.,  March  13,  1916,  to  Oct.  10,  191 7. 

He  was  a  conscientious,  efficient  officer,  who  was  admired  for  his 
integrity  by  all  who  knew  him. 

The  heartfelt  sympathy  of  the  regiment  is  extended  to  his  family. 

162.  Relinquishing  command  upon  retirement.  By  operation  of 
law  the  undersigned  is  this  day  retired  from  active  service,  and  in 
severing  his  official  connection  with  the  50th  Infantry,  which  he  had 
the  pleasure  and  the  honor  of  commanding  from  March  12,  1912,  to 
the  present,  he  wishes  to  thank  both  officers  and  men  for  the  loyalty 
that  they  always  showed  him. 

While  it  is  with  genuine  regret  that  I  part  with  you,  I  take  with 

me  most  pleasant  memories  of  the  years  we  spent  together. 

I  wish  each  and  every  one  of  you  all  the  happiness  and  blessings 
of  life. 

163.  Retirement  of  enlisted  man.  Upon  the  completion  of  thirty 
years'  active  service  Chief  Musician  John  A.  Doe,  29th  Infantry,  was 
placed  on  the  retired  list  of  the  Army  under  Paragraph  14,  S.  O.  293, 
War  Department,  December  17,  1915.  Chief  Musician  Doe  enlisted 
on  January  3,  1883,  and  served  5  years  in  the  Band,  First  Cavalry, 
received  his  discharge  on  January  2,  1888.  He  reenlisted  on  January 
II,    1889,   and    served   until    August   5,    1890,   in   the   Band   of   the   U.    S. 

[162] 


164 

Military  Academy  at  West  Point,  N.  Y.  He  again  returned  to  the 
First  Cavalry  Band  on  March  22,  1892,  and  served  therewith  until 
March  9,  1894.  After  this  he,  left  the  service  and  remained  in  civil 
life  until  the  opening  of  the  Spanish-American  virar  when  he  enlisted 
in  the  33rd  Michigan  Volunteer  Infantry  on  April  26,  1898,  and  served 
with  the  Band  of  that*  organization  until  December  31,  1898,  again 
returning  to  civil  life.  He  enlisted  in  the  35th  regiment  U.  S. 
Volunteer  Infantry,  and  served  with  the  Band  of  that  organization 
from  July  26,  1899,  to  May  2,  1901.  He  reentered  the  Regular  service 
on  May  8,  1901,  and  served  with  the  band  of  the  13th  Cavalry  until  May 
7,  1904,  and  reenlisted  for  the  29th  Infantry  Band  on  June  16,  1904, 
since  which  time  he  served  continuously  as  Chief  Musician  of  the 
regiment. 

Chief  Musician  Doe's  service  has  been  honorable  and  faithful  and 
his  example  is  worthy  of  emulation  by  all  soldiers  of  this  command. 

The  good  wishes  of  all  officers  and  enlisted  men  of  the  regiment 
will  follow  Chief  Musician  Doe  in  his  well-earned  retirement. 

REGIMENTAL  SPECIAL  ORDERS 

(For    forms   of   orders,    see    Par.   83^) 

The  following  are  "models"  of  routine  Special  Orders  issued  by 
regimental  headquarters: 

164.     Appointment  of  noncommissioned  officers. 

(a)  Upon  the  recommendation  of  the  company  commander,  the 
following  appointments  are  made' in  Company  "C"  of  the  regiment: 

Corporal  John  D.  Hart  to  be  sergeant,  vice  Smith,  discharged. 

Corporal  Walter  Good  to  be  sergeant,  vice  Jones,  appointed  battalion 
sergeant-major. 

1st  Class  Private  Herman  T.  Long  to  be  corporal,  vice  Hart, 
appointed  sergeant. 

1st  Class  Private  Wayne  C.  Phillipps,  to  be  corporal,  vice  Good, 
appointed  sergeant. 

(b)  Under  the  provisions  of  A.  R.  271,  the  following  temporary 
appointments  made  by  the  Commanding  Officer,  First  Battalion,  in 
Company  "C"  of  the  regiment,  on  August  25,  1916,  are  approved : — 

1st  CI.   Private  Willis   S.  Ross  to  be  corporal,  vice  Jones  discharged. 
1st   CI.    Private    Stanley   C.    Ford   to   be   corporal,   vice    Hayes,   trans- 
ferred. 

(c)  Under  the  provisions  of  A.  R.  275,  the  following  temporary 
appointments  made  by  the  Commanding  Officer,  Company  "C,"  of  the 
regiment,  on  August  15,  1916,  are  approved: — 

[163] 


165-166-167-168-168a 

1st  Class  Private  John  S.  Wagner  to  be  corporal,  vice  Hicks,  dis- 
charged. 

1st  CI.  Private  Homer  C.  Steel  to  be  corporal,  vice  Murray,  reduced. 

165.  Assignment  of  officer  to  company.  Captain  William  S. 
Wood,  assigned  to  the  regiment  August  25,  1916,  by  par.  16,  S.  O.  163, 
W.  D.,  August  25,  1916,  is  assigned  to  Company  "A." 

First  Lieutenant  John  R.  Gibson  w^ill  transfer  to  Captain  Wood  all 
funds  and  property  pertaining  to  Company  "A." 

166.  Relief  from  command  of  company.  To  enable  him  to  complj 
writh  the  requirements  of  Par.  18,  S.  O.  165,  W.  D.,  August  27,  1916, 
Captain  Frank  C.  Bell  is  relieved  from  command  of  Company  "G,"  of 
the  regiment,  and  will  transfer  to  First  Lieutenant  Herman  C.  Foote 
all  funds  and  property  pertaining  to  Company  "G."' 

167.  Reduction  of  noncommissioned  officer. 

(a)  Upon  his  own  request.  Corporal  William  Jordan,  Company 
"C"  of  the  regiment,  is  reduced  to  the  grade  of  private. 

(b)  Upon  the  recommendation  of  the  company  commander,  and 
for  the  good  of  the  service.  Corporal  William  Jordan,  Company  "C" 
of  the  regiment,  is  reduced  to  the  grade  of  private. 

(c)  Upon    the    recommendation    of    the    company    commander,    Cor- 
poral   William   Jordan,    Company   "C"    of   the   regiment,    is,   without   pre-'   W 
judice,  reduced  to  the  grade  of  private. 

168.  Transfer.    The  following  transfers  are  made  in  the  regiment: 
Corporal  William  Jordan  from  Co.  "C"  to  Co.  "G,"  as  private. 
Private  John  T.  Smith  from  Co.  "G"  to  Co.  "C." 

168a.  A  typewriter  is  such  a  great  convenience  for  reducing 
clerical  work  that  it  is  recommended  a  Corona  machine  be  purchased 
for  regimental  headquarters  from  the  regimental  fund,  this  machine, 
because  of  its  small  size  and  weight,  being  especially  suitable  for 
field  work.  The  machine  will  stand  harder  usage  than  the  larger 
machines,  and  the  Corona  Folding  Stand  adds  very  much  to  the 
convenience   of  the   machine   for   field   work. 


[164] 


169 


169.     Returns  and   Reports  to  be  made  by  or  to  the  regimental 
commander. 

FIRST  OF  EVERY   MONTH 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Company    returns    for    pre 
ceding  month,  from  com- 

30 A.  G.  O. 

A.   R.   811 

Used  for  preparation  of  regi- 
mental return 

pany  commanders 

Regimental   return 

Report      from       regimental 
field   officers   not    serving 
at  Hdqrs.  of  regiment 

41   A.  G.   O. 

Letter 

A.   R.  811 
A.   R.   828 

To  The  Adjutant  General  of 
the    Army 

Limit  of  time  when  report 
should  be  received  depends 
on  where  regimental  field 
officer  is  stationed.  Report 
embraces  everything  essen- 
tial to  a  correct  record  of 
the  officer's  service  and  of 
battalion  staff  officers  and 
noncommissioned  officers 
serving   under   him 

TENTH,  TWENTIETH,  AND   LAST  DAY   OF   MONTH 

(Only  in  active  campaign) 


Trimonthly    Field    Return 


26  A.  G.  O. 


Note  on  Form 


In  triplicate.  One  copy  to 
immediate  commanding 
officer,  one  to  Adjutant 
General  of  Army,  direct, 
and   one   retained 


JANUARY   1 


Historical    record    of    regi- 
ment 

Letter 

G.   O.    1/05; 

Par.   II, 
G.   O.   7/10; 

Par.  II, 
G.   O.   24/12 

To  The  Adjutant  General  oi 
the  Army  as  soon  as  pos- 
sible after  January  1 

Recommendation   for  detail 
to  Army  Service  Schools. 
(Does  not  apply  to  regi 
ments  in  Alaska,   Philip- 
pines, and  China.) 

Letter 

Par.  8, 
G.   O.    128/11 

Names  of  two  officers  of 
grade  not  lower  than  cap- 
tain. To  The  Adjutant 
General   of  the  Army 

Efficiency    reports    respect- 
ing   each    officer    serving 
with    regiment    at    Regtl. 
Hdqrs.  not  otherwise  re- 
ported upon 

429  A.  G.  O. 

A.    R.   829 

To  The  Adjutant  General  of 
the  Army,  through  inter- 
mediate commanders 

[16.^1 


169  (contd.) 


SEPTEMBER   30    AND    MARCH    31 


Men  suitable  for  appoint- 
ment as  officers  in  case 
of  war  or  other  emer- 
gency 


586    A.    G.    O. 


G.  O.  37,  1916, 

and   note   on 

Form 


To  department  commander, 
in  triplicate,  (if  not  under 
jurisdiction  of  such  com- 
mander, to  The  Adjutant 
General,    direct) 


WHEN    THE    OCCASION    ARISES 


Special  field  return 


26  A.   G.  O. 


A.  R.  812  and 

note   on    Form 


In  triplicate.  One  copy  to 
immediate  commanding 
officer,  one  to  Adjutant 
General  of  Army  direct, 
and  one  retained.  To  be 
rendered  when  regiment 
leaves  or  joins  a  station, 
or  sails  from  a  port  of 
embarkation  or  arrives  at 
port  of  destination;  also 
to  be  submitted  after  each 
action 


Report  of  battle  or  engage- 
ment 


Letter 


A.   R.  816 


To  The  Adjutant  General  of 
the  Army,  through  proper 
channels 


Report  of  casualties  show- 
ing killed,  wounded  and 
missing 


Telegraph,    if 

possible;  other- 
wise,  letter. 


A.   R.   818 


Immediately  after  each  en- 
gagement in  which  casual- 
ties have  occurred.  To 
immediate  superior 


Report  of  casualties  show- 
ing nature  of  wounds. 
(In  addition  to  above  re- 
port.) 


By  mail 


A.   R.  818 


As  soon  as  possible  after 
each  engagement.  In  trip- 
licate. One  copy  to  imme- 
diate superior,  one  to 
Adjutant  General  of  Army 
direct,   and   one   retained 


Return  of  captured  prop- 
erty, by  immediate  com- 
mander of  troops  making 
capture 


149  A.  G.  O. 


A.   R.   819 


To  Adjutant  General  of 
Army,  through  interme- 
diate commanders 


[lf,6] 


170-171-172 

CHAPTER  VI 
BATTALION    HEADQUARTERS 

170.  "Battalion     Headquarters";     correct     use     of     expression. 

Although  it  is  the  practice,  so  the  author  has  been  informed,  in  some 
battalions  forming  parts  of  regiments  to  use  the  expression,  "Bat- 
talion headquarters,"  the  author,  in  view  of  existing  orders  and  regu- 
lations, does  not  think  that  such  practice  is  sound.  A.  R.  245  states, 
"The  battalion,  in  a  regiment,  is  not  an  administrative  unit  and  has 
no  separate  records ;  it  is  purely  a  tactical  unit  conveniently  organized 
for  instruction  or  maneuvers,  and  particularly  for  combat,  either  as 
an  integral  part  of  the  regiment  to  which  it  belongs  or  separated  from 
it,"  and  A.  R.  791  says,  "The  routine  orders  of  commanders  of  *  *  *  * 
battalions  not  organized  into  regiments  are  denominated  general  or 
special  orders.  *  *  *  Orders  issued  by  commanders  of  battalions  form- 
ing parts  of  regiments  *  *  *  are  simply  denominated  'orders.'  "  On 
March  i,  1900,  the  Major  General  Commanding  the  Army,  remarked, 
"It  has  been  found  that  battalion  and  squadron  organizations  have 
been  made  to  a  certain  extent  separate  commands  in  a  sense  not 
contemplated  by  A.  R.  226  (A.  R.  245,  1913),  inasmuch  as  these 
organizations  have  an  office  force  to  handle  correspondence,  acting 
upon  communications  from  company  commanders,  necessitating  letters 
sent  and  letters  received  books,  and  other  records.  The  Major  General 
Commanding  the  Army  therefore  directs  that  attention  be  called 
to  A.  R.  226  (A.  R.  245,  1913),  which  lays  down  the  rule  that  the 
regiment  is  an  administrative  unit,  and  that  battalion  and  squadron 
headquarters  which  are  not  authorized  by  regulations  be  abolished." 
It  is  quite  evident  from  the  above  citations  that  the  only  battalion 
headquarters  authorized  by  regulations  are  those  of  separate^  indepen- 
dent battalions — that  is  to  say,  battalions  that  are  not  organized  into 
regiments,  such,  for  instance,  as  the  Philippine  Scout  battalions. 
While,  perhaps,  it  might  be  proper,  in  the  case  of  battalions  organized 
into  regiments,  to  use  the  expression,  "Battalion  headquarters,"  con- 
versationally, it  surely  would  not,  in  the  opinion  of  the  author,  be 
correct  to  use  such  expression  in  the  sense  of  an  office  having  records. 

171.  BATTALIONS  ORGANIZED  INTO 

REGIMENTS 
The    following   administrative    duties    are    prescribed    for    commanders 
of  battalions  that  form  parts  of  regiments: 

172.  Efficiency  Reports  (Form  No.  429,  A.  G.  O.)     On  December 
31   of  each  year,  every  field  officer  commanding  a  battalion   will  prepare 

[167] 


173-174-175-176 

and  forward  to  The  Adjutant  General  of  the  Army,  through  inter- 
mediate commanders,  an  Efficiency  Report,  respecting  each  company 
commander  and  battalion  staff  officer  serving  with  the  battalion. 

Whenever  a  company  commander  is  permanently  relieved  from  duty 
with  a  battalion,  or  is  detailed  on  temporary  duty  elsewhere,  the 
probable  period  of  which  duty  may  exceed  30  days,  the  battalion 
commander  will  make  the  required  entries  on  the  efficiency  report 
blank,  and,  after  signing  the  certificate  thereto,  will  forward  the 
report  through  intermediate  commanders  to  the  officer  upon  whom  the 
duty  devolves  of  continuing  or  completing  the  report. 

Whenever  a  reporting  officer  is  permanently  relieved  from  duty, 
or  is  temporarily  relieved  for  a  period  that  will  probably  exceed  30 
days,  he  will  make  the  required  entries  on  the  efficiency  report  blank 
and  turn  it  over  to  the  officer  upon  whom  the  duty  devolves  of 
continuing  or  completing  the  report.  (A.  R.  829,  amended  by  Changes 
Nos.  I,  4,  and  23.) 

173.  Weekly  drill  schedules  from  company  commanders.  Com- 
pany commanders  will  prepare  at  the  end  of  each  week  of  company 
training  a  detailed  schedule  for  the  next  week's  work,  submitting  a 
copy  of  same  to  the  battalion  commander  for  approval.  (Par.  9,  G.  O. 
17,  1913)     For  "model,"  see  par.  685^. 

174.  Quarterly  inspection  of  Company  Funds.  The  company  fund 
of  each  company  of  the  battalion  will  be  inspected  at  least  once  each 
quarter.  (A.  R.  328.)  The  regulations  (A.  R.  328)  state,  "The  com- 
pany fund  account  will  be  inspected  by  the  post,  regitnental,  battalion, 
or  squadron  commander  at  least  once  each  quarter."  In  practice  the 
commanding  officer  has  battalion  commanders  inspect  the  company 
funds  of  the  companies  of  their  respective  battalions. 

175.  Quarterly  Inspection  of  the  Chaplain's  Fund.  The  Chaplain's 
fund  account  will  be  inspected  by  the  post,  regimental,  battalion,  or 
squadron  commander  at  least  once  each  quarter.  (A.  R.  328^ ; 
added  by  Changes  No.  22,,  1915.) 

176.  Correspondence  through  battalion  commanders.  Correspon- 
dence relating  to  the  personnel,  instruction,  discipline,  or  equipment 
of  a  company,  battery,  or  troop  in  a  battalion  or  squadron  will  pass 
through  the  battalion  or  squadron  commander.  No  official  record, 
however,  of  such  correspondence  will  be  kept  by  the  battalion  or 
squadron  commander.  (A.  R.  245,  amended  by  Changes  No.  23,  1915.) 
In  practice  these  provisions  are  usually  carried  out  as  follows :  corre- 
spondence   relating    to    the    personnel,    instruction,    discipline,    or    equip- 

fl681 


177 

ment  of  the  companies  of  the  battalion  is  forwarded  through  the 
battalion  commander,  but  not  by  indurscment,  being  as  a  rule,  merely 
lianded  to  him  by  the  company  co-mmanders,  placed  in  his  box  at 
post  headquarters  [See  Par.  4  (10)],  or  sent  to  him  at  his  quarters  by 
messenger.  Some  battalion  commanders  merely  initial  the  papers 
in  some  suitable  place,  thus  indicating  to  the  next  higher  authority 
that  they  have  seen  them,  while  other  battalion  commanders  write  t  '. 
word  "Approved"  (or,  "Appd.")  above  or  before  their  initials.  Thus, 
Appd.  J.  A.  M.  After  initialing  a  paper,  the  battalion  commander  sends 
it  to  post  or  regimental  headquarters,  as  the  case  may  be.  If  the 
battalion  commander  has  any  comments  to  make,  he  makes  them  on 
a  slip  of  paper  that  is  attached  to  the  communication,  or  he  makes  his 
comments  verbally  to  the  next  higher  commander. 

177.  Orders.  The  orders  given  below  are  the  usual  orders  issued 
by  battalion  commanders  under  the  conditions  indicated.  For  form 
of  battalion  orders  see  Par.  83J4   (c)  and  (d). 

Appointment  of  company  noncommissioned  officers.  Under  the  pro- 
visions of  A.  R.  256,  the  following  temporary  appointments  are  made 
in  company  "A"  : — 

Private  James  Smith  to  be  corporal,  vice  Holden,  discharged. 

Private  Henry  Jones  to  be  corporal,  vice  Hall,  reduced. 

(When  a  battalion  is  detached  from  regimental  headquarters  the 
company  and  the  battalion  noncommissioned  staff  officers  are  appointed 
temporarily  by  the  battalion  commander,  who  will  immediately  notify 
the  regimental  commander,  and  such  temporary  appointment  will  be 
in  full  force  and  efifect  from  that  date,  if  it  be  approved  by  the  regi- 
mental conmiander.— A.  R.  256  and  271.) 

Appointment  of  battalion  nonconiniissioncd  staff  officers.  Under  the 
provisions  of  A.  R.  256,  the  following  temporary  appointment  is  made 
in  this  battalion: 

Sergeant  John  Smith,  Co.  "B,"  50th  U.  S.  Infty.,  to  be  battalion 
Sergeant  Major,  vice  Harris,  discharged. 

(See  remark  above  regarding  temporary  appointment  of  noncom- 
missioned officers.) 

Transfer.  Under  the  provisions  of  A.  R.  114,  the  following  transfers 
are  made  in  this  battalion: 

Private  John  Smith  from  Co.  "K"  to  Co.  "D." 

Private  Henry  Jones  from  Co.  "D"  to  Co.  "A." 

(When  not  involving  change  of  station,  enlisted  men  may  be  trans- 
ferred within  a  detached  battalion  by  the  battalion  commander,  when 
the   battalion    is    serving   at    such    a    distance    from    regimental    head- 

[169] 


178 

quarters  that  more  than    15   days   are   required    for   exchange   of   corre- 
spondence by  mail. — A.  R.  114.) 

Appointment  of  battalion  adjutant.  Under  the  provisions  of  A.  R.  248, 
First  Lieut.  William  C.  Stone  is  appointed  adjutant  of  this  battalion. 
(When  a  battalion  is  detached  and  serving  at  such  distance  from 
regimental  headquarters  that  more  than  15  days  are  required  for 
exchange  of  correspondence  by  mail,  the  battalion  stafif  officers  are 
appointed  by  the  battalion  commander  concerned,  who  v^rill  immedi- 
ately notify  the  regimental  commander  and  The  Adjutant  General  of 
the  Army.— A.  R.  248.) 

178.  INDEPENDENT  BATTALIONS  ^ 

In  the  case  of  battalions  not  organized  into  regiments,  the  regula-     * 

tions  relating  to  the  regiment,  regarding  records,  returns,  etc.,  apply. 

(A.  R.  245.)    (See  Chapter  V,  Regimental  Headquarters.) 


[170] 


179-180-181-482-183-184 

CHAPTER  VII 
THE  QUARTERMASTER 

179.  Nature  of  Quartermaster  paperwork.  The  paperwork  of 
tRe  Quartermaster  Corps  is  so  extensive  and  complex  that  to  cover  the 
subject  thoroughly  would  require  a  volume  of  itself.  Therefore,  in  this 
chapter  the  author  has  covered  only  salient  points  that  serve  as  "guide- 
posts,"  as  it  were,  for  the  beginner  until  he  has  had  time  to  learn  quarter- 
master paperwork  by  actually  doing  it,  which  is  the  only  way  of  getting 
a  practical,  working  knowledge  of  the  subject. 

180.  Functions  and  duties  of  the  Quartermaster  Corps.  The 
Quartermaster  Corps  is  charged  with  feeding,  clothing,  paying,  and  shel- 
tering the  Army  and  providing  it  with  animals,  forage,  transportation, 
light,  and  fuel. 

181.  Procurement  of  Money.  The  money  necessary  to  accomplish 
the  above  is  procured  as  follows : 

182.  Appropriations  by  Congress.  Annually  the  Quartermaster 
General  submits  to  Congress  estimates  for  the  pay,  subsistence,  clothing, 
shelter,  transportation,  equipage,  etc.,  of  the  Army  for  the  following  fiscal 
year — that  is,  the  year  beginning  July  i,  and  ending  June  30.  Based  on 
these  estimates  Congress  makes  appropriations  for  the  maintenance  of 
the  Army  for  the  following  year. 

183.  Apportionments  by  the  Quartermaster  General.  Out  of  the 
money  thus  appropriated  by  Congress  the  Quartermaster  General,  from 
time  to  time,  apportions  to  Department  Quartermasters,  Depot  Quarter- 
masters, and  Quartermasters  of  independent  posts  and  stations  sums 
sufficient  to  meet  their  current  needs.  These  apportionments  are  based, 
in  the  main,  on  estiniates,  requisitions,  and  reports  submitted  at  periodical 
and  other  times  by  the  quartermasters  to  whom  the  apportionments  are 
made.  The  subject  of  apportionments  is  fully  covered  in  Manual  for  the 
Q.  M.  Corps,  1916. 

(From  the  tenor  of  Cir.  2,  1917,  O.  G.  M.  G.,  the  author  infers  that 
material  changes  may  be  made,  about  July  i,  1917,  in  the  subject  of 
apportionments.  It  is,  therefore,  suggested  that  those  using  this  book  be 
on  the  lookout  for  such  changes.) 

184.  Allotments  by  Department  Quartermasters.  The  Depart- 
ment Quartermasters,  in  turn,  from  time  to  time,  allot  to  the  post  quarter- 
masters in  their  respective  departments  sums  sufficient  to  meet  the  current 
needs  of  their  posts  and  civilian  employes,  and  for  the  procurement  of 
supplies  either  by  purchase  or  requisition  on  depots.     These  allotments 

[171] 


185 

are  based  on  the  number  of  troops,  animals,  boats,  auto-trucks,  etc.,  at  the 
post,  and  on  estimates,  requisitions,  and  reports  submitted  from  time  to 
time  by  the  quartermasters  concerned,  regarding  the  needs  of  their  posts. 
Whenever  an  allotment  is  made  to  a  post,  the  quartermaster  thereof  is 
furnished  with  an  "Advice  of  allotment"  (Form  72,  Q.  M.  C),  which  tells 
him  how  much  has  been  allotted  and  for  what  purpose  or  purposes  the 
funds  may  be  used. 

Eact  "Advice  of  allotment"  it  given  a  distinctive  number  (see  par. 
577,  Manual  Q.  M.  Corps,  1916),  which  must  be  quoted  as  authority  on 
each  voucher  covering  expenditure  of  funds  or  transfer  of  property 
thereunder.  The  only  exception  to  this  rule  is  where  special  authority  is 
given  (as  in  the  case  of  Class  "D"  supplies  or  Class  IV  services,  explained 
later),  when  the  Quartermaster  General's  Office  number  is  quoted  as 
authority. 

It  must  be  borne  in  mind  that  no  quartermaster  can  make  expenditures 
or  contract  obligations  for  any  purpose  until  funds  have  been  duly  allotted 
for  such  purpose,  and  he  has  been  so  advised,  except  in  the  case  of 
emergency,  when  an  expenditure  or  obligation  may  be  made  in  obedience 
to  the  written  order  of  his  commanding  officer.  (See  A.  R.  653;  also,  par. 
193,  Army  Paperwork.)  The  subject  of  allotments  is  fully  covered  in 
Manual  for  the  Q.  M.  Corps,  1916. 

(From  the  tenor  of  Cir.  2,  191 7,  O.  G.  M.  G.,  the  author  infers  that 
material  changes  may  be  made,  about  July  I,  1917,  in  the  subject  of 
allotments.  It  is,  therefore,  suggested  that  those  using  this  book  be  on 
the  lookout  for  such  changes.) 

185.     How  to  get  funds  in  time  of  peace.     All  funds  are  obtained 

on  Form  No.  34,  Q.  M.  C,  Estimate  of  Funds,  which  is  required  to  be 
submitted  monthly  (or  whenever  necessary,  in  case  of  emergency)'  to  the 
next  higher  office,  the  date  of  rendition  being  fixed  by  such  office.  Each 
estimate  covers  the  amount  of  money  required  to  meet  the  needs  of  the 
command  for  the  following  month.  (See  "Funds,"  page  9,  Cir.  2,  Q.  M. 
G.  O.,  1917.) 

The  estimate  of  funds  finally,  through  channels,  reaches  the  Quarter- 
master General,  who,  if  the  estimate  is  approved,  issues  a  request  on  the 
Treasury  Department  to  place  to  the  credit  of  the  quartermaster  con- 
cerned the  amount  of  money  called  for,  and  notifies  the  quartermaster  that 
such  request  has  been  made  upon  the  Treasury  Department,  which  at  once 
places  the  money  in  the  United  States  Treasury,  a  Sub-treasury,  or  a 
designated  depository  (usually  a  National  Bank)  to  the  quartermaster's 
credit  and  so  notifies  him  by  means  of  a  certificate.  Of  course,  it  goes 
without  saying  that  no  quartermaster  should  ever  check  against  the  United 

[172] 


186-187 

States  Treasury,  a  Sub-treasury,  or  a  depository  until  he  has  been  notified 
that  funds  have  been  placed  to  his  credit. 

186.  How  to  get  supplies  in  time  of  peace.  Quartermaster  sup- 
plies are  classified  as  follows : 

Supplies  of  the  Quartermaster  Corps  required  for  the  subsistence  and 
maintenance  of  troops  in  the  field  and  in  garrison  and  for  the  maintenance 
and  upkeep  of  posts,  stations,  cantonments,  and  camps  are  classified  as 
follows  : 

Subsistence  supplies :  Being  issue  articles  and  autliorized  sales 
articles. 

Class  A  supplies :  Being  all  supplies  specified  in  General  Orders, 
No.  39,  W.  D.,  1915,  and  amendments  thereto,  except  as  otherwise 
indicated,  and  the  supplies  listed  in  Circular  No.  3,  Q.  M.  G.  O., 
1917,  and  clothing  and  equipage  and  tableware  and  kitchen  utensils 
listed  annually  in  General  Orders  of  the  War  Department. 

Class  B  supplies :  Being  all  supplies,  equipment,  materials,  etc., 
not  designated  as  subsistence  stores  or  Class  A  supplies.  (See  Cir. 
2,  Q.  M.  G.  O.,  1917-) 

187.  Requisitions  for  supplies.  Subsistence  stores,  band  instru- 
ments and  parts,  and  clothing  and  equipage  will  each  be  requisitioned  for 
separately ;  all  other  Class  A  supplies,  if  supplied  from  one  designated 
depot,  will  be  included  in  one  requisition,  with  articles  required  listed 
thereon  alphabetically  according  to  the  various  heads  or  groups,  such  as 
"Tableware  and  kitchen  utensils,"  "Range  parts,"  "Stationery,"  etc. 

Where  supplies  are  furnished  from  more  than  one  designated  supply 
point  separate  requisitions  for  classes  of  supplies  as  described  above  will 
be   made   for   each   designated   supply  point   involved. 

Requisitions  for  supplies  referred  to  in  paragrai)h  1,  these  instructions, 
will  be  made  on  forms  as  follows  : 

F"or   subsistence  stores,   Q.   M.   C.   Form   168. 

For  clothing  and  equipage,  Q.  M.  C.  Form  161  or  213. 

For  public  animals,  Q.  M.   C.  Form  162. 

For  all  other  supplies,  Q.  M.  C.  Form  160. 
Requisitions  for  subsistence  stores  will  be  prepared  at  least  in  triplicate, 
two  numbers  of  which  will  be  forwarded  through  proper  channels  to  the 
department  quartermaster  and  the  remaining  number  retained  by  the 
officer  submitting  the  requisition.  Requisitions  for  perishable  stores  will 
be  forwarded  monthly,  on  or  before  the  third  day  of  the  month ;  those  for 
other  subsistence  stores  will  be  forwarded  on  or  before  the  third  day  of 
each  quarter. 

ri73i 


187  (contd.) 

Requisitions  for  clothing  and  equipage  and  for  Class  A  and  B  supplies 
should  be  prepared  in  triplicate,  two  numbers  of  which  to  be  forwarded 
through  proper  channels  to  the  department  quartermaster  and  one 
retained  by  the  officer  making  the  requisition. 

Requisitions  for  Class  A  supplies  should  be  forwarded  at  least  30 
days  prior  to  the  beginning  of  the  period  for  which  the  supplies  are 
required. 

Requisitions  for  Class  B  supplies  will  be  prepared  and  forwarded  for 
the  action  of  the  Quartermaster  General  as  the  supplies  are  needed. 

Requisitions  for  clothing  and  equipage  will  be  prepared  as  directed  in 
paragraph  1147,  Army  Regulations. 

Designated  depots  or  points  of  supply  of  the  Quartermaster  Corps  for 
Class  A  supplies,  except  as  otherwise  directed,  for  the  posts  and  stations 
of  the  territorial  departments  and  the  independent  stations  in  the  United 
States  are  shown  in  Circular  No.  3,  Q.  M.  G.  O.,  1917. 

Articles  of  Class  A  supplies  of  strictly  commercial  variety  included  in 
requisitions  from  posts  and  stations  under  the  jurisdiction  of  department 
commanders,  including  independent  stations,  except  as  otherwise  indicated, 
may  be  purchased  locally,  if  found  advantageous,  or  supplied  from  a 
designated  supply  point,  or  both,  at  the  option  of  the  respective  depart- 
ment commanders. 

Articles  of  Class  A  supplies  manufactured  under  specifications  especially 
for  military  purposes  will  be  obtained  from  designated  depots. 

In  local  purchases  of  articles  of  commercial  variety,  the  purchasing 
officer  should  satisfy  himself,  before  making  award,  that  the  articles 
are  of  the  required  quality  and  suitable  to  the  purposes  for  which  to 
be  used.  If  the  quantity  to  be  purchased  is  sufficient  and  the  officer 
is  in  doubt  as  to  the  quality  of  the  articles  offered,  he  should  cause 
proper  test  to  be  made  to   satisfy  himself   as   to  the   quality. 

In  making  purchases  either  locally  at  posts  and  stations  or  other- 
wise, quartermasters  will  consider  the  cost  of  transportation  of  articles 
from  designated  supply  point  to  post  or  station  required  and  take  such 
action   as    is   most   advantageous   to    the    Government. 

Postage  stamps  for  registry  and  parcel-post  purposes,  street  car 
tickets,  blue-print  and  tracing  papers  and  other  drafting  or  drawing 
papers,  acids,  benzine  and  gasoline,  and  ice  should,  when  authorized  by 
department  commanders,  be  purchased  locally.  Requisitions  for  these 
supplies  should  not  be  sent  to  a  designated  depot  for  supply  unless 
it    is   impracticable   or   not   advantageous   to   procure   same    locally. 

Department  commanders  will  take  final  action  on  all  requisitions 
received    from    posts    and    stations    within    their    respective    jurisdictions 

[174] 


188-189-190-191 

for  subsistence  stores  and  Class  A  supplies.  Requisitions  for  Class  B 
supplies  will  not  be  forwarded  to  the  Quartermaster  General  for  authority 
to  purchase  or  supply  if  supply  is  not  recommended  by  the  department 
commanders    concerned. 

Officers  charged  with  supply  of  troops,  etc.,  should  exercise  every 
care  toward  confining  requisitions  to  reasonable  needs  of  the  troops 
and  garrison  to  be  supplied,  and  avoiding  accumulations  with  resultant 
losses.  (Cir.  2,  Q.  M.  G.  O.,  1917.) 

188.  Prices  to  be  stated  on  estimates  and  requisitions.    The  prices 

of  articles  called  for  on  estimates  and  requisitions  must  always  be  given 
if  it  is  desired  to  purchase  them  locally.  Prices  may  be  gotten  by 
inquiry  of  dealers,  or  from  commercial  catalogues,  or  they  may  be  esti- 
mated. 

189.  List  of  Awards.  Annually  the  Office  of  the  Quartermaster 
General  publishes  a  "List  of  Awards"  giving  the  names,  prices,  and 
description  of  various  articles  of  supply  that  have  been  contracted  for 
during  the  fiscal  year,  and  the  names  of  the  firms  to  whom  the  contracts 
were  awarded. 

In  making  requisition  for  aay  of  the  supplies  shown  in  the  List  of 
Awards,  the  description  given  therein  should  be  used.  The  item 
number  shown  in  the  list  should  also  be  used. 

190.  Item  numbers  to  be  entered  on  estimates  and  requisitions. 

Opposite  each  item  entered  on  every  estimate  or  requisition  must  be  noted 
the  "Item  Number"  of  the  appropriation  to  which  the  articles  of  supply 
or  the  service  called  for  is  chargeable. 

These  "Item  numbers"  are  given  in  the  "List  of  Item  and  Sub-item 
Numbers  of  Appropriations  for  Support  of  the  Army,"  published  in  the 
form    of   a   circular    from    the    Office   of    the    Quartermaster    General,    a' 
revision  of  which  is  published  whenever  there  are  changes  in  the  wording 
of  the  Army  appropriation  act.     (Par.  2235,  Manual  for  Q.  M.  Corps.) 

(From  the  tenor  of  Cir.  2,  1917,  O.  Q.  M.  G.,  the  author  infers  that 
notation  of  item  numbers  on  requisitions  and  estimates  will  not  be 
required  after  July  i,  1917.  It  is,  therefore,  suggested  that  those  using 
this  book  be  on  the  lookout  for  this  probable  change.) 

191.  Disposition  of  requisitions.  Requisitions  from  post  quarter- 
masters are  forwarded  to  the  next  higher  administrative  office.  After 
action  is  taken  by  the  proper  higher  authority  one  copy  is  returned  with 
the  notation  thereon  of  action  taken,  stating  from  what  depot  or  point  the 
supplies  will  be  shipped,  or  giving  instructions  for  the  post  quartermaster 
to  purchase  same  locally.     (See  par.  187.) 

[175] 


192-193-194 

192.  Determination  of  proper  forms  to  be  used  in  paying  for 
supplies  or  services  rendered.  In  case  of  purchase  of  material  or 
supplies,  or  payment  for  services  rendered,  either  when  authority  has 
been  previously  obtained  or  v/hen  the  purchase  is  made  or  the  services 
procured  under  emergency  without  previous  authority,  a  voucher  must 
always  be  prepared,  and  in  order  to  determine  the  proper  voucher  to  be 
used  in  any  given  case,  consult  pages  ii  to  17,  Vol.  2  (Appendix),  Manual 
for  Q.  M.  Corps. 

193.  Authority  necessary  in  every  case  for  expenditure  of  money 
or  contraction  of  other  obligations.  In  connection  with  the  expendi- 
ture of  money  it  should  be  borne  in  mind  that  a  quartermaster  cannot 
under  any  circumstances  legally  pay  out  money  or  contract  any  other 
obligations,  unless  he  has  authority  to  do  $0,  and  he  should  never  do  so 
without  authority.  As  a  rule,  authority  is  obtained  by  making  the  proper 
requisition  or  estimate  in  advance,  as  explained  in  Par.  185,  "How  to  get 
funds  in  time  of  peace";  Par.  186,  "How  to  get  supplies  in  time  of  peace"; 
and  Par.  194,  "How  to  procure  services  in  time  of  peace."  However, 
should  an  emergency  arise  making  necessary  the  expenditure  of"  money 
or  other  contracting  of  obligation  before  the  usual  authority  can  be 
obtained,  then  the  quartermaster  may  expend  money  or  contract  obliga- 
tions upon  the  written  order  of  his  commanding  officer  to  do  so.  The 
order  must  in  every  case  be  in  writing,  stating  specifically  the  object.  It 
is  usual  to  state  in  the  order  the  approximate  cost.  The  written  order 
should,  if  practicable,  be  obtained  at  the  time  the  expenditure  or  obligation 
is  ordered  made,  even  though  the  order  be  only  in  the  form  of  a  memor- 
andum. Experience  has  shown  that  this  will  often  avoid  misunderstand- 
ing and  other  trouble  later.  If,  however,  it  be  not  practicable  to  obtain 
a  written  order  at  the  time,  it  should  be  gotten  as  soon  as  practicable 
thereafter.    (See  par.  754-758,  Manual  for  Q.   M.  Corps,   1916.) 

194.  How  to  procure  services  in  time  of  peace.  Services  are 
known  as  personal  and  non-personal. 

Generally  speaking,  personal  services  include  services  rendered  by  an 
individual  for  a  stipulated  compensation  per  hour,  day,  week,  month,  or 
other  fixed  period,  and  non-personal  services  include  all  other  services, 
as  job  or  contract  work.  The  subject  of  personal  and  non-personal  ser- 
vices is  fully  covered  by  pars.  415  to  429,  Manual  for  Q.  M.  Corps,   1916. 

Services  are  classified  as  follows : 

Class  I- — Personal.  This  includes  the  services  of  permanent  civilian 
employes  and  extra  duty  men  when  the  latter  are  authorized  by  War 
Department  orders.  When  such  services  are  required,  a  letter  stating 
fully  the  needs  of  the  case  is  prepared  by  the  quartermaster  for  the  signa- 

[176] 


195 

ture  of  the  commanding  officer,  who  forwards  it  to  the  next  higher  admin- 
istrative authority.  Ordinarily  the  Quartermaster  General,  without 
request,  renews,  from  year  to  year,  the  authority  for  the  employment  of 
this  class  of  services.  (Cir.  i8,  Q.  M.  G.  O.,  1914,  gives  the  regulations 
governing  employment  under  civil  service  rule.) 

Class  I — Non-personal.  This  includes  services  supplied  under  contract 
or  other  agreement,  which  can  generally  be  anticipated,  of  water,  electric 
current,  gas,  rental  of  rooms,  buildings  or  grounds,  hire  of  boats,  drayage, 
telephone  service,  stabling  of  animals,  etc.,  when  contract  or  agreement 
is  expected  to  run  through  the  fiscal  year. 

Class  I.  Non-personal  services  are  estimated  for  annually  on  lorm 
171  Q.  M.  C.,  the  estimate  being  submitted  not  later  than  April  5.  Each 
year  special  instructions  are  issued  by  the  Quartermaster  General  regard- 
ing the  advertising  and  other  matters  connected  with  the  procurement  of 
this  class  of  services. 

Class  II — Personal  and  non-personal.  This  class  includes  services 
similar  to  Class  I,  Non-personal,  and  repair  work  of  all  kinds,  but  which 
can  not  be  anticipated.  They  are  required  for  on  Form  160,  Q.  M.  C, 
the  necessity  therefor  being  fully  stated. 

Class  III— Personal  and  Non-personal.  This  class  includes  services  of 
all  kinds  (except  those  performed  by  post  labor),  incident  to  the  repair  of 
buildings,  roads,  walks,  etc.,  at  posts,  under  annual  allotments  for  the 
repair  and  upkeep  of  same.  Under  the  allotments  covering  this  class  of 
services,  and  which  are  estimated  for  annually  on  Form  415  a  &  b,  Q.  M.  C, 
mechanics,  laborers,  etc.,  may  be  employed  as  needed  by  the  quartermaster, 
at  a  daily  or  monthly  rate  of  pay  not  higher  than  that  paid  in  the  locality 
for  like  services,  and  agreement  or  contract  may  be  made  for  job  work 
(observing  the  law  and  regulations  as  to  advertising,  making  contracts, 
etc.) 

Class  IV.  This  includes  all  other  services,  such  as  extensive  repairs 
or  alterations  to  buildings,  boats,  power  plants,  etc.  This  class  of  services 
is  requisitioned  for  on  Form  160,  Q.  M.  C,  when  the  necessity    arises. 

(From  the  tenor  of  Cir.  2,  1917,  O.  Q.  M.  G.,  the  author  infers  that  the 
classification  of  services  as  described  above  will  be  discontinued  after 
July  I,  1917.  It  is,  therefore,  suggested  that  those  using  this  book  be  on 
the  lookout  for  this  probable  change.) 

195.  How  to  get  funds  and  supplies,  and  procure  services  in  time 
cf  war.  The  methods  of  getting  funds  and  supplies  and  of  procuring 
services  at  posts  in  time  of  peace  are  very  different  from  the  methods  of 
getting  funds  and  supplies,  and  of  procuring  services  in  time  of  war,  which 
are  fully  explained  in  Cir.  18,  Q.  M.  G.  O.,  1916,  and  in  "Instructions 
Covering  the  Procurement  of  Supplies,  Engagement  of  Services,  Pay  of 

[177] 


196 

Troops,  and  Furnishing  Funds  in  Time  of  War  or  During  Field  Service," 
published  by  the  Office,  Chief  of  the  Quartermaster  Corps,  April  22,  1914. 
196.  Accountability.  There  are  only  certain  authorized  ways 
that  property  and  funds  can  come  into  the  possession  of  a  quartermaster 
or  leave  his  possession,  and  there  must  be  a  voucher  (paper)'  for  all  prop- 
erty and  funds  coming  into  his  possession  as  well  as  for  all  property  and 
funds  leaving  it. 

(a)  Property.  Par.  2106  to  21 17,  Manual  for  Q.  M.  Corps,  explains  all 
the  authorized  ways  that  property  may  come  into,  and  leave,  the  possession 
of  a  quartermaster. 

No  regular  periodical  returns  are  made  for  quartermaster  property  as 
is  the  case  in  all  the  other  supply  departments.  Instead  a  Property 
Account  (Form  200  Q.  M.  C),  consisting  of  loose  leaves,  one  for  each 
article  of  property,  is  kept  by  every  quartermaster  who  is  accountable  for 
property.  As  property  comes  into  or  leaves  his  possession  proper  entries 
are  made  in  the  Property  Account  from  the  vouchers  covering  the  trans- 
action, as  soon  as  the  property  and  the  vouchers  come  into  and  leave  the 
possession  of  the  quartermaster.  Annually,  June  30,  a  list  of  balances  is 
prepared  (no  form  prescribed)  and  forwarded  to  the  Quartermaster 
General  for  comparison  with  a  similar  property  account  kept  in  his  office 
for  each  quartermaster  accountable  for  property. 

(b)  Funds.  All  funds  coming  into  or  leaving  a  quartermaster's  posses- 
sion are  accounted  for  on  a  monthly  statement  known  as  the  ACCOUNT 
CURRENT  (W.  D.  Form  320  and  320a)  which  is  prepared  in  duplicate, 
as  are  all  abstracts,  vouchers,  etc.,  pertaining  to  it.  The  original  of  the 
Account  Current,  with  the  original  of  all  abstracts,  vouchers,  etc.,  pertain- 
ing to  it,  all  arranged  in  proper  order  and  bound  together,  must  be  mailed 
to  the  Quartermaster  General  of  the  Army  on  or  before  the  loth  of  the 
month  following  the  month  to  which  it  pertains. 

The  method  of  preparing  the  Account  Current  and  papers  pertaining 
to  it  is  explained  by  the  blank  forms  themselves  and  the  instructions  on 
them ;  Article  LII,  Army  Regulations,  1913 ;  and  pars.  1914  to  1997,  Manual 
for  Q.  M.  Corps,  1916. 

The  blank  forms  usually  used  in  connection  with  the  preparation  of  the 
Account  Current  are  as  follows : 

Account  Current  (W.  D.  Form  320  and  320a). 
Abstract  of  Allotments  (soldier's),  (Q.  M.  C.  Form  6). 
Abstract  of  Army  Pay  Collections  (W.  D.  Form  324). 
Abstract  of  Soldiers'  Deposits   (Q.  M.  C.  Form  8). 
Abstract  of  Disbursement  (W.  D.  Form  329,  a,  c). 
Abstract  of  Funds  received  from  sales    (W.  D.  Form  323  and  Q. 
M.  C,  216). 

[178] 


196  (contd.) 

Abstract  of  Funds  received  from  sources  other  than  sales   (W.  D. 

324). 

Abstract  of  Funds  received  by  transfer   (W.  D.  Form  321). 

Abstract  of  Funds  transferred   (W.  D.  Form  328). 

Abstract  of  Subsistence  Stores  Sold   (Q.  M.  C.  Form  9). 

[Note. — Monthly  Report  of  Bills  of  Lading  and  Transportation 
Requests  (Q.  M.  C.  Form  151)  issued,  is  mailed  with  the  Account  Current, 
though  it  does  not  pertain  to  it.] 

The  following  tabulations  give  all  vouchers  that  may  ever  be  used 
in  connection  with  the  Account  Current  and  Abstracts  listed  above,  and 
they  indicate  all  the  authorized  ways  that  funds  can  come  into  or  leave 
the  possession  of  a  quartermaster: 


[i/^l 


197 
197. 


(a)     Coming  into  quartermaster's  possession 


(Debits) 


NATURE 

FORM 

AUTHORITY 

REMARKS 

A.   R.    "'^ 

For  this  entry  on  the  Ac- 
count Current  no  voucher 
is  forwarded  therewith,  as 
item  is  checked  by  War 
Warrant   number 

(always     quote     W.     W. 
number      as      shown     on 
Certificate     of     Deposit). 
Q.   M.  funds  are  received 
in  this  manner  only  when 
placed      to      Quartermas- 
ter's      credit       by       the 
Quartermaster     General's 
Office) 

Transfer     of     funds      from 
another   Quartermaster 

W.  D. 

326 

A.   R.   597 

When  transfer  is  made  by 
cash,  receipt  (W.  D.  Form 
327)  is  given.  When  only 
a  few  transfers  are  received 
during  a  month,  so  that 
all  can  be  listed  on  face 
of  Account  Current,  ab- 
stract (W.  D.  Form  321) 
need  not  be  prepared 

Abstract     of     deposits     by 
enlisted  men 

Q.  M. 

C.  8 

A.   R.   1361 

Accounted  for  as  "Soldiers' 
Deposit,"  and  not  under 
any  appropriation 

Abstract    of   Collections 

W.  D. 

324 

See     Instruc- 
tions   on    form 

.Accounted  for  as  Q.  M.  Col- 
lections,    and     not     under 

Abstract   of   funds   received 
from   sales   of  services 

W.  D 

323 

do 

any   appropriation 
Seldom  used  by  Q.  M.  Corps 

Account   of  sales   of  public 
property  at   auction 

W.  D 

325 

A.   R.   680 

.Accounted  for  as  "Miscel- 
laneous Receipts,"  and  not 
under  any  appropriation 
See  A.   R.   618 

Abstract      of      Subsistence 
Stores  sold 

Q.  M. 

C.  9 

A.   R.   1250 

See  instructions  on  form 

Abstract   of  funds   received 
from  sales 

Q.  M. 

o.  216 

A.   R.   1055 
and   1174 

Includes  all  sales  except  sub- 
sistence stores,  services, 
and  at  auction 

1180] 


198. 


198-199-200-201 
(b)     Leaving  quartermaster's  possession  (Credits) 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Invoice     of     funds     trans- 

W. D.   326 

A.   R.   597 

When    only    a    few    transfers 

ferred 

and  639 

are  made  in  a  month,  so 
that  all  can  be  listed  on 
account  current,  Abstract 
(W.  D.  Form  328)  need 
not  be  used.  When  trans- 
fer is  made  in  cash,  re- 
ceipt (W.  D.  Form  327) 
is  taken  and  filed  as  a 
subvoucher 

Public   vouchers — Pur- 

See  remarks 

Army    Regula- 

These    forms     are     used     in 

chases,  services,  etc. 

tions,  letters 

stating     accounts     due     by 

of  apportion- 

the   United     States.       For 

ment  and 

complete    list    and    instruc- 

specific 

tions    as    to    their   use   and 

authorities 

preparation,  see  Cir.  12, 
Q.   M.   G.   O.,   1916. 

Deposit    of    funds    to    the 

Q.  M.  C.  35 

A.    R.    611 

See   instructions   on   form 

credit     of     the     Treasurer 

to  619 

of  the   United   States 

[Note. — Report  of  open  market  purchases  and  procurement  of  services  not  per- 
sonal, exceeding  $100.00  in  amount  (W.  D.  Form  14)  must  accompany  the  account 
current   when   necessary   to   use   it.      See   instructions    on    form.] 

199.  Transfer  of  Funds.  It  often  happens  that  one  disbursing 
quartermaster  is  directed  or  authorized  to  transfer  all  or  a  part  of  his 
available  balance  to  another  disbursing  quartermaster.  In  such  a  case 
the  quartermaster  transferring  the  funds  draws  his  official  check  for  the 
amount  to  be  transferred,  on  the  U.  S.  Treasury,  Sub-treasury,  or  Deposi- 
tory in  which  his  funds  are  deposited,  and  forwards  it  to  such  Treasury, 
Sub-treasury,  or  Depository,  with  the  request  that  the  amount  of  the 
check  be  placed  to  the  credit  of  the  official  to  whom  he  is  making  the 
transfer.  The  Treasury,  Sub-treasury,  or  Depository  concerned  issues 
a  "Certificate  of  the  Deposit"  in  favor  of  the  officer  to  whom  the  funds 
are  transferred,  and  this  certificate  should  be  in  his  possession  before  he 
checks  against  the  funds  placed  to  his  credit. 

200.  Special  Deposit  Account.  (W.  D.  Forms,  30,  31,  32,  and  33.) 
Used  in  accounting  for  funds  received  in  which  refundment  in  whole  or 
in  part  may  be  involved  under  G.  O.  47,  W.D.,  1914,  and  for  income-tax 
deductions.     (See  pars.  1989-1990.  Manual  for  Q.  M.  Corps,  1916.) 

201.  Payment  of  troops  cind  settlement  of  final  statements.  A 
quartermaster  charged  with  these  duties  should  make  a  careful  study  of 

[181] 


202-203-204 

the  Manual  for  the  Q.  M.  Corps    (pars.   1310-1579).     See  also  G.  O.  40, 
1916,  regarding  the  preparation  of  pay  rolls. 

202.  Subsistence  Branch  of  the  Quartermaster  Corps.  The  Sub- 
sistence Branch  of  the  Quartermaster  Corps  is  charged  with  providing 
Subsistence  Stores  for  sale  to  officers  and  issue  and  sale  to  soldiers  and 
authorized  civilian  employes.  The  business  methods  of  this  branch  are 
described  in  the  Manual  for  Q.  M.  Corps   (pars.  2287-2415). 

203.  Blank  Forms.  Vol.  2  (Appendix),  Manual  for  Q.  M.  Corps, 
IQ16,  gives  a  complete  list  of  War  Department  and  Quartermaster  Corps 
forms  used  by  a  quartermaster,  with  complete  instructions  as  to  their 
use  and  preparation.  The  forms  are  requisitioned  for  to  the  Quarter- 
master General  direct,  on  or  about  May  15  and  November  15  of  each  year, 
on  Form  160,  Q.  M.  C.  (See  pages  5  to  85,  Vol.  2  (Appendix),  Manual 
for  Q.  M.  Corps,  1916.) 

A  supply  of  the  following  blank  forms  should  also  be  kept  on  hand : 

Report  of  Survey  (Form  No.  ig6,  A.  G.  O.) 

Descriptive  List  of  Public  Animals  (Form  277  A.  G.  O.)' 

Inventory  and  Inspection  Report  (i  and  la,  I.  G.  D.) 

Inventory  and  Inspection  Report  of  Public  Animals  (2  and  2a,  I.  G.  D.) 

Statement  of  Money  Accountability  (Form  3,  I.  G.  D.) 

List  of  Outstanding  Checks  (Form  3a,  I.  G.  D.) 

204.  Blank  forms  to  be  carried  by  an  acting  quartermaster  in  the 
field.  The  blank  forms  that  an  acting  quartermaster  should  carry  into 
the  field  will  depend,  amongst  other  things,  on  the  duration  and  nature 
of  the  service. 

In  the  case  of  an  ordinary  practice  march,  where  provisions  are  carried 
with  the  command  or  are  shipped  from  the  post,  and  when  arrangement 
has  been  made  with  the  post  quartermaster  for  the  payment  of  vouchers 
covering  supplies  purchased  and  services  procured  on  the  march,  the 
following  blank  forms  will  usually  suffice: 

Q.  M.  C. 

Form. 

No. 

loi.  Lease.  (To  be  used  when  necessary  to  rent  a  camp  site  more 
than  24  hours.) 

153-     Original  bill  of  lading. 

154.     Memorandum  copy  of  bill  of  lading. 

156.     Shipping  order. 

[182] 


205 

l69-  Letter  of  transmittal  of  memorandum  bill  of  lading  and  copies  of 
transportation  requests  issued  during  day.  (To  the  Depot  Quar- 
termaster, Washington,  D.  C.) 

406.     Official  Telegram. 

Transportation   requests.      (Form   not  numbered.) 

W.  D. 

Form. 

No. 

330.     Public  voucher.     Purchases  and  services. 

If  the  acting  field  quartermaster  himself  is  to  disburse  funds  for  sup- 
plies purchased  and  services  procured  on  the  march,  and  he  will  not  return 
to  the  post  in  time  to  prepare  and  render  his  account  current  on  or  before 
the  loth  of  the  following  month,  then  in  addition  to  the  blank  forms 
enumerated  above,  he  should  carry ; 

Q.  M.  C. 

Form 

No. 

151.     Report  of  bills  of  lading  and  transportation  requests  issued. 

W.  D. 

Form. 

No. 

320.     Account  Current. 

329.     Abstract  of  disbursements. 

Check  Book.     (Treasury  Department  Form.) 

Experience  has  show^n  that  in  the  case  of  the  ordinary  practice 
march,  it  is  always  better  to  have  the  post  quartermaster  requisition 
in  advance  for  the  purchase  of  supplies  and  procurement  of  services 
that  will  probably  be  needed  on  the  march,  all  vouchers,  after  accom- 
plishment, being  sent  to  the  post  quartermaster  for  payment. 

205.  Books,  orders,  circulars,  and  other  publications  of  record 
and  of  reference.  The  following  books,  orders,  circulars,  etc.,  should 
be  kept  in  the  office,  some  as  records  and  others  for  purposes  of 
reference: 

Account  of  Electric  Current  and  Incandescent  Lamps.     (Q.  M.  C.  451.) 
Account  of  Property  on  Memorandum  Receipt.     (Q.  M.  C.     Form  229, 

in  binder.)     See  pars.  2073-2092,  Manual  for  Q.  M.  Corps,  1916,  for 

full  instructions. 
Apportionment  or  Allotment  Account,   in  hinder.     (Q.   M.   C.   Form  74.) 

See  pars.  183-184  this  book.) 
Army  Pay  Table.    (Q.  M.  C.    Form  404.) 

[183] 


205   (contd.) 

Army  Regulatioii'^.     (Keep  posted  to  date.     See  "ARMY  CHANGES,"  in 

advertisin?  directory  at  back  of  book.) 
Cash    book'.      (Q.   M.    C.    Form   80   &   8oa   or   Sab.)      See   pars.    1058-1961, 

Manual  for  Q.  M.  Corps,  1916. 
Burial  Register  (Where  there  is  a  cemetery).  (Q.  M.  C.    Form  458.) 
Cash  Sales  Book.     (Q.  M.  C.    Form  69.) 
Cash  Sales  Slips.    (Book,  Q.  M.  C.    Form  67.) 
Charge  Saks  Slips.     (Book,  Q.  M.  C.  Form  66.) 
■Contract  Account.     (Q.  M.  C.     Form  453  and  455.)     See  pars.  1914-1997, 

Manual  for  Q.  M.  Corps,  1916. 
Catalogue  ]'"ile    (with   index).     Catalogues   can  be  obtained   from  manu- 
facturers and  large  dealers  free  of  charge. 
Circulars,  Quartermaster  General's  Ofifice. 
Correspondence  Book  and  Document  File,  if  strength  of  post  is  two 

companies   or   less;   if   strength   of  garrison   is   more   than   two 

companies,  use  correspondence  file  prescribed  in  G.  O.  92,  W.  D., 

1909. 
Daily  Report  of  Cash  Sales.     (Q.  M.  C.     P^orm  463.) 
Delivery  Order  Receipt.     (Book,  Q.  M.  C.     Form  450.)     Instructions  on 

form. 
Descriptive  List  of  Public  Animals,  file  of    (Form  227  A.  G.   O.)      See 

instructions  on  form. 
Files  of  Bills  of  Lading  Issued.     (Q.  M.  C.     Form  153,  154,  155  &  156.) 

See    instructions   on   the    form   and    pars.   3399-3531,    Manual   for 

Q.  M.  Corps,  1916. 
Fuel  Consumption  Report.     (Q.  M.  C.     Form  432.)     See  instructions  on 

form. 
General  Orders  and  Bulletins,  War  Department. 
General  Orders  and  Bulletins,  Department. 
General  Orders,  Memoranda,  etc.,  of  Post. 
Historical    Record    of    Public    Buildings.      (Q.    M.    C.      Form    173a,    in 

binder.) 
Interest  Tables.     (Q.  M.  C.     Form  403.) 
Issue  Slip.     (Book,  Q.  M.  C.     Form  224.) 
Inventory   Book   of    Subsistence   Stores.      (Q.    M.    C.     Form   233.)      See 

instructions  in  book. 
Manual  of  the  Quartermaster  Corps.    Keep  posted  to  date. 
Official  Railway  Guide.      (Published  monthly.)      Late  edition. 
Official  Table  of  Distances.     (War  Department  Publication.) 

.  1184] 


206 

Order  for  Repairs.     (Book,  Q.  M.  C.     Form  467.) 

Price  List,  subsistence  stores.     (Q.  M.  C.    Form  64.) 

Property  Account.     (Q.  AI.  C.  Form  200,  in  binder.)     See  pars.  2106-21 17, 

Manual  for  Q.  M.  Corps,  1916,  for  full  instructions  as  to  keeping, 

posting,  etc.,  also  for  list  of  debit  and  credit  vouchers  to  same. 
Record  of  Service  of  Civilian  Employes.     (Q.  M.  C.    Form  174.) 
Regulations  for  the  Uniform  for  the  United  States  Army  (with  changes). 
Reports,  periodical,  file  of   (monthly,  quarterly,  semi-annual,  and  annual 

reports.) 
Return  of  Subsistence  Stores.     (Q.  M.  C.    Form  219.)     See  instructions  on 

form  and  Subsistence  Manual. 
Requisitions  and  Estimates,  numbered  serially  and  filed  accordingly,  with 

index. 
Record  of.  Expenditures  on  Public  Buildings.     (Book,  Q.  M.  C.     Form 

457.)     See  Army  Regulations,  par.  1019. 
Register  of  Private  Mounts.  (No  form.)     See  G.  O.  15,  par.  3,  W.  D.,  1916. 
Records  pertaining  to  Detachment  Q.  M.  Corps.  (Same  as  a  company,  see 

par.  207.) 
Ration  and  Savings  Account.     (W.  D.     Form  373.)     See  A.  R.  1220  and 

1221. 
Sales  Ledger.     (Q.  M.  C.    Form  60.) 

Specifications    for   Plumbing  Fixtures,  etc.    (Obtain   from  Q.   M.   G.  O.) 
Specifications  for  Army  Ranges.     (Obtain  from  Q.  M.  G.  O.) 
Specifications  for  the  Uniform  of  the  United  States  Army.     (Q.  M.  G.  O.) 
Such  other  standard  specifications  as  can  be  obtained  from  time  to  time. 
Transportation    Requests.       (Book    no    number.)       See    pars.    3353-3398, 

Manual  for  Q.  M.  Corps,  1916,  and  instructions  on  form. 
Typewriter  Descriptive  List,  file  of  (Q.  M.  C.    Form  409.) 
Such  reference  books  on  construction  and  repair  of  buildings  and  roads 

water  and  sewerage  system,  lighting,  etc.,  as  can  be  obtained  from 

the  office  of  the  Quartermaster  General  and  other  sources. 

206.     REPORTS,     RETURNS,     ESTIMATES,     REQUISITIONS 
AND  OTHER  PAPERS  TO  BE  MADE  BY  THE  QUARTER- 
MASTER.    (Read  carefully  all  notes  on  forms  and  comply 
with   same.)      ALSO    ACTION    BY    THE    QUARTER- 
MASTER   ENJOINED    BY    REGULATIONS. 

(A  Quartermaster's  "Tickler"  for  use  in  this  connection  may  be 
obtained  on  requisition.  See  Circular  3,  O.  Q.  M.  G.,  191 7,  pages  Si  and 
127.    Also,  par.  100,  Army  Paperwork.) 

11851 


206   (contd.) 


EVERY    MONTH 
Last  Day 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Report     of     changes,     Civil 
Service   employes 

W.    D.    16 

1 

Par.    243,        To   Q.    M.   G.    O.   by   Sth   of 

Manual        1  next   month 
Q.    M.    C.     1 

Report   of   advertising   and 
job  printing 

W.    D.   29 

Notes  on  form 

Required  when  special  or 
general  authority  to  adver- 
tise   has    been    given 

Account    Current,   with   all 
abstracts,    vouchers,    etc. 

W.  D.  320, 
320a 

A.    R.    627-629  See  Accountability   (Funds), 
Par.   196  (b) 

1 

Estimate  of  Funds 

Q.  M.  C.  34 

A.  R.   1008 

See  Estimate  of  Funds,  Par. 

185 

Report     of     personal     and 
non-personal    services 

Q.  M.  C.  150 

Notes  on  form 

War  blank,  required  only  in 
time  of  war.  To  Q.  M. 
G.  O.  by  10th  of  next 
month 

Return     of     Civilian     Em- 
ployes   on    Army   Trans- 
ports 

Q.  M.  C.  150a 

do 

For  use  only  on  Transports. 
To  Q.  M.  G.  O.  by  10th 
of   next   month 

Report   of   Bills   of   Lading 
and    Transportation    Re- 
quests issued 

Q.  M.  C.  151 

do 

To  Q.  M.  G.  O.  with  Ac- 
count Current  within  10 
days  after  close  of  each 
month 

Requisition  for  Subsistence 
Stores 

Q.  M.  C.  168 

Cir.   2 
O.   O.   M.   G. 

"1917 

To  Dept.  Q.  M.  by  3rd  of 
next  month.  Full  instruc- 
tions  on  form 

List    of    Q.     M.     Supplies 
expended 

Q.  M.  C.  203 

Notes  on  form 

Voucher 
count, 
book. 

to     Property     Ac- 
See   par.    196,    this 

Abstract    of   issues    of   for- 
age, straw,  etc. 

Q.  M.  C.  209 

do 

do 

Abstract  of  sales  of  Q.  M. 
Supplies 

Q.  M.  C.  215 

do 

do 

ri86] 


206  (contd.) 


Abstract  of  funds  received 
from  sales 

Q.  M.  C.  216 

do 

Voucher  to  Account  Cur- 
rent. Entries  made  from 
Q.  M.  C.  Forms  214  and 
215.  Original  to  Q.  M. 
G.  O.  with  Account  Cur- 
rent 

Return   of   Subsistence 
Stores 

Q.  M.  C.  219 

A.   R.  701 

To  Q.  M.  G.  O.  by  10th  of 
next  month.  Full  instruc- 
tions on   form 

Personal   report,  officers 

Q.  M.  C.  400 

A.   R.   827 

Required  by  officers  belong- 
ing to  or  detailed  in  the 
Q.  M.  Corps  only.  One 
copy  to  Q.  M.  G.  O.  last 
day   of  each  month 

Report      of      animals      and 
means    of    transportation 

Q.  M.  C.  410 

Motes  on  form 

Two  copies  to  Dept.  Q.  M. 
by  5th  of  next  month 

Report      of     operation      of 
power  plants 

Q.  M.  C.  418 

do 

To  Dept.  Q.  M.  ^on  1st  of 
next  month.  Full  instruc- 
tions  on    form 

Report  of  Motor  Trucks 

Q.  M.  C.  416 

do 

Two  copies  to  Dept.  Q.  M. 
on   1st   of  next   month 

Report   of   Automobiles 

Q.  M.  C.  417 

do 

do 

Report  of  Harbor  Boats 

Q.  M.  C.  420 

do 

For  use  only  by  Quartermas- 
ters having  power  boats 
under  their  charge.  See 
notes   on   form 

Return     of     Enlisted     Men 
Q.   M.   Corps 


Q.  M.  C.  434 


A.  R.   1009 


To  Dept.   Q.   M.  last  day  of 
each  month 


Report      of      water      meter 
readings 


Q.  M.  C.  449 


Notes  on  form 


Entries  made  from  Q.  M.  C. 
Form  448.  To  Dept.  Q.  M. 
last  day  of  each  month 


JANUARY   1 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Report    of   interments    dur 
ing    the    calendar    year 

Letter 

A.   R.  498 

To  Q.  M.  G.  O.  as  soon  as 
practicable  after  end  of 
year 

Estimate  of  Clothing 

Q.  M.  C.   161 

A.   R.    1147 

Two  copies  to  Dept.  Q.  M. 
and  one  copy   retained 

ri87] 


206  (contd.) 


FEBRUARY   21 


Inspection  of  public  buildings  by  Post  Commander  and  Quartermaster  before 
March  1st.  A.  R.  1012.  Call  on  responsible  officers  for  memorandum  of  repairs 
needed  to  buildings,  etc.,  under  their  charge. 

MARCH   1 


Annual     Estimates     of     re- 

To   Dept.     Hdqrs.     not    later 

pairs    to — 

A.    R.    1012 

than  April  1.     See  instruc- 

Pumping Plants,  etc. 

Q.  M.  C. 

1013 

tions    on    forms 

Lighting   Plants,    etc. 

415   a  &  b 

1014 

Incandescent    Lamps 

Roads,   Walks,  etc. 

Public    Buildings 

Hospitals  and  H.  S.  Qrs. 

MARCH  31 


Quarterly  report  of  savings 


Q.   M.   C.   71     Notes  on  form 


One    copy    to    Dept.    Q.    M. 
See    instructions    on    form 


Abstract  of  breakage,  china 
and  glassware 

Q.  M.  C.  207 

Notes  on  form 

Voucher  to  Property  Ac- 
count 

Statement      of      fuel      con- 
sumed 

Q.  M.  C.  211 

do 

do 

Report  of  water  system 

Q.  M.  C.  422 

do 

Two  copies  to  Dept.  Q.  M. 
last  day   of  each  quarter 

Memorandum 

Settlement   with    organization    commanders   of   property    out    on    memorandum    receipt. 
See   A.    R.   281,   and   par.   2087,    Manual   for   O.    M.    Corps,    1916. 

APRIL  1 


Estimate   of   clothing 


Q.  M.  C.  161 


A.   R.    1147 


Two  copies  to  Dept.   Q.    M. 
and   one   copy   retained 


MAY   1 


Requisition    for    Blank 

Q.  M.  C.  160 

A.   R.   1253 

One    copy    direct    to    Q.    M. 

Forms 

and    par.    2726 

G.    O.    to    reach    his    office 

Manual   for 

by  May   15 

O.   M.   Corps, 

1916 

nss] 


JUNE  30 


Quarterly  report  of  savings 
Abstract   of  breakage 


Statement      of      fuel      con- 
sumed 

Report  of   water   system 

Efficiency    report    of    Civil- 
ian Employes 


Efficiency    rating 


Report  of  Typewriters, 
Adding  Machines,  etc., 
exchanged 


Property  return 


Annual     report     of     opera- 
tions of  the  Q.  M.  Corps 


Report       of       Typewriting 
Machines 

Report  of  Laundries 


Fuel     Report 


Q.  M.  C.  71 
Q.  M.  C.  207 
Q.  M.  C.  211 

Q.  M.  C.  422 

W.    D.   20 

and   20a 

Q.  M.  C.  175 
W.    D.    35 


Q.    M.    C.   200 

until    ex- 
hausted ;    then, 
A.    G.    O.    599 


Forms  fur- 
nished or 
typewritten 

Q.  M.  C.  407 

Q.  M.  C.  411 


Q.  M.  C.  432 
and  433 


Notes  on  form 

Motes  on  form 

do 

do 

Pars.  202-211 
Manual  for 
Q.  M.  Corps 

do 


Sec.    5,   Genl. 

Deficiency  Act, 

Mar.  4,  1915 


Pars.  2108; 
2115  Q.   M.  C, 

Manual 

(Changes    No, 

1) 

Special 


Notes  on  form 


do 


do 


206  (contd.i 


One    copy    to    Dept.    Q.    M. 
See  instructions  on  form 

Voucher     to     Property     Ac- 
count 

do 


do 

Two  copies  to  Dept.   Q.   M. 
by   10th  of  next  month 


Furnish  each  Civilian  Em- 
ploye when  efficiency  re- 
port is  made 

Required  only  when  labor 
saving  machines  have  been 
exchanged  in  part  pay- 
ment for  new  machines. 
To  reach  the  Q.  M.  G.  O. 
not  later  than  Aug.   1 

To  Quartermaster  General 
within  20  days  after  end 
of  period 


This  report  called  for  an- 
nually about  close  of  fiscal 
year.  Full  instructions 
given 

Two  copies  to  Dept.  Q.  M. 


Two  copies  to  Dept.  Hdqr' 
on  June  30.  Required  onl\ 
from  posts  where  laundries- 
are  operated  by  Q.  M. 
Corps 

To  Dept.  Q.  M.  before  July  5 


Memorandum 

1.  Settlement    with    organization    commanders    of    property    out    on    memorandum 
receipt,  A.   R.  281.  ,     ,       rr   •     j    o 

2.  Deposit    of    public    funds    to    credit    of    the    Treasurer    of    the    United    States 
A.   R.   625. 


JULY  1 


Estimate  of  Clothing 


Q.  M.  C.  161 


A.   R.   1147 


Two  copies  to   Dept.   Q.   M. 
and   one   copy   retained 


[189] 


206  (contd.) 


SEPTEMBER  30 


Quarterly  report  of  savings 

Q.  M.  C.  71 

Notes  on  form 

One    copy    to    Dept.    Q.    M. 
See  instructions  on  form 

Abstract  of  breakage 
Statement,    of     fuel     con- 
sumed 

Q.  M.  C.  207 
Q.  M.  C.  211 

Notes  on  form 
do 

Voucher     to     Property     Ac- 
count 

do 

Report  of  water  system 

Q.  M.  C.  422 

do 

Two   copies   to   Dept.   Q.   M. 

Memorandum 

Settlement  with  organization  commanders  of  property  out  on  memorandum  receipt, 
A.  R.  281. 

OCTOBER  1 


Estimate   of   Clothing 


Q.  M.  C.  161 


A.   R.   1147 


Two  copies  to   Dept.   Q.   M. 
and    one   retained 


NOVEMBER  1 


Requisition   for    Blank 
Forms 


Q.  M.  C.  160 


A.  R.  1253 
and   par.   2726, 

Manual  for 
Q.    M.    Corps 


One  copy  direct  to  Q.  M. 
G.  O.  to  reach  his  office 
by   Nov.    15 


DECEMBER  31 


Quarterly  report  of  savings 

Q.  M.  C.  71 

Notes  on  form 

One  copy  to  Dept.  Q.  M. 
See  instructions  on  form 

Abstract   of   breakage 

Q.  M.  C.  207 

Notes  on  form 

Voucher  to  Property  Ac- 
count 

Statement      of      fuel      con- 

Q. M.  C.  211 

do 

do 

sumed 

Report   of   water   system 

Q.  M.  C.  422 

do 

Two  copies  to   Dept.   Q.   M. 

Efficiency    report    of    Civil- 
ian  Employes 

W.    D.    20 
and    20a 

Par.   202-211 
Manual     for 
Q.    M.    Corps 

Two  copies  to  Dept.  Q.  M. 
by   10th   of  next  month 

Efficiency    rating 

Q.  M.  C.  175 

do 

Furnished  each  Civilian  Em- 
ploye when  efficiency  re- 
port is  made 

[190] 


206  (contd.) 


Personal    report,    Noncom 
missioned   Officers 

Q.  M.  C.  401 

A.   R.    100 

One  copy  forwarded  through 
channels  on  Dec.  31 

Efficiency    report,     Q.     M. 
Sgt.  and  Sgt.   1st  Class 

Q.  M.  C.  460 

Notes  on  form 

To  Q.  M.  G.  O.  Dec.  31. 
When  a  Quartermaster  is 
relieved  he  fills  in  this 
form 

Personal      report,      Q.      M. 
Sgt.,   S.   G.,  Q.   M.   Sgt., 
and  Sgt.  1st  Class,  Q.  M. 
Corps 

Q.  M.  C.  461 

do 

To  Q.  M.  G.  O.  Dec.  31. 
Also  upon  change  of  sta- 
tion, furlough  or  other 
absence  from  regular  sta- 
tion 

Property  return 

Q.    M.    C. 
200   until    ex- 
hausted ;     then 
A.  G.  O.  599 

Pars.  2109; 
2115  Q.  M.  C. 

Manual 

(Changes    No. 

1) 

To  Quartermaster  General 
within  20  days  after  end 
of  period 

Memorandum 
Settlement  with  organization  commanders  of  property  out  on  memorandum  receipt, 

WHEN   THE   OCCASION   ARISES 


A.  R.  281. 


Requisition  for  Class  "A" 
and  "B"  Supplies  and 
for  Class  II  and  IV 
Services 


Q.  M.  C.  160 
and   160a 


See   notes   on 

form  and  Cir. 

2,  Q.  M.  G.  O., 

1917 


General  form  of  requisition. 
To  be  used  for  all  requisi- 
tions and  estimates  when 
no  special  form  is  pro- 
vided. For  regular  quar- 
terly requisitions,  three 
copies  are  to  be  forwarded 
to  Dept.  Q.  M.  about  30 
days  in  advance  of  quarter 
for  which  required.  (See 
"How  to  get  supplies,"  par. 
186.) 


Report  of  boiler  inspection 


W.   D.   34 


G.   O.   52, 
W.  D.,  1914 


All  steam  boilers  operated 
at  20  lbs.  or  more  steam 
pressure,  to  be  inspected 
once  a  year  and  this  re- 
port submitted 


Request     for    authority     ta 
advertise 


W.  D.  2 


\.    R.    499-501 


For  obtaining  special  or 
general  authority  to  pub- 
lish advertisements  in 
newspapers,  in  connection 
with  purchase  of  supplies 
or  procurement  of  ser- 
vices 


Report      of     open      market 
purchases 


W.    D.    14 


A.   R.   554 


Required  for  every  open 
market  purchase  or  pro- 
curement of  services  not 
personal  exceeding  $100.00 
in  amount.  Forwarded 
with  Account  Current  for 
month  in  which  transac- 
tion   occurs 


[1911 


206  (contd.) 


Reports — Civil    Service 
Employes 

W.  D.   16-a  to 
16-q 

Cir.  18,  Q.  M. 
G.    O.,    1914 

See  Manual  for  Q.  M.  Corps, 
par.    243 

Cost   of  transportation   fur- 
nished 

Letter 

A.   R.   llllj/^ 

To  soldiers'  company  com- 
mander through  Depot  0- 
M.,   Washington,   D.   C. 

Damage  to  rooms  or  furni- 
ture 

Letter 

A.   R.   1011 

To  The  Adjutant  General  of 
the  Army,  through  chan- 
nels. See  Cir.  2,  A.  G.  O., 
1897 

Changes  of  route  by  troop? 
furnished  transportation 

Letter   or 
telegram 

A.   R.   1113 

To  Quartermaster  at  place 
where  changes  are  to  be 
made 

Payment     of     reward     for 
apprehension   of   deserter 

Letter 

A.   R.    121 

To  C.  0.  of  deserter's  com- 
pany. See  G.  O.  59,  W. 
D.,  1906 

Letter  transmitting  Memo- 
randum   Bill    of    Lading 
and  Copy  of  Transporta- 
tion Request 

Q.  M.  C.  169 

Par.    3407 

Manual     for 

O.   M.   Corps, 

1916 

To  officer  who  makes  pay- 
ment of  transportation 
charges,  at  close  of  each 
day's  business  on  _  which 
any  Bills  of  Lading  or 
Transportation  Requests 
are   issued 

Memorandum   Bill   of   Lad- 
ing,     Property     received 
copy 

Q.  M.  C.  154 

do 

To  be  mailed  to  consignee 
on  day  of  issue  in  separate 
envelope  from  Original 
Bill    of    Lading 

Payment      of     reward      for 
apprehension    and    deliv- 
ery   of    escaped    military 
prisoners 

Letter 

A.   R.    121 

To  the  C.  O.  of  Post  from 
which  the  prisoner  escaped 

Sale  at   public  auction 

W.    D.   325 

A.   R.   618 
and  680 

To  be  prepared  and  disposed 
of    in    accordance    with    in- 
structions on  form  when  a 
sale   of   public   property   at 
auction  is  held 

When       private       buildings 
that   have   been   used   by 
the  U.  S.  are  vacated 

Letter 

A.   R.    1018 

Forwarded  through  channels- 
to  Q.  M.  G.  O. 

When   leased    buildings    or 
grounds,      or      chartered 
vessels,  etc.,  are  given  up 

Letter 

In  duplicate  to  Q.  M.  G.  O. 
Copy  of  letter  to  owner  or 
agent  of  relinquished  build- 
ings, boats,  etc. 

[192] 


206  (contd.) 


Letter     transmitting     funds 
for  deposit 


Q.  M.  C.  35 


Tar.    605, 

Manual     for 

Q.   M.   Corps. 

1916 


Qsed  when  funds  are  de- 
posited to  the  credit  of 
the  Treasurer  of  the  U.  S., 
i.  e.,  funds  received  from 
sales,  soldiers'  deposits, 
Q.  M.  Collections,  savings 
on  allotments  not  required 
for  disbursements,  etc. 
(Note.  A  special  Treasury 
Department  form  is  pro- 
vided for  making  deposit 
of  funds  to  a  Quartermas- 
ter's official  credit,  sub- 
ject   to    his    check) 


Report    of   construction    or 
repair   contract 


Q.  M.  C.  109-d 


Par.    783, 

Manual     for 

Q.  M.  Corps, 

1916 


Required  only  when  contract 
for  construction  or  repair 
work  is  entered  into.  To 
be  forwarded  with  con- 
tract if  practicable 


Copy     of     Contract,     with 
affidavit 


Q.  M.  C.  117 
and  exact  copy 

of  contract 

and  all   papers 

relating 

thereto 


A.   R.   561 

and  563 


ro  be  forwarded  to  Returns 
office.  Department  of  the 
Interior,  within  30  days 
after   approval   of  contract 


List  of   persons  transferred 


Q.  M.  C.  152 


Notes  on  form 


To  Q.  M.  G.  O.  on  day  of 
transfer  of  a  Civilian  Em- 
ploye from  one  office  to 
another 


Individual    transfer   slip 


Q.  M.  C.  152a 


do 


ro  Q.  M.  G.  O.  on  day  of 
transfer  of  an  individual 
Civilian  Employe  from  one 
office  to  another  or  from 
the   Philippine   Islands 


Special     Requisition     for 
public  animals 


Q.  M.  C.  162 


A.   R.   1000 


Submitted  only  when  ani- 
mals are  required.  To 
Q.  M.  G.  O.  through  usual 
channels 


Purchase  of  supplies 


Q.  M.  C.  217 


Notes  on  form  Voucher  to  Property  Ac- 
count. Copy  of  purchase 
voucher 


Transfer      of     Typewriting 
Machines 


Q.  M.  C.  408 


do 


To  Q.   M.  G.  O.  when  a  T. 
W.  Machine  is  transferred 


Typewriter    Descriptive 
List 


O.  M.  C.  409 


do 


File  of  same  is  kept,  and 
cards  sent  to  Q.  M.  G.  O. 
direct  upon  final  disposi- 
tion of  a  machine 


[193] 


206  (contd.) 


Data     Sheet     for     power 
plants,  systems,  etc. 


Q.  M.  C.  423 

to  427 


Notes  on  form  See  page  48,  Vol.   2   (Appen- 
dix),   Manual    for    Q.    M. 
I      Corps,     1916 


Report    of    inspection    of 
public   buildings 


Q.   M.  C.  466 


A.    R.    1010 


Report  of  Quartermaster  as 
to  condition  when  a  build- 
ing is  to  be  occupied  or 
vacated.  File  in  Q.  M. 
Office 


Report  of  hire  or  separa 
tion  of  temporary  Civilian 
Employe 


Q.  M.  C.  485 


Notes  on  form 


Three  copies  to  Dept.  Q.  M. 
when  a  temporary  employe 
in  a  Civil  Service  position 
is  employed  or  separated 
from   the   service 


Transfer  of  Motor  Vehicle-: 


O.   M.   C.  493 


Par.    3254 

Manual     for 

O.   M.   Corps, 

1916 


Full  instructions  in  this  para- 
graph. 


Report    of   injury    of    Civil- 
ian Employe 


C.  A.  1-b 
to  20-a 


Notes  on 
forms 


See    par.     159,     Manual 
Q.  M.  Corps,  1916. 


for 


Note. — Numerous  reports,  etc.,  are  required  in  connection  with  the  Army  Trans- 
port Service  which  are  not  listed  here.  For  full  list  and  instructions,  see  pages  57 
to  63,  Vol.  2   (Appendix),  Manual  for  Q.   M.   Corps,   1916. 


[194] 


207 

CHAPTER  VIII 
THE  COMPANY 

207.  Books  and  records.  The  following  books  and  records  are 
required  by  Army  Regulations  and  War  Department  orders  to  be  kept 
in  each  company: 

(a)  Daily  Sick  Report.  (A.  R  .280,  Form'  No.  339,  A.  G.  O.)  On 
which  are  entered  the  names  of  all  enlisted  men  requiring  medical 
attention  and  such  of  the  company  officers  as  may  be  excused  from 
duty  because  of  illness.  The  report  is  signed  each  day  by  the  surgeon 
and  the  company  commander,  and  shows  whether  or  not  the  sickness 
was  incurred  in  line  of  duty. 

(Model  Page) 


COMPANY   OFFICER'S    REPORT. 


MEDICAL   OFFICER'S    REPORT. 


o»T«.      ! 

11^ 


'. \SUu/aAd4,  <aayrytAjjtL  Pirt.  ^  ,  .^. ^. ^^^ 


GcCu/c 


He 


"..'/, &<Cu/aA^^  <iSci/rrtaMi  T^tAy.  S" 

\itf<maAt^,  &cUoaAiL      &<^.  S  Zi.-/Lnjc4  'a.£A    J^^jXJ .  ,y^  j> 

Qiiu^iL4xC7nc^)^,^afit,01^^'rxI.i!t>T^&i^.io^^  HoAtoiOTv/Thu  /Tiio 


HoAa- 

yH<H,P,  (f.. 

JDcctu  


Fig.  3 

(b)  Duty  Roster.  (A.  R.  282,  Form  No.  342,  A.  G.  O.)  On  which  is 
kept  a  record  of  all  details  for  guard  duty,  kitchen  police,  and  other 
details  for  service  in  garrison  and  in  the  field,  except  the  authorized 
special  and  extra  duty  details.  For  instructions  regarding  the  keeping 
of  roster,  see,  "Details  and  Rosters,"  Manual  of  Interior  Guard  Duty 
and  the  Model  and  instructions  in  front  of  Form  342,  A.  G.  O. 

(c)  Files  of  Orders.  (A.  R.  280.)  A  file  will  be  kept  of  all  orders 
issued  by  the  company  commander.  Files  will  also  be  kept  of  all  orders 
and  instructions  received  from  higher  authority. 

(d)  Company  Fund  Book.  (A.  R.  280,  Form  No.  452,  Q.  M.  C.)  In 
which  are  entered  all  receipts  to,  and  expenditures  from,  the  company 
fund,  together  with  the  monthly  proceedings  of  the  Company  Council 
of  Administration,  and  a  list  of  property,   with  cost  thereof,  purchased 


[19S] 


207   (contd.) 

from  the  company  fund.     The  model  in  the  front  of  the  book  shows 

how  the  account  is  to  be  kept. 

(e)  Morning  Report.  (A.  R.  280).  Which  shows,  at  the  hour  the 
report  is  submitted,  the  exact  condition  of  the  company  as  to  the 
number  of  ofificers  and  men  present  for  duty,  sick,  absent,  etc.  All 
changes  since  the  last  report  (the  day  before)  are  shown  by  name, 
under  "Remarks,"  on  the  right-hand  page,  and  by  number  on  the  left- 
hand  page.  In  case  of  no  change  since  last  report,  note,  "No  change," 
under,  "Remarks,"  and  also  on  the  left-hand  page.  (See  model  given 
below.) 

Model  Page 
(Left-hand  page) 


^  3— 1M9 


Fig.  I. 


(f)  Correspondence  Book,  with  index.  (A.  R.  280.)  In  which  is 
entered  a  brief  of  each  item  of  correspondence  in  respect  to  which 
a  record  is  necessary,  and  a  notation  of  the  action  taken  thereon. 
(See  Pars.  13-24.) 

(g)  Document  File,  being  the  original  document  or  communications 
when  these  are  retained,  and  carbon,  letter  press,  or  other  copies  of 
letters,  indorsements,  or  telegrams  sent  in  regard  to  the  same,  all 
of  which  are  filed  according  to  serial  numbers.     (See  par.  13.) 

(h)  Delinquency  Record  (A.  R.  280,  Form  No.  509,  Q.  M.  C),  in 
which  are  noted  the  disciplinary  punishments  awarded  by  the  company 
commander  in  compliance  with  the  provisions  of  A.  R.  953. 

(i)  Property  Responsibility  (A.  R.  280,  Form  No.  Soicc,  Q.  M  C, 
for  quartermaster  property,  and  Form  No.  soic,  for  ordnance  property.) 

[196] 


207  (contd.) 

Two  loose-leaf  books  in  which  are  listed,  in  one  all  articles  of  quarter- 
master property,  and  in  the  other,  all  articles  of  ordnance  property,  issued 
each  soldier  for  his  personal  use. 

(J)  S£l'vice^Ml<iord.  (Formerly  called,  "Descriptive  List.")  (A.  R. 
280,  Form  No.  29,  A.  G.  O.)'  One  for  each  member  of  the  company, 
in  which  is  kept  a  full  description  of  him,  including  date  of  enlistment, 
personal  description,  record  of  deposits,  trial  by  court-martial,  record 
of  vaccination,  clothing  account,  etc.  , 

(Right-hand  page) 


RKMA-RKS. 


For  Ukn.  Fob 


ZO 


Plaa.        Hltnaa, 


Fig.    2 

(Note.  The  numbers  20,  19.  18,  17,  16,  etc.,  entered  by  hand  on  the  left  in 
model  (Fig.  2)  and  which  show  the  number  of  days  from  each  printed  number 
(date)  to  the  end  of  the  month,  are  entered  the  beginning  of  each  inonth,  and  are  a 
convenience  in  showing  at  once  the  number  of  rations  to  be  added  or  deducted  in 
the    case    of    men    joining    or    leaving    the    company.) 

CLOTHING  ACCOUNT 


Settlements.  Company  and  detachment  commanders  settle  the  clothing 
account  of  every  enlisted  man  of  their  commands  on  June  30  and 
December  31  of  each  year,  without  regard  to  date  of  individual  enlist- 
ment. The  entire  amount  due  the  United  States,  if  any,  is  charged 
to  the  soldier  upon  the  pay  rolls  embracing  the  date  of  settlement 
(that  is,  covering  the  months  of  June  and  December)  and  on  subse- 
quent rolls  until  the  whole  amount  is  deducted.  (A.  R.  1160.)  A 
soldier's  clothing  account  is  also  settled  whenever  he  severs  his  con- 
nection with  the  company  by  death,  desertion,  furlough  to  the  Regu- 
lar Army  Reserve,  or  transfer    (except  that  if  a  soldier  is   transferred 


[197] 


207  (contd.) 

before  he  has  been  in  the  service  six  months,  his  clothing  account  is 
not  settled  to  date,  but  merely  the  total  amount  of  clothing  drawn  from 
date  of  enlistment  to  date  of  transfer,  is  entered  in  the  proper  place 
on  the  Descriptive  List — Note  on  D/L). 

Pars.  1161-1166,  A.  R.,  which  should  be  read  and  reread  by  company 
clerks  until  thoroughly  mastered,  explain  how  clothing  accounts  are 
settled. 

The  annual  War  Department  clothing  order  gives  the  money  allowance 
under  the  following  headings,  the  amounts  given  below  being  those  of  the 
1916  clothing  order: 

Initial  allowance  "|  $43-05 

Monthly  share  of  initial  allowance  [-  (Initial  allowance)  7.18 

Daily  share  of  initial  allowance        J  -24 

Semiannual    allowance  1  12.40 

Monthly   allowance  W  Yearly  allowance)  2.07 

Daily  allowance  J  .07 

The  only  time  that  use  is  made  of  "Monthly  share  of  initial  allowance," 
and  "Daily  share  of  initial  allowance,"  is  when  a  soldier  is  separated  from 
the  service  during  the  first  six  months  of  his  service. 

Whenever  a  soldier's  clothing  account  is  opened  in  the  organization 
to  which  he  has  been  assigned,  he  is  always  credited  with  the  initial 
allowance. 

At  the  first  settlement  thereafter  he  is  credited  with  the  yearly  allowance 
accruing  between  date  of  enlistment  and  date  of  settlement,  as  determined 
by  the  monthly  and  the  daily  rates. 

At  each  succeeding  settlement  (June  30  and  December  31)  he  is  credited 
with  half  the  yearly  allowance,  and  whenever  he  severs  connection  with 
his  company,  he  is  credited  with  the  amount  due  from  date  of  last  settle- 
ment to  date  of  severance  of  connection  with  company,  as  determined 
1)y  the  monthly  -and  daily  rates  of  the  yearly  allowance. 

Remember  that  a  soldier  who  absents  himself  from  his  post  or  com- 
pany without  authority  forfeits  his  clothing  allowance  accruing  during  the 
period  of  such  unauthorized  absence.     (A.  R.  132.) 

Example 

The  following  example  illustrates  how  a  clothing  account  is  settled: 
Pvt.  Smith  enlisted  July  15,  1916,  and  was  discharged  by  purchase  Sep- 
tember 20,  1917. 

(i)     Settlement  of  Clothing  Account,  December  31,  tqi6: 

[198] 


207  (contd.) 
CREDITS 

Initial  allowance  (with  which  account  was  credited  when  opened — 

taken  from  1916  clothing  order) $43.05 

Monthly  allowance  (of  yearly  allowance),  from  July  15  to  Decem- 
ber 14,  5  months  @  $2.07  per  month 10.35 

Daily  allowance   (of  yearly  allowance),  from  December  15  to  31, 

17  days  @  $0.07  per  day 1.19 


Total    Credits $54-59 

DEBITS 

Total  amount  of  clothing  drawn  during  period    (assumed) 60.10 


Balance  due  U.  S $  5-5i 

Which  amount,  $5.51,  is  charged  against  Pvt.   Smith  on  the  December 
pay  rolls. 

(a)     Settlement  of  Clothing  Account,  June  30,  1917: 

CREDITS 
Semiannual  allowance,  from  January  i,  to  June  30,  1917 $12.40 

DEBITS 

Clothing  drawn  during  period $6.50 

Absent  5  days  without  leave  during  period,  5  days  @  $0.07.      .35 

6.85 


Balance  due  soldier    $  5-55 

Which  amount,  $5-55,  is  credited  to  the  soldier  on  his  clothing  account. 
(3)     Settlement  of  Clothing  Account,  September  20,  1917,  the  Day 
THAT  Pvt.  Smith  was  Discharged  bV  Purchase. 

CREDITS 

Amount  credited  June  30 $  5-55 

Monthly  allowance  from  July  i  to  August  31,  two  months  @  $2.07 

per   month 414 

Daily   allowance    from    September    i    to   20,   twenty   days   @  $0.07 

per  day 1 40 


Total   credit    $11.09 

1199] 


207   (contd.) 

DEBITS 
Amount  of  clothing  drawn  during  period 4.50 


Balance   due   soldier    $6-59 

Which  amount,  $6.59,  is  credited  to  soldier  on  his  final  statements. 

(k)  Descriptive  Card  of  Public  Animals.  (A.  R.  280,  Form  No.  277, 
A.  G.  O.)     To  be  kept  in  organizations  supplied  with  public  animals. 

(1)  Retained  Copies  of  Rolls,  Returns,  etc.  (A.  R.  280-281.)  Retained 
copies  of  the  various  rolls,  reports,  and  returns  (property  and  other)  that 
are  required  by  orders  and  regulations. 

(m)  Memorandum  Receipts.  (A.  R.  281,  Form  No.  448,  A.  G.  O.) 
There  will  be  kept  in  each  company  or  detachment  full  information 
respecting  all  equipment  and  other  property  held  on  memorandum  receipt, 
showing  list  of  articles,  date  of  receipt,  from  whom  received,  and  the 
name  of  the  officer  who  signed  the  memorandum  receipt  therefor ;  also  an 
account  of  all  articles  turned  in,  expended,  stolen,  lost,  or  destroyed;  and 
the  company  or  detachment  commander  will  have  a  settlement  with  the 
staff  officers  concerned  quarterly  and  when  relinquishing  his  command. 

(n)  Abstract  Record  of  Memorandum  Receipts.  Par.  i,  G.  O.,  6, 
1916.  Form  No.  44Bb,  A.  G.  O.)  For  keeping  a  record  of  property 
issued  on  memorandum  receipt,  in  connection  with  the  unit  accountability 
equipment. 

(0)  Record  of  Rifles.  (Page  14,  Ordnance  Pamphlet  No.  1965)', 
showing  the  number  of  the  rifle,  the  Arsenal  where  made,  date  of  receipt, 
to  whom  issued,  and  number  of  shots  fired  each  target  season.  (Note. 
Geo.  Banta  Publishing  Co.,  Menasha,  Wis.,  print  an  excellent  card  for  this 
purpose.) 

(p)  Summary  Court  Records.  (Form  No.  594,  A.  G.  O.)  Command- 
ing officers  are  required  by  A.  R.  957  to  furnish  organization  commanders 
with  true  copies  of  all  summary  court  records  relating  to  men  of  their 
organizations,  which  papers  form  a  part  of  the  records  of  the  organization. 

(q)  Statement  of  Clothing  Charged  to  Enlisted  Men.  (Form  i6sb, 
Q.  M.  C.)  When  clothing  is  drawn  individually  from  the  quartermaster, 
the  Individual  Clothing  Slips  are  entered  on  the  Statement  of  Clothing 
Charged  to  Enlisted  Men,  which  is  filed  with  the  requisition  to  which  it 
pertains. 

(r)  Abstract  of  Clothing.  (Form  180,  Q.  M.  C.)  All  individual 
clothing  slips  are  entered  on  this  abstract  as  the  issues  are  made,  the 
total  quantities  and  money  values  being  determined  and  the  abstract 
completed  at  end  of  month  or  when  the  organization  leaves  the  vicinity 

[200] 


208-209-210 

of  the  issuing  quartermaster  for  an  extended  period.  At  the  close  of 
period  covered,  the  organization  commander  compares  his  copy  of  the 
abstract  with  the  quartermaster's  copy,  and  it  is  then  filed  with  the 
Individual  Clothing  Slips  (Form  165,  Q.  M.  C.)  and  Statement  of  Clothing 
Charged  to  Enlisted  men   (Form  165b,  Q.  M.  C.) 

(s)  Record  of  Size  of  Clothing.  (G.  O.  48,  191 1.)  A  record  of  the 
sizes  of  clothing  of  every  man  in  the  company  as  ascertained  by  measure- 
ment. 

(t)  Company  Target  Records.  (Par.  254,  S.  A.  F.  M.,  Form  No. 
307,  A.  G.  O.)  An  individual  record  is  kept  for  each  man  of  the  com- 
pany and  for  every  officer  firing,  on  which  are  entered  the  record  rifle 
practice  and  the  qualification  for  each  target  season.  A  similar  record  is 
kept  in  the  case  of  those  required  to  fire  with  the  pistol.  (Form  308, 
A.  G.  O.)  Records  are  also  kept  of  the  company  combat  firing  and  the 
proficiency  test,  and  of  the  combat  practice.  The  combat  practice  records 
are  kept  until  the  close  of  the  following  target  season,  when  they  may 
be  destroyed.     (See  Par.  226,  S.  A.  F.  M.) 

208.  Company  Return.  (A.  R.  811,  Form  No.  30,  A.  G.  O.)  On 
the  first  day  of  each  month  a  Company  Return  for  the  preceding  month 
is  submitted  to  regimental  headquarters.  The  return  gives  by  name  all 
changes  since  rendition  of  last  return  in  the  case  of  officers,  and  by  num- 
ber all  changes  in  the  case  of  enlisted  men,  and  sho\ys  the  condition  of 
the  company  at  midnight  of  the  last  day  of  the  month  for  which  rendered. 
All  officers,  present  and  absent,  are  accounted  for  by  name,  and  under 
"Record  of  Events,"  is  given  a  brief  statement  of  the  duties  performed  by 
the  company  during  the  month,  including  marches  made,  actions  in  which 
engaged,  etc.    See  next  page  for  a  "Model"  Company  Return. 

209.  Blank  Forms.  (Official.)  A  supply  of  the  blank  forms  named 
in  pars.  210-213  should  be  kept  on  hand  in  a  suitable  case,  with  properly 
labeled  compartments. 

210.  Furnished   by   The    Adjutant    General's    Department.     The 

forms  furnished  by  the  Adjutant  General's  Department  are  given  in  a 
list  published  under  date  of  Nov.  17,  1915.  Distribution  to  posts  or  organi- 
zations is  made  by  the  department  adjutants  (Par.  i,  G.  O.  80,  1911),  and 
in  each  department  there  are  orders  prescribing  when  and  how  the 
requisitions  (on  Form  383,  A.  G.  O.)  shall  be  submitted,  whether  the  forms 
shall  be  gotten  from  the  department  adjutant  direct  or  from  the  post 
adjutant,  etc.  A.  R.  1571  requires  that  blank  forms  be  called  for  by  name 
and  number. 


[2011 


210    (cnntd.) 


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[202] 


210   (contd.) 


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[203] 


210  (contd.) 

The  numbers  in  parentheses  following  the  names  of  the  forms,  refer 
to  the  paragraphs  in  the  Army  Regulations  hearing  on  the  rendition  of 
the  forms. 
Form 
No. 

3.     Notification  of  Discharge.   (155) 
21.     Muster  Roll,  Detachment.      (807) 

25.  Descriptive  and  Assignment  Card.   (847) 

26.  Field   Return.      (812) 

29.  Service  Record.     (Formerly  called  "Descriptive  List.)      (280) 

30.  Return  of  Troop,  Battery,  Company,  or  Detachment   (with  model). 

(8ii)' 
34.     Inventory  of  Effects  of  a  deceased  Soldier.     (162;  1621/^) 
61.     Muster  Roll,  Troop,  Battery,  and  Company.     (807) 
66.     Furlough.     (106) 
95.     Descriptive  List  of  Deserters.     (118) 
149.     Return  of  Casualties  in  Action.     (818) 
196.     Report  of  Survey.  (710) 

277.     Descriptive    Card    of    Public    Animals.      (Mounted    Organizations.) 
(1069,  1070,  and  1071) 

304.  Record     of     Known     Distance     Rifle     Firing— Individual.        (254 

S.  A.  F.  M.) 

305.  Record  of  Pistol  Firing — Individual   (254  S.  A.  F.  M.) 

307.  Report   of   Known   Distance   Rifle   Firing  and   Classification.      (255 

S.  A.  F.  M.) 

308.  Report  of  Pistol  Firing  and  Classification.  (245  S.  A.  F.  M.) 
332.     Morning  Report,  Troop,  Battery,  Company,  or  Detachment.  (280) 
339.     Daily  Sick  Report.  (280) 

342.     Duty  Roster   (with  model).    (282) 

380.     Designation  of  Beneficiary  of  Officer  or  Enlisted  Man.  (1385) 

383.     Requisition  for  Books  and  Blank  Forms  supplied  by  the  Adjutant 

General's  Department. 
415.     Report  of  Death  and  Disposal  of  Remains.  (167) 
437.     Furlough  and  Transfer  to  Army  Reserve.  ^ 

443.  Reservist's  Descriptive  Card.     (Par.  16,  Regulations  Regular  Army 

Res.) 

444.  Reservist's  Quarterly  Report  Card.     (Par.   19,  Reg.  Regular  Army 

Res.) 

445.  Reservist's  Report  Card  upon  Return  to  L^nited  States. 
448.     Memorandum  Receipt. 


[204] 


211 

448a.     Instruction  Slip. 

448b.     Abstract  Record  of  Memorandum  Receipts. 

450.     Record  of  Cost  of  Maintenance  of  Unit  Equipment. 

468.     Request  for  Retirement.     (Enlisted  men) 

489.     Model  Remarks  for  Muster  Rolls. 

525.  Honorable  Discharge  from  U.  S.  Army.     (150)    (To  be  retained  in 

the   personal   custody   of   the   company   commander.) 

526.  Discharge  from  U.  S.  Army.  (150)    (To  be  retained  in  the  personal 

custody  of  the  company  commander.) 

527.  Dishonorable  Discharge  from  U.  S.  Army.     (150) 

559.     Report  of  Furlough  to  Reserve.    (Par.  16.  Reg.  .\rmy  Res.) 

Correspondence  Book. 
594.     Charge   Sheet. 

601.  Covers  replacement  of  expendable  articles  and  others  pertaining  to 

equipment  "C" ;  also,  ammunition  expended  in  practice  firing,  etc. 

602.  Statement  of  charges  against  enlisted  men. 

603.  Due  certificate. 

604.  Requisition  for  expendable  articles  for  maintenance  of  equipments. 

211.  Furnished  by  the  Quartermaster  Corps.  Circular  12,  Office 
of  the  Quartermaster  General,  June  8,  1916,  publishes  a  list  of  the  blank 
forms  furnished  by  that  department,  with  instructions  as  to  their  use. 

Organization  commanders  obtain  the  forms  from  the  post  quarter- 
master, except  the  delinquency  record  (No.  509),  the  company  council 
book  (No.  452),  and  the  individual  property  responsibility  (No.  501), 
which  are  obtained  by  letter  direct  from  the  Quartermaster  General  [para- 
graph (d)  page  107,  Cir.  12,  O.  Q.  M.  G.,  1916]  and  the  final  statement 
(No.  370),  which  is  distributed  by  the  department  adjutant  (Bulletin  19, 
1913),  and  in  some  departments  organization  commanders  are  required 
to  obtain  it  from  the  post  adjutant.  In  practice  the  Q.  M.  C.  forms  that 
are  obtained  from  the  post  quartermaster  are  gotten  by  verbal  request, 
by  sending  a  note,  or  writing  a  letter. 

War  Department  Forms. 

No.  ; 

366.     Pay  roll  (first  sheet). 
366a.  Pay  roll   (follow  sheet). 

370.     Final  Statement  (To  be  kept  in  persona!  custody  of  company  com- 
mander, A.  R.  150). 

Q.  M.  C.  Forms. 
No. 
8a.    Advice  of  soldier's  deposits. 

[2051 


212 

38 


Soldier's  allotment. 


39.     Discontinuance  of   soldier's   allotment. 

41.     Soldier's  deposit  book. 

176.     Requisition  for  corn  brooms,  scrubbing  brushes,  etc. 
180.     Abstract  of  clothing  drawn   (or  issued)   on  individual  clothing  slip. 
i8oa.  Abstract  of  clothing  drawn    (or  issued)   on  individual  clothing  slip 

(extra  sheet  for  Alaska). 
204.     Requisition  for  issue  of  stationery. 
207a.  Certificate    of    breakage,    china    and    glassware. 
208.     Statement  of  charges. 
213.     Requisition   for  clothing   (in  bulk)'. 

213a.  Requisition  for  clothing  (in  bulk),  extra  sheet  for  Alaska. 
223.     Ration  return. 
227.     Memorandum   receipt. 
406.     Official  telegram. 

Q.  M.  C.  Field  Forms. 
No. 
3.     Ration  return   (used  only  in  time  of  war  beyond  advanced  depots). 

213.  Furnished  by  the  Ordnance  Department.  Requisitions  are 
made  annually  and  forwarded  to  the  chief  of  Ordnance  not  later  than 
April  30  of  each  year.  (A.  R.  1551.)  In  the  Philippines  requisitions  are 
sent  directly  to  the  Department  Ordnance  Officer  (Par.  7,  Cir.  14/08). 

(List  of  blanks  given  in  Pamphlet  No.  1467,  Ordnance  Department;  also 
in  the  Ordnance  Property  Regulations,  1909.)' 

Form. 
No. 
19.     Certificate  of  expenditures.     (Used  by  organization  commanders  to 

drop  ammunition  of  all  kinds  and  score  books.) 
86.     Statement  of  charges.      (All   articles   of  ordnance   charged   against 

enlisted  men,  including  deserters  are  entered  on  this  form.) 
94.     Report  of  ordnance  charges.     (When  charges  for  ordnance  property 
are  made  on  the  pay  roll,  a  report  of  such  charge  is  forwarded  to 
the  Chief  of  Ordnance,  through  the  quartermaster  who  pays  on 
the  rolls  on  which  the  charges  appear.) 
146.     Transfer  of  ordnance  property.   (Used  by  organization  commanders 
to    invoice    to    post    ordnance    officers    empty   ammunition    boxes, 
shells,  clips,  and  bandoleers.) 
152.     Invoice  and  receipt  for  transfer  of  ordnance  property  under  A.  R. 

1535- 
386.     Requisition  for  ordnance  and  or^, -"ance  stores. 

[206] 


213-214-215 

213.  Furnished  by  the  Inspector  GcKgral's  Department. 
Form. 

No. 

1.  Inventory  and  Inspection  reports, 
la.     Extra  sheets  for  Form  i. 

2.  Inventory  and  Inspection  reports  of  Public  Animals. 
2a.     Extra  sheets  for  Form  2. 

214.  Blank  Forms.  (Unofficial.)  Geo.  Banta  Publishing  Co., 
Menasha,  Wis.,  print  a  number  of  special  Blank  Forms,  known  as  "Sim- 
plex" forms,  whose  use  in  a  company  saves  much  time  and  labor.  It  is 
suggested  that  you  write  for  a  catalogue  of  their  "Simplex"  Blank  Forms. 
The  Company  Collection  Sheet,  the  Target  Score  Card,  the  Rifle  Record 
Card,  and  the  Daily  Detail  lists,  are  especially  recommended,  but  the 
Muster  and  Pay  Roll  Data  Card  is  probably  tlie  best  of  the  "Simplex" 
forms.     Its  use  is  explained  in  Par.  295. 

215.  BOOKS  OF  REFERENCE  AND  INSTRUCTION  TO 

BE  KEPT  IN  THE  COMPANY  OFFICE 

Army  Horse  in  Action  and  Disease.  (Mounted  organizations  only.) 

Army  Rations,  Issue  and  Conversion  Table. 

Army  Regulations. 

Army  Register. 

Army  Transport  Regulations. 

Compilation  of  General  Orders,  Circulars  and  Bulletins  of  War 
Department.     (1881  to  1915.) 

Conventional  Signs.     (Used  on  maps.) 

Description  and  rules  for  the  management  of  the  U.  S.  Rifle.  (Pamphlet 
No.  1923,  From  Chief  of  Ordnance.) 

Description  of  the  Automatic  Pistol.  (Pamphlet  No.  1715-  From 
Chief  of  Ordnance.) 

Description  of  the  Infantry  Equipment.  (Pamphlet  No.  1718.  From  the 
Chief  of  Ordnance.) 

Digest  of  Opinions,  Judge  Advocate  General. 

Drill  Regulations. 

Elements  of  Military  Hygiene.  (Ashburn) 

Equipment  and  Horse  Training,  notes  on.  (For  mounted  organizations 
only.) 

Field  Musicians'  Manual.  (Canty) 

Field   Sanitation.      (Wilson) 

Field  Service  Regulations. 

Guide.  Inspector  General's  Department. 

[207] 


215   (contd.) 

Hand  Book  of  Range  Finders  for  use  of  Infantry  and  Cavalry.  (Pam- 
phlet No.  1797.    From  Chief  of  Ordnance.) 

Instructions  for  Assembling  the  Infantry  Equipment.  (Pamphlet  No. 
1717.     From  Chief  of  Ordnance.) 

Instructions  for  the  Care  and  Repair  of  Small  Arms  and  Ordnance 
Equipment.     (Pamphlet  No.  1965.     From  Chief  of  Ordnance.) 

List  of  Blanks,  Pamphlets,  etc.,  furnished  by  the  Ordnance  Department. 
(Form  1467.  From  Chief  of  Ordnance.) 

Manual  for  Army  Bakers. 

Manual  for  Army  Cooks. 

Manual  of  Field  Engineering. 

Manual  of  Army  Horseshoer.     (Mounted  organizations  only.) 

Manual  for  Courts-martial. 

Manual  of  Medical  Department.     (From  Surgeon  General.) 

Manual  of  Interior  Guard  Duty. 

Manual  of  Physical  Training. 

Mess  Sergeants'  Hand  Book.     (Holbrook) 

Military  Laws  of  the  United  States. 

Military  Sketching  and  Map  Reading  for  Noncommissioned  Officers. 
(Grieves) 

Noncommissioned  Officers'  Manual.     (Moss) 

Notes  on  Field  Fortification.     (Army  Field  Engineering  School.) 

Officers'  Manual.     (Moss) 

Ordnance  Property  Regulations.  (From  Chief  of  Ordnance.) 

Pack  Transportation.  (Daly) 

Price  List  of  Ordnance  and  Ordnance  Stores.  (Pamphlet  No.  1897. 
From  Chief    of  Ordnance.) 

Quartermaster   Corps  Manual.     Volumes   I  and   II. 

Regulations  for  Field  Firing  and  Proficiency  Test. 

Regulations  for  Field  Maneuvers,  U.  S.  Army. 

Regulations  for  Regular  Army  Reserve. 

Rules  of  Land  Warfare. 

Sabre  Exercises.  (Mounted  Organizations  only.) 

Score  Book,  Bull's  Eye. 

Signal  Book,  U.  S.  Army. 

Small-Arms  Firing  Manual. 

Soldier's  Foot  and  Military  Shoe.     (Munson) 

Soldiers'  Hand  Book. 

Supply  and  Allowance  Tables.  (Pamphlet  No.  1970.  From  Chief  of 
Ordnance.) 

Tables  of  Organization. 

Uniform  Regulations. 

[208] 


216-217 

Uniform  Specifications. 

Unit  Equipment  Accountability  Manual. 

216.  Requisition  for  Quartermaster  Supplies.  The  following  are 
the  ways  to  obtain  quartermaster  supplies  for  the  use  of  the  company : 

i;.  Expendable  articles.  All  expendable  supplies  (such  as  lye,  sapolio, 
scrubbing  brushes,  corn  brooms,  mops,  stove  polish,  etc.,  except  stationery 
and  books)  are  obtained  on  Q.  M.  C.  Form  No.  176,  approved  by  the  com- 
manding officer.     (See  A.  R.  1181.) 

Stationery  and  books  are  obtained  on  Q.  M.  C.  Form  No.  204.  (No 
fixed  allowance,  quantities  being  subject  to  approval  of  the  commanding 
officer.) 

2.  Unexpendable  articles.  All  nnexpendable  supplies  (tents,  stoves, 
axes,  shovels,  buckets,  mosquito  bars,  etc.,  )  with  the  exceptions  indicated 
in  the  table  below,  are  obtained  from  the  quartermaster  on  memorandum 
receipt  (Q.  M.  C.  Form  No.  227)  (See  A.  R.  281 ;  1089-1092.) 

The  following  table  gives  the  blank  forms  used  in  obtaining  the  quarter- 
master supplies  that  are  gotten  right  along,  and  the  paragraphs  of  the  Army 
Regulations,  regarding  allowances,  etc: 


Articles 

Form 

A.  R. 

Brooms 

176 

Q.  M. 

C. 

1181 

Candles 

223 

Q.  M. 

C. 

1215 

Qothing 

213 

Q.  M. 

C. 

1157 

Fuel 

477 

Q.  M. 

c. 

1044 

Forage  (mounted 

organizations) 

218 

Q.  M. 

c. 

1050-1061 

Ice 

223 

Q.  M. 

c. 

1215 

Lye 

176 

Q.  M. 

c. 

1182 

Matches 

223 

Q.  M. 

c. 

1215 

Mops 

176 

Q.  M. 

c. 

1181 

Rations 

22;^ 

Q.  M. 

c. 

1209 

Sapolio 

176 

Q.  M. 

c. 

1 182 

Scrubbing  brushes 

176 

Q.  M. 

c. 

1181 

Soap 

223 

Q.  M. 

c. 

1215 

Stationery 

204 

Q.  M 

c. 

1062 

Toilet  Paper 

223 

Q.  M. 

c. 

1215 

217.  THE    COMPANY    CLERK 

The  following  are  the  usual  duties  of  the  company  clerk: 
I.     Preparation  of  returns,  rolls,  reports,  requisitions,  etc.    To  prepare 
the   company  morning  report,   the   sick  report,   ration   returns,   company 


[209] 


218 

returns,  the  pay  rolls,  the  muster  rolls,  discharges,  final  statements,  reports, 
requisitions,  etc.,  and  to  keep  the  data  necessary  with  which  to  make  out 
these  papers.  It  is  his  duty  to  keep  track  of  the  time  when  periodical 
reports  are  to  be  made  and  to  see  that  they  are  prepared  and  submitted 
on  time. 

2.  Correspondence  Book,  Document  File,  and  Correspondence.  He  is 
also  charged  with  looking  after  the  Correspondence  Book  and  Document 
File  and  under  the  supervision  of  the  company  commander  he  writes  all 
letters  and  indorsements  connected  with  the  administration  of  the  com- 
pany. 

3.  Files  of  Orders.  To  file  all  War  Department  and  other  orders 
received  and  to  see  that  the  files  are  complete,  reporting  to  the  company 
commander  any  missing  orders.  When  an  order  is  received  revoking 
or  modifying  in  any  way  a  previous  order,  the  fact  of  revocation  or 
modification,  with  number  and  year  of  revoking  or  modifying  order, 
will  be  noted  on  the  order  revoked  or  modified. 

4.  Keeping  War  Department  publications  posted.  To  keep  the  Army 
Regulations,  Drill  Regulations,  Uniform  Regulations,  and  all  other  War 
Department  publications  in  the  company  posted  to  date  by  pasting  therein 
the  changes,  as  required  by  G.  O.  11,  W.  D.,  1912. 

(See,  "Army  Changes,"  in  advertising  directory  at  back  of  book.) 

5.  Blank  Forms.  To  see  that  there  is  always  on  hand  a  supply  of  all 
blank  forms.  In  case  any  form  is  about  to  be  exhausted,  he  will  at  once 
notify  the  company  commander. 

6.  Writing  official  letters  for  members  of  company.  Under  the  super- 
vision of  the  First  Sergeant,  to  write  for  members  cf  the  company 
applications  for  furlough,  applications  for  discharge  by  purchase  and  other 
letters  of  an  official  nature. 

7.  Furnishing  information  to  members  of  the  company.  To  furnish 
members  of  {he  company  such  information  as  they  may  desire  regarding 
orders,  Army  Regulations,  and  other  kindred  matters. 

218.  Observance  of  the  following  will  add  to  the  efficiency  and 
usefulness  of  the  company  clerk: 

1.  When  an  officer  severs  his  connection  with  the  company,  or  when  the 
company  commander  is  to  be  absent  from  the  company  for  a  month  or 
more,  remind  the  company  commander  about  completing  the  efficiency 
reports  to  date. 

2.  Enter  in  the  correspondence  book  the  fact  and  the  date  of  mailing 
of  muster  rolls,  pay  rolls,  company  returns,  and  all  other  papers,  reports, 
and  returns  that  are  not  made  of  record  in  the  Document  File. 

3.  Open  at  the  proper  place  deposit  books  or  other  books  or  any  folded 
paper  that  you  may  put  on  the  company  commander's  desk  or  that  you 
may  present  to  him  for  his  signature. 

[210] 


219 

Study  carefully  Chapter  i,  General  Principles;  also,  Pars.  6,  7,  8,  9,  13,  14. 
15,  16,  17-61,  65,  66,  67,  68,  71,  74,  76,  78,  79. 

5.  Become  thoroughly  familiar  with  the  following  paragraphs  in  the 
Army  Regulations:  28,  29,  54,  90,  96,  104,  117,  120,  121,  124,  127,  129-135, 
139-145,  147-167,  178-188,  265-302,  316-324,  327-341,  345,  349-354,  370,  374, 
423,  435-440,  464-470,  492,  677-703,  710,  713,  718,  722,  724,  725,  775-791,  802, 
807-810,  811-816,  818-824,  829,  834-839,  852,  862,  863,  866,  870,  899,  903-914, 
919,  927,  929-931,  933,  940,  953,  960,  962,  970,  976,  1018-1023,  1027,  1044, 
1050-1053,  1056,  1062,  1063,  1072,  1077-1085,  1089-1092,  1 126,  1 144,  1147. 
1153,  1156-1181,  1168,  1176,  1181,  1182,  1202,  1203,  1205-1209,  1214,  1215, 
1220-1222,  1229,  1232,  1233,  1236-1238,  1249,  131 5-1384,  1402,  1419,  1430,  1450, 
1451,  1471,  1472,  1521-1523,  1528-1532,  1534-1538,  1540,  1542,  1543-1551. 
1562,  1 569- 1 573. 

6.  Always  read  every  post,  regimental,  department,  and  War  Depart- 
ment order,  and  all  bulletins  and  changes,  that  are  received. 

219.  Company  Orders.  The  following  is  the  usual  form  of  a 
company  order : 

Company  "C,"  29TH  Infantry, 
Camp  Gaiixard,  C.  Z.,  January  i,  1916. 
Orders 
No.  I 

1.  Mechanic  John  A.  Smith  is  relieved  as  mechanic  and  returned 
to  duty  as  private. 

2.  Private  Henry  Jones  is  appointed  mechanic,  vice  Smith,  relieved. 

James  A.  Smith, 
Capt.  2gth  Inf.,  Comdg. 
The  following  are  the  usual  routine  orders  issued  in  a  company: 

Bugler. 

(a)  Private  John  A.  Smith  is  appointed  bugler. 

(b)  Bugler  John  A.  Smith  is  relieved  and  returned  to  duty  as  private. 

Company  Clerk. 

Private  ist  Class  John  A.  Smith  is  detailed  on  special  duty  as  company 
clerk. 
Company  Tailor. 

Private  1st  Class  John  A.  Smith  is  detailed  on  special  duty  as  company 
tailor. 
Cook. 

(a)  Private  Henry  J.  Harris  is  appointed  cook. 

(b)  Cook  John  A.  Smith  is  relieved  as  cook  and  returned  to  duty  as 
private  1st  class. 

[2111 


220 

First  Class  Private. 

Private  John  A.  Smith  is  appointed  private  ist  class. 
First  Sergeant. 

(a)  Sergeant  John  A.  Smith  is  appointed  first  sergeant. 

(b)  First  Sergeant  John  A.  Smith  is  relieved  as  firi;t  sergeant. 

(c)  First  Sergeant  John  A.  Smith  is  relieved  as  first  sergeant  and 
Sergeant  Henry  Jones  is  detailed  in  his  stead. 

Lance  Corporal. 

Private  ist  Class  John  A.  Smith  is  appointed  lance  corporal,  and  will 
be  obeyed  and  respected  accordingly. 
Mess  Sergeant. 

Sergeant  John  A.  Smith  is  appointed  mess  sergeant. 
Supply  Sergeant. 

Sergeant  John  A.  Smith  is  appointed  supply  sergeant. 

220.  Labor-saving  devices  and  conveniences.  Use  of  the  labor- 
saving  devices  and  conveniences  named  below  will  do  much  to  save  time 
and  labor,  insure  accuracy,  and  instill  method  and  system  into  the  paper- 
work of  the  company. 

(a)     Rubber  stamps. 

1.  COMPANY  FUND,  Co.  "A,"  ist  INFANTRY. 
(Used  on  checks  drawn  against  the  company  fund.) 

2.  (Fig.  6.) 


Fig.  6 
(Used  for  stamping  books,  papers,  and  magazines  received  in  the 
company  library.) 

See  par.  26,  for  receiving-dating  stamp. 

(b)  "Tickler."  Get  from  the  Quartermaster  Corps  a  Company  Com- 
mander's "Tickler,"  for  use,  amongst  other  uses,  in  connection  with  the 
rendition  of  reports,  returns,  estimates,  and  requisitions.  This  "Tickler"  is 
issued  by  the  Quartermaster  Corps  just  like  any  other  article  of  office 
furniture.  It  is  listed  on  pages  31  and  113,  Cir.  28,  1913,  O.  C.  Q.  M.  G. 
(See  par.  100,  of  this  book.) 

[212J 


220  (com. 


S        ^ 

QD      g 

n    ^ 


v^  «i    -^ 


'  J=    !^  *5  ■£    S. 


<  OtQ, 


.§<t:iq 

<    E 


^ 

^ 

^ 

^ 

JU 

^ 


^  J  -5  o  _.  ■" 

O    t    ^  <0  -o  "    ^ 


1^- 


520    (could.) 

(c)  Typewriter.  Now-a-days,  it  goes  without  saying  that  no  company 
office  is  complete  without  a  typewriter.  For  all-around  tield  and  garrison 
work  the  CORONA,  which  is  used  throughout  the  Army,  is  recommended. 
Not  only  is  it  less  bulky  and  lighter  than  other  machines,  but  it  is  simpler 
of  construction  and  will  stand  harder  usage.  The  Corona  Folding  Stand 
adds  very  much  to  the  convenience  of  the  machine  for  field  use. 

(d)  Company  desk.  A  company  desk  of  the  design  shown  on  the 
preceding  page,  for  use  in  garrison  and  permanent  camp,  is  a  convenience 
of  the  greatest  value.  It  can  be  made  by  a  good  company  mechanic  or 
obtained  from  Geo.  Banta  Publishing  Co.,  Menasha,  Wis.,  for  about  $25. 
The  guide  cards  can  be  obtained  from  Cobb-Macey-Dohme,  412  Broad- 
way, New  York,  or  any  other  large  dealer  in  office  furniture  and  acces- 
sories. 

(e)  Book  rack.  The  book  rack  shown  below,  placed  on  the  wall, 
within  easy  reach  of  the  company  commander  as  he  is  sitting  at  his  desk, 
is  another  convenience. 


Fio.  8 


[214] 


221 

(f)  Two-basket  system.  Keep  two  ordinary  wire  baskets,  or  flat 
wooden  boxes,  on  the  company  commander's  desk,  one  on  the  left  and  the 
other  on  the  right.  All  papers  requiring  the  signature  or  other  attention 
of  the  company  commander,  and  all  incoming  orders  and  other  business 
are  placed,  say,  in  the  basket  or  box  on  the  left.  After  reading  the 
orders  and  signing  the  papers  or  taking  such  other  action  as  may  be  neces- 
sary thereon,  the  company  commander  places  them  in  the  other  basket 
for  proper  action  by  the  First  Sergeant  or  company  clerk — that  is,  for 
filing,  mailing,  or  writing  of  indorsements,  etc. 

221.     REPORTS,   RETURNS,   ESTIMATES,   AND    REQUI- 
SITIONS TO  BE  MADE  BY  COMPANY  COMMANDERS. 
ALSO    ACTION    BY    COMPANY    COMMANDER 
ENJOINED  BY  REGULATIONS  AND 
CUSTOMS 
(A  Company  Commander's  "Tickler"   for  use   in   this  connection   can 
be  obtained  from  the  Quartermaster  Corps.  Cir.  28,  O.  C.  Q.  M.  C,  1913, 
pages  31  and  113.     See  Par.  100,  Army  Paperwork.) 

WEEKLY 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Detailed  schedule   for   next 
week's  work.    (Submitted 
only     during     period     of 
company    training) 

Letter 

Par.    9,    G.    0. 

17/13 

To   battalion    commander    for 
approval                           '   ■ 

EVERY  MONTH 
First 


Company     return     for     pre- 
ceding month 


30   A.   G.   O. 


A.    R.   811 


To  regimental  commander. 
^^'hen  field  officer  is  serv- 
ing with  detached  com- 
panies of  regiment,  re- 
turns will  be  forwarded 
through  him  (A.  R.  813). 
Return  to  show  condition 
of  company  at  midnight  of 
last  day  of  month  for  which 
rendered.  When  at  post 
other  than  regimental 
headquarters,  customary 
to  loan  retained  copy  to 
post  headquarters  for 
preparation    of   post    return 


Memorandum 

Make  a  list  of  all  soldiers  who  may  or  who  must  be  furloughed ,  to  the  Regular 
Army  Reserve  during  the  month  following  the  present  one  and  see  that  about  one 
month  prior  to  date  they  become  eligible  for  transfer,  they  are  sent  to  the  hospital 
for  examination  by  the  surgeon.     (Par.  9,  Regulations  for  the  Regular  Army  Reserve.) 

[215] 


221   (contd.) 


Triraonthly   return 


Tenth 


To  be  rendered  only  by 
independent  companies  in 
active    campaign 


Twentieth 


Trimonthly    return 


To  be  rendered  only  by  in- 
dependent companies  in 
active   campaign 


Last  Day 


Pay  rolls 

W.  D.  366 

A.   R.  807  and 

To   mustering  officer  for   sig- 

366a 

1315 

nature  who  will  submit 
them  to  the  Adjutant. 
Amount  of  pay  to  be  en- 
tered on  retain  copy,  from 
pay  roll  returned  by  Quar- 
termaster 

Trimonthly   return 

26  A.  G.  O. 

Note  on  return 

To  be  rendered  only  by 
independent  companies  in 
active  campaign 

Subsistence  charges  on  pay 

43  Q.  M.  C. 

A.  R.  1242  and 

To  accompany  pay  rolls 

rolls 

G.  0.  85,  1906 

Ordnance    charges    on    pay 

94   O.    D. 

Note    on    form 

To  accompany  pay  rolls 

rolls 

Statement  of  charges  Q.  M. 

208  Q.  M.  C. 

Note  and  head- 

In     duplicate      to     the     post 

property,    concerning    ta- 

ing on  form 

quartermaster 

bleware,     etc.,    lost    and 

broken    by    soldiers 

Statement    of    charges    for 

86  0.   D. 

Note   on    form 

In     duplicate     to     the     post 

ordnance  property  on  pay 

ordnance    officer.      In    case 

rolls 

of  survey  under  A.  R.  116, 
686,  or  687,  the  survey  re- 
ports accompany  statement 
as   sub-vouchers 

(Note.     A  new  form,  "No. 

602,  A.  G.  O.,  Statement 

of    charges    against     En- 

listed     Men,"      will      be 

issued    to    the    service    in 

June,  1917.) 

Ration  return 

233  Q.  M.  C. 

A.  R.  1209 

Verified  by  C.  O.,  then  to 
Quartermaster     for    issue 

Ration  return  may  be  submitted  to  cover  rations  for  the  entire  month,  or,  if  deemed 
advisable  by  post  authorities,  returns  may  be  submitted  to  cover  each  a  10  day  period. 
(A.  R.   1220.) 

Memorandum 

1.  List  of  absentees  from  muster,  signed  by  company  commander,  to  be  handed  to 
the  mustering  officer  with  muster  or  pay  rolls,  for  use  in  mustering  absentees  and 
checking  muster  and  pay   rolls. 

2.     Company  council  to  be  convened.     A.  R.  317. 

[216] 


JANUARY  1 


Requisition  for  brooms, 
mops,  scrubbing  brushes, 
lye,  and   sapolio 

History  of  company  during 
past  year.  (To  be  ren- 
dered only  by  indepen- 
dent companies) 

Requisition  for  books  and 
blank  forms  furnished  by 
the  Adjutant  General's 
Dept. 

Requisition    for  stationery 


Amount  of  small-arms 
ammunition  actually  ex- 
pended in  target  practice 
during  calendar  year 
ending    Dec.    31 


176  Q.   M.  C. 


Lette 


.38.^   A.-G.   O. 

(See  note 

below) 


204  O.   M.  C. 


Post   card 

furnished  by 

Chief  of 

Ordnance 


A.     R.     1191 
and    '182 


G.  O.  S,  W.  D. 

'OS  and  Par. 

II,  G.  O.  24, 

W.  D.  '12 

Cir.  34,  W.  D. 

08   and  G.   O. 

6,  W.  D.  '14 


A.  R.  1062 


Ind.,   A.  G.  O.. 
Dec.  1,  1916 


221   (contd.) 


To    Commanding   Officer    for 
approval 


To  The  Adjutant  General  of 
the    Army,    direct,   as   soon 

as  possible 


To       Commanding      General, 
Department 


To    Commanding    Officer    for 
approval 

To  Chief  of  Ordnance  direct 


Note. —  (1)    In   nearly   every  department  there  are  special   regulations  governing  the 
issue  of  blank  forms  and  books  to  organizations.     Look  up  department  orders  and  see 

what  office  is  the  source  of  supply. 


JANUARY  3 


Muster  rolls 


61  A'.  G.  O. 


A.  R.  807  and 
note  on  form 


To  musteriig  officer  to  be 
forwarded  to  The  Adjutant 
of  the  Army 


Muster  rolls 


FEBRUARY  28 


61   A.   G.   O. 


A.  R.  807  and 
note  on  form 


To  be  submitted  to  mustering 
officer  not  later  than  the 
3rd   of  next  month 


MARCH  3 


Mustei    iilb 


61   A.   G.  O. 


A.  R.  807  and 
note  on   form 


To  be  submitted  to  mustering 
officer  to  be  forwarded  to 
The  Adjutant  General  of 
the  Army 


MARCH  31 


Statement  of  guns,  car- 
riages, etc.  by  battery 
commanders 


87    O.   D. 


Notes  on  form 


To  Chief  of  Ordnance,  direct 


Certificate       of       breakage, 
china  and   glassware 


207  Q.  M.  C. 


A.   R.   301   and 
note  on  form 


To  Quartermaster,  Post 


[217] 


221    (contd.) 

-1.     Settlement    with    staff    officers    concerned    for    property    held    on    memorandum 
receipt,   A.    R.    281. 

2.     Allowances    of   china    and   glassware    are    announced    in    orders    from    the    War 
Department,    usually   the   order   announcing   clothing   allowance    for    enlisted    men. 


Requisitions  by  organiza- 
tions having  unit  ac- 
countability equipment 
for  such  expendable 
parts,  materials  and  sup- 
plies as  are  listed  in 
Ordnance  Pamphlet  No. 
1970 


543  A.  G.  O. 


Par.    7,    G.    O. 
52.  W.  D..  '15 


In  duplicate  to  post  ordnance 
officer 


APRIL  1 


Requisition  for  brooms, 
mops  and  scrubbing 
brushes,    lye   and    sapolio 

Requisition    for   stationery 


176  Q.  M.  C. 
204  Q.  M.  C. 


A.  R. 1181  and 
1182 


A.   R.   1062 


To    Commanding    Officer    for 
approval 


To    Commanding    Officer    for 
approval 


APRIL  30 


Muster  rolls 


Requisition     for     Ordnance 
blanks 


61   A.  G.  O. 


Letter 


A.  R.  807  and 
note  on  form 


A.    R.    1551 


To  be  submitted  to  mustering 
officer  not  later  than  the 
3rd  of  next  month 

To  Chief  of  Ordnance  not 
later  than  April  30.  In 
Philippines,  to  Department 
Ordnance  Officer.  (Par.  7, 
Cir.    14,    1908) 


MAY  3 


Muster  rolls 


61   A.   G.  O. 


A.   R.  807  and 
note  on  form 


To  be  submitted  by  the  mus- 
tering officer  to  The  Adju- 
tant General  of  the  Army 


JUNE  30 


Report  of  qualified  gunners 


Muster  rolls 


2  O.  C.  A. 


61   A.  G.  O. 


G.  O.  193, 
W".  D.   '06  and 
note  on  form 

807  A.  R.   and 
note  on   form 


Direct     to     Chief     of     Coast 

Artillery 


To  mustering  officer  not  later 
than  the  3rd  of  next  month 


[2181 


Certificate  of  breakage, 
china   and    glassware 

Statement  of  gruns,  car- 
riages, etc.,  by  battery 
commanders 

Certificate  of  expenditure 
of  ammunition  and  Bulls 
eye   Score  books 


207  Q.   M.  C. 
87    O.    0. 

19    O.    D. 


A.  R.  301   and 
note    on    form 


N^ote  on  form 


Par.    6,    G.    O. 

52.  W.  D.,  '15 


221  (contd.) 

To  Quartermaster,  Post 

To  Chief  of  Ordnance,  direct 


In  duplicate  to  post  ordnance 
officer.  See  annual  am- 
munition order  for  prices 
of  articles 


Memor.\ndum 
1       Settlement    with    staff    officers    concerned    for    property    held    on    niemorandur 
receipt,    A.    R.    281 

2.     Clothing  accounts  to  be  balanced.     A.   R.    1160. 


JULY   1 

Requisition      for     brooms, 
mops,   scrubbing   brushes, 
lye,    and   sapolio 

176  Q.   M.  C. 

A.    R.    1181 
and    1182 

To  Commanding  Officer  for 
approval 

Requisition    for    books    and 
blank  forms  furnished  by 
the     Adjutant     General's 
Dept. 

383  A.  G.  O. 

Cir.  34,  W.  D. 
'08  and   G.   0. 

6,  W.  D.  '14 

To  Commanding  General, 
Department 

Requisition    for   stationery 

204  Q.  M.  C. 

A.  R.  1062 

To  Commanding  Officer  for 
approval 

JULY   3 


Muster   rolls 


61    A.   G.    O. 


\.   R.   807  and 
note  on   form 


To  be  submitted  by  muster- 
ing officer  to  The  Adjutant 
General  of  the  Army 


AUGUST  31 


Muster  rolls 


61   A.  G.   O. 


\.    R.   807  and 
note   on   form 


To  mustering  officer  not  later 
than  the  3rd  of  next  month 


SEPTEi^4BER  3 


Muster  rolls 


61    A.   G.    O. 


'\.    K.  807  and 
lote    on    form 


To  be  submitted  bv  the  mus- 
terinc  officer  to  The  Adju- 
tant  General   of   the   Army 


[2191 


221   (contd.) 


SEPTEMBER  30 


Statement     of     guns,     car- 
riages,    etc.,     by     battery 
commanders 

Certificate       of       breakage, 
china     and     glassware 

87    O.    D. 
207  Q.  M.  C. 

Vote    on    form 

A.   R.   301   and 
note  on  form 

To    the    Chief    of 
To    Quartermaster, 

Ordnance 
Post 

Memorandum 

1.     Settlement    with    staff    officers    concerned    for    property    held    on    memorandum 
receipt,    A.    R.    281. 

OCTOBER  1 


Requisition  for  brooms, 
mops,  scrubbing  brushes, 
lye,  and  sapolio 

Requisition    for    stationery 


176  Q.  M.  C. 


204  Q.   M.  C. 


A.  R.    1181 
and    1182 


A.    R.    1062 


To    Commanding    Officer    for 

approval 

To    Commanding    Officer    for 
approval 


OCTOBER  31 


Muster  rolls 


61   A.  G.  O. 


A.  R.  807  and 
note  on  form 


To  be  submitted  to  the  mus- 
tering officer  not  later  than 
the  3rd  of  next  month 


NOVEMBER  3 


Muster   rolls 


61    A.   G.   O. 


\.  R.   807  and 
note  on  form 


To  the  mustering  officer  to  be 
forwarded  to  The  Adjutant 
General   of  the  Army 


DECEMBER  31 


Report  of  qualified  gun- 
ners, by  battery  com- 
manders 

Muster  rolls 


Statement  of  guna,  car- 
riages, etc.,  battery  com- 
manders 

Efficiency  report  respecting 
subalterns 


Certificate       of       breakage, 
china    and    glassware 


2  O.  C.  A. 


61  A.  G.  O. 


87   O.    D. 


429  A.  G.  O. 


207  Q.  M.  C. 


G.    O.    193, 

W.  D.,  '15 

note  on  forn 

807  A.  R.  and 
note  oni  form 


Note    on    form 


A.   R.  829 


A.   R.   301   and 
note  on   form 


Direct     to     Chief     of     Coast 

Artillery 


To  be  submitted  to  muster- 
ing officer  not  later  than 
the   3rd   of   next   month 

To  Chief  of  Ordnance,  direct 


To  The  Adjutant  General  of 
the  Army,  through  inter- 
mediate   commanders 

To    Quartermaster,    Post 


[220] 


221   (contd.) 

Memorandum 

1.  Settlement    with    staff    officers    concerned    for    property    held    on    memorandum 
receipt,   A.    R.    281. 

2.  Clothing  accounts  to  be  balanced.     A.  R.  1160. 

WHEN  OCCASION  ARISES 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Allotments   discontinued   on 
account     of     death,     dis- 
charge, desertion,  or  oth- 
er cause 

Letter    or 
telegram 

38  Q.  M.  C. 

A.  R.  Par. 

1350 

To  the  Q.  M.  G.  as  expedi- 
tiously as  possible.  In  the 
Philippines,  to  the  Comdg. 
General,  Department 

Allotments    commencing 
next  month 

A.   R.   1348 
G.  0.   128.  '08 

To  Q.  M.  G.,  by  registered 
mail 

Allotments    to     be     discon- 
tinued     by      request      of 
grantors 

39  Q.  M.  C. 

A.  R.   1351 
J.  O.  128,  '08 

To  Q.  M.  G. 

Allotments  in  case  of  trans- 
fer of  soldier 

Let'.er 

1356 

To  Q.  M.  G. 

Battles,    engagements,    etc., 
of  independent  companies 

Letter 

816 

To  The  Adjutant  General  of 
the  Army,  through  chan- 
nels 

819 

Captured  property 

Letter 

To  the  Adjutant  General  of 
the  Army,  through  chan- 
nels 

Casualties  after  any  action 

149  A.  G.  0. 

818 

To  immediate  commanding 
officer  to  enable  compliance 
with  A.  R.  818 

Death   of   soldiers,   notifica- 
tion of 

Letter 

162 

To  nearest  relative.  Also 
inventory  of  effects  and 
final  statements  to  The 
Adjutant  General  of  the 
Army 

Deposits   in   case    of   trans- 
fer or  desertion 

Letter 

1361 

To  Q.  M.  G.,  direct 

Descriptive  list  of  men   on 
detached  service 

29  A.  G.  0. 

104 

To  soldier's  new  command- 
ing officer 

Descriptive  list,  men  trans- 
ferred 

29  A.  G.  O. 

115 

To  commanding  officer  of 
organization  to  which  trans- 
ferred 

Deserter      from      company, 
apprehended     or     surren- 
dered 

29  A.  G.  0. 

and 
charges 

124 

Descriptive  list  and  charges 
to  the  officer  reporting  ap- 
prehension of  surrender 

Descriptive     lists     of     men 
absent,  sick 

29  A.  G.  O. 

1453 

To  commanding  officer  of 
hospital 

Descriptive    lists    of    deser- 
ters 

95 

118 

To  the  C.  O.  to  enable  com- 
pliance  with   A.    R.    118 

[221] 


221    (contd.) 


iJescriptive    list    of    solaiersl 

retired  Furnished   by 

The    Adjutant- 


inventory  of  effects  and 
final  statement  of  de- 
ceased  soldiers 

Discharge  of  soldiers,  noti- 
fication of,  with  credits 
and  debts 


Field  return 


General, 
U.  S.  A. 


34    &    370 
A.  G.  O. 


3  A.  G.  O. 


26  A.  G.  O. 


Charges  on  muster  and  pay 
rolls  on  account  ot  dam- 
age to  or  loss  of  ord 
nance  property 


AUTHORITY 


162 


155 


812 


94    O.    D. 


G.    O.    59. 

1907 


To     The     Adjutant     General 
of    the    Army,    in    duplicate 


To     The    .Adjutant 
of  the  Army 


General 


To  be  forwarded  only  in  case 
there  is  at  the  place  of 
discharge  no  officer  pro- 
vided with  proper  funds, 
at  least  one  week  before 
discharge  to  the  Quarter- 
master who  will  pay  soldier 

One  copy  to  The  Adjutant 
General  of  the  Army,  and 
one  copy  to  immediate 
commanding  officer,  when- 
ever company  leaves  or 
joins  a  station,  or  sails 
from  a  port  of  embarka- 
tion or  arrives  at  a  port  of 
destination.  When  leaving 
station  the  return  to  the 
immediate  commanding  offi- 
cer will  be  accompanied  by 
a  copy  of  the  regular 
monthly  return  blank  show- 
ing alterations  since  last 
return  only,  with  record 
of  events  to  date.  In  case 
moving  company  forms 
part  of  a  larger  command, 
then  in  practice,  only  one 
copy  is  submitted  to  C.  O. 
thereof 

To  the  Quartermaster  who  is 
to   pay   the  organization 


L222] 


222-223 


222. 


CHAPTER  IX 

POST    ORDNANCE    OFFICER 

(Sec  par.  226a) 

Reports,  Returns,  and  Requisitions 

JUNE  30   AND   DECEMBER  31 


* 
NATURE 

FORM 
0.  D. 

AUTHORITY 

RKMARKS 

Semi-annual       Return       of 
Ordnance    and    Ordnance 
Stores 

18 

A.    R.    1511, 
Cir.  10,  Hdqrs. 

\rmy  1903  and 

note    5    on 

form 

To    be    mailed    to    Chief    of 
Ordnance,     U.     S.     A.,     by 
20th    of    next    month.      In 
the       Philippines,      to      be 
mailed    to    the    Department 
Ordnance    Officer. 

DECEMBER  31 


Personal  report  to  be  ren- 
dered by  Ordnance  Ser- 
geant 


To  The  Adjutant  General  of 
of  the  Army,  through  the 
Ordnance  Officer  and  the 
post  commander.  This  re- 
port is  also  made  upon 
arrival  at  a  new  station, 
and  upon  return  from 
detached  service,  furlough 
or    other    absence 


JULY   1 


Requisition  for  target  ma- 
terial, ammunition,  clean- 
ing material,  and  spare 
parts  for  small   arms 


Pages  594,  616, 
and  (,21,  Ord- 
nance Supply 
Manual,  and 
G.    O.    89,    '06 


To  the  Chief  of  Ordnance, 
U.  S.  A.,  through  channels. 
In  the  Philippines,  to  the 
Department  Ordnance 
Officer 


223. 

Form 
No. 

i8. 

19. 

86. 

94- 
146. 


BLANK  FORMS  TO  BE  KEPT  ON  HAND 
Furnished  by  the  Ordnance  Department. 


Inside  and  Outside  sheets  to  Ordnance  Return  ; 
Certificate  of  Expenditure; 
Statement  of  Charges; 
Report  of  Ordnance  Charges ; 
Transfer  of  Ordnance  Property; 


[223] 


224-225-226 

152.     Transfer  of  Ordnance  Property  under  1535  Army  Regulations; 
1519.     Personal  Report,  Ordnance,  Sergeants; 
386.     Requisitions. 

224.  Furnished  by  the  Inspector  General's  Department. 
Form 

No. 

I.     Outside  sheet,  Inspection  Report; 
la.  Inside  sheet,  Inspection  Report. 

225.  Furnished  by  The   Adjutant   General's   Department. 
Form 

No. 

196.  Report  of  Survey; 

332.  Abstract  of  Sales  ; 

448.  Memorandum  receipt ; 

448b.  Abstract  Record  of  memorandum  receipt; 

543.  Combination  requisition;  invoice  and  receipt  for  Issue  of  Expend- 

able articles  to  organizations  with  Unit  Equipment ; 

544.  Credit  Voucher  for  Replacement  of  Articles  of  Unit  Accountability. 

226.  Ordnance  Department  Books  and  Pamphlets  to  be  kept  in 
office. 

Form 
No. 

1957.  Description  of  Telescopic  Musket  Sights; 

1926.  Automatic  Machine  Rifles ; 

1926a.  Description  of  automatic  machine  rifles  and  accessories; 

1866.  Automatic  pistol ; 

1658.  Blank  ammunition ; 

1890.  Price  list  of  machine  rifles ; 

1719.  Horse  equipments ; 
1715.  Cavalry  equipments ; 

1718.  Description  of  Infantry  equipment; 

1717.  Instruction   for  assembling   Infantry  equipments; 

1992.  Small  arms  targets,  etc. ; 

1990.  Decapping  and  Cleaning  tools; 

1925.  Gallery  practice  rifles ; 

1923.  U.  S.  rifles; 

1797.  Range  finders; 

1741.  Rifle  and  Hand  Grenades; 

1720.  Regulations  for  Transportation  of  Explosives, 
1768.  3-inch  Saluting  gun; 

[224] 


226a 

1879.     Price  list  of  Ordnance  and  Ordnance  Stores; 

Ordnance  Property  Regulations; 
1970.     Supply  and  Allowance  Tables  ; 
1965.     Instruction  for  the  Care  and  Repair  of  Small  arms,  etc.; 

Note.  A  Unit  Equipment  Accountability  Manual  for  each  branch  of 
the  service  at  the  post,  furnished  by  The  Adjutant  General  of  the  Army, 
should  be  kept  on  hand. 

UNIT  SUPPLY  OFFICER 

226a.  Equipment  "C"  includes  every  article  of  equipment  pre- 
scribed for  field  service, — that  is,  for  service  in  campaign,  simulated 
campaign,  on  the  march  and  in  mobilization,  instruction  or  maneuver 
camps.  On  July  i,  191 7,  a  new  system  of  property  accountability  will  go 
into  effect  whereby  normally  there  will  be  but  one  accountable  officer  for 
eqiiipment  "C"  of  each  bureau  for  a  regiment,  separate  battalion,  field 
hospital,  ambulance  company,  or  other  tactical  organization  for  which 
equipment  "C"  is  prescribed,  and  such  officer,  who  will  be  known  as  the 
"Unit  Supply  Officer,"  will  account  on  a  separate  return  for  all  articles 
listed  in  the  various  equipment  manuals  as  equipment  "C,"  rendering  his 
returns  June  30  and  December  31  of  each  year  to  the  chiefs  of  the  proper 
bureaus,  on  Forms  Nos.  599,  599-a,  and  599-b,  A.  G.  O.  Before  being 
forwarded,  all  returns  are  to  be  examined  in  the  regiment  or  other  similar 
organization  by  a  suitable  officer  (preferably  by  a  field  officer)  designated 
by  the  commanding  officer. 

When  one  officer  serves  as  supply  officer  for  all  bureaus,  he  is  known 
as,,  for  example,  "Regimental  Unit  Supply  Officer,"  "Field  Ho.spital  Unit 
Supply  Officer,"  etc.,  but  when  several  officers  serve  as  supply  officers  of 
the  several  bureaus,  each,  except  the  Quartermaster  Corps,  is  known  as, 
for  example,  "Regimental  Ordnance  Officer,"  "Regimental  Signal  Officer," 
etc.  The  supply  officer  of  the  Quartermaster  Corps  is  known  as,  for 
example,  the  "Regimental  Supply  Officer,"  "Field  Hospital  Supply  Officer," 
etc. 

This  new  system  of  property  accountability,  which  becomes  effective 
for  the  entire  Army  July  i,  1917,  is  explained  in  detail  in  G.  O..  No.  58, 
War  Department,  191 7,  and  in  Changes,  Army  Regulations,  No.  56. 


[225] 


227-228-229 

CHAPTER  X 
POST  RECRUITING  OFFICER 
227.     Reports  to  be  rendered. 

MONTHLY 


AUTHORITY 


Report  of  medical  exami- 
nation of  applicants  for 
enlistment 


265  A.  G.  O. 


Note    on   form 


To  The  Adjutant  General  of 
the  Army  not  later  than 
6th  of  the  month.  If  no 
applicant  is  examined  dur- 
ing month,  that  fact  is 
stated    by   letter 


TENTH,  TWENTIETH,  AND   LAST  OF  MONTH 


Trimonthly    report    of    en- 
listments 

Trimonthly    report    of    ap- 
plicants for  enlistment 

18  A.  G.   0. 
262  A.  G.  0. 

A.  R.  857  and 
note  on  form 

Note    on    form 

To   The  Adjutant  General   of 
the   Army,   with   enlistment 
papers  of  men  enlisted  dur- 
ing period 

To  The   Adjutant   General  of 
the  Army 

WHEN  THE  OCCASION  ARISES 


Reenlistment  of  discharged 
soldiers 

Report    of    physical    exami- 
nation 


Letter   or 
postcard 

135  A.  G.  O. 


A.   R.   860 


Note   on    form 


To  the  soldier's  last  com- 
pany   commander 

To  The  Adjutant  General  of 
the  Army  the  day  the  man 
is  enlisted.  In  case  of 
first  enlistment,  the  report 
is  accompanied  by  the 
Identification  Record  and 
photograph 


Note. — ^The'  day  a  man  is  enlisted  his  D  and  A  Card  is  sent  to  post  headquarters. 

228.  Rules   for   examination   of  recruits.     The   rules   for   exam! 
nation  of  recruits  are  published  in  G.  O.  66,  1910. 

229.  Blank  forms.    The  following  A.  G.  O.  forms  should  be  kept 
on  hand,  the  method  of  procuring  them  being  explained  in  Par.  210: 

No. 

18.  Trimonthly  Report  of  Enlistments. 

22.  Enlistment  Paper. 

25.  Descriptive  and  Assignment  Card. 


[226] 


229  (contd.) 

78.  Letter  of  Inquiry,  Recruiting  Officer.     (Supplied  directly  by  A.  G. 

O.) 

135.  Report  of  Physical  Examination. 

141.  Application  for  Enlistment.     (Supplied  directly  by  A.  G.  O.) 

260.  Identification  Record  Card. 

261.  Photograph  and  Negative  Jacket. 

262.  Trimonthly  Report  of  Applicants  for  Enlistment.     (Supplied  directly 

by  A.  G.  O.) 

265.     Monthly  Report  of  Medical  Examination,  of  Applicants  for  Enlist- 
ment. 

380.     Designation  of  Beneficiary  of  Officer  or  Enlisted  Man. 


[227] 


230-231-232 

CHAPTER  XI 
POST  ENGINEER  OFFICER 

230.  Returns.  Property  returns  are  submitted  March  31  and 
September  30  of  each  year,  and  upon  being  reheved,  Form  No.  13,  Eng. 
Dept.  being  used.  See  A.  R.  665  regarding  direct  entries  on  returns  in 
case  of  complete  transfer  of  property.  The  returns  are  to  be  forwarded 
to  the  Chief  of  Engineers  direct,  within  twenty  days  after  close  of  period 
for  which  rendered.  In  the  Philippine  Department  the  return  is  trans- 
mitted through  the  Department  Engineer  Officer. 

231.  Requisitions.  Property  and  supplies  are  requisitioned  for  on 
Form  39,  Eng.  Dept. 

232.  Reconnaissance  instruments.  The  allowance  of  reconnais- 
sance instruments  for  use  at  each  Infantry,  Cavalry,  and  Field  Artillery 
post,  is  prescribed  by  Par.  Ill,  G.  O.  20,  1913. 


[228] 


233-234 


CHAPTER  XII 


POST  SIGNAL  OFFICER 

(  See  Par.  _'j6a) 

233.     Reports,  returns,  estimates,  and  requisitions. 


JUNE   30  AND 

DECEMBER 

31 

NATURE 

FORM      NO. 

AUTHORITY 

REMARKS 

Return     of     Signal     Corps 
property 

66,  or 
31a,    b,    c,    d 

Par.    262,    Sig. 

Corps     Manual 

No.   7 

To    Chief    Signal    Officer    of 
the   Army,   within   20   days 
after     termination     of     ac- 
counting period.     Return  is 
also     submitted     when     re- 
lieved.      Form    No.     66    is 
used  when  number  of  items 
does   not   exceed   25 

SEMI-ANNUALLY 
(After   completion  of  the  prescribed   inspection   of  post   telephone   system.) 


Requisition      for 
nance  supplies 


64 


Par.    332,    Sig. 
Corps    TManual 

No.   7 
(Changes     No 

6/14) 


In  duplicate  to  department 
signal  officer,  who  for- 
wards one  copy  to  Chief 
Signal  Officer  of  the  Army 


ANNUALLY 

(Date  of  rendition  not  specified) 


Requisition  for  blank  forms 


57 


Par.    402     (d), 

Sig.  Corps 

Manual 

No.    7 


To  property  officer,  Fort 
Wood,  N.  Y.  In  Philip- 
pines, requisition  is  sent 
to  Signal  Corps  General 
Supply   Depot,   Manila 


234.  Books  of  reference.  Which  of  the  following-named  manuals, 
obtainable  from  the  Chief  Signal  Officer  of  the  Army,  should  be  kept  on 
hand,  will  depend  upon  the  post  at  which  the  signal  officer  is  stationed : 

Xo.  2.     Regulations  for  Military  Telegraph  Lines. 

No.  2a.  Regulations  Governing  Commercial  Radio  Service  between 
Ship  and  Shore  Stations,  U.  S.  Army. 

No.  3.     Electrical  Instruments  and  Equipments. 

No.  5.     Photography  (out  of  print). 

No.  7.     General  Regulations,  Disbursing,  and  Property  Manual. 

No.  8.     Fire-control   Equipment. 

Also,  Signal  Book,  U.  S.  Army  (1914). 


[229] 


235 

235.      Survey  and  disposition  of  Signal  Corps  property.     For  the 

regulations  governing  the  survey  and  disposition  of  Signal  Corps  property, 
see  par.  257. 


[230] 


236 


CHAPTER  XIII 

POST  PRISON  OFFICER 

236.     Returns  and  requisitions. 

LAST  OF   MONTH 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Return  of  genera!  prisoners 

23   A.   G.  O. 

A.   R.   937 

Prepared    in     triplicate;     one 
copy     forwarded     by     post 
commander    to    Department 
Headquarters;    one   to   The 
Adjutant    General     of    the 
Army;  and  one  retained 

Note. — A.  R.  937,  states  that  the  above  return  shall  be  submitted  by  the  post  com- 
mander. In  practice  it  is  generally  prepared  by  the  post  prison  officer,  who  submits  it 
to  the  post  commander  for  signature  and  transmission. 


FIFTEENTH    OF   MONTH 


NATURE 

FORM 

AUTHORITY 

REMARKS 

Requisition       for      certain 
quartermaster         supplies 
for    general    prisoners 

228  Q.  M.  C. 

A.  R.  1216 

Submitted  in  duplicate 

WHEN   NECESSARY 


Requisition   for  clothing  for 
general   prisoners 


213  Q.  M.  C.        A.  R.  1170 


Submitted  in  duplicate 


[231] 


237-238-239 

CHAPTER  XIV 
POST  EXCHANGE  OFFICER 

237.  Reports.     At  present  there  are  no  reports  or  returns  of  any 
kind  required  to  be  submitted  by  the  post  exchange  officer. 

238.  Proceedings  of  meetings   of  Post  Exchange   Council.     For 

model  proceedings  of  a  meeting  of  the  Post  Exchange  Council,  see  Par. 
347 

239.  Books  to  be  kept.     The  Post  Exchange  Regulations   (1916) 
prescribe  and  explain  the  books  to  be  kept  in  all  post  exchanges. 


l-'.^-'l 


240-241-242-243-244 

CHAPTER  XV 
THE  SURVEYING  OFFICER 

240.  Necessary  knowledge.  In  order  to  be  able  to  act  with 
intelligence  and  thoroughness,  a  surveying  officer  should  be  familiar  with 
the  existing  regulations  covering  the  duties  of  surveying  officers,  the 
general  provisions  of  public  property  accountability  and  responsibility, 
and  the  orders  and  regulations  about  the  care  and  preservation  of  prop- 
erty. 

241.  Army  Regulations.  The  following  paragraphs  of  the  Army 
Regulations  pertain  to  surveys  and  surveying  officers:  Ii6;  203;  710-726; 
907;  1023;  1073;  1094;  1 179;  1520;  1534;  1537.  See  also  Pars.  657-692, 
covering  the  general  provisions  of  property  responsibility  and  account- 
ability. 

'     ORDNANCE   PROPERTY 

242.  Ordnance  Pamphlet  and  War  Department  orders.  In  order 
to  act  intelligently  on  aritcles  of  ordnance  property,  a  surveying  officer 
should  be  familiar  with  Ordnance  Pars.  98-233,  Ordnance  Pamphlet  No. 
1965,  "Instructions  for  the  Care  and  Repair  of  Small  .Arms  Equipment," 
and  G.  O.  26,  War  Department,  191 7,  which  gives  detailed  instructions 
regarding  the  disposition  of  unserviceable  ordnance  property. 

243.  Ordnance  property  that  may  be  turned  in  to  an  arsenal  upon 
the  recommendation  of  a  surveying  officer.  A.  R.  1537  (modified  by 
Changes  No.  30)  states,  "Ordnance  repairs  can  usually  be  made  in  the 
organization,  post  or  district  with  the  means  provided  for  that  purpose 
by  the  Ordnance  Department.  When  the  repairs  required  can  not  be  thus 
made  certain  articles  or  classes  of  articles,  designated  by  the  Chief  of 
Ordnance,  may  be  turned  over  to  the  post  ordnance  officer  or  other  supply 
officer  for  shipment  to  a  designated  arsenal  on  the  approved  recommenda- 
tion of  an  inspector,  or  surveying  officer,  as  provided  in  paragraphs  6"]% 
and  717." 

G.  O.  26,  War  Department,  1917,  gives  a  list  of  the  articles  designated 
by  the  Chief  of  Ordnance  that  may  be  turned  in  to  an  arsenal  upon  the 
approved  recommendation  of  a  surveying  officer.  It  also  gives  information 
as  to  what  condition  of  various  articles  of  ordnance  will  warrant  certain 
action  by  surveying  officers. 

244.  Only  ordnance  property  beyond  repair  in  organization  should 
be  recommended  to  be  replaced  or  destroyed.  With  the  tools,  spare 
parts,  and  other  material  now  furnished  by  the  Ordnance  Department,  the 

[233] 


245-246-247 

life  of  ordnance  property  can  be  greatly  prolonged  by  repair  within  the 
organization  and  the  cost  of  maintenance  of  the  organization  greatly 
reduced.  Complete  instructions  for  repairing  equipment  are  given  in 
Pars.  98-233,  Ordnance  Pamphlet  No.  1965,  with  which  paragraphs  sur- 
veying officers  should  be  thoroughly  familiar,  and  before  ordnance  prop- 
erty is  ordered  destroyed  or  replaced,  the  surveying  officer  should  satisfy 
himself  that  it  is  beyond  repair  within  the  organization.  This  is  what  the 
regulations  and  Ordnance  Pamphlet  No.  1965  contemplate. 

Also,  survey  officers  should,  by  visiting  the  storehouse  of  the  post 
ordnance  officer,  become  familiar  with  the  tools  and  material  available 
to  organization  commanders  for  repairing  property  within  their  organi- 
zations. 

245.  Can,  bacon,  model  of  1910.  (With  hinge  on  end.)  These 
cans  will  be  held  by  organizations  until  no  longer  serviceable.  No  attempt 
at  repair  will  be  made.     (Par.  113,  Ordnance  Pamphlet  No.  1965-) 

246.  Can,  condiment,  model  of  1910.  If  any  part  becomes  unser- 
viceable, it  should  be  replaced  by  requisition  on  the  proper  supply  officer 
(Par.  115,  Ordnance  Pamphlet  No.  1965.) 

247.  Canteen,  model  of  1910,  Worn  threads  on  cap  or  neck  can 
not  be  repaired  within  the  organization.  If  a  new  cap  will  not  correct 
the  fault,  the  canteen  should  be  surveyed  and  replaced.  To  be  serviceable, 
it  is  merely  necessary  that  the  cap  be  screwed  down  tight  on  the  corW 
gasket  and  hold.  Many  canteens  with  very  loose  threads  are  still  service- 
able. This  defect  is  confined  to  the  spun  canteens  of  the  first  issue  which 
have  a  neck  with  rolled  threads.     (Par.  118,  Ordnance  Pamphlet  No.  1965.) 

A  canteen  in  which  holes  have  accidentally  been  punched  or  in  which 
holes  have  corroded  through,  should  be  replaced  and  turned  in  to  an 
arsenal  for  repair.     (Par.  120,  Ordnance  Pamphlet  No.  1965.) 

There  are  two  kinds  of  canteens — model  of  1910 — one  has  a  rolled 
threaded  neck  and  the  other  has  a  neck,  the  outside  of  which  is  threaded 
and  the  inside  of  which  is  smooth.  By  means  of  a  gooseneck  tool  that  can 
be  borrowed  from  the  post  ordnance  officer  dents  can  be  taken  out  of  the 
canteens  having  necks  with  smooth  inside,  but  in  no  case  should  canteens 
with  rolled  threaded  necks  be  repaired  with  this  tool,  as  it  would  be 
certain  to  cause  leaky  closure?,  and  canteens  with  such  necks  should  be 
turned  in  to  an  arsenal  for  repair  when  so  badly  dented  as  to  become 
unserviceable.     (Pars.  121  and  122,  Ordnance  Pamphlet  No.  1965.) 

If  the  canteen  is  mashed  flat,  as  when  run  over  by  a  wagon,  it  should 
be  replaced  and  turned  in  as  scrap  aluminum.  Any  additional  damage 
done  by  an  enlisted  man  to  render  his  canteen  irreparable  for  the  purpose 

[2341 


248-249-250-251-252-253 

of   obtaining  a   new   one   should   be   punisheu   by   charging   him   with    its 
value.     (Par.  121,  Ordnance  Pamphlet  No.  1965.) 

248.  Cartridge  belts,  Cal.  30.  Cartridge  belts  should  not  be 
replaced  or  destroyed  just  because  some  of  the  pocket  fiaps  are  worn  out, 
as  pocket  flaps  can  readily  be  replaced  within  the  organization.  (See  Par. 
128,  Ordnance  Pamphlet  No.  1965.) 

249.  Cleaning  rods,  models  1910  and  1913.  As  the  cleaning  rods, 
models  1910  and  1913,  become  unserviceable,  the  parts  of  the  rods  will  be 
turned  over  to  the  post  ordnance  officer  for  shipment  to  the  Springfield 
Arsenal.     (Letter  2,  148,  373-C,  A.  G.  O.,  October  6,  1916.) 

250.  Knife,  model  of  1910.  If  only  the  point  be  broken  the  blade 
can  be  ground  down  to  a  new  point.  If  a  greater  portion  of  the  blade  is 
broken  off,  the  knife  should  be  replaced.  (Par.  145,  Ordnance  Pamphlet 
No.  1965.) 

251.  Meat  can,  model  of  1910.  Deformed  rims  and  loose  rivets 
and  hinges  can  be  repaired  in  the  company.  Meat  cans  should  be  used 
until  they  become  perforated  or  permanently  unserviceable.  (Par.  148, 
Ordnance  Pamphlet  No.  1965.) 

252.  Rebluing.  The  upper  and  lower  bands,  the  floor  plate,  the 
guard  and  the  butt  swivel  may  be  turned  in  by  organization  commanders 
for  rebluing,  without  the  action  of  a  surveying  officer.  No  other  parts 
of  the  rifle  will  be  turned  in  for  rebluing.  (G.  O.  26,  191 7,  page  2.) 

There  is  no  authority  for  turning  in  barrels  and  receivers  for  rebluing. 
They  should  be  continued  in  service  without  rebluing  until  the  barrels 
are  adjudged  unserviceable  because  of  inaccuracy,  under  the  provisions 
of  Bulletin  No.  24,  1913  (amended  by  Bulletins  Nos.  15  and  31,  1915)- 
Unserviceable  rifle  barrels  and  receivers  (assembled)  are  replaced  by  the 
post  ordnance  officer. 

253.  Rifles.  Inaccurate  rifles  that  have  been  targeted  under  the 
provisions  of  Bulletin  24,  1913  (amended  by  Bulletins  15  and  31,  1915). 
will  be  retained  in  the  service,  if  the  radius  of  dispersion  is  less  than  6.5 
inches  at  300  yards,  or  less  than  13  inches  at  500  yards.  If  the  mean  radius 
is  greater  than  that  stated,  the  rifle  barrels  should  be  replaced  by  new 
barrels  and  receivers  within  the  organization.  (See  Par.  II  Sec.  3. 
Bulletin  15,  1915,  and  Par., 235,  Ordnance  Pamphlet  No.  1965.) 

Existing  instructions  do  not  contemplate  that  complete  rifles  shall  be 
turned  in.  Unserviceable  parts  are  to  be  replaced  and  the  rifles  continued 
in  service.     (Indorsement,  Office  Chief  of  Ordnance,  March  22,  1916.) 

[235] 


254-255-256 

Organization  commanders  are  supposed  to  submit  requisition  on  Form 
No.  543,  A.  G.  O.,  for  such  spare  parts  for  rifles,  except  barrel  and 
receiver,  as  they  may  from  time  to  time  need.  Extra  barrels  and  receivers 
are  kept  on  hand  by  the  post  ordnance  officer.  The  barrels  and  receivers 
are  assembled,  so  that  if  either  a  barrel  or  a  receiver  is  unserviceable, 
both  barrel  and  receiver  must  be  turned  in  to  the  post  ordnance  officer 
for  replacement. 

254.  Telescopic  sights.  Telescopic  sights  are  fitted  and  adjusted 
to  a  special  selected  rifle.  It  is  not  intended  that  this  sight  should  be 
permanently  separated  from  the  rifle  to  which  it  belongs.  In  other 
words,  the  rifle  and  its  telescopic  musket  sight  constitute  a  unit.  Should 
the  sight  require  repairs  or  should  the  barrel  of  the  special  selected  rifle 
require  replacing,  the  rifle  and  sight  will  be  surveyed,  and  turned  over  to 
the  proper  supply  officer  for  immediate  shipment  to  the  designated  arsenal. 
(Par.  231,  Ordnance  Pamphlet  No.  1965.) 

Should  the  rubber  eye-cap  become  so  deformed  as  to  be  unserviceable 
it  will  be  replaced  by  the  organization  commander,  a  special  requisition 
being  submitted  for  the  necessary  eye-cap.  (Pars.  232,  Ordnance  Pam- 
phlet No.   1965.) 

G.  0.  26,  1917  (page  5)  requires  that  the  telescopic  sight,  the  pouch  and 
the  rifle  be  considered  as  a  unit.  Hence,  if  the  sight  or  the  rifle  is  to  be 
turned  in,  then  the  pouch  should  also  be  turned  in  and  the  recommendation 
of  the  surveying  officer  should  so  state. 

255.  Quartermaster  property.  With  the  exception  of  the  instruc- 
tions given  below  in  the  case  of  defective  shoes,  there  are  at  present  no 
special  instructions  or  regulations  bearing  on  the  survey  of  quartermaster 
property;  that  is  to  say,  the  provisions  of  the  Army  Regulations  are  the 
only  instructions  bearing  on  the  survey  of  quartermaster  property. 

256.  Defective  shoes.  Within  two  years  of  the  date  of  delivery 
by  a  contractor,  shoes  found  defective,  due  to  faulty  material  or  work- 
manship, will  be  replaced  by  the  contractor,  under  the  terms  of  his  con- 
tract. 

Whenever  shoes  alleged  to  be  defective  have  been  issued  to  a  soldier, 
the  following  procedure  will  be  observed : 

(a)  If,  after  investigation  by  a  surveying  officer,  his  recommendatiori 
that  shoes  issued  were  defective  through  faulty  material  or  workmanship, 
and  through  no  fault  of  the  soldier  receiving  them,  be  approved  by  the 
authority  directing  such  an  investigation,  the  shoes,  accompanied  by  a 
copy  of  the   surveying  officer's   report,  may  be  delivered   to  any  issuing. 

[236] 


256a-257 

quartermaster,  and  a  serviceable  pair  of  shoes  issued  to  the  soldier  in  lieu 
thereof.  No  charge  will  be  made  on  the  soldier's  clothing  account  for 
the  shoes  by  which  defective  shoes  are  replaced. 

(b)  The  Quartermaster  who  replaces  defective  shoes  will  invoice  and 
ship  the  defective  shoes,  accompanied  by  a  copy  of  the  surveying  officer's 
report,  to  the  depot  at  which  the  shoes  were  delivered.  The  Depot  Quar- 
termaster who  receives  such  defective  shoes  will  call  upon  the  contractor 
to  replace  the  shoes,  and  will  place  the  shoes  received  in  stock.  If  a  con- 
tractor fail  to  replace  the  defective  shoes,  they  will  be  sent  to  the  Quar- 
termaster, United  States  Disciplinary  Barracks,  to  be  repaired  and  set 
aside  for  issue  to  prisoners. 

(c)  For  shoes  received  from  contractors  and  on  hand  for  more  than 
two  years,  which  are  found  defective  due  to  faulty  material  or  workman- 
ship, the  procedure  directed  herein  for  shoes  found  defective  within  two 
years  from  date  of  delivery  by  contractors  will  be  observed,  except  that 
the  quartermaster  who  replaces  the  shoes  will  invoice  and  ship  same  direct 
to  the  Quartermaster,  U.  S.  Disciplinary  Barracks.  (Letter  2,330,016, 
A.  G.  O.,  November  9,  1915.) 

256a.  Band  instruments.  When  any  instrument  has  become  un- 
serviceable it  will  be  submitted  to  a  surveying  officer.  A  copy  of  his  report 
will  be  forwarded  to  the  department  commander  with  a  view  to  having 
the  instrument  repaired,  if  practicable,  or  otherwise  disposed  of.  Instru- 
m.ents  not  worth  the  cost  of  repairs  will  be  submitted  for  the  action  of  an 
inspector.  When  an  instrument  needs  minor  repairs  involving  only  a 
slight  expense,  and  the  work  can  be  done  in  a  workmanlike  manner  in  the 
vicinity  of  the  post,  it  will  not  be  necessary  to  submit  the  instrument  to 
a  surveying  officer.  Such  repair  may  be  secured  upon  the  written  order  of 
the  commanding  officer.  (A.  R.  1179,  amended  by  Changes  No.  30,  191 5-) 
257.  Signal  Corps  property.  The  following  are  the  principal 
regulations  governing  the  survey  and  disposition  of  Signal  Corps 
property: 

(a)  Destruction  of  property  upon  recommendation  of  surveying  offi- 
cer. The  general  regulations  governing  the  survey  and  disposition  of 
Signal  Corps  property  are  the  same  as  in  any  other  class  of  property,  being 
covered  in  A.  R.  678  and  71.7.     (Par.  300,  Signal  Corps  Manual  No.  7.) 

(b)  Telescopes,  telephones,  field  glasses,  etc.  Telescopes,  telephones, 
and  expensive  electrical  or  aeronautical  apparatus  of  the  Signal  Corps, 
when  unserviceable,  will  not  be  submitted  to  an  inspector  for  condem- 
nation without  previous  authority  of  the  Chief  Signal  Officer  of  the  .-Krmy. 

Field  glasses,  when  unserviceable  beyond  local  repair,  will  not  be  sub- 
mitted to  an  inspector,  but  will  be  shipped  and  invoiced  to  the  Signal  Corps 
General  Supply  Depot,  h'ort  Wood,  N.  Y.     (.\.  R.  1566.) 

[237] 


257a-258-259-260 

(c)  Property  beyond  repair  not  to  be  shipped  to  Signal  Corps  supply 
depot.  No  Signal  Corps  property  that  is  unquestionably  beyond  repair  or 
that  can  no  longer  be  used  for  the  purpose  for  which  originally  intended 
is  to  be  shipped  to  any  Signal  Corps  supply  depot.  Such  material  should 
be  submitted  to  the  action  of  a  surveying  officer  or  an  inspector  in  accord- 
ance with  existing  regulations.     (Par.  295,  Signal  Corps  Manual  No.  7.) 

G.  O.  53,  1915,  gives  a  list  of  expendable  articles  of  Signal  Corps 
property. 

257a.  Tentage.  In  the  Eastern  Department  tentage  deemed  un- 
serviceable is  to  be  held  for  the  action  of  a  regular  inspector,  and  not 
submitted  to  surveying  officers  under  A.  R.  except  in  case  of  entire 
destruction  by  fire  or  storm,  or  where  question  of  responsibility  for 
condition  are  involved.  (Instruction,  Headquarters  Eastern  Department, 
May  17,  1909.) 

258.  Engineer  property.  A.  R.  678  (Modified  by  Changes  No.  56), 
gives  the  only  instructions  at  present  in  force  in  connection  with  the  sur- 
vey of  Engineer  property. 

259.  Usual  recommendations  of  surveying  officers.  As  a  rule, 
the  following  are  some  of  the  usual  recommendations  of  surveying  officers 
acting  on  damaged  or  unserviceable  property : 

1.  That  the  property  be  destroyed. 

2.  That  it  be  submitted  to  the  action  of  an  inspector. 

3.  (In  case  of  ordnance  property.)     That  it  be  turned  in  to  an  arsenal. 

260.  Property  that  may  be  recommended  for  destruction.     The 

following  classes  of  property  may  be  destroyed  upon  the  approved  recom- 
mendation of  a  surveying  officer: 

(a)  Clothing  infected  with  contagious  disease. 

(b)  Stores  that  have  become  so  deteriorated  as  to  endanger  health 
or  injure  other  stores. 

(c)  Unserviceable  property,  whatever  it  may  be,  and  regardless  of 
whether  it  may  liavc  been  rendered  unserviceable  through  fair  wear  and 
tear  or  otherwise,  which  has  no  salable  value.  In  other  words,  any 
property  that  has  no  salable  value  may  be  recommended  for  destruction. 
(See  A.  R.  717,  modified  by  Changes  No.  56.)  It  may  be  remarked  that 
surveying  officers  quite  frequently  recommend  to  the  action  of  an  inspec- 
tor property  that  has  absolutely  no  salable  value,  which  is,  of  course,  an 
incorrect  recommendation,  as  such  property  should  be  recommended  to  be 
destroyed.  Whenever  a  surveying  officer  recommends  the  destruction  of 
property,  his  findings  should  always  state  specifically  that,  (i)  the  property 

[238] 


261-262-263-264 

is  utterly  worthless  and  has  no  salable  value,  or  (2)  in  case  of  clothing, 
that  it  is  infected  with  contagious  disease,  or  (3)  that  the  stores  have 
become  so  deteriorated  as  to  endanger  health  or  injure  other  stores. 

361.     Property   that   should    be    recommended   for   action    of   an 

inspector.  Property,  except  public  animals,  which  has  been  rendered 
unserviceable,  otherwise  than  through  fair  wear  and  tear,  and  that  is  not 
recommended  for  destruction  because  of  having  no  salable  value,  or 
because  of  being  infected  with  contagious  disease  (in  case  of  clothing), 
or  having  become  so  deteriorated  as  to  endanger  health  or  other  stores, 
should  be  recommended  for  submission  to  the  action  of  an  inspector. 

A.  R.  678  prescribes  that  property  rendered  unserviceable  through  fair 
wear  and  tear,  which  has  some  salable  value,  shall  be  submitted  to  an 
inspector  without  prior  action  of  a  surveying  officer.  However,  should 
such  property  be  submitted  to  a  surveying  officer,  he  should  recommend 
that  it  be  submitted  to  the  action  of  an  inspector. 

Articles  of  horse  equipments  which  become  unserviceable  shall  be 
submitted  to  an  officer  of  the  Inspector  General's  Department  and  upon  his 
recommendation  to  that  efifect  may  be  turned  in  and  new  articles  issued 
therefor.  In  the  absence  of  an  inspector  such  articles  may  be  submitted 
to  the  action  of  a  surveying  officer  and  upon  his  recommendation  may  be 
turned  in  and  new  articles  issued  therefor.  In  each  case  the  surveying 
officer  will  recomroend  submission  of  the  articles  to  an  inspector.  (A.  R. 
1520.) 

See  par.  257I/2,  regarding  tentage. 

263.  Property  should  not  be  turned  in  to  post  ordnance  officer 
for  repairs.  Surveying  officers  should  not  recommend  that  ordnance 
stores  be  turned  in  to  the  post  ordnance  officer  for  repairs,  as  he  is  not 
supposed  to  make  repairs.  All  repairs  at  posts  are  supposed  to  be  made 
within  the  organizations,  which,  if  necessary,  may  borrow  certain  repair- 
ing tools  from  the  post  ordnance  officer.  If  property  is  repairable  at  the 
post,  it  should  be  ordered  continued  in  service  and  repaired  in  the  com- 
pany. 

363.  Relieving  officers  from  responsibility.  In  order  for  a  survey- 
ing officer  to  recommend  that  an  officer  be  relieved  from  responsibility  for 
property  damaged,  lost,  or  destroyed,  the  evidence  must  show  that  the 
damage,  loss,  or  destruction  was  occasioned  by  unavoidable  causes  and 
without  fault  or  neglect  on  the  part  of  the  responsible  officer.  (See  A.  R, 
683.) 

364.  Loss  of  small  arms.  The  following  instructions,  published 
in  Par.  V,  G.  O.  20,  1916,  govern  in  the  case  of  the  loss  of  small  arms  : 

[239] 


264  (contd.) 

The  following  instructions  heretofore  included  in  Ordnance  Property 
Regulations  and  War  Department  Circulars  are  amended  and  published 
for  the  information  of  all  concerned,  and  Paragraph  I,  Circular  No.  78, 
War  Department,  1907,  as  amended  by  Circular  No.  83,  War  Department, 
1908,  and  by  Circular  No.  64,  War  Department,  1909,  is  rescinded : 

1.  The  money  value  of  small  arms  that  may  be  lost  hereafter  will  be 
charged  against  the  officers  responsible  for  the  arms,  unless  it  is  shown 
that  every  reasonable  precaution  was  taken  to  prevent  the  loss. 

2.  Arm  racks  and  arm  chests  provided  with  locks  and  hinges  for  the 
safekeeping  of  small  arms  will  be  issued  by  the  Ordnance  Department. 
Pistol  arm  chests  only  will  be  issued  to  organizations  armed  with  the 
pistol  only.  Both  rifle  and  pistol  arm  chests  will  be  issued  to  cavalry 
organizations,  engineers,  partially  mounted,  and  infantry  headquarters  and 
machine-gun  companies.  Rifle  arm  chests  only  will  be  issued  to  other 
organizations,  and  to  post  and  other  ordnance  supply  officers,  for  the  safe- 
keeping of  all  small  arms.  Officers  who  are  responsible  for  small  arms 
and  who  neglect  to  obtain  these  chests,  will  be  regarded  as  not  having 
taken  reasonable  precautions  to  prevent  such  loss. 

3.  In  garrison,  when  small  arms  are  not  in  the  possession  of  officers 
or  enlisted  men  for  the  performance  of  a  military  duty,  they  will  be 
locked  in  the  arm  racks  or  arm  chests.  The  arm  racks  will  be  used  for 
the  safekeeping  of  the  small  arms  in  daily  use  by  the  organizations  to 
which  they  have  been  issued,  and  the  arm  chests  for  such  arms  as  are  not 
required  to  be  frequently  used.. 

4.  When  the  troops  are  operating  in  the  field,  responsible  officers  arc 
not  required  to  take  arm  racks  or  arm  lockers  with  them  for  the  safekeep- 
ing of  small  arms,  unless  it  is  convenient  to  do  so ;  but  a  system  will  be 
devised  in  the  organization  which  will  provide  reasonable  precautions  for 
the  safekeeping  of  arms  under  the  particular  field  conditions  to  which  the 
troops  are  subjected.  When  troops  operating  in  the  field  are  required  to 
be  armed  at  all  times,  each  individual  will  be  held  responsible  that  he  takes 
reasonable  precautions  for  the  safekeeping  of  the  arms  issued  to  him. 
When,  for  any  reason,  troops  so  operating  are  not  permitted  to  be  armed 
at  all  times,  responsible  officers  will  have  the  pistols  and  revolvers  safe- 
guarded under  conditions  that  will  provide  reasonable  precautions  for  their 
safekeeping.  When  arm  racks  or  arm  lockers  are  not  available,  pistols 
and  revolvers  will  be  safeguarded  when  not  in  the  actual  possession  of 
officers  or  enlisted  men. 

5.  When  small  arms  are  issued  to  or  received  from  enlisted  men  in 
an  organization,  the  arms  will  be  checked  in  and  out  from  arm  racks, 
arm  chests,  or  guard,  by  the  responsible  noncommissioned   officer,  so  as 

[240] 


265 

to  insure  that  the  arm  issued  to  or  received  from  an  enlisted  man  is  the 
one  with  which  he  is  charged  on  the  records  of  the  organization,  and  that 
in  case  of  loss  of  an  arm,  the  responsibility  may  be  readily  fixed  on  the 
proper  per-jon. 

6.  Enlisted  men  in  garrison,  when  so  directed,  will  be  required  on 
the  completion  of  a  military  duty  requiring  the  use  of  arms,  to  return 
them  to  the  proper  noncommissioned  officer,  unless  this  duty  is  immediately 
succeeded  by  another  duty  requiring  the  use  of  arms.  In  the  latter  case, 
the  arms  will  be  returned  on  the  completion  of  the  duty. 

"MODEL"  FINDINGS  AND  RECOMMENDATIONS 
2G5.     General  Forms. 

(a)  When  no  property  is  examined  (for  example,  in  case  of  loss  of 
property)  and  finding  of  facts  is  as  stated. 

Findings 
I  have  examined  all  available  testimony  in  this  case,  and  my  belief  is 
that  the  facts  are  as  stated  in  the  certificate  and  the  affidavit. 

•  Recommendations 

That  the  property  named  hereon  be  dropped,  and  that  responsibility 
and  accountability  therefor  terminate. 

Note 
When  there  are  one  or  more  certificates  besides  the  one  of  the  respon- 
sible officer  on  the  survey  form,  and  one  or  more  affidavits  besides  that  on 
the  form,  then  the  findings  should  read,  for  example,  "I  have  examined  all 
available  testimony  in  this  case,  and  my  belief  is  that  the  facts  are  as 
stated  in  the  certificate  and  the  affidavit  on  this  form,  and  the  certificate 
of  Capt.  Smith  (marked  'Exhibit  A')  and  the  affidavits  of  Sergt.  Harris 
(marked  'Exhibit  B')  and  Capt.  Jones  (marked  'Exhibit  C')." 

(b)  When  property  is  examined  and  finding  of  facts  is  as  stated. 

Findings 
I  have  examined  the  property  and  all  available  testimony  in  this  case, 
and  my  belief  is  that  the  facts  are  as  stated  in  the  certificate  and  the 
affidavit,  and  that  the  property  is  utterly  worthless  and  has  no  salable 
value. 

Recommendations 
That  the  property  named  hereon  be  destroyed  and  that  responsibility 
and    accountability    therefor    terminate.      Or,    that    the    property    named 
hereon  be  submitted  to  the  action  of  an  inspector.     (Note:  See  Par.  261.) 

12411 


265a 

(c)  When  property  is  examined  but  condition  of  some  articles  is 
not  as  stated  in  the  affidavit. 

Findings 
I  have  examined  the  property  and  all  available  testimony  in  this  case, 
and  it  is  my  belief   that  the   facts   are   as   stated   in   the  certificate  and 
affidavit,  and  that  all  the  articles  of  property  named,  except  x  x  x  x,  are 
utterly  worthless  and  have  no  salable  value. 

Recommendations 
That  the  property  named  hereon  be  destroyed,  except  x  x  x  x,  which 
will  be  turned  in  to  the  post  ordnance  officer  for  shipment  to  an  arsenal 
for    repairs ;    that    Captain    Smith    be    relieved    from    responsibility    and 
accountability  for  the  articles  destroyed  and  turned  in. 

Or, 

That  the  property  named  hereon  be  destroyed,  except  x  x  x  x,  which 
will  be  repaired  in  the  company  (or  continued  in  service),  and  that 
responsibility  and  accountability  for  the  articles  destroyed  terminate. 

(d)  When  property  is  examined  and  found  to  be  serviceable. 

Findings 
I  have  examined  the  property  and  all  available  testimony  in  this  case, 
and  it  is  my  belief  that  the  articles  enumerated  hereon  are  serviceable. 

Recommendations 
That  they  be  continued  in  service. 
265a.     Band  instruments. 

Findings 
I   have   examined   the   instruments   and   all   available   testimony   in   this 
case  and  it  is  my  belief  that  the  facts  are  as  stated  in  the  affidavit  and 
certificate,  and  that  the  instruments  can  be  rendered  serviceable  by  being 
repaired.  * 

Recommendations 
That  the  instruments   in  question  be  turned  in  to  the   Quartermaster 
Corps  with  a  view  to  being  repaired,  and  that  the  responsible  officer  be 
relieved  of  responsibility  therefor. 

Or, 

Findings 
I  have   examined  the  instruments  and  all  available   testimony   in   this 
case,  and  it  is  my  belief  that  the  facts  are  as  stated,  and  that  the  instru- 
ments are  not  worth  the  cost  of  repairs. 

[242] 


266-267 

Recommendations 
That   the    instruments    in    question    be    submitted    to   the   action   of    an 
inspector. 

266.  Barrels  and  receivers  (assembled)  of  rifles  that  have  been 
targeted. 

Findings 

I  have  examined  all  available  testimony  in  this  case,  and  it  is  my 
belief  that  the  facts  are  as  stated  in  the  affidavit,  the  certificate  of  the 
responsible  officer,  and  the  certificate  of  the  officer  who  tested  the  rifles 
("Exhibit  A"). 

Recommendations 

That  the  barrels  and  receivers  (assembled)  in  question  be  turned  in 
to  the  post  ordnance  officer  for  replacement  and  shipment  to  an  arsenal, 
under  the  provisions  of  Par.  235,  Ordnance  Pamphlet  No.  1965,  and  that 
Captain  Smith  be  relieved  from  responsibility  and  accountability  therefor. 

NOTES 

1.  If  the  rifles  complete  are  submitted  for  survey  instead  of  only  the  barrels  and 
receivers  (assembled),  then  the  recommendation  should  read,  "That  the  barrels  and 
receivers    (assembled)    of   the    rifles   in    question   be   turned    in,    etc." 

2.  In  case  of  rifles  fitted  with  the  telescopic  sight,  the  barrel  and  receiver  (assem- 
bled), together  with  the  sight  and  its  case  must  be  turned  in  to  the  post  ordnance 
officer.      (See   Note,   Par.   273.) 

267.  Damage  to  property  in  transit. 

(a)  Findings 

I  have  examined  the  property  and  all  available  testimony  in  this  case, 
and  it  is  my  belief  that  the  facts  are  as  stated  in  the  certificate  and  the 
affidavit.  (Or,  that  7  instead  of  12  cups,  i  instead  of  2  soup  plates,  and 
4  instead  of  6  saucers  are  unserviceable.)  Several  transportation  com- 
panies having  handled  the  property,  the  determination  of  responsibility 
is  not,  under  the  circumstances,  possible. 

Recommendations 
That  the  property  named  hereon  be  destroyed  and  responsibility  and 
accountability  therefor  terminate.  (Or,  that  5  cups,  i  soup  plate,  and  2 
saucers  be  continued  in  service ;  that  the  rest  of  the  property  named 
hereon  be  destroyed,  and  that  responsibility  and  accountability  for  the 
property  destroyed  terminate.) 

(b)  Finding 

I  have  examined  the  property  and  all  available  testimony  in  this  case, 
and  it  is  my  belief  that  the  articles  were  broken  in  transit,  but  whether 
due  to  faulty  packing  or  careless  handling  I  am  unable  to  determine ; 
also,  in  view  of  the  fact  that  several  different  transportation  companies 
handled  the  property,  even  if  the  damage  were  due  to  careless  handling 
it  would,  under  the  circumstances,  be  impossible  to  determine  the  responsi- 

;243] 


268-269-270 

bility.     1  also  find  that  the  articles  in  question  are  unserviceable,  cannot 
be  repaired  and  have  no  salable  value. 

Re  CO  mnten  datio  ns 
That  the  property  named  hereon  be  destroyed  and  accountability  there- 
for terminate. 

268.  Desertion — property    lost    in    consequence    of.      (A.    R.    n6 
and  687.) 

Findings 
I  have  examined  all  available  testimony  in  this  case,  and  it  is  my  belief 
that   the   property   named    was    lost    in    consequence   of    Private    Smith's 
desertion. 

Recommendations 
That  the  value  of  the  property  be  charged  against  Private  Smith  on 
the  next  pay  roll  of  his  company,  and  that  responsibility  and  accounta- 
bility therefor  terminate. 

269.  Loss,  damage,  or  destruction  of  property  by  soldier.     (A.  R. 
685  and  686.) 

(a)  Value  of  property  charged  against  soldier. 

Findings 
I  have  examined  (insert  if  necessary,  "the  property  and")  all  available 
testimony  in  this   case,   and   it  is   my  belief   that   the   property  was  lost 
(damaged  or  destroyed)  through  the  fault  of  Private  Smith. 
Recommendations 
That    the    value    of    the    property,    $8.30,    be    charged    against    Private 
Smith.     (Or,  that  the  property  be  turned  in  to  the  post  ordnance  officer 
for   shipment  to  an   arsenal   for  repair,  and   that  the  cost  of   repair  be 
charged  against  Private  Smith.) 

(b)  Value  of  property  NOT  charged  against  soldier,     (Case  of 
lost  property.) 

Findings 

1  have  examined   all   available   testimony   in   this   case,   and   it   is   my 
belief  that  the  facts  are  as  stated  in  the  certificate  and  the  affidavit. 

Recommendations 
That  the   property  named  hereon  be  dropped,   and  that  responsibility 
and  accountability  therefor  terminate. 

2  70.     Mule,  loss  of. 

Findings 
I  have  examined  all  available  testimony  in  this  case,  and  it  is  my  belief 
that   the   death   of  the  mule   was   occasioned   by  unavoidable  cause,  and 

[244] 


271-272-273 

without  fault  or  neglect  on  the  part  of  the  responsible  officer  or  anyone 
else. 

Recommendations 
That  the  mule  be  dropped  and  that  responsibility  and  accountability 
therefor  terminate. 

271.  Rifles  that  have  been  targeted.  See  Par.  266,  "Barrels  and 
receivers  (assembled)  of  rifles  that  have  been  tested." 

Rifles  in  which  the  0.308-inch  plug  gauge  enters  freely. 

Findings 
I  have  examined  the  rifles  and  all  testimony  in  this  case,  and  it  is  my 
belief  that  the  facts  are  as  stated  in  the  certificate  and  the  affidavit.    The 
0.308-inch  plug  gauge  enters  freely  in  all  the  rifles. 

Recommendations 
That  the  barrels  and  receivers    (assembled)    of  the  rifles  in  question 
be  turned  in  to  the  post  ordnance  officer  for  replacement  and  shipment 
to  an  arsenal,  and  that  Captain  Smith  be-relieved  from  responsibility  and 
accountability  therefor. 

272.  Shoes,  defective.     (See  Par.  256.) 

Findings 
I  have  examined  the  shoes  and  all  available  testimony  in  this  case  and 
it  is  my  belief  that  the  shoes  were  defective  through  either  faulty  material 
or  workmanship,  and  through  no  fault  of  Private  Lynch,  to  whom  they 
were  issued. 

Recommendations 

That  the  shoes  be  turned  in  to  the  quartermaster  for  the  action 
indicated  in  letter  No.  2,330,016,  A.  G.  O.,  November  9,  191S.  and  that  in 
exchange  therefor  a  serviceable  pair  of  shoes  be  issued  to  Private  Lynch, 
no  charge  being  made  on  his  clothing  account  for  the  shoes  so  issued. 

273.     Telrscopic  sight. 

Findings 

I  have  examined  the  telescopic  sight  and  all  available  testimony  in  this 
case,  and  it  is  my  belief  that  the  facts  are  as  stated  in  the  certificate  and 
the  affidavit. 

Recommendations 

That  the  telescopic  sight  be  tunied  in  to  the  post  ordnance  officer  for 
shipment  to  an  arsenal  for  repairs,  and  that  rifle  No.  352.885,  to  which  tin- 
sight  belongs,  and  the  pouch  for  the  sight  be  also  turned  in  under  the  pro- 
visions of  Par.  231  Ordnance  Pamphlet  No.  1965- 

(Note.  G.  O.  26/17,  page  5,  requires  that  the  telescopic  sight,  the 
pouch  and  the  rifle  be  considered  as  a  unit,) 

[245] 


274-275-276-277 

.   -    I 
I 

CHAPTER  XVI 
PREPARATION  OF  VARIOUS  FORMS  AND  OTHER  PAPERS 

274.  Instructions  on  Forms.  As  a  rule,  errors  in  the  preparation 
of  forms  are  due  more  to  ignorance  of  the  Instructions  printed  on  the 
forms  than  to  any  other  one  thing.  SO,  ALWAYS  BE  THOROUGHLY 
FAMILIAR  WITH  ALL  NOTES  ON  EVERY  FORM  YOU  MAY 
PREPARE. 

275.  Descriptive  card  of  deserter.     This  form,  No.  95,  A.  G.  O., 

is  prepared  by  the  proper  company  commander  and  signed  and  distributed 
by  the  post  commander  whenever  a  desertion  occurs  at  a  post.  The 
number  to  be  prepared  is  determined  by  the  post  commander,  who  sends 
them  at  once  to  such  marshals,  sherilTs,  police  officers,  and  such  others 
as  he  may  deem  proper.  (See  A.  R.  118.)  The  form  is  so  simple  and 
self-explanatory  that  no  "model"  is  considered  necessary. 

276.  Record  of  service.  (Form  No.  29,  A.  G.  O.  Formerly 
called,  "Descriptive  List.")  When  an  enlisted  man  is  detached  from  his 
company,  his  service  record  will  be  forwarded  to  his  new  commanding 
officer.  The  information  to  be  entered  on  a  service  record  is  called  for 
by  the  various  headings.  The  headings  and  the  notes  on  the  form  are 
full  and  complete  and  explain  how  the  paper  should  be  prepared.  It  is  one 
of  the  most  important  papers  "in  the  service,  and  should  be  prepared  with 
the  greatest  possible  care. 

Bakers'  and  Cooks'  Schools.  In  the  case  of  men  ordered  to  the  bakers' 
and  cooks'  schools  for  instruction,  organization  commanders  will  not? 
on  their  descriptive  lists  (now  service  records),  "Bakers'  Class";  or 
"Cooks'  Class,"  depending  upon  the  nature  of  the  instruction.  (Par.  I, 
Section  14,  G.  O.  60,  W.  D.,  1915.) 

The  requirement  of  G.  O.  68/06;  Cir.  44,/o6;  and  Par.  II,  G.  O. 
85/14,  that  the  remark  "Identification  record  made"  be  entered  on 
descriptive  and  assignment  cards  and  on  descriptive  lists  (now  service 
records),  and  the  remarks  "Identification  record  not  made.  Reenlisted. 
Identity  known,"  be  entered  on  the  descriptive  list  (service  record)  in 
certain  cases,  is  rescinded.     (Par.  IV,  G.  O.  63/16.) 

277.  Detached  service.  On  Dec.  31,  of  each  year,  all  officers  of 
the  line  will  forward  to  The  Adjutant  General  of  the  Army  direct,  on 
form  No.  519,  A.  G.  O.,  a  statement  showing  all  absences  during  the  year 
from  duty  with  their  organization  or  command.     In  case  of  no  absence 

[246] 


277  (contd.) 

a  statement  to  that  effect  will  be  furnished.     (Par.  i,  G.  O.  41/12,  and 
G.  O.  37/14.) 


DETACHED  SERVICE  OF 

Smith,           .             John  R.     

(Surname.)                                           (Christian  name. ) 

....  Cap.tain, 1st 

Inf.... • 

(Rank.)                                j^j             (Orgc 

nizallon.) 

For  the  year  ending  December  31,  |g|^  (See  CO.  41,  War  Dei>t.,  1912,        1 
and  G.  O.  37,  War  Depl.,  1914.)                                                                                        1 

Natvke  o?  Sebmce. 
(Datesol  commencement  and  termination  must  bo  given.) 

Years. 

Months. 

Days. 

Army  Service   School, 

Jan  1  -   June  12/16 

5 

12 

En  Route,    -   June   13-15/ 

16 

3 

Leave,-  Aug  15  -  25/16 

11 

Sickness,-   Sep  1  -  5/l6 

5 

Duty  Hq.   Eastern  Dept.- 

Oct  1   -   Nov.  6 

1 

6 

jd^R.&n 

^^tyC 

i. 

^      Capt.    let  Inf. 

Form  No.  519,  A.  G.  O.                                 .—jiv 
Ed.  Aug.  10-15— 12,000.                                        •*    ^' 

Fig.   1 

Each  officer  is  required  to  keep  his  personal  record  of  detached 
service  up  to  date,  on  Form  No.  470,  A.  G.  O.,  and  before  rendering 
detached  service  reports,  to  consult  his  personal  record  and  other  avail- 
able records  to  ascertain  exact  date*;  of  all  absences,  (histruction  I, 
.Form  470,  A.  G.  O.) 

In  calculating  a  period  of  absence,  whatever  its  nature,  the  day  of 
departure  will  be  regarded  as  a  day  of  duty  with  the  organization  and 
the  day  of  rejoining  as  a  day  of  absence  therefrom,  therefore,  in  the 

[247] 


278-278^ 

column  headed  "From "  the  date  following  day  of  departure  should 

be  entered  and  in  the  column  headed  "To "  the  date  of  actual  return 

should  be  entered.     (Instruction  2,  Form  470,  A.  G.  O.) 

In  calculating  absences  all  months  will  be  considered  as  of  30  days 
each,  the  31st  day  of  a  month  not  being  counted  unless  the  absence 
actually  commences  or  ends  on  that  day.  (Instruction  3,  Form  470, 
A.  G.  O.) 

The  Adjutant  General's  Office  furnishes  a  "model"  of  Form  No.  470 
(Form  No.  470-1),  showing  exactly  how  the  form  should  be  kept,  and 
also  explaining  the  method  of  determining  period  of  eligibility  for 
detached  service  at  given  time. 

"Detached  service  law  suspended.  Individual  records  under  this  law 
will  be  carefully  kept.  Notify  all  concerned."  (Telegram,  A.  G.  O.,  April 
5/17,  to  all  Department  Commanders.) 

278.  Discharges.  There  are  three  different  kinds  of  discharge 
certificates,  which  are  used  as  follows : 

1.  Honorable  discharge.  (Form  No.  323,  A.  G.  O.)  When  the  sol- 
dier's conduct  has  been  such  as  to  warrant  his  reenlistment  and  his  service 
has  been  honest  and  faithful.     (See  page  246  for  "model.") 

2.  Dishonorable  discharge.  (Form  No.  527 ,  A.  G.  O.,  on  yellow  paper.) 
For  dishonorable  discharge  by  sentence  of  a  court-martial  or  a  military 
commission.     (See  page  248,  for  "model.") 

3.  Discharge.  (Form  No.  526,  A.  G.  O.)  For  discharge  when  the 
soldier  is  discharged  except  as  specified  under  i  and  2,  above.  For 
example,  when  discharged  under  A.  R.  148J/2.    (See  page  249,  for  "model.") 

Pars.  139-158,  Army  Regulations,  with  which  company  commanders 
and  company  clerks  should  be  thoroughly  familiar,  cover  in  full  the  sub- 
ject of  discharges. 

The  requirement  of  Par.  II,  G.  O.  206,  1905,  that  a  statement  showing 
whether  or  not  the  soldier's  service  during  the  enlistment  from  which  he 
is  discharged  has  been  honest  and  faithful,  be  noted  on  his  descriptive 
list  and  discharge,  and  on  rolls  and  returns,  is  rescinded.  (Par.  IV, 
G.  O.  63,  1916.) 

378^4.  Field  return.  (Form  26  A.  G.  O.)  In  order  to  prepare  this 
form  correctly,  read  carefully  the  notes  thereon  and  study  the  headings; 
also,  read  A.  R.  812.  The  form  is  used  as  a  Daily  Field  Return,  Special 
Field  Return,  or  Trimonthly  Field  Return,  as  required.  For  more  details 
regarding  this  form,  see  the  tabulations  of  reports  and  returns,  under  the 
headings  of  the  loth,  20th,  and  last  of  month,  and  "When  the  occasion 
arises,"  as  follows: 

[248] 


J-  279-280 

By  post  commander,  Par.  iSiYz. 
By  regimental  commander,  Par.  169. 

(Same   applies   to   commanders   of    independent   battalions. 
See   Par.    178.) 
By  company  commander,  Par.  221. 

279.  Final  statement.  (Form  No.  370,  War  Department.)  When 
an  enlisted  man  is  discharged,  his  company  commander  will  furnish  him 
with  a  final  statement,  in  duplicate,  or  a  full  statement  in  writing  of  the 
reasons  why  such  final  statement  is  not  furnished.  A  final  statement  will 
not  be  furnished  to  a  soldier  who  has  forfeited  all  pay  and  allowances  and 
has  no  deposits  due  him.  If  he  has  deposits,  a  final  statement  will  be 
issued. 

Read  carefully  the  notes  on  the  final  statement  form  and  the  following 
paragraphs  of  the  Army  Regulations  (1913)  :  135;  140;  141;  142;  152;  155; 
162;  341;  345;  648;  807;  1 163;  1235;  1362-1367;  1369;  1375-1377;  1378; 
r379;  1381. 

It  seems  to  be  a  practice  in  the  service  to  note  on  final  statements 
under,  "Remarks,"  "Service  honest  and  faithful,"  or  "Service  not  honest 
and  faithful,"  and,  "Entitled  to  travel  allowances,"  or  "Not  entitled  to 
travel  allowances."  However,  there  is  no  order  or  regulation  that  requires 
this  to  be  done.  One  of  the  headings  on  the  final  statement  form  calls 
for  the  reason  for  the  soldier's  discharge  or  other  severance  from  active 
service,  and  this  is  what  determines  whether  he  is  entitled  to  travel  allow- 
ances. Therefore,  the  author  fails  to  see  the  logic  of  entering  under, 
"Remarks,"  the  notations  mentioned  above,  which  practice  is  doubtlessly 
a  relic  of  the  days  when  the  reason  for  a  soldier's  discharge  or  other 
severance  from  the  service  was  not  given  on  the  final  statement.  (See 
page  250,  for  "model"  final  statement.)  As  a  matter  of  fact,  it  is  thought 
that  the  practice  so  far  as  regards  the  remarks,  "Service  honest  and 
faithful,"  and  "Service  not  honest  and  faithful,"  is  now  contrary  to  the 
spirit  and  intent  of  Par.  IV,  G.  O.  63/16,  which  directs  that  these 
remarks  shall  not  be  entered  on  the  descriptive  list  and  discharge  certifi- 
cate, and  on  rolls  and  returns. 

380.  Furlough.  (Form  No.  66,  A.  G.  O.)  In  practice  this  form 
is  prepared  for  the  signature  of  the  post  commander  by  the  company 
commander,  who  sends  it  to  post  headquarters  either  with  the  soldier's 
application,  or  attached  to  an  information  slip,  which,  at  some  posts,  is 
used  instead  of  a  written  application,  the  slip  giving  information  regard- 
ing the  following : 

1.  Purpose  of  furlough. 

2.  Previous  furloughs. 

[249] 


281-282 

3.  Strength  of  company. 

4.  Number  of  men  allowed  on   furlough. 

5.  Number  now  absent  on   furlough. 

6.  Enlistment  period. 

7.  Date  of  current  enlistment. 

8.  Has  soldier  sufficient  funds  to  defray  traveling 

expenses  both  ways? 

281.  Inventory  of  Effects.  (Form  No.  34,  A.  G.  O.)  In  case  of 
the  death  of  any  soldier,  his  company  commander  prepares  his  inventory 
of  efifects,  a  model"  of  which  appears  on  page  251.  The  same  form  may 
be  used  in  the  case  of  a  deceased  officer. 

282.  Ration  return.  (Form  No.  223,  Q.  M.  C.)  In  addition  to 
rations,  on  this  form  are  obtained  soap,  candles,  matches,  toilet  paper, 
rock  salt,  vinegar  for  animals,  flour  for  paste  in  target  practice,  towels, 
and  ice,  the  allowances  of  which  are  prescribed  in  A.  R.  1215. 

The  best  way  to  show  how  a  ration  return  is  prepared  is  to  give  a 
"model"  and  then  explain  how  the  figures  thereon  were  obtained. 


Attached:   General  Prlso^ers^  Hw't  and  Young. 

Anttorized  April  23, 1913. 


lOOARTLRMASTER-S  NUMBER) 


Ion  Return  of- Co..  _"ii.".x...5.Qtb.  Infantry, 

Fprt. -Pojpte.r^.H.  T. ^  from.-Mar.cH.l ,  1916  ,  to-iiarch-Sl ,  191  6. 


of  days 
Jitions 

..31 ,  persons  Dresent.-fi3— Dl\ia.^-fl.t.taciied.  No.  of  rations 

2635 

150 

(deductions   .2.00.-       ,  n€ 

t  corrections 

50 

VIBER      1 

GARRISON. 

FIELD. 

RESERVE. 

TRAVEL. 

rlLIPINO. 

3U1RED  ) 

2585 

TOTAL  2585 

No.  emergency  rations  required  ..----r.--..-r-r 

er  issues  required,  quantities  actually  required  within  regulation  allowance: 


(No.  of  animals 


jOAP. 

CANDLES, 
ISSUE. 

CANDLES, 
LANTERN. 

MATCHES. 

TOILET 
PAPER. 

SALT,  ROCK. 

VINEGAR 
FOR  ANIMALS. 

FLOUR  FOR 
PASTE. 

TOWELS, 
HUCK. 

ice. 

LBS. 

LBS. 

LBS. 

BOXES 

PKGS. 

LBS. 

GALS. 

LBS. 

NO. 

LBS. 

03 

24 

43 

Fig.  2 

The  figures  in  the  above  "model"  were  obtained  as  follows : 

(a)  The  enlisted  strength  of  Co.  "H,"  soth  Inf.,  present  and 
absent  according  to  the  morning  report  of  Feb.  29/16,  was   97 

(b)  Deduct  from  the  above  the  number  of  men  absent  according 
to  the  morning  report  of  Feb.  29/16,  and  for  whom  rations  will  not, 
therefore,  be  drawn  for  any  part  or  for  the  whole  of  the  month  of 
March,  the  number  of  men  absent  being   (assumed)   as   follows: 

[250] 


282  (contd.) 

On   furlough    3 

On   detached  service    2 

Absent  sick   2 

Absent  in   confinement    i 

Present  sick  in  hospital   4 

Attached  to  and  rationed  with  the  band 2     14 

Balance    83 

(c)  Add  the  number  of  men  attached  to  the  company  for  rations, 
which   (it  is  assumed)   consists  of  two  general  prisoners 2 

Total     85 

That  is  to  say,  we  have  85  men   for  whom  one  ration  per  day 
must  be  drawn   for  the  month   of   March,   that  is   to   say,  31   days. 
Hence,   the   total   number  of   rations  will   be,  85X31  =  2635   rations. 

(d)  Additions  and  deductions  must  be  made  as  follows: 

Additions 
For  the  men  who  were  attached  to  the  company  for  rations 
and  who  joined  during  the  month  of  February,  from  absent  sick, 
furlough,  detached  service,  etc.,  and  which  (let  us  assume)  the 
"Plus"  column  of  "Rations"  on  the  company  morning  report  for 
February  shows  to  be,  150 

Deductions 

For  the  men  who  left  the  company  during  the  month  of  Febru- 
ary,  on    account   of   being   sent   to   the   hospital   sick,   going   on 
furlough,  etc.,  and  which  (let  us  assume)  the  "Minus"  column  of 
"Rations"  on  the  company  morning  report   for  February  shows 
to  be, 200 

Leaving  us  (a  "Net  correction")  to  be  added  of,  5° 

And  making  the  total  number  due  the  company  for  the  month 
of  March 2585 

EXTRA  ISSUES 

A.  R.  1215  fixes  the  maximum  allowance  of  soap,  toilet  paper,  matches, 
etc.,  the  commanding  officer  being  authorized,  if  he  so  desires,  to  deter- 
mine the  allowances,  within  the  prescribed  maximum.  The  allowances 
are  based  either  on  so  much  per  ration,  per  so  many  rations,  or  per 
organization.  In  the  case  of  candles  and  matches  the  allowance  is  left 
entirely  to  the  commanding  officer. 

[251] 


283-284-285  * 

Example 
(See   "model"   ration   return   above.) 
Soap.    Allowance    is   0.64    for   each    ration,   or  4   lbs.   to    100    rations. 
25.85  X  4=103.40,  i.  e.,  the  company  is  entitled  to  103  lbs.  of  soap 
for  the  month  of  March. 
Toilet     paper.      Allowance     is     1000     sheets     for     every     60     rations. 
2585  -f-  60=43+,  that  is,  the  company  is  entitled  to  43  packages  of 
toilet  paper. 
Matches.     Allowance  of  matches  for  lighting  fires  and  lights,  for  which 
fuel  and  the  illuminating  supplies  are  issued,  is  such  as  the  com- 
manding officer  may  order  as  necessary. 
Flour.     Allowance  of  flour  for  paste  used  in  target  practice  is  50  lbs. 
for  each  troop  or  company  for  the  practice  season. 

283.  Report  of  death  and  disposal  of  remains.  (Form  415, 
A.  G.  O.)     Required  to  be  submitted  by  A.  R.  167  and  Par.  i,  G.  O.  67, 

1910.  The  preparation  of  this  form  merely  consists  in  filling  in  certain 
simple  headings,  and,  therefore,  no  "model"  nor  explanation  is  considered 
necessary. 

284.  Report  of  Individual  Classification  in  Rifle  Practice.  (Form 
No.  307,  A.  G.  O.)  The  "Summary"  includes  not  only  the  officers  and 
enlisted  men  who  fired  during  the  practice  season  for  which  the  report  is 
rendered,  but  it  also  includes  everyone  else  in  the  company. 

Make  the  entry  under,  "Unqualified,"  in  the  Summary,  under  the  head- 
ings of  "Unqualified,  not  firing,"  and  "Unqualified,  firing." 

The  names  are  entered  in  the  column,  "Names,"  in  the  order  of  aggre- 
gate scores. 

285.  Report  of  officer  testing  inaccurate  rifles.  The  following  is  a 
"model"  report  of  the  officer  conducting  the  test  of  inaccurate  rifles  under 
the  provisions  of  Bulletin  24,  1913  (amended  by  Bulletins  15  and  31,  1915)  : 

Camp  Gaillard,  C.  Z., 
March  12,  1917. 
T  certify  that  the  following  rifles  belonging  to  Co.  A,  2gth  Inf.,  upon 
being  tested  as  prescribed  in  Bull.  No.  24,  W.  D.,  1913  (amended  by  Bulls. 
15  and  31,   1915),  gave  the   following  mean  radii: 

Rifle   No.  Arsenal  initials  At  300  yds.  At  500  yds. 

380705  S.  A.  6.63  ins.  15      ins. 

67650  R.  I.  A.  8.31  ins.  16.1  ins. 

385621  .  S.  A.  7.25  ins.  15-5  ins. 

John  A.  Smith, 
1st  Lieut.  70th  Inf. 

[252] 


286-287-288 

Note 

The  report  should  be  made  out  in  triplicate,  as  a  copy  is  supposed  to 
be  attached  to  each  of  the  three  copies  of  the  survey  report  that  are 
submitted  in  every  such  case. 

386.  Statement  of  Charges.  Articles  of  ordnance  and  quarter- 
master property  issued  a  soldier  for  his  use,  which  may  be  lost,  destroyed, 
or  damaged  by  him,  are  charged  against  him  on  the  pay  rolls  and  entered 
on  a  statement  of  Charges  (in  case  of  ordnance  property,  Form  No.  86, 
Ordnance  Dept. ;  in  case  of  quartermaster  property,  Form  No.  208), 
together  with  the  price  thereof.  In  case  of  quartermaster  property,  the 
Statement  of  Charges  is  turned  in  to  the  post  quartermaster,  who  either 
replaces  the  articles,  or  gives  the  organization  commander  credit  for  same. 
In  case  of  ordnance  property,  the  Statement  of  Charges  is  turned  in  to  the 
post  ordnance  officer  who  replaces  the  articles. 

Beginning  July  i,  191 7,  a  new  form,  "I'orm  No.  602,  A.  G.  O.  State- 
ment of  charges  against  enlisted  men,"  will  be  issued. 

PREPARATION  OF  SURVEY  REPORTS 

287.  Form  used.  Public  property  to  be  surveyed  is  entered  on  a 
Report  of  Survey,  Form  No.  196,  A.  G.  O.  (For  references  regarding  the 
surveying  of  property  see  Pars.  240-273.) 

288.  Inaccurate  Rifles.  In  preparing  survey  reports  in  the  case 
of  inaccurate  rifles  that  have  been  tested  under  the  provisions  of  Bulletin 
24,  1913  (modified  by  Bulletin  Nos.  15  and  31,  1915)-  no  articles  other  than 
inaccurate  or  unserviceable  rifles  will  appear  on  the  report,  and  for  each 
rifle  the  following  information  will  be  given:  Number  of  rifle,  arsenal, 
number  of  target  seasons  fired  (if  exact  number  is  unknown,  then  the 
maximum  known),  the  mean  radius  of  dispersion  at  the  ranges  tested 
(as  shown  by  report  of  test),,  together  with  any  other  information  which 
would  enable  the  surveying  officer  to  determine  if  the  rifle  was  rendered 
unserviceable  through  fair  wear  and  tear.  (Par.  235,  Ordnance  Pamphlet 
No.  1965.) 

The  rifles  complete  should  not  he  entered  on  the  survey  report,  but 
instead  only  the  barrels  and  receivers  should  be  entered,  thus. 
Barrel  and  receiver  (assembled)   No.  352597,  Cal.  30. 
Barrel  and  receiver   (assembled)   No.  251323,  Cal.  30. 

Etc.,  Etc.,  Etc. 

Each  copy  of  the  survey  report  should  be  accompanied  by  a  copy  of 
the  certificate  of  the  officer  who  conducted  the  firing  test,  the  certificate 

[253] 


289-290-291 

being  marked,  "Exhibit  A,"  and  inserted  and  fastened  between  the  leaves 
of  the  report,  as  required  by  note  3  on  the  form. 

It  must  be  remembered  that  rifles  in  which  the  0.308-inch  plug  gauge 
enters  freely  are  not  to  be  tested  by  targeting.  (Par.  2,  Bulletin  31,  IQIS-) 
Such  rifles  should  be  submitted  to  the  action  of  a  surveying  officer  just 
like  any  other  ordnance  stores  that  become  unserviceable  through  fair 
wear  and  tear  in  the  public  service. 

289.      Omitted. 

390.  Omitted. 

391.  Classification  of  ordnance  property  entered  on  survey  report. 

Articles  of  ordnance  property  must  be  entered  on  survey  reports  according 
to  the  classification  given  in  Ordnance  Pamphlet  No.  1879,  "Price  List 
of  Ordnance  and  Ordnance  Stores."  (See  Par.  2  of  this  pamphlet.) 
For  example: 


QUAH- 

ARTICLES. 

Valub. 

DATE  AND  CIP.CUMSTANCES. 

TtTT. 

Dolla. 

Ota. 

(8m  lutnctloQ  Vo.  1.) 

Class  VII  -  Sec,   I. 

3 

Bolts 

3 

60 

Rec'd. January,  1912. 

1 

Telescopic  Hfusket  Sight 

57 

CO 

Rec'd.   May,   1913. 

Class  VII  -  Sec.   11- 

1 

Automatic  Pistol 

12 

50 

Rec'd.   January*   1910. 

Class  IX  -  Sec.   I. 

4 

Cups,   aluminvun. 

76 

Date  of  receipt  iinknovm. 

3 

Gun  slings 

3 

20 

'Rec'd.  March,   1913. 

Total 

77 

06 

All  of  the  above  articles  were 

rendered  tmsei^riceable  through 

• 

* 

fair  wear  and  tear  in  public 



service. 

Fig.  3 


1254] 


292 

292.     "Model"  entries  on  Survey  Reports  in  the  columns,  "Articles" 
and  "Date  and  Circumstances." 


ARTICLES 


Barrel  and  receiver  (assem- 
bled) No.  350398.  Cal.  30. 
R.  I.  A. 

Barrel  and  receiver  (assem- 
bled) No.  231365,  Cal.  30. 
S.  A. 

Barrel  and  receiver  (assem- 
bled)   No.    121216    Cal.    30. 
R.  I.  A. 

(Note.— R.  I.  A.  stands  for 
Rock  Island  Arsenal,  and 
S.  A.  for  Springfield 
Arsenal) 


DATF.    AND    CIRCUMSTANCES 


Received  January,    1914.      Seasons  fired,   2. 


Received   March,   1910.     Seasons  fired,  4. 


Received   May,    1901.      Seasons  fired,    5. 

The  above  barrels  and  receivers  were  rendered  unser- 
viceable through  fair  wear  and  tear  in  the  public  ser- 
vice. They  have  been  tested  by  targeting  and  found 
unserviceable,  as  shown  by  tlie  attached  certificate 
("Exhibit   A")    of  the   officer   supervising   the   test. 


Barrel  and  receiver  (assem- 
bled) No.  617594,  Cal.  30. 
R.  I.  A. 


Received  March,  1912.  Seasons  fired,  4.  Rendered 
unserviceable  through  fair  wear  and  tear  in  the  public 
service.  The  0.308  plug  gauge  enters  freely  into  the 
muzzle. 


Gun  slings.  Model  of   1907 


Received    January,    1904.      Worn    out    through    fair    wear 
and  tear  in  public  service. 


Mule  No.  29  of  Pack  Train 
No.    14 


During  a  practice  march  on  May  12/16,  the  mule  strayed 
away  from  the  bell  and  was  later  found  dead.  (Or, 
died  from  internal  hemorrhages  in  corral,  Oct.  10/16. 
Cause   of   hemorrhage   unknown.) 


Machete 


Lost  by  Private  H.  J.  Morgan,  Company  "A,"  1st  Infan- 
try, March  12,  1916,  in  an  effort  to  save  himself  from 
drowning  in  the  Media  River  while  out  with  a  map 
sketching  party.  Efforts  made  to  recover  the  machete 
were  futile. 


Rifle  No.   326781,  Cal.   30 


Received  about  June,  1914.  Receiver  cracked  as  result 
of  firing  at  target  practice.  (Or,  Received  April,  1912. 
Damaged  by  Pvt.  John  Brown,  Co.  "A,"  1st  Inf.,  by 
permitting  rust  to  accumulate  on  the  rfetal  parts  and 
then  rubbing  same  with  emory  paper  until  bluing  was 
removed;  or,  Received  April,  1912.  Barrel  exploded 
in  hands  of  Pvt.  John  Smith,  Co.  "A,"  1st  Inf.,  while 
firing   on   target   range.) 


(Band  instruments) 
For   example : 

Euphonium,  No.   i86c 


The    valve    pistons    have    spread,    causing    them    to    jam. 


[255] 


293 


Flute,  Db,  No.  2012 


Piccola,    Db,    No.    4221 


Spring  eateh  on  C  sharp  key  is  broken;  inside  ferrule 
in  foot  joint  is  loose;  entire  flute  needs  regulating  and 
adjustment. 

Eb   key   is   loose,    and   entire   instrument  nee3s   regulating. 

All  of  the  above  instruments  became  unserviceable 
through    fair    wear    and   tear    in    the   public    service. 

(None  of  the  repairs  necessary  are  hiinor  repairs,  in- 
volving only  slight  expense,  and  which  can  be  done  in 
a   workmanlike  manner   in   the   vicinity  of   the  post.) 


Shoes 


Drawn  by  Private  Harry  A.  Lynch,  Co.  "A,"  1st  Infan- 
try, from  the  Quartermaster,  Camp  Gaillard,  C.  Z., 
Sept.  25,  1916.  Were  worn  for  inspections  and  on  Sun- 
days. V\'elt  stitching  on  right  shoe  has  broken  and 
rendered  the  shoe  unserviceable.  It  is  believed  defec- 
tive material  or  sewing  is  responsible  for  present  condi- 
tion of  shoes.  Shoes  marked:  J.  M.  Herman  &  Co., 
Contractors,    7J4D    62261-14,    Boston   Depot,   July   22-14. 


Telescopic  sights 

Nos.  174  and  806.  model 
1908  for  rifles  Nos.3S2385 
and    532403,    respectively 


Date  of  receipt  unknown.  Rendered  unserviceable  by 
unknown  cause.  When  looking  through  the  telescope 
there  appear  numerable  black  spots.  Also,  there  is  a 
cloudy  effect,  as  from  multitudinous  small  globules  of 
water. 


(Quartermaster   supplies) 
Soup  plates 
Salt   cellers 
Tumblers 
Cups 
Dinner  plates 


Broken  in  transit.  Shipped  to  Q.  M.,  Camp  Gaillard,  by 
Dept.  Q.  M.,  Philadelphia,  Pa.,  Oct.  13/15.  Received 
at  Camp  Gaillard  Nov.  20/15,  with  original  packages 
apparently  in  good  condition.  Original  packages  (two 
cases)  were  opened  by  1st  Lieut.  John  A.  Smith,  1st 
Infantry. 


Cots 

Rakes 

Shovels 


Became  unserviceable  through  fair  wear  and  tear  in  the 
public  service.  The  articles  lost  are  covered  by  cer- 
tificates of  unserviceability  from  company  commanders. 
Turned  in  to  Quartermaster  during  period  from  June 
to   December,    1915. 


293.  Form  of  certificate  of  officer  detailed  to  destroy  property  on 
I.  and  I.  Report.  I  certify  that  all  property  on  this  report,  directed 
by  the  Inspector  to  be  destroyed,  or  broken  up,  has  been  destroyed  or 
broken  up,  in  my  presence. 

John  Smith, 
1st  Lieutenant,  24th  Infantry, 
Camp   Gaillard,   C.   Z., 
March  12,  1916. 
(Note.     This  certificate  is  printed  on  slips  of  paper,   furnished  by  the 
Inspector  General's  Department,  and  is  pasted  on  the  T.  and  I.  Report.) 


[256] 


(Q^T^VKyt  ^^u^) 


293   (contd.) 


TO  ALL  WHOM  IT  MAY  CONCERN: 

f^  ^\%  \%  t©  (g%m%  c9/r./  Jie/nA,u    CLc/n/)nyJ 

1A?L4J ,  a^  a  Testimonial  of  Honest  and  Faithful  Service. 

/^  Honorably  Discharged   Ae^m  //^  United  States  Army  /u  iea<i<?fi 

M.  CU  vilAi)  to 


J(^aJ  PfiM 


f 


Flu    •«  ^ij 

[2571  ^m^an./,, 


293  (ccntd.)  '   /      » 

Enlistment  Record. 

jVan.. /H(/nA/(4  AAAxxymA %a^e.  ^m^o±aA 


'iwtcai  ieritce: 


ziiA^ ^^AJJ  S^G-O^A 

^a/uei,  engagfmrnti,  iAti'miinei,    exie^/i/ioni    '  t^tj'fl  AL^  . 


^nofe/edae  f^ anil    ooca&on 


MiA^mA 


'^^4^. 


"Tlon^jey 


Character : 


a^.        tZo (AlAyOfy^ 


J'  ''*-'*- — >tccmrm/it/f</  ^r  reeniiifmenf. 


Form  T^o.  S2S.  A.  O.  O. 

£d.  Nut.  ie-i4— to.MO. 


^om)nan</€ng K?  Q     Lt^— « 


Fig.   5 
[2581 


I 


293  (contd.) 


X<$;>  To  all  wham  it  mau  tanttvx:  ^'/i. 

^  ^  I? 

This  is  to  (Eprtifv,  57,.,,    JJ.amL£J  JLJ2J.(2J^  


..y./h(y.mLpay.nulai.<'/  //,<!     /Lt/rUUfu. t!^<y.c,n^t, 

y...... J/^M^CL/J-lIAAJ. ^   /{'rre-^ 

Hishonorablti  discharged  ^c«.  /A.c  Initcd  ^laffs  %n\\\  ^  ^c«^«  «/V/fc  je«/<.«^r  «/ 
yrlZyJ(MM-*--^Ci-^tj^^ 

,^<i/. Qa^7i£4J3.da2Llti. .„../.,» 

c>.  .(Xt£<ZfrriLcu ^  ^>t  yAc  S/L^e  <^/  a£<5^rUjlL<U ....,  ««^/ .«//., 

oifci/ta  tifaSjf4rAr-..7//.^?^.Mfci.yi  a^  ae/^ej   <vv  occi</t^z/i<i >i  a irTt-CL^t^cOT^rfCiL^^U 

A«</.S£cL^J:J.O  xycJ,     SLiUi^. A<t^r,    ..JDoAji .<=<.»,/,/,:. ^cc»,    ««^ 

<u<t4 w ./<:</. t..\J. t^cYitA    «»i    A-et^g^A/. 

.  ^     t        P  . 

<,^t/..,d^i^tjUL/TlU. ^ 


Fig.    6 
L259] 


293  (contd.) 


/-"  .- < 


Wm  ll¥  l^^f  @@^Ji©liii£jl«)  ^ 


UATWri. 


'%\M\\.-ixx^t  AfifM  ^  llnttfb  ^talffi  Army:  ^  ^^,^7^^  ^ 

/ 6  '"  t^  (r/JJctkatfAr^  fine  mwdoiie/  ^u-ue  /ftnr/^,^//  /7Mf/A4AUj^j£yn. 


^ 


()^.    nW^^    -dld^  t^^^%£     a^       AcTuyuU^ 


Fig.  7 

[260] 


2P3  (contd.) 


I -01  I 


293  (contd.) 


INVENTORY  OF  THE  EFFECTS  OF 
Jonos,  JO)-.n  R. 


who  died  at    fort-Ciitaxio,  N»y. 

on  Not.  .87,1915,     ,  191      ,  by  reason  of 

accidental  drp-flning. 

"he  remains  were  shipped  to  Arthur 

-rm^-^wie-ij«Med-at .-- -.-- — 

C.Jories.Bie  Main  St ..i'ulton.N.Y. . 
..Iioy....2B.,J.915..-     No.  of  grave   ----r- ,. 


'articles.' 

NO. 

Belt, waist 

1 

Breeches , seryice, pairs 

6 

Coats, service 

4 

Coat .fatigue 

1 

Cords, hat 

2 

tirawers,  jean, sumiriOr, pairs 

4 

Hat,    service 

1 

Laces, shoe, pairs 

2 

Lace s,l 6 ggin, pairs 

3 

Legftins, pairs 

2 

Mirror, hand 

1 

Razor. safety 

1 

Shirts, O.D.flrmnel 

2 

Choes.russett . pairs 

2 

Soap. toilet .cakes 

3 

Tov/els.face 

5 

Towels. bath 

2 

Undershirts 

4 

Forwarded   to  Tho   Adjutant 

General    of  the    Arr;,y. 

1   Bible, pocket 

4   Discharges 

(Trlpnc;iu 

(OVKK  I 


DEPOSITS 
(A. R. 1367) 


Date.  Amount . 

6/6/lS.  $10.00 

7/8/15.  $15.00 

9/7/15.  $10.00 


Chinrterrr.aBter 


Capt. G.S.Doll 
Ft .Ontario, N. 
Capt. G.S.Doll 
Ft. Ontario, H. 
Capt. G.S.Doll 
Ft.Ontarlo,N. 


QMC. 
I. 
QMC. 

r. 

,QMC. 


Money 


I  Spec.e.Qne  ..an.4..86/lQ.a.  $..1,B5-. 


Not. 


I  certify  that  the  foregoing  inventory  comprises  all 

the  effects  of John.  R.  Jones.^ 

deceased,  and   that   the  effects  are   in  the  hands  of 

.C  ,0,  ,.Co..."tt'"  ,.5.0±Ji..Inf 

at .?.Qrt...CtatarJLQ.,M,Y...^ 

to  be  disposed  of  as  prescribed  in  Army  Regulations. 

F.R.Wallace. 

Capt., 50th   Inf., 

Commanding y.Q.* 

Fort  Ontario, N.Y., 
Nov.28,r915.  ,  ,9j 


I  2b2  I 


294-295 

CHAPTER  XVII 
MUSTER  ROLLS 

28-1:.  Instructions  on  form  and  "Model  Remarks."  The  instruc- 
tions on  the  muster  roll  form  (No.  6i,  A.  G.  O.)  are  very  complete,  and 
the  "Model  Remarks"  published  as  Form  No.  489,  A.  G.  O.,  cover  practi- 
cally every  entry  that  is  ever  made  on  the  muster  roll.  Study  carefully 
ilie  instructions  and  the  "Model  Remarks"  and  you  will  have  no  trouble 
in  making  out  the  muster  roll,  which  is  one  of  our  most  important  papers. 

The  "Model"  muster  roll  on  pages  255-257  is  given  principally  to 
show  the  headings  in  the  column,  "NAMES,  PRESENT  AND  ABSENT, 
AND  RANK." 

295.  Muster  roll  data.  To  the  end  that  all  remarks  that  should 
be  entered  on  the  muster  and  the  pay  rolls  be  made  correctly  and  that  none 
be  omitted,  it  is  necessary  to  have  a  simple  and  systematic  plan  for  keep- 
ing the  data.  By  far  the  best  plan  the  author  has  ever  seen  consists  in 
using  the  "Muster  and   Pay  Roll   Data  Card"  mentioned  in   Par.  214. 

The  cards  should  be  used  as  follows: 

When  anything  happens  that  should  be  noted  on  the  muster  or  pay 
rolls,  enter,  at  the  time,  the  appropriate-  remark  on  the  man's  card,  and 
place  same  on  the  company  commander's  desk  for  him  to  see. 

For  example : 

(a)  If  a  man  is  absent  a  day  or  more  without  leave,  when  he  returns 
submit  his  muster  and  pay  roll  data  card,  with  the  proper  entry  thereon, 
to  the  company  commander  with  the  morning  report  on  which  the  man's 
return  to  duty  is  noted. 

(b)  If  a  man  is  tried  and  convicted  by  court-martial,  place  his  muster 
and  pay  roll  data  card,  with  the  proper  entry  thereon,  on  the  company 
commander's  desk  with  the  summary  court  record  or  court-martial  order, 
just  as  soon  as  it  is  received. 

(c)  If  a  man  is  transferred  to  another  organization,  or  detailed  on 
detached  service,  submit  his  muster  and  pay  roll  data  card,  with  the  proper 
entry  thereon,  to  the  company  commander  wdien   the  D/L  is  signed. 

(d)  If  a  man  is  discharged,  submit  his  muster  and  pay  roll  data  card, 
with  proper  entry  thereon,  to  the  company  commander  when  the  discharge 
and  final  statements  are  signed 

(e)  If  a  letter  is  received  affecting  a  man's  pay,  submit  his  muster 
and  pay  roll  data  card,  with  the  proper  remark  thereon,  to  the  company 
■^ommander  with  the  letter  in  question. 

\26i] 


295a 

(f)  If  a  man  dies,  submit  his  muster  and  pay  roll  data  card,  with 
proper  remark  thereon,  to  the  company  commander  when  the  Inventory 
of  Effects  and  final  statements  are  signed. 

In  short,  whenever  any  order,  record  or  paper,  is  placed  before  the 
company  commander  which  necessitates  the  entry  of  a  remark  on  the 
muster  or  pay  roll,  submit  the  man's  muster  and  pay  roll  data  card  to  the 
company  commander  at  the  same  time.  In  this  way  the  company  comman- 
der KNOWS  that  absolutely  EVERYTHING  that  is  taking  place  in  his 
company  that  should  be  entered  on  the  muster  and  pay  rolls  is  being,  in 
effect,  entered  on  such  rolls  as  the  things  take  place,  AND  THERE  IS 
NO  FORGETTING. 

The  preparation  of  the  pay  rolls  and  muster  rolls  will  then  consist 
merely  in  copying  on  the  rolls  the  various  entries  on  the  Muster  and 
Pay  Roll  Data  cards. 

295a.  Mustering  by  telephone.  Enlisted  men  at  subposts  or  on 
outpost  or  other  similar  duty  may  be  mustered  by  telephone  when  it  is 
impracticable  for  them  to  report  in  person  to  the  mustering  officer.  In 
such  cases  the  stations  and  duties  of  the  men  on  the  date  of  muster,  and 
the  words,  "Alustered  by  telephone,"  will  be  entered  in  the  column  for 
Remarks.     (Par.  II,  G.  O.  49/17.) 


[264  J 


295a  (contd.) 


MUSTER  BOLL  of Op*  .*A% „.. of  the       ,  62d  Inf , , 

Army  of  (he  United  States  from  the SOth.    day  of June 

bimonthly  muster),  to  the  .....Sls'l day  of .Attg^o* ,  1915 


,  1916  (date  of  last 


NAMES.  PRESENT  AND  ABSENT,  AND 


Tommlssbned  uid  Doncomnilssbnod  ofllcen  Kcoord- 
o1  alt  i>nllst«d  totn  wUl 
Prrv3t«s  of  eath  clau  in 


WHEN  ENLISTED. 


.CA.PTAIF. 

John  T.ClarJp 

let  LIEUT, 

..fllllan  T.Ruasell. 

.and  UEUT, 

.ipberVC,  Taylor 


Comdg  Co . 


Duty  with  Co, 


On  10  days '  leave  slnoe  Ayg,27/l6,.. 
]P50.60,191$» 


1st  SEfiaEAMT 

..Craliu.  lU.Uwn.C... 


.Apr  ll/lS 


suffut  ssmzAsn 
Bwper,  ¥9rriJ,t  S, 


July  9/l4. 


Absent 


Awarded  c  of  M  for  saving  the  life 

ot  A  coiarade  in  a  skinalBh  with 

Filipinos  at  Tayu«,P.I., Aug. 10/13, 
,Q.0.,20jWp,1915, 


On  one  awsftrplouj^  since  Au^ 


A.R.106. 


MESS  SEROEAMT 

.Wallace*  ..Sidney  .A:t 


JWJ  14/16 


Nane  chaiigedfr  Wallace  A.Sidney  to 
Sidney  A.Wallaoe .Letter  AGO, Jtoly  I0/I6 


SBROEAIITS 

..Wooton»  Harry  £« 
..Steiiiens,  Frank 


Aug  16/15. 
Sep  23/14 


Absent 


Raenl  Wrnt  ae  Sgt  contd. 

Sick  in  PH, Ft. Jay, N.Y., since  Aug.l0/l5. 
Par.ie.SO  126,£.Dept.l915.  


Fi&  1 


295a  (contd.) 


NAUES.  PRESENT  AND  ABSENT,  AND 
RANK. 

(Commissioned  and  noncoinmissJoned  ofBccrs  accord- 
ing to  rank.     Surnames  or  all  eullst«d    men  wUl 
precede  Christian  names.    Privates  of  each  class  In 
alphabetical  order.) 

warn   ENLISTED. 

All  present 
and  mustered 
except  those 
Indicated  In 
tbh  column 
by  the  word 

ABSENT. 

REMARKS. 

CORPORALS 

Stroud,     ..Thpm8S..C„ 

Deo  19/13. y 

Lb  sent... 

PS  since  July  14/l5  at  ?t.T.h.Qma8,..., 
Ky.,SO  110, WD, 1915. 

Williams,     Prank  P. 

Apr  7/16 

Aptd  Corp  fr  Pvt.July  14/15, RO  10, 

1915. 

MECHANIC 

Pope,         John  C. 

Mar  12/14 ,. 

Forfeit  |5  SC,Aug.5/l5. 

COCKS 

* 

Murphy,   Thomas  J. 

Oct  15/13 

.Aptd.CppkjfrPyt.  July  17/15,00. 7,... 
1916. 

BUGLERS 

Cannon       Fred  E. 

May  3/14 

In  confinement    July  5  to  8/15. SC 

July  5/15. 

PRIVATES,    1st   CLASS 
Jones,        Albert   3. 

July  13/15 



As s  1  gn e d  t o  Co .  Ju  1  y  14 / 1 5 , MA  . C a rd .. 
Joined  sd.  Aptd  1st  CI  Pvt.fr  Pvt. 

Webber,      Stanley  R. 

1 

1 

July  20/15, CO   9,1915. 

June   8/14 

In  confinement   fr  July  29  to  Aug, 

1 

5/15, awaiting  trial  for  desertion, 

Charge .  remoy  ed .  as  .  having  be  en . .  er.r. ... 

PRIVATES 
Hat thQw,  Richard  T , 


roneously  made , par » 6 , P SO . 7 9, 1915 i 


Feb   1/15.. 


.Jn.h.ands  CA...f.r.July..lQ..to..A«g.3/lfi, 
Offense:.  Disorderly  cpnd^^ 


ted. 


Campbell,      George 


Dec   12/14 


Transferred  ae  Pvt.fr  Sgt.Co."B"|, 


this  regt., Aug.  15/15. RSO  40, 1.915,... 
Joined  .Aug.16/15, 


Fic.  2 
[266] 


295a  (could.) 


LOSS 

DISCHAHGED- 

PRIVATES 
Showalter.     Louis  T. 

July  7/13 

Honorably   discharged   Aug. 14/15, SCD 

at  Ft.Jay.N.y.    Character  "Good" 

Service  honest    and   faithful. 

Watson, Arthur  B. 

May  10/14 

Dishonorably   dlschnrped  Aup.ic/lb, 
GCM0.370,li.Dept.  .1016, at   ?t.Jay, 



N.Y. Service  not   honest    and   faithful. 

Character    "Bad" 

TRA|||KgRED 
Jackson,        James 

Deo  6/ie 

Transferred  to  56th  Co.C.A.C. , Aug, 
16/15. Par. 5, CO  136 .fi.Dept . ,1911. 

DIED 

PRIVATE 

Sutton,       Miles 

Jan  1/14 

Died  July  14/15, at   Ft .Porter. B.Y. 

RETIRED  

SERGEiUIT 

Callahan,  John 

Aug  23/13 

Retired  July  22/15. Par  3.30  133. 

WD. 1915, at  Pt.Jay,H.Y. 

DESERTED 

PRIVATE 

Collins,       Arthur 

May  10/13 

Deserted  Aug  26/15. at  Pt.Jay.lT.Y. 

DROPPED 

PRIVATE 

Wb.itaker,     Charlee 

Oct  17/14 



Discovered  to  he  a  deserter  fr  the 
Havy  Aug.l0yi5.   Dropped  from  records 

Aug. 19/16, Letter  AG0,WD.Aug,X7/l5« 

Fig.  3 
[267] 


296-297-298 

CHAPTER  XVIII 
PAY  ROLLS 

296.     Pay  roll  data.     See  Par.  295,  "Muster  roll  data." 
397.     Change  for  company  collections.     In  order  to  have  enough 
change  necessary   for   making  the   company  collections,   attach   a  memo- 
randum of  the  following  tenor  to  one  of  the  pay  rolls  that  is  sent  to 
the  paymaster: 

Company   "C,"    29th    Infantry, 
Gatun,  Canal  Zone, 
January  li,    1916. 
MEMORANDUM  FOR  PAYMASTER: 

When  the  company  is  paid  would  you  please  supply  me  with  $100  in 
change,  as   follows : 

$50  in  Ones 
25  in  Halves 
IS  in  Quarters 
5  in  Dimes 
4  in  Nickels 
I  in  Pennies 

John  A.  Smith, 
Capt.,  29th  Infantry, 

Comdg. 
(Note.    The  above  amount  of  change  will  answer  for  a  company  of  100. 
if  the  strength  of  the  company  is  greater  than  that,  the  amount  of  change 
should  be  increased  accordin;j:ly.) 

298.  Instructions  for  the  preparation  of  pay  rolls.  The  following 
instructions  for  the  preparation  pf  Army  pay  rolls  were  published  in 
G.  O.  40,  W.  D.,  August  30,  1916: 

I.  The  pay  rolls  are  not  only  the  guide  for  the  immediate  payment 
of  the  troops  interested,  but  when  filed  in  the  Treasury  Department  thej' 
become  the  record  to  which  reference  will  thereafter  be  had  in  the 
investigation  and  settlement  of  claims  or  questions  affecting  the  pay  of 
the  men  whose  names  are  borne  thereon  for  the  period  involved.  All 
officers  are  therefore  enjoined  to  exercise  every  care  to  make  the  pay 
rolls  with  which  they  are  concerned  complete   in  every  detail. 

2.    Composition  of  a  Pay  Roll 
A  pay  roll  will  be  made  up  of  one  copy  of  War  Department  Form 
No.  366  and  as  many  forms  366a  as  may  be  necessary,  fastened  together 
along  the  edge  indicated  by  sewing  or  by  means  of  a  stapling  machine 
or  other  permanent  fastening,  but  not  by  use  of  glue  or  mucilage. 

[268] 


298  (contd.) 

3.     Number  of  Copies  and  Disposition  of  Same 

Pay  rolls  will  be  made  out  in   triplicate,  and  dated   from   the  first  to 

the   last   day  of   the  month.     Two   of   the  three   copies    (one   being  the 

signed  roll)   will  be  forwarded  to  the  quartermaster  and  the  third  copy 

duly  extended  will  be  retained  with  the  records  of  the  organization. 

4.  Signing  of  Rolls 
Only  one  copy  will  be  signed  by  the  men^  and  when  carbon  copies  are 
made  the  original  will  always  be  the  copy  to  be  signed.  The  roll  to  be 
signed  will  always  be  completed  and  fastened  together  before  being 
signed.  When  it  is  known  that  payment  is  to  be  made  by  check  none 
of  the  rolls  will  be  signed  by  the  men.  Only  men  who  are  to  be  paid  will 
sign  the  roll ;  those  who  for  any  reason  are  not  to  be  paid  will 
not  sign;  if,  however,  in  such  case,  the  roll  be  inadvertently  signed,  the 
signature  will  be  erased.  In  cases  of  stoppages  equaling  or  exceeding 
the  pay  due,  complete  data  will  be  carried  to  the  next  succeeding  rolls 
until  a  sufficient  amount  of  pay  is  due  to  satisfy  all  stoppages  and  leave 
a  balance  fot  the  soldier.  (See  par.  15  below.)  If  for  any  reason  a 
soldier  whose  name  appears  on  the  pay  roll  does  not  sign  the  roll  and  is 
not  to  be  paid  by  check,  a  line  will  be  drawn  through  the  space  intended 
for  his  signature. 

5.  Typewritten  and  Carbon  Copies  Authorized 
The  preparation  of  pay  rolls  on  a  typewriting  machine  is  authorized 
provided  a  record  ribbon  is  used.  The  making  of  carbon  copies  is  also 
authorized,  but  ihey  must  be  clear  and  legible  throughout,  and  the 
original  copy  and  the  first  carbon  copy  must  be  forwarded  to  the  quarter- 
master, who  will  in  turn  forward  the  original  copy,  with  his  account 
current,  to  the  Quartermaster  General  of  the  Army.  Quartermasters  will 
not  be  required  to  accept  carbon  copies  that  are  not  clear  and  legible 
throughout,  and  they  are  authorized  to  return  illegible  copies  with 
request    for   legible   ones. 

6.  Names  to  be  Entered  on  Roll 
The  names  of  officers  of  the  Regular  Army  will  not  be  entered  on 
the  roll,  but  all  enlisted  men  will  be  taken  up  thereon  from  the  date 
of  receipt  of  notice  of  their  assignment,  whether  or  not  they  have 
yet  joined,  and  will  be  entered  in  the  column  "Names,  Present  and 
Absent,  and  Rank,"  in  the  following  order:  First,  noncommissioned 
officers,  in  the  order  of  the  grade  given  in  paragraph  9,  Army  Regulations, 
1913,  the  names  under  each  grade-heading  appearing  in  the  order  of  the 
dates  of  warrants;  second,  all  others,  except  buglers,  first-class  privates, 

[269] 


298  (contd.) 

and  privates  in  alphabetical  order  of  grade;  third,  buglers;  fourth,  first- 
class  privates ;  fifth,  privates.  The  names  of  the  men  under  each 
grade-heading,  except  noncommissioned  officers,  will  appear  alphabetically. 
Lance  corporals  will  be  carried  under  the  heading  of  "First-class  privates" 
or  "Privates,"  depending  on  the  actual  grade  held. 

The  names  and  the  headings  will  follow  one  another  without  interval, 
except  when  made  necessary  by  the  use  of  two  or  more  lines,  in  the 
column  of  "Remarks"  after  a  name. 

Men  on  detached  service  will  be  carried  on  the  roll  of  the  organization 
to  which  they  belong  in  their  proper  place  with  remarks  showing  them  on 
detached  service  and  place,  if  known. 

In  all  cases  the  last  name  will  be  written  first,  e.  g.,  Smith,  John  A., 
and  not  John  A.  Smith.  Care  will  be  taken  to  have  the  names  correctly 
spelled  and  the  dates  of  enlistment  correct,  and  the  signatures  must 
correspond  exactly  with  the  names  in  the  column,  "Names,  Present  and 
Absent,   and    Rank." 

7.  Detachment  Rolls 

The  names  of  men  mustered  for  pay  at  stations  where  their  companies 
or  organizations  are  not  mustered  may  be  borne  on  one  consolidated 
pay  roll. 

All  detachment  pay  rolls  for  detachments  composed  of  various  organi- 
zations will  show  in  a  column  ruled  for  that  purpose  the  company,  battery, 
troop,  or  other  organization  to  which  each  man  belongs. 

8.  Ruling  Extra  Columns 

The  use  of  dots  and  the  word  "ditto"  is  prohibited,  but  when  items 
of  the  same  character,  such  as  subsistence  credit  sales,  clothing  due 
United  States,  post  exchange,  and  post  laundry,  are  to  be  made  against 
a  sufficiently  large  number  of  men,  columns  may  be  ruled  therefor  in  the 
space  under  "Remarks." 

9.  By  Whom  and  to  What  Date  Paid 
In  the  cases  of  soldiers  who  were  last  paid  to  a  date  different  from 
that  to  which  the  organization  was  last  paid,  or  by  a  different  quarter- 
master, as  shown  by  the  certificate  of  the  commanding  officer  on  the 
first  page,  the  date  to  which  last  paid  and  the  name  of  the  quartermaster 
will  be  stated  against  their  names  under  "Remarks." 

10.     Column  "Remarks" — Data  Opposite  Names 
All    data    affecting    a    soldier's    pay    will    be    entered    in    the    column 
"Remarks,"  in  the  manner  indicated  under  the  caption  "Model  Remarks" 
below. 

[3/01 


298   (contd.) 

Only  such  remarks  as  affect  a  soldier's  pay  will  be  entered. 
Opposite  the  name  of  the  person  concerned  will  be  carefully  noted — 

(a)  All  changes  of  rank  or  grade.  In  case  of  appointment  the 
number,  date,  and  source  of  order  will  be  stated;  in  case  of  reduction  the 
date  of  receipt  of  order  at  soldier's  station  will  also  be  stated. 

(b)  All  authorized  stoppages,  fines,  sentences,  with  number,  date,  and 
source  of  order. 

(r)  All  cases  of  absence  of  enlisted  men  without  leave  or  absence 
sick  without  pay  for  one  day  or  more. 

(d)  All  cases  of  confinement  of  one  day  or  more  by  civil  authorities 
and  whether  such  prisoners  have  been  held  for  trial,  tried,  or  discharged 
without  trial,  and,  when  tried,  whether  acquitted  or  convicted  with  dates 
of  absence. 

(e)  Everything  else  affecting  the  pay  of  every  enlisted  man,  so  as 
\o  insure  justice  1o  him  and  to  the  United  States. 

As  many  lines  as  may  be  necessary  to  avoid  crowding  will  be  taken 
after  each  name,  and  only  one  line  of  written  matter  will  be  placed  on 
one  ruled  line.  When  the  matter  is  typewritten,  remarks  exceeding  one 
line  will  be  single  spaced  without  regard  to  the  ruled  lines  on  the  paper. 

II.     Clothing  Account 
For  regulations  concerning  the  settlement  of  a  soldier's  clothing  account 
see  paragraphs  1159-I169,  Army  Regulations,  1913. 

12.  Retention  in  Service  Beyond  Date  of  Enlistment 
When  soldiers  are  retained  in  the  service  with  the  colors  to  make 
good  time  lost,  the  cause  of  such  retention  must  be  stated.  In  case  a 
soldier  who  must  be  kept  in  the  service  beyond  the  date  of  expiration  of 
term  of  enlistment  in  order  to  make  good  time  lost  and  is  in  confinement 
at  or  after  date  of  expiration  of  term  of  enlistment,  the  date  of  restora- 
tion to  duty  status,  if  so  restored,  will  be  stated. 

13.  Changes  Since  Last  Muster  for  Pay 
(a)  Names  of  men  belonging  to  a  command  will  be  immediately 
followed  by  those  of  the  men  who  have  ceased  to  belong  to  it  since  last 
muster  for  pay.  These  will  be  classed  in  the  following  order:  (i)  Dis- 
charged, (2)  furloughed  to  the  reserve,  (3)  transferred,  (4)  died,  (s) 
retired,  (6)  deserted,  (7)  missing.  Under  each  heading  the  names  will 
appear  in  the  order  prescribed  in  paragraph  6  above. 

(h)  The  character  of  discharge  (honorably  discharged,  discharged, 
or  dishonorably  discharged)   will  be  noted  on  the  roll. 

1-'71| 


298   (contd.) 

(c)'  In  these  cases:  (i)  Desertion;  (2)  dishonorable  discharge;  (3) 
discharged  for  desertion;  (4)' missing;  (5)  and  discharge,  honorable  dis- 
charge, or  furlough  to  the  reserve  when  the  stoppages  equal  or  exceed 
the  amount  due  soldier ;  the  soldier's  account  will  be  stated  in  full, 
showing  rank  or  grade,  date  to  which  last  paid,  and  by  whom.  All 
stoppages  and  charges  (special  care  being  taken  to  note  all  dues  to  post 
exchanges,  company  fund,  etc.),  and  credits  for  deposits,  etc.,  and  the 
balance  due  the  United  States  or  due  the  soldier  on  account  of  clothing, 
and  when  the  desertion,  discharge,  or  furlough  occurs  within  the  first  six 
months  of  enlistment  the  money  value  of  clothing  drawn  since  enlistment 
must  also  be  stated ;  also  dates  and  places  will  be  given,  and  number,  date, 
and  source  of  order  or  other  authority. 

(d)  In  case  of  honorable  discharge  (except  as  prescribed  in  [c] 
above  and  [e]  below),  discharge  or  furlough  (except  as  prescribed  in 
[c]  above),  transfer,  death,  or  retirement,  only  the  rank  or  grade,  the 
date  of  discharge,  furlough,  transfer,  death,  or  retirement,  and  the  number, 
date,  and  source  of  the  order  or  other  authority  will  be  given. 

(e)  The  names  of  men  who  are  discharged  during  the  period  covered 
by  the  pay  roll  and  who  reenlist  in  the  same  company  during  that  time 
will  be  carried  in  the  body  of  the  roll  only. 

14.  Deserters 

The  name  of  a  soldier  who  has  joined  from  desertion  since  last  muster 
for  pay  will  be  placed  in  the  body  of  the  roll  only.  The  following  data 
will  appear  on  the  first  roll :  The  same  data  that  appeared  on  the  rolls 
on  which  the  soldier  was  dropped  as  a  deserter ;  a  statement  of  his  new 
account  opened  after  date  of  return  to  military  control  (the  account  at 
date  of  desertion  and  the  account  since  return  to  military  control  being 
stated  separately)  ;  the  place  and  the  date  of  return  to  military  control ; 
and  whether  he  was  apprehended  or  surrendered.  On  subsequent  rolls 
until  the  result  of  the  trial  has  been  published,  or  the  case  otherwise 
disposed  of,  will  appear  the  remark,  "Awaiting  trial    (or  result  of  trial) 

for  desertion.    For  statement  of  account,  see  rolls  for  ,  191 — ." 

On  the  rolls  following  the  final  disposition  of  the  case  will  appear  a  com- 
plete statement  of  the  soldier's  account  at  the  date  of  such  disposition  of 
the  case,  the  ante-desertion  and  post-desertion  accounts  to  be  stated 
separately,  including  the  number,  source,  and  date  of  the  order  announcing 
his  return  to  duty,  or  the  result  of  the  trial. 

The  restoration  to  duty  of  a  deserter  by  competent  authority,  namely, 
by  the  commander  who  would  be  authorized  to  direct  that  he  be  brought 
to  trial,  can  be  ordered  only  in  case  the  desertion  is  admitted,  and  must  not 
be  confused  with  the  removal    (by  the  order  of  such  commander  or  the 

[2721 


299 

War  Department)   of  a  charge  of  desertion  erroneously  entered  on  the 
rolls  against  a  soldier. 

15.  When  a  soldier  is  not  paid  on  a  pay  roll  the  organization  com- 
mander must  not  attempt  to  settle  the  account  by  striking  a  balance 
between  the  undrawn  pay  and  indebtedness,  but  the  account  as  a  whole 
must,  except  as  provided  in  paragraph  14,  be  carried  forward  to  succeed- 
ing rolls  until  the  quartermaster  can  collect  all  dues  to  the  United  States 
and  pay  a  balance  to  the  soldier.     (See  A.  R.  1374,  1913.) 

16.  Where  changes  occur  in  a  quartermaster's  figures  in  the  "Balance 
paid"  column,  the  company  commander  or  officer  witnessing  the  payment 
must  certify  in  the  margin  of  the  roll  the  amount  actually  paid  the  soldier. 

299.     MODEL  REMARKS  FOR  ARMY  PAY  ROLLS 

17.  These  model  remarks  are  meant  to  cover  only  the  more  common 
cases.  Cases  arising  not  covered  herein  will  be  stated  according  to  facts 
of  record. 

Any  pay  or  allowances  that  may  have  accrued  during  a  previous  enlist- 
ment can  not  be  paid  by  a  quartermaster,  but  a  claim  for  same  must  be 
made  on  the  Auditor  for  the  War  Department. 

18.  Absence 

(a)  In  hands  of  civil  authorities. — In  hands  CAuth  fr  Jan  10  to  Feb 
3/16,   convicted    (acquitted,   released   on  bail,   or  released   without  trial). 

(b)  Without  leave. — Awol  Jan  10  to  15/16. 

(i)  Absence  in  the  hands  of  civil  authorities  or  without  leave 
will  be  stated  by  dates  of  departure  and  return  as  above.  The 
day  of  departure  is  a  day  of  absence  and  day  of  return  is  a  day 
of  duty,  without  regard  to  hours,  in  case  of  enlisted  men  absent 
without  leave  or  in  hands  of  civil  authorities.  For  example, 
"Awol  Jan  10  to  15/16,"  is  an  absence  of  five  days,  January  10 
the  day  the  soldier  left  post  being  a  day  of  absence  and  January 
15  the  day  he  returned  to  post  being  considered  a  day  of  duty. 
Hours  of  departure  and  return  will  not  be  stated.  An  absence 
of  less  than  24  hours  will  not  be  entered  on  the  pay  roll. 

(c)  Sick,  not  in  line  of  duty,  G.  O.  31,  1912,  and  45,  1914. — Sick,  not 
LDGO  31/12  and  45/14,  Jan  i  to  15/16,  inc. 

(i)  G.  O.  31,  1912,  requires  the  inclusive  dates  sick  to  be 
stated  as  distinguished  from  the  method  of  stating  absence  with- 
out leave  indicated  above.  In  deducting  pay  for  time  sick,  quarter- 
masters will  treat  the  dates  given  as  inclusive  whether  stated  so 
or  not. 

[2731 


299   (contcl.) 

19.  Allotments 

(a)  Commencement. — Alot  $12  per  mo  for  20  mos  fr  Jan  1/16  to 
Aug  31/17. 

(i)'  Allotments  should  begin  with  the  first  day  of  a  month, 
except  that  no  allotment  will  begin  prior  to  date  of  current 
enlistment. 

(2)  An  allotment  should  be  entered  on  the  pay  roll  for  the 
month  in  which  it  commences  without  waiting  for  any  report 
from  the  Quartermaster  General  that  the  allotment  papers  have 
been  received. 

(3)  A  soldier  should  not  be  allowed  to  allot  his  entire 
monthly  pay,  except  for  good  reasons  warranting  such  action, 
so   that   he    may  have    at    least    a    small    balance    due    him    each 

•  month  to  meet  unforeseen  indebtedness. 

(b)  Discontinuance. — 

(i)  Alot  $12  per  mo  for  20  mos  fr  Jan  1/16;  almt  discontd 
with  Apr  30/17,  letter  QMG  Apr  15/17. 

(2)  Almt  of  $12  per  mo  for  20  mos  fr  Jan  1/16,  collected 
to  Aug  31/17,  discontd  with  May  31/17,  letter  QMG  June  i5/i7- 
Due  Sol  $36  deducted  for  almt  for  June,  July,  and  Aug  '/17. 

(3)  Discontinuances  close  on  the  last  day  of  the  month, 
unless  a  soldier  deserts,  severs  his  connection  from  active  duty 
with  the  Army,  or  the  allotment  is  discontinued  before  the  end  of 
the  period  of  allotment.  In  all  such  cases  his  commanding  officer 
will  make  immediate  report  direct  to  the  Quartermaster  General, 
as  required  by  Army  Regulation  1350,  stating  the  date  to  which 
the  allotment  has  been  collected,  and  in  case  of  desertion,  dis- 
charge, furlough  to  the  reserve,  death,  etc.,  the  date  thereof. 

(4)  An  allotment  should  not  be  entered  on  pay  rolls  subse- 
quent to  the  expiration  of  the  period  for  which  the  allotment 
was  originally  made,  except  when  necessary  to  secure  deduc- 
tion or  collection  of  the  allotment  for  a  month  or  months 
within  such  period  yet  due. 

20.  Appointments 

(a)  Aptd  fr  Corp  R  O  10  Jan  15/16. 

(b)  Aptd  1st  Sgt  fr  Sgt  O  5  Jan  10/16. 

(c)  Aptd  Ck  fr  Pvt  O  6  Jan  10/16. 

(d)  Aptd  Corp  fr  Pvt  O  7  Jan  20/16,  uader  A  R  275,  the  Co  being 
absent  from  Regtl  Hq  (or  A  R  256  or  271,  with  statement  that  the  com- 
pany or  battalion  is  serving  away  from  regimental  headquarters). 

[274J 


299  (contd.) 
21.  Appointments  Continukd  in   Forck 
(a)     Disch  Jan  5/16  wrnt  as  Sgt  contd. 
(&)     Disch  Jan  4/16  wrnt  as  Sgt  and  apmt  as  ist  Sgt  contd. 

(c)  Disch  Jan  5/16  apmt  as  Ck  contd. 

(d)  Warrants  and  appointments  may  be  continued  only  when  reenlist- 
ment  is  accomplished  within  20  days  after  dischaige. 

22.  Bonus  For  First  REiiNLisTMENT 

(a)  Due  Sol  bonus  for  reenl.  Former  service:  Enl  Jan  3/13;  disch 
in  US  (give  reason)  Jan  2/17  from  Co  A  ist  Inf  as  Pvt  ist  enl  period; 
SbO  at  date  of  disch  drawirg  35c  per  day  ED  pay. 

(fc)     Reason  for  discharge  must  always  be  stated. 

23.  Certificate  of  Merit 

(a)  When  aivarded  in  current  enlistment.- — On  first  roll  and  all  subse- 
quent rolls  until  first  payment :  C  of  M  fr  Jan  5/16  (giving  date  of 
meritorious  service,  not  date  of  order  promulgating  same).  On  subse- 
quent rolls :  C  of  M. 

(&)  When  awarded  in  previous  enlist7nent.. — On  first  roll  and  on  all 
subsequent  rolls  until  first  payment:  C  of  M  fr  Jan  10/10;  pay  due  for 
same  fr  enl.    On  subsequent  rolls:  C  of  M. 

24.  Damage  to  Private  Property 
(a)     Due  Harvey  J.  Tompson,  Lake  City,  Minn.,  under  54th  AW  $8.65 
for  damage  to  private  property  per  approved  finding  board  of  officers. 

25.  Desertion 

(a)  When  within  six  months  of  enlistment  a  soldier  deserts,  is 
discharged,  or  furloughed  to  the  reserve  under  the  circumstances  named 
in  section  (c)  of  paragraph  13  above,  the  money  value  of  clothing  drawn 
since  enlistment  will  be  stated  in  remarks  on  the  pay  roll,  in  addition  to 
the  balance  due  the  United  States  or  the  soldier.  Also  in  such  cases  the 
remarks  will  show  the  amount  due  post  exchanges,  company  fund,  etc. 

(6)  Simply  desertion.— Deserted  at  Ft  Jay  N  Y  Jan  10/16.  Due  US 
at  date  of  desertion,  Ord  $1.52,  C&GE  $1.75;  due  Sol  Clo  $10;  money 
value  of  clo  drawn  since  enl  $35  (having  deserted  in  first  six  months  of 
enlistment)  ;  due  PE  Ft  Jay  N  Y  $3.  Last  pd  to  Dec  31/15  by  Capt 
Howard.     Awol  during  current  enlistment  Jan  5  to  8/16  (or  No  awol). 

(r)  Acquittal.— Deserted  at  Ft  Jay  N  Y  Aug  10/15.  Surrendered  at 
Ft  Sheridan  111  Aug  30/15.  Tried  for  desertion  and  acquitted  GCMO 
60  C  Dept  Oct  5/15.    Last  pd  to  June  30/15  by  Maj  Howard. 

\273\ 


299   (contd.) 

(d)  Not  guilty  of  desertion,  but  guilty  of  absence  without  leave. — 
Deserted  at  Ft  Sheridan  111  Oct  10/15.  Apprehended  by  CAuth  and 
delivered  at  Madison  Bks  N  Y  Jan  5/16.  Tried,  found  guilty  of  awol 
only  and  sentd  to  forfeit  2/3  of  his  pay  per  mo  for  2  mos  GCMO  70  E 
Dept  Feb  1/16.    Last  pd  to  Sep  30/15  by  Capt  Smith. 

(e)  Sentence  of  desertion  not  involving  dishonorable  discharge. — 
Deserted  at  Ft  Missoula  Mont  June  5/15.  Apprehended  by  CAuth  and 
delivered  at  Ft  McPherson  Ga  Jan  10/16.  $50  reward  pd  for  apprehension 
and  delivery.  Due  US  at  date  of  desertion:  Clo  $10.50;  PE  Ft  Missoula 
Mont  $5;  due  sol  for  deps  $10.  (In  case  soldier  deserts  after  six  months 
from  enlistment,  statement  of  money  value  of  clothing  drawn  at  date  of 
desertion  not  required.)  Convicted  of  desertion  and  sentenced  to  be 
confined  at  hard  labor  for  6  mos  and  forfeit  2/3  of  his  pay  per  mo  for  like 
period  GCMO  150  E  Dept  Apr  5/16.  Last  pd  to  May  31/15  by  Maj 
Howard. 

(/)  Sentence  of  desertion  involving  dishonorable  discharge. — Deserted 
at  Ft  Jay  N  Y  Feb  5/16.  Apprehended  by  CAuth  and  delivered  at  Ft 
Sheridan  III  Feb  27/16.  $50  reward  pd  for  apprehension  and  delivery. 
Due  US  at  date  of  desertion:  Clo  $10;  money  value  of  clo  drawn  to  date  of 
desertion  $35  (having  deserted  in  first  six  months  of  enlistment)'. 
Clo  drawn  since  apprehension  $2  (or  no  clo  drawn  since  apprehension)  ; 
due  PE  Ft  Jay  N  Y  $3.  Convicted  of  desertion  and  sentd  to  be  dis- 
honorably disch  forfeiting  all  pay  and  allowances  due  and  to  be  confined 
at  hard  labor  for  two  years  GCMO  36  C  Dept  Apr  3/16.  Dishonorably 
disch  at  Ft  Sheridan  111  Apr  5/16.  Last  pd  to  Jan  31/16  by  Capt  Taylor. 
(g)'  Restoration  to  duty  zvithout  trial. — Deserted  at  Ft  Snelling  Minn 
Jan  20/16.  Surrendered  at  Vancouver  Bks  Wash  Feb  5/16.  Restored  to 
duty  without  trial  SO  64  West  Dept  Mch  6/16.  Due  US  at  date  of 
desertion :  Clo  $10.50,  PE  Ft  Missoula  Mont  $5 ;  due  sol  for  deps  $10. 
(In  case  soldier  deserts  after  six  months  from  enlistment,  statement  of 
money  value  of  clothing  drawn  at  date  of  desertion  not  required.)  Last  pd 
to  Dec  31/15  by  Capt  Hood. 

(h)  Removal  of  charge  of  desertion. — Deserted  Jan  12/16.  Sur- 
rendered to  military  control  Feb  10/16.  Charge  of  desertion  removed  as 
erroneously  made  par  5  SO  30  E  Dept  Feb  25/16.  Awol  Jan  12  to  Feb 
10/16.    Last  pd  to  Dec  31/15  by  Maj  Jones. 

26.  Discharge,  or  Furlough  to  the  Reserve  . 

(See  sec.   [a]   par.  25,  above.) 
(a)     Honorable. — Honorably  disch  (or  furlonghed  to  the  reserve)  Jan 
6/15  per  (give  reason). 

[276] 


299   (contd.) 

(l)  In  case  of  retention  in  active  service  to  make  good  time 
lost,  or  for  other  reason,  tlie  reason  for  retention  must  be  stated. 
Thus :  Held  to  make  good  time  lost  by  awol  f  r  Jan  2  to  10/16. 

(b)  Discharge. — Disch  Mch  4/16  by  reason  of  imprisonment  under 
sentence  of  a  civil  court  par  6  SO  45  W  D  Feb  25/16. 

(c)  Dishonorable,  for  offenses  other  than  desertion. — Dishonorably 
disch  at  Ft  Sam  Houston  Tex  Mch  5/16,  forfeiting  all  pay  and  allowances 
due  GCMO  no  S  Dept  Mch  1/16.  Due  Sol:  Deps  150  Clo  $16.  D&FS 
for  deps  given.    Last  pd  to  Jan  31/16  by  Capt  Smith. 

(dy  On  surgeon's  certificate  of  disability .—D\%zh  Jan  12/16  on  SCD 
par  S  SO  7  WD  Jan  10/16. 

ie)  By  purchase. — Disch  Jan  10/16  by  purchase  par  2  SO  3  C  Dept 
Jan  4/16.     (See  G.  O.  31,  W.  D.,  1914.) 

(f)  On  account  of  a  dependent  parent  (see  G.  O.  31,  W.  D.,  1914). — 
Disch  Jan  25/16  on  account  of  a  dependent  parent  par  5  SO  20  WD  Jan 
24/16. 

27.     Extra  Duty 

(See  G.  O.  59,  W.  D.,  1915) 

{a)     SbO  Jan  i  to  31/16  26  days  worked  i  holiday. 

(&)     SbO  Jan   i   to  31/16  31  .days  worked   5   Sundays  and    i   holiday. 

(c)  Clerk  office  C  Def  Art  Engr  Jan  i  to  31/16  26  days  worked  i 
holiday. 

28.    Foreign  Service 

(a)     Left  US  for  PI  Jan  5/16. 

(by    Arrived  in  US  from  Alaska  Jan  10/16. 

(<■)     Foreign    service    increase    begins    on    date    of    leaving    US    for 
foreign  service  and  continues  to  date  of  return  to  US  both  dates  inclusive. 
29.     Gunners,  Rated  Positions,  and  Marksmanship  Pay 

(o)  Pay  due  soldier  under  these  headings  will  be  entered  as  the  first 
remark  on  pay  roll. 

(6)  Remarks  should  be  entered  on  the  pay  rolls  as  prescribed  by 
paragraphs  1343,   1344,  and  1345,  A.  R. 

30.    Overpayment 
(a)     Due  US  $5  overpaid  as  ER  for  Jan/16  on  Vou  200  of  Capt  Doe 
for  Feb/16. 

(&)     The  nature  of  an  overpayment  must  always  be  stated. 

31.     Quartermaster  Supplies 

(a)     Due  US  Clo  $6.50. 
ib)     Due  US  C&GE  $1.25. 
{c)     Due  US  RS  50c. 

[2771 


299   (coimi.; 

32.  Redu'.tion? 

(a)  Rd  fr  ist  Sgt  to  Sgt  O  6  Jan  10/16. 

(b)  Rd  fr  Sgt  to  Pvt  RO  10  Jan  13/16  O  reed  sd. 
(r)     Rd  fr  Ck  to  Pvt  O  7  Jan  12/16. 

(d)  Rd  fr  Corp  to  Pvt  SC  Jan  6/16. 

(e)  Rd  fr  Sgt  to  Pvt  and  to  forfeit  2/3  of  liis  pay  per  mo  for  2  mos 
GCMO  150  E  Dept  Mch  2/16. 

33.  Retirement 
Retired  Jan  25/16  par  i  S  O  20  WD  Jan  24/16. 

34.     Sentences 

(a)  Forfeit  3  days  pay  SC  Jan  5/16.  (Date  of  ap-proval  by  post 
commander.) 

(b)  To  be  confined  for  3  mos  and  to  forfeit  2/3  of  his  pay  per  mo 
for  a  like  period  GCMO  50  E  Dept  Mch  2/16.  $20  deducted  for  Feb 
and  Mch  on  Mch/i6  roll.  Unexecuted  portion  of  sent  remitted  SO  s^  E 
Dept   Apr   5/16. 

(c)  In  a  case  where  the  full  amount  of  the  sentence  has  not  been 
deducted,  the  sum  already  stopped  should  be  shown  on  next  roll. 

35.     Subsistence  Charges 

(o)  All  charges  entered  against  enlisted  men  on  account  of  subsistence 
must  be  concisely  noted. 

(b)  Due  US  credit  sales  Sub/i6  $1.50. 

(c)  Due  US  refundment  of  Sub/16  $3. 

(d)  Due  US  increased  cost  of  rations  Sub/16  $1.25. 

(e)  Due  US  com  of  rations  $3  furnished  by  Capt  Doe  Ft  Myer  Va 

June  5/16. 

36.     Transfer 

(a)  Transferred  to  24th  Inf  Jan  20/16  par  i  SO  10  WD  Jan  15/16. 
(Under  loss,  transferred.) 

(b)  Transferred  as  Sgt  fr  Sgt  Co  B  this  Regt  RO  7  Jan  25/16. 

(c)  Transferred  as  Pvt  fr  Sgt  Co  B  this  Regt  RO  8  Jan  27/16.  O  reed 
at  station  of  Sol  Jan  30/16. 

(d)  Date  of  receipt  of  order  at  station  where  soldier  is  serving  is  the 
date  the  transfer  takes  eflfect.  If  the  transfer  of  a  soldier  from  one  organi- 
zation to  another  changes  his  rate  of  pay,  the  date  of  the  receipt  of  the 
order  at  the  post  where  he  is  serving  must  always  be  shown. 

•    37.    Transportation 
Due  US  $20  for  trans  fr  New  York  City  to  Ft  Snelling  Minn  furnished 
by  Capt  Doe  Q  M  T/R  No  7565  Feb  1/16. 

1278] 


300 

300.  AUTHORIZED   ABBREVIATIONS 

38.     The  following  abbreviations  cover  most  of  the  names,  grades,  or 
terms   commonly   used    in   the    preparation    of   pay    rolls,    and   under   no 
circumstances  will  any  other  abbreviations  be  used  for  those  stated  below  : 
Branches  of  the  service: 
Cavalry — Cav 
Coast  Artillery— CA 
Dental  Corps — DC 
Engineers — Engrs 
Field   Artillery— FA 
Infantry — Inf 
Medical  Corps — MC 
Medical  Department — Med  Dept 
Medical  Reserve  Corps — MRC 
Ordnance  Department — Ord  Dept 
Philippine  Scouts — PS 
Porto  Rico  Regiment  of  Infantry— PRRI 
Quartermaster  Corps — ^QMC 
Signal  Corps — Sig  Cps 
Veterinary  Corps — VC 
Departments,  etc. : 

Eastern  Department — E  Dept 

Central  Department— C  Dept 

Hawaiian  Department— H  Dept 

Philippine  Department— P  Dept 

Southern  Department — S  Dept 

Western  Department — West  Dept' 

War  Department — WD 

Coast  Defenses — C  Def 

District— Dist 

Divisions — Div 
Grades,  etc.: 
Company — 

Artificer — Art 

Chief   Mechanic— Ch  Mec 

Cook — Ck 

Corporal — Corp 

Farrier — Far 

First  Sergeant — 1st  Sgt 

Horseshoer — Hs 

Mechanic — Mec 

Mess  Sergeant — Mess  Sgt 

[2791 


300   (contd.) 

Musician — Mus 

Private — Pvt 

Private,  first  class — Pvt  icl 

Saddler — Sad 

Sergeant — Sgt 

Sergeant  Major— — ^Sgt  Maj 

Stable  Sergeant— Stab  Sgt 

Supply  Sergeant — Sup  Sgt 

Wagoner — 'Wag 
Battalion,  Squadron,  and  Regimental — 

Battalion  (Squadron)   Supply  Sergeant — Bn   (Sq)    Sup  Sgt 

Battalion   (Squadron)    Sergeant  Major — Bn    (Sq)    Sgt  Maj 

Color  Sergeant — Col  Sgt 

Regimental  Supply  Sergeant — Regtl  Sup  Sgt 

Regimental   Sergeant   Major — Regtl   Sgt  Maj 
Miscellaneous — 

Assistant  Engineer — Asst  Engr 

Casemate  Electrician — Cm  Elec 

Chief  Loader — Ch  Load 

Chief  Planter— Ch  Plan 

Coxswain — Coxn 

Electrician    Sergeant,   first  class — Elec   Sgt   icl 

Electrician  Sergeant,  second  class — Elec  Sgt  2cl 

Engineer — Engr 

Expert  Rifleman^ER 

Fireman — Fm 

First-class  Gunner — icl   Gun 

First-class  Sergeant — icl  Sgt 

Gun  Commander— Gn  Comdr 

Gun  Pointer — Gn  Ptr 

Hospital   Sergeant — Hosp   Sgt 

Marksman — Mm 

Master  Electrician — Mr  Elec 

Master  Engineer,  junior  grade — Mr  Engr  jr  gr 

Master  Engineer,  senior  grade — Mr  Engr  sr  gr 

Master  Gunner — Mr  Gun 

Master  Hospital  Sergeant — Mr  Hosp  Sgt 

Master  Signal  Electrician — Mr  Sig  Elec 

Observer,  first  class — Obs  icl 

Observer,  second  class — Obs  2cl 

Plotter— Plot 

Quartermaster  Sergeant — QM  Sgt 

[280] 


300  (contd.) 

Quartermaster  Sergeant,  senior  grade — QM  Sgt  sr  gr 

Second-class  Gunner — 2cl  Gun 

Sergeant  Major,  senior  grade— Sgt  Maj  sr  gr 

Sergeant  Major,  junior  grade — Sgt  Maj  jr  gr 

Sergeant,  first-class — Sgt  icl 

Sharpshooter — Ss 

Months: 

January — Jan 
February— Feb 
March — Mch 
April — Apr 
August — Aug 
September — Sep 
October— Oct 
November — Nov 
December — Dec 

Orders : 

Battery  orders — O 

Company  orders — O 

Current  Series — Cs 

Field  Orders— FO 

General  Orders — GO 

General  Orders,  Coast  Defenses — GO  C  Def 

General  Orders,  Post— GOP 

Regimental  Orders — RO 

Special  Orders — SO 

Special  Orders,  Coast  Defenses — SO  C  Def 

Special  Orders,  Post— SOP 

Troop  Orders — O 

Verbal  Orders,  Battery  Commander — VOBC 

Verbal  Orders,  Company  Commander — VOCC 

Verbal  Orders,  Post  Commander — VOPC 

Verbal  Orders,  Regimental  Commander — VORC 

Verbal  Orders,  Troop  Commander — VOTC 

Organizations : 
Battalion — Bn 
Battery— Btry 
Company — Co 

Headquarters  Company — Hq  Co 
Machine  Gun  Company — MG  Co 
Noncommissioned   Staff — NCS 

1281] 


300  (contd.) 

Noncommissioned  Staff,  Coast  Artillery — NCSCA 

Post  Noncommissioned  Staff — PNCS 

Regiment — Regt 

Squadron — Sq 

Supply  Company — Sup  Co 

Troop — Tr 

Titles,  designations,  and  officers: 
Adjutant  General — AG 
Adjutant  General's  Office — AGO 
Captain — Capt 
Colonel — Col 
Lieutenant— Lt 
Lieutenant  Colonel — Lt  Col 
Major — Maj 
Quartermaster — QM 
Quartermaster  General— QMG 
Quartermaster  General's  Office — QMGO 
The  Adjutant  General,  U  S.  Army— AGA 

Miscellaneous : 

Absent  without  leave — Awol 

Allotted— Alot 

Allotment— Almt 

Appointed — Aptd 

Appointment — Apmt 

Article  of  War— AW 

Artillery  District— ADist 

Assistant — Asst 

Barracks — Bks 

Cent(s) — ^ 

Certificate  of  merit- — CofM 

Civil   authorities,   in  hands   of — In  hands   CAuth. 

Classification — Class 

Clothing — Clo 

Clothing  and  garrison  equipage — C&GE 

Commanding — Comdg 

Commutation — Com 

Descriptive  list — DL 

Department — Dept 

Deposits — Deps 

Detached  service — DS 

Detachment — Det 

I  -'.Si  I 


300   (conid. 

Discharge    ) 

Discharged  j^'^'^^ 

Discontinued — Discontd 

Enlistment — Enl 

Extra    duty — ED 

Expiration  of  term  of  service — ETS 

Fort— Ft 

From — fr 

Garrison  court-martial — Gar  CM 

General  court-martial — GCM 

Hawaiian  Islands — HI 

Headquarters — Hq 

Hospital — Hosp 

Inclusive — Inc 

Indorsement — Ind 

Line  of  duty — LD 

Month  (s) — mo(s) 

Ordnance — Ord 

Panama  Canal  Zone — Pan  CZ 

Paid— Pd 

Paragraph — Par 

Philippine  Islands — PI 

Post  Exchange — PE    ■ 

Post  Hospital— PH 

Post  laundry — PL 

Qualification — Qual 

Quarters — Qrs 

Reappointed — Reaptd 

Reduced — Rd 

Received — Reed 

Reenlistment — Reenl 

Regimental — Regtl 

Regular  supplies — RS 

Relieved — Reld 

Requalified — Requal 

Same  date — sd 

Sentence  of  summary  court — Sent  SC 

Sentenced — Sentd 

Soldier — Sol 

Special   Court-martial — Sp   CM 

Special  duty — SD 

Submarine  mine  property — SMP 


301 

Subsistence — Sub 

Summary  court — SC 

Surgeon's  certificate  of  disability — SCD 

Switchboard  operator — SbO 

Transportation — Trans 

Transportation  Request — TR 

United  States— US 

United  States  Army — USA 

Voucher — Vou 

Warrant — Wrnt 

301.  Extra  duty  as  switchboard  operator  or  for  employment  in 
Alaska  on  Washington-Alaska  military  cable  and  telegraph  system. 

The  following  is  from  Par.  I,  G.  O.  59,  W.  D.,  1915 : 

When  an  enlisted  man  is  employed  on  extra  duty  lor  not  less  than 
ten  days  as  clerk  in  the  office  of  a  coast  defense  artillery  engineer  or  a 
coast  defense  ordnance  officer,  as  switchboard  operator  at  a  seacoast  forti- 
fication, or  interior  post,  or  an  enlisted  man  of  the  line  of  the  Army  or  of 
the  Signal  Corps  employed  on  extra  duty  in  Alaska  on  the  Washington- 
Alaska  military  cable  and  telegraph  system,  he  is  entitled  to  extra  duty 
pay  and  the  following  will  govern  in  the  preparation  of  pay  rolls: 

(a)'  When  an  enlisted  man  is  first  detailed  on  extra  duty,  or  while 
in  the  performance  of  extra  duty  he  is  discharged  and  reenlisted  on  the 
next  day  after  discharge  and  his  detail  is  continued  under  his  new 
enlistment,  the  first  pay  roll  on  which  he  is  mustered  for  extra-duty 
pay,  and  subsequent  pay  rolls  until  paid,  will  recite  in  the  column  of 
remarks  the  nature  of  the  extra  duty,  the  number,  date,  and  source  of 
the  order  announcing  his  detail,  the  dates  of  the  beginning  and  ending 
of  the  time  for  which  so  employed  during  the  period  covered  by  the 
muster  and  the  number  of  days  for  which  he  has  actually  performed  the 
extra  duty.  The  number,  date,  and  source  of  the  order  is  not  required 
to  be  cited  on  the  pay  rolls  subsequent  to  those  named  above.  In  case 
of  the  relief  of  an  enlisted  man  from  extra  duty  the  pay  roll  for  the  month 
in  which  relieved  should  state  the  number,  date,  and  source  of  the  order 
announcing  his  relief.  If  the  period  employed  on  extra  duty  during  the 
period  covered  by  the  pay  roll  is  less  than  ten  days  the  remarks  on  the 
pay  roll  will  show  whether  the  soldier  has  performed  such  duty  for  10 
or  more  days  under  the  same  detail.  When  extra  duty  is  actually  per- 
formed on  Sundays  or  holidays  the  fact  will  be  specifically  stated  on  the 
pay  rolls. 

(b)  The  following  examples  indicate  the  remarks  to  be  placed  on  the 
pay  roll  in  the  usual  cases:  "Clerk,  office  coast  defense  artillery  engineer, 

[284] 


301  (contd.) 

July  I  to  31,  1915,  27  days,  worked,  i  holiday"';  "Switchboard  operator, 
July  I  to  31,  1915,  31  days  worked  4  Sundays  and  i  holiday";  "Employed 
on  extra  duty  on  Washington-Alaska  military  cable  and  telegraph  system, 
July  I  to  31,  191 5,  31  days,  worked  4  Sundays  and  i  holiday."  In  the  cases 
described  in  paragraph  (a),  above,  the  pay  rolls  will  show  the  information 
required  by  such  paragraph  in  addition  to  that  indicated  by  the  above 
examples. 


[285] 


301    (contd.) 


PAY  ROLL  OF Co.   "A",  .24th  Inf. fmn    Aug,  .1 


.Wn.  , /O.Aug.. .3.1 ,1911. 


NAMES.  PKESENT  AND  AliSEKT,  ANT)  ItANK. 

WUKN  KNLlSTK.n. 

is 

REMARKS. 

1          lat  SERGEANT 

2    JDavis#  John              .    . 

May  l/lO.. 

...5. 

.  Aptd.lst  S&t  fr  S.g.t..C0.,.5*Aiig..8/ll. 

3         SUPPLY  SERGEANT 

4     Smith,  Frank  J. 

Dec. 13/09 

3 

Ss  July  6/10. 

5         MESS  SERGEANT 

6    Simmons,  Andrew  H. 

July  6/11 

7 

C.of  M. 

7          SERGEANTS 

8     Anderson,   Nicholas 

Sept.4/lC 

4 

Aptd  Sgt  fr  Corp.RO,    7jAug.5/ll. 

9     Wllsonj  Samuel  D. 

Mch.l6/ll 

6 

Last  pd  to  June  30/ll  by  Capt.Doe. 

10         CORPORALS 

"     Bentonj  Richard  S. 

Feb.V09 

2 

Due  US:   0rd.65j^. 

'2     Wljlianis,    James  K. 

N0V.I8/IC 

3 

Aptd  Corp  fr  Pvt  RO  12jAug.l4/ll. 

J3 MSGHANIC       

14     Billings*  George 

Feb.  15/1: 

1 

In  hands  CAuth  fr  Aug. 10  to  I8/II. 

15 

Convicted. 

'&          COOKS 

17     Martin,    Jacob  M. 

Dec. 5/09 

6 

Stop  10  days'  pay.SC.Aug.B/ll. 

18        .BUGLERS. 

''9     ootch,  Herbert  S. 

July  5/0$ 

5 

AWOL  Au/T.S   to   9/11. 

20    ,     PRIVATES,    1ST  GLASS 

21      Anderson,    James 

Sept. 4/1  ( 

1  4 

22           PRIVATES 

2^....  Andrews.*.  .Ttjog.  H. 

Moh.l2/l] 

.   6 

Mm  July  6/10. 

24 

25 

1 

s— ai04 

Fig.   1 
[286] 


301    (contd. ) 


Page     .  6 . 


— '  1  i    -      ' 

KAMtS.  niESEST  AND  ADSEST.  AND  HANK. 

WBKN  F.NLISTKD 

ll 

EKMARKS. 

1                      LOSSES 

■i            DISCHARGED. 

5               SERGEANT 

4   Atkina.      Thomfls   J. 

Aug.v/oe 

.3 

..Honor&bly  dlsch  Aug.6/ll,p«r  ETS. 

5               TRVCSFERRED 

6                    CORPORAL 

7  Bancroft,     Charles   F. 

Aug.lO/lO 

1 

Transferred  to   Co.A,25th  Inf,Aug.2l/ 

8 

11, Par. 2, SO.  17, WD  Aug.ir./n 

"^  Uarrison^Ell.R. 

to 

Aug. 9/08 

2 

EXirlovighed  and  transferred  to  the       . 
Armv   Reserve      Aucfi/ll.  Der   PSO.OO. 

1 

Auj;.6/ll. 

;2                DIED. 

1 

i 

H                COOK 

1 

1 ;   Jol-iir 0 n ,    Cleire nee , .  B 

''               RETIRED 

Sep  '/lO 

2 

Died  at   Ft.Jay,N.Y.,Aug.5/ll. 

Ist   SERGEANT 

^'   Griffith,  Harry  K. 

Jan  15/09 

9 

Retired   Aug.?o/l]  ,par  7,S0.23?,V.'D, 

18 

Aug. 16/11. 

10 

raJtUTRTTm 

20                  PRIVATE 

2.L  DlcJfeJ^Sj Henry  .M. 

22 

23 

24 

May  ,l/ll  . 

.1 

..Deserted  at   Ft. Jay,N. Y. ,Aue  3/ll. 
Due  US: no thing. Duo    Sol : Clo.f2.25; 
Deps   $25.   last  .P<i  ^^   J"'"®  30/ll   by 
Ma j. Smith.   No  awol . 

25                                  "    .                                                 1 

1  .' 

Q.  M.  C.  Form  28  A.    (Pay) 

AppTuyixily  iliuC«i>i|>iri>ll<.T  Of  tliu  TcAaury 


Fig.    2 

12871 


302-303 

CHAPTER  XIX 
ACTION  TO  BE  TAKEN  IN  USUAL  CASES 

302.  This  chapter  shows  the  action  to  be  taken  by  all  concerned, 
together  with  "models"  of  the  reports  and  other  papers  to  be  prepared,  in 
the  case  of  death,  desertion,  discharge,  transfer,  escape  of  prisoners,  fire, 
and  all  other  occurrences  that  are  usual  in  post  and  company  administration. 

303.  Damage  to  or  destruction  of  public  building.     Action  by — 
Post  commander  : 

1.  Report  to  The  Adjutant  General  of  the  Army  (and,  in  cer- 

tain   cases    to    department    headquarters,    Philippine    and 
Hawaiian  departments). 

2.  Report  to  Department  Commander. 

3.  Board  of  officers. 

4.  Report  of  the  board. 

1.  Report  to  The  Adjutant  General  of  the  Army  (and,  in  certain  cases 
to  department  headquarters,  Philippine  and  Hawaiian  Departments). 
Whenever  a  public  building  at  a  military  post  or  station  is  destroyed  or 
seriously  damaged  by  fire,  storm,  or  other  natural  cause,  make  immediate 
report  by  telegraph  directly  to  The  Adjutant  General  of  the  Army  (in  the 
Philippine  and  Hawaiian  Departments  to  the  Department  Commanders), 
stating  the  numerical  or  other  designation  of  the  building  and  the  date  and 
cause  of  the  destruction  or  damage.     (A.  R.  709.) 

"Model"  form  of  telegram 
The  Adjutant  General, 

Washington,  D.  C. 
(or. 
Commanding  General, 
Manila,  P.  I.) 
Guard   house    (or,   building  eighty-eight)    damaged    (or, 
destroyed)  by  fire  today. 

Hall, 
Commanding. 

2.  Report  to  Department  Commander.  In  the  United  States  the  above 
report  is  also  made  to  the  Department  Commander  if  the  post  or  station 
is  under  his  command.     (A.  R.  709.) 

3.  Board  of  Officers.  Convene  a  board  of  officers  to  report  upon  the 
estimated  damage  and  the  cost  of  repairs  or  reconstruction.  \i  the 
destruction  or  damage  is  not  due  to  natural  causes,  the  board  will  make  a 
thorough  investigation   with   a  view   to   fixing  the   responsibility   for  the 

[288] 


304 

damage  or  destruction  and  make  such  recommendations  in  the  case  as  may 
be  necessary.     (For  "model"  order  convening  board,  see  Par.  128-I.) 

4.  Report  of  the  board.  Report  of  the  board  will  be  forwarded  througli 
military  channels  to  The  Adjutant  General  of  the  Army.    (A.  R.  709.) 

Notes 

1.  Where  a  public  building,  not  located  at  a  military  post,  is  damaged 
or  destroyed,  the  board  of  ofiScers  will  be  appointed  in  orders  from  the 
officer  of  The  Adjutant  General  of  the  Army,  except  in  the  Philippine  and 
Hawaiian  Departments,  where  the  board  will  be  appointed  by  the  depart- 
ment commander.     (A.  R.  709.) 

2.  When  the  destruction  or  damage  occurs  at  a  general  depot  of  supply, 
a  general  hospital,  or  an  arsenal  or  armory  or  involves  a  building  owned 
or  leased  by  the  government  and  used  for  military  purposes,  but  not 
located  on  a  military  reservation,  the  officer  in  charge  will  make  a  tele- 
graphic report  to  the  head  of  the  staff  bureau  of  the  War  Department  to 
which  the  building  pertains,  and  will  make  a  like  report  by  telegraph  to 
The  Adjutant  General  of  the  Army.     (A.  R.  709.) 

304.     Death  of  civilian  employe.     Action  by — 

(a)  Commanding  officer: 

1.  Report  to  The  Adjutant  General  of  the  Army. 

2.  Disposal  of  remains. 

3.  Designation,   in  certain   cases,   of   a   summary   court-martial 

to  investigate  the  death. 

(b)  Senior  medical  officer  : 

1.  Report  to  commanding  officer. 

2.  Disposal  of  effects. 

3.  Claim  made  within  three  years  for  proceeds.  * 

(c)  Quartermaster,  if  death  was  due  to  injury: 

I.     Report  to  Quartermaster  General  rn  case  of  death  due  to 
injury. 

(a)    Commanding  Officer 

1.  Report  to  The  Adjutant  General  of  the  Army.  When  a  civilian 
employe  dies  in  a  post  or  station,  or  with  a  command  in  the  field,  report  to 
The  Adjutant  General  of  the  Army  will  be  submitted  direct  on  Form  415, 
A.  G.  O.  (G.  O.  67,  1910.) 

2.  Disposal  of  remains.  Necessary  steps  will  be  taken  for  interment 
or  other  disposal  of  remains.     (G.  O.  67,  1910.) 

3.  Designation,  in  certain  cases,  of  a  summary  court-martial  to  investi- 
gate the  death.     When  at  any  post,  fort,  camp,  or  other  place  garrisoned 

[289] 


305 

by  the  military  forces  of  the  United  States  and  under  the  exclusive 
jurisdiction  of  the  United  States,  any  person  shall  have  been  found  dead 
under  circumstances  which  appear  to  require  investigation,  the  commanding 
officer  will  designate  and  direct  a  summary  court-martial  to  investigate 
the  circumstances  attending  the  death.  (ii2th  Article  of  War.)  For 
form  of  report,  see  par.  354. 

(b)  Senior  Medical  Officer 

1.  Report  to  Commanding  Officer.  Report  immediately  to  the  com- 
manding officer,  in  writing,  the  name  of  deceased;  the  department  and 
capacity  in  which  employed;  the  date,  time,  place,  and  cause  of  death; 
and  the  present  location  of  body.     (G.  O.  67,  1910,  and  Par.  218,  M.  M.  D.) 

2.  Disposal  of  effects.  The  effects  of  a  civilian  dying  in  a  hospital  will 
be  delivered  to  his  legal  representative,  if  claimed  within  a  reasonable 
time.  If  not  claimed  within  a  reasonable  time,  they  will  be  sold  by  the 
hospital  council  and  the  proceeds  taken  up  and  accounted  for  with  the 
hospital  fund.  However,  watches,  trinkets,  personal  papers,  and  keepsakes 
will  not  be  disposed  of  as  long  as  there  is  a  fair  prospect  of  their  being 
claimed  by  the  legal  representative.     (Par.  226,  M.  M.  D.) 

(Note.  The  112th  Article  of  War  prescribes  how  the  effects  of  "any 
person  subject  to  military  law"  shall  be  disposed  of.  Therefore,  in  the 
case  of  a  civilian  subject  to  military  law  the  provisions  of  the  .112th 
Article  of  War  should  govern.  That  is  to  say,  the  effects  should  be 
disposed  of  as  in  the  case  of  a  deceased  soldier,  par.  306. — Author.) 

3.  Claim  made  Tvithin  three  years  for  proceeds.  Should  claim  for  pro- 
ceeds be  made  within  three  years  after  disposal  of  effects,  the  same  may, 
on  the  authority  of  the  Surgeon  General,  be  paid  over  to  the  legal  repre- 
sentative of  the  deceased.     (Par.  226,  M.  M.  D.) 

4.  Report  to  Director  of  the  Census.  Report  death  to  The  Director  of 
the  Census,  Washington,  D.  C.  (Form  U.  S.  No.  98.)  (Par.  401,  Med. 
Dept.  Manual.) 

(c)  Quartermaster,  if  death  was  due  to  injury 

Report  to  Quartermaster  General  in  case  of  death  due  to  injury.  If 
death  results  from  injury  sustained  in  line  of  duty,  submit  within  15  days 
from  date  of  death,  to  the  Quartermaster  General  of  the  Army,  report  cm 
C.  A.  Form  3a.     (Page  102,  Cir.  12,  Q.  M.  G.  O.,  1916.) 

305.     Death  of  officer.    Action  by — 
(a)     Immediate  commander: 

1.  Telegraphing  nearest  relative  about  disposal  of  remains. 

2.  Report  to  The  Adjutant  General  of  the  Army. 

3.  Report  to  brigade,  coast  artillery  district,  and  department 

commanders. 

[290] 


305  (contd.) 

4.  Inventory  of  effects. 

5.  List  of  effects  to  nearest  relative. 

6.  Appointment  of  board  of  officers  in  certain  cases. 

7.  Report  and  disposal  of  remains. 

8.  Sale  of  effects,  if  not  claimed  in  reasonable  time. 

9.  Designation,  in  certain  cases,   of  a  summary  court-martial 

to  investigate  the  death. 

(b)  Senior  medical  officer  : 

1.  Report  to  commanding  officer. 

2.  Notification  to  embalmer. 

(c)  Quartermaster  : 

1.  Employment  of  undertaker. 

2.  Report  to  the  Quartermaster  General. 

(a)    Immediate  Commander 

I.  Telegraphing  nearest  relative  about  disposal  of  remains.  When 
death  occurs  in  the  United  States  or  Alaska  and  early  shipment  is  practi- 
cable, the  remains  will  be  prepared  for  shipment  and  the  nearest  relative 
notified  by  telegraph  with  request  to  reply  by  telegraph,  stating  whether 
they  desire  the  remains  shipped  home  at  Government  expense,  and  if  30 
to  designate  destination  and  name  of  person  to  whom  remains  are  to  be 
consigned.     (A.  R.  87.) 

"Model"  form  of  telegram 
Captain  John  R.  Smith  died  today  of  typhoid  pneumonia. 
Please  wire  immediately  whether  you  wish  remains  shipped 
home  at  Government  expense.     If  so,  state  name  and  address 
of  person  to  whom  remains  are  to  be  shipped. 

J.  R.  Jones, 

Colonel. 

"Model"  telegram  to  consignee,  in  case  of  shipment  of  remains 
Remains  of  Captain  John  R.  Smith  leave  eight  p.  m.  today 
via  Pennsylvania  Railroad ;    due  Washington  one  thirty  a.  m. 
tomorrow. 

J.  R.  Jones, 

Colonel. 

2.  Report  to  The  Adjutant  General  of  the  Army.  Report  without  delay, 
by  telegraph,  to  The  Adjutant  General  of  the  Army,  giving  place,  cause, 
day,  and  hour  of  death,  and  if  officer  was  on  the  active  list  report  must 
f^ow  whether  or  not  his  death  was  from  wounds  or  disease  contracted  in 
hne  of  duty  and  whether  the  result  of  his  own  misconduct.  (A.  R.  83.) 

[2911 


305  (contd.)  . 

"Model"  form  of  report 
The  Adjutant  General, 

Washington,  D.  C. 
Captain  John  R.  Smith,  thirty-first  infantry,  died  in  post 
hospital  at  eleven  thirty-one  p.  m.,  March  sixth.  Typhoid  pneu- 
monia in  line  of  duty,  not  the  result  of  his  own  misconduct. 

Jones, 
Commanding. 

Note 
In  the  case  of  the  death  of  a  retired  officer,  the  medical  officer,  if  one 
be  present,  or  any  officer  having  cognizance  of  the   fact,  will  make  the 
above  report.     (A.  R.  83.) 

3.  Report  to  brigade,  coast  artillery  district,  and  department  comman- 
ders. The  same  telegraphic  report  is  submitted  to  the  brigade,  coast  artil- 
lery district,  and  department  commanders.     (A.  R.  83.) 

Note 
In  the  case  of  the  death  of  an  officer  who  has  no  immediate  commander, 
the  medical  officer,  if  one  be  present,  or  any  officer  having  cognizance  of 
the  fact,  will  make  the  above  reports.     (A.  R.  83.) 

4.  Inventory  of  effects.  Inventories  in  duplicate  of  the  effects  of 
deceased  officers,  as  required  by  the  112th  Article  of  War,  will  be  trans- 
mitted to  The  Adjutant  General  of  the  Army.  If  legal  representatives 
take  possession  of  the  effects,  the  fact  will  be  stated  in  the  inventory. 
(A.  R.  84.)  The  commanding  officer  directs  a  summary  court  to  secure 
the  effects,  and  presumably  to  make  the  inventory.  (See  112th  Article 
of  War.) 

Note 

The  regulations  do  not  prescribe  the  use  of  any  blank  form  for  making 
the  inventory  of  effects  of  an  officer,  although  the  inference  is  that  Form 
No.  34,  A.  G.  O.,  which  is  used  in  the  case  of  deceased  soldiers,  shall  be 
used.  However,  if  the  effects  are  numerous,  they  may  be  listed  on  letter  or 
other  paper  and  headed,  for  instance,  "INVENTORY  OF  THE 
EFFECTS  OF  THE  LATE  CAPT.  JOHN  R.  SMITH,  31ST 
INFANTRY,  WHO  DIED  AT  MADISON  BARRACKS,  N.  Y., 
MARCH  6,  1915." 

5.  List  of  effects  to  nearest  relative.  If  no  legal  representative  is  pres- 
ent to  claim  the  effects,  a  list  of  them  must  be  sent  to  the  nearest  relative, 
and  if  not  claimed  within  a  reasonable  time,  they  will  be  sold  at  auction 
and  accounted  for  as  in  the  case  of  deceased  soldiers.  (See  A.  R.  163.) 
Swords,  watches,  personal   trinkets,   papers,  and   similar  articles  will  be 

[292] 


305  Ccontd.) 

labeled  with  the  name,  rank,  regiment,  and  date  of  death  of  owner  and 
sent  directly  to  The  Adjutant  General  of  the  Army.     (A.  R.  85.) 

6.  Appointment  of  board  of  officers  in  certain  cases.  If  officer  was  in 
charge  of  public  property  or  funds,  appoint  a  board  of  officers,  three  when 
practicable,  to  inventory  the  same  and  make  return  therefor.     (A.  R.  86.) 

Note 

If  the  officer's  death  was  due  to  natural  causes  and  a  medical  officer  is 
present,  it  is  neither  customary  nor  desirable  to  appoint  a  board  of  officers 
to  report  upon  cause  of  death,  and  whether  or  not  it  was  from  wounds  or 
disease  not  in  line  of  duty  and  the  result  of  his  own  misconduct.  How- 
ever, in  case  of  death  not  due  to  natural  causes  a  board  should  be  appointed 
to  ascertain  and  report  upon  the  questions  above  stated  and  all  other  facts 
pertinent  to  the  case,  the  proceedings  being  forwarded  directly  to  The 
Adjutant  General  of  the  Army. — Author. 

7.  Report  and  disposal  of  remains.  Make  to  The  Adjutant  General  of 
the  Army,  on  Form  415,  A.  G.  O.,  report  of  death  and  disposal  of  remains. 
(A.  R.  87;    G.  O.  67,  1910.) 

8.  Sale  of  effects,  if  not  claimed  in  reasonable  time.  If  the  effects  are 
not  claimed  by  relatives  or  legal  representatives  within  a  reasonable  time, 
they  will  be  sold  by  a  summary  court,  not  earlier  than  30  days  after  death, 
as  in  the  case  of  a  soldier.     (A.  R.  85  and  163.) 

9.  Designation,  in  certain  cases,  of  a  summary  court-martial  to  investi- 
gate the  death.  When  at  any  post,  fort,  camp,  or  other  place  garrisoned 
by  the  militarj'  forces  of  the  United  States  and  under  the  exclusive  juris- 
diction of  the  United  States,  any  person  shall  have  been  found  dead 
under  circumstances  which  appear  to  require  investigation,  the  command- 
ing officer  will  designate  and  direct  a  summary  court-martial  to  investigate 
the  circumstances  attending  the  death.  (112th  Article  of  War.)  For 
form  of  report,  see  par.  354. 

(b)    Senior  medical  officer 

I.  Report  to  Commanding  Officer.  Report  in  v/riting  to  the  command- 
ing officer,  the  name,  rank,  and  organization  of  the  deceased;  the  date, 
time,  place,  and  cause  of  death,  and  the  present  location  of  the  body.  (Par. 
218,  M.  M.  D.;    G.  O.  67,  1910.) 

"Model"  form  of  report 
To :  Commanding  Officer. 

Subject:     Death  of  Captain  John  R.  Smith,  31st  Inf. 

I.     Captain  Jphn  R.  Smith,  31st  Inf.,  died  in  the  post  hospi- 
tal at  11:31  p.  M.,  March  6,  1915,  of  typhoid  pneumonia. 

/    .  [293^ 


306 

2.  Death  was  from  disease  contracted  in  line  of  duty,  and 
was  not  the  result  of  his  own  misconduct. 

3.  The  body  is  at  present  in  the  hands  of  Jacob  Templeton, 
Undertaker,  342  Queens  Avenue,  New  York  City  (or,  the  body 
is  at  present  at  the  post  hospital). 

J.  T.  Perkins, 

Major,  Medical  Corps. 
2.     Notification  to  enibalmer.  If  death  occurred  at  the  hospital,  promptly 
notify  the  embalmer  employed  under  contract,  if  his  services  are  required, 
and  see  that  the  remains  are  prepared  properly  and  in  accordance  with 
sanitary  regulations.     (A.  R.  87.) 

Note 
If  there   should  be  no  contract  embalmer,  the  duty  of  employing  an 
undertaker  devolves  upon  the  quartermaster;    but  no  undertaker  will  be 
employed  whom  the  surgeon  considers  not  competent.     (A.  R.  87.) 
(c)     Quartermaster: 

1.  Employment  of  undertaker.  If  there  is  no  contract  embalmer, 
employ  an  undertaker,  but  no  undertaker  will  be  employed  whom  the 
surgeon  considers  not  competent.     (A.  R.  87.) 

2.  Report  to  the  Quartermaster  General.  Submit  without  delay, 
directly  to  the  Quartermaster  General  of  the  Army,  a  written  report  of  the 
disposal  of  the  remains  with  an  itemized  statement  of  the  cost  of  embalm- 
ing, coffin  or  casket,  hire  of  hearse,  and  transportation.   (A.  R.  87.) 

306.     Death  of  soldier.     Action  by — 

(a)  Organization  commander: 

1.  Telegraphing  nearest  relative  about  disposal  of  remains. 

2.  Effects  and  inventory. 

3.  Allotment. 

4.  Final  statement. 

5.  Report    of    death,    if    there    is    no    medical    officer    with 

command. 

6.  Notification  to  nearest  relative. 

7.  Effects  claimed  by  legal  representative. 

(b)  Post  COMMANDER : 

1.  Report  of  death  and  disposal  of  remains. 

2.  Directing  a  summary  court  to  secure  the  effects,   if  not 

claimed. 

3.  Investigation     by     summary     court     v/hen     circumstances 

require  investigation. 

4.  Appointment  of  board  in  case  of  death  from  other  than 

natural  causes. 

[294] 


306  (contd.) 

(c)  Senior  medical  officer  : 

1.  Report  in  writing  to  commanding  officer. 

2.  Notifying  embalmer. 

3.  Report  of  death  to  The  Adjutant  General. 

(d)  Summary  court: 

1.  Investigation    of    death    when    ordered    by    commanding 

officer. 

2.  Securing  effects  when  ordered. 


Selling  the  effects. 

Disposition,  of  watches,  trinkets,  etc. 

Depositing  proceeds. 

Report  of  proceeds  to  The  Adjutant  General. 


(e)     Quartermaster: 

1.  Employment  of  undertaker. 

2.  Report  to   the   Quartermaster  General. 

(a)     Organization  commander: 

1.  Telegraphing  nearest  relative  about  disposal  of  remains. 

When  death  occurs  in  the  United  States  or  Alaska  and  early  shipment 
is  practicable,  the  remains  will  be  prepared  for  shipment  and  the  nearest 
relative  notified  by  telegraph  with  request  to  reply  by  telegraph,  stating 
whether  they  desire  the  remains  shipped  home  at  Government  expense, 
and  if  so  to  designate  destination  and  name  of  person  to  whom  remains 
are  to  be  consigned.      (A.  R.   167.) 

"Model"  form  of  telegram 
Pvt.  John  A.  Smith  died  today.     Full  report  follows  by  mail.     Please 
wire  immediately  whether  you  wish  remains  shipped  home  at  Government 
expense.     If  so,  state  full  name  and  address  of  person  to  whom  remains 
are  to  be  shipped. 

Jones, 
Captain. 

"Model  for  of  telegram  to  consignee,  in  case  of  shipment  of  remains 
Remains  of  Pvt.  John  A.  Smith  leave  eight  p.  m.,  today  via  Pennsyl- 
vania Railroad;    due  Washington  one  thirty  a.  m.,  tomorrow. 

J.  R.  Jones. 
Captain. 

2.  Effects  and  inventory.  Secure  the  effects  of  soldier  and  prepare 
in  duplicate  inventory  of  same  on  Form  34,  A.  G.  O.  (.\.  R.  162  and 
idzYz-t.')     (For  "model,"  see  page  262.) 

[295] 


305  (contd.) 

Notes 

(a)  In  making  the  report  of  the  Inventory  of  Effects  of  the  deceased, 
be  sure  to  forward  TWO  ORIGINAL  copies.  A  carbon  copy  can  be 
retained  as  a  company  record,  but  carbon  copies  are  not  to  be  forwarded 
to  The  Adjutant  General  of  the  Army.     (Cir.  41,  1910.) 

(b)  In  the  case  of  shipment  of  remains,  the  Inventory  of  Effects  should 
show  the  name  and  the  street  address  of  the  person  to  whom  shipped. 

3.  Allotment.  In  case  of  allotment,  report  as  expeditiously  as  possible 
to  the  Quartermaster  General,  or  in  the  Philippine  or  Hawaiian  Depart- 
ments, to  the  department  adjutant,  the  name  of  the  deceased.  (A.  R. 
1350.) 

"Model"  form  of  report 

To :  Quartermaster  General. 

Subject :    Allotment  in  case  of  the  late  Pvt.  John  R.  Jones. 

In  compliance  with  A.  R.  1350,  I  would  report  that  Pvt.  John  R.  Jones, 
Co.  "A,"  st  Inf.,  who  has  an  allotment  of  $15  per  month  for  12  months, 
commencing  May  i,  1915,  died  October  15,  1915. 

4.  Final  Statement.  Prepare  one  final  statement  on  Form  370,  W.  D. 
(A.  R.  162.)     (For  "model"  of  final  statement,  see  page  261.) 

5.  Report  of  death,  if  there  is  no  medical  officer  zvith  command.  If 
there  is  no  medical  officer  wfth  the  command,  the  soldier's  immediate 
commanding  officer  will  forward  to  The  Adjutant  General  of  the  Army, 
without  delay,  through  military  channels,  a  report  showing  (i)' cause  of 
death,  (2)  whether  or  not, death  occurred  in  line  of  duty,  and  (3)  whether 
death  was  or  was  not  the  result  of  the  soldier's  own  misconduct.  CA.  R. 
1621^-b.) 

"Model" 

From:        C.  O.,  Co.  "A,"  ist  Inf. 
To :  The  Adjutant  General  of  the  Army. 

'Subject:     Death   of   Pvt.   John   Smith. 

1.  I  would  report  the  death  of  Pvt.  John  Smith,  of  this  company,  at 
this  post,  on  March  12,  191 7,  of  typhoid-pneumonia. 

2.  Death  occurred  in  line  of  duty  and  was  not  the  result  of  the 
soldier's   misconduct. 

Jas.  a.  Ross, 
Capt.,  1st  Inf. 

6.  Notification  to  nearest  relative.  Notify  nearest  relative  of  the  fact 
of  death.     (.\.  R.  162.) 

[296] 


I  !  306  (contd.) 

"Model"  form  of  letter 

To:  Mr.  Henry  J.  Jones,  1415  2n(l  St.,  l""ort  Aladison,  Iowa. 

Subject:     Death  of  Pvt.  John  Smith. 

1.  I  would  say  that  about  11:20  a.  m.,  Aug.  28/15,  Pvt.  John  Smith, 
of  this  company,  was  accidentally  drowned  under  the  following  circum- 
stances : 

He  was  standing  alone  on  a  wall  lishing  in  the  Gatun  Spillway,  about 
1,400  yards  from  the  company  barracks.  All  at  once  he  was  seen  to  drop 
into  the  river,  some_  20  feet  below,  the  supposition  being  that  the  sudden 
pull  of  a  large  tarpon  on  the  line  caused  him  to  lose  his  balance.  Soon 
after  falling  into  the  river,  he  came  to  the  surface  and  tried  to  save 
himself  but  was  carried  down  the  river  by  a  very  swift  current  for  about 
75  yards,  when  he  sank  and  disappeared  for  good. 

2.  Efforts  to  recover  the  body  were  made  at  once,  and  continued  until 
it  was  found,  Aug.  30,  in  a  badly  mutilated  condition,  due  to  the  action 
of  hsh  and  alligators.  The  body  was  buried  with  military  honors  in  the 
Cemetery  at  Corozal  on  Aug.  31. 

3.  Should  the  effects  of  Pvt.  Smith,  consisting  of  uniforms,  under- 
wear, etc.,  not  be  claimed  within  a  reasonable  time  by  his  legal  representa- 
tive, they  will  be  sold  and  the  proceeds  deposited  with  a  paymaster. 

4.  Pvt.  Smith's  personal  papers,  trinkets,  etc.,  have  been  forwarded 
to  the  Auditor  for  the  War  Department  for  the  benefit  of  those  legally 
entitled  to  them. 

5.  Application  by  his  legal  representative  for  his  personal  papers, 
trinkets,  arrears  of  pay,  proceeds  of  sale  of  effects  (if  any),  and  the  six 
months'  pay  to  which  the  soldier's  estate  is  entitled,  if  it  is  decided  by 
the  War  Department  that  his  death  was  in  the  line  of  duty  and  through 
no  fault  or  misconduct  of  his  own,  should  be  made  direct  to  the  .Auditor 
for  the  War  Department,  Washington,^ D.  C. 

6.  Pvt.  Smith  was  an  excellent  soldier,  who  was  universally  liked  by 
his  officers  and  his  fellow-soldiers,  and  his  unfortunate  death  is  a  source 
of  genuine  sorrow  to  all  of  us. 

7.  Effects  claimed  by  legal  representative.  Officers  charged  with  the 
care  and  custody  of  the  effects  of  deceased  soldiers  are  required  under  the 
Ii2th  Article  of  War  to  deliver  the  same  to  the  legal  representative  or 
widow  of  the  deceased,  and  to  forward  the  receipts  therefor  to  The 
Adjutant  General  of  the  Army.  (A.  R.  163.)  It  is  customary  to  obtain 
receipts  in  duplicate,  forwarding  one  to  The  .\djutant  General  and  filing 
the  other  with  the  company  records. 

1297] 


306  (contd.) 

(b)     Post  Commander 

1.  Report  of  death  and  disposal  of  remains.  The  post  commander  will 
render  to  The  Adjutant  General  of  the  Army,  on  Form  415,  A.  G.  O.,  a 
report  of  death  and  disposal  of  remains.     (A.  R.  162^-a;   167.) 

Note 
In  case  of  shipment  of  remains,  the  Report  of  Death  and  Disposal  of 
Remains  should  show  the  name  and  street  address  of  the  person  to  whom 
shipped. 

2.  Directing  a  summary  court  to  secure  the  effects,  if  not  claimed.  If 
the  effects  are  not  turned  over  to  the  legal  representative  or  widow  of  the 
deceased,  the  commanding  officer  will  direct  a  summary  court  to  secure  alJ 
such  effects.     (112th  Article  of  War.) 

3.  Investigation  by  summary  court  zvhcn  circumstances  require  investi- 
gation. When  at  ant/  post,  fort,  camp,  or  other  place  garrisoned  by  the 
military  forces  of  the  United  States  and  under  the  exclusive  jurisdiction 
of  the  United  States,  any  person  shall  have  been  found  dead  under  cir- 
cumstances which  appear  to  require  investigation,  the  commanding  officer 
will  designate  and  direct  a  summary  court-martial  to  investigate  the 
circumstances  attending  the  death ;  and  for  this  purpose,  such  summary 
court-martial  shall  have  power  to  summon  witnesses  and  examine  them 
upon  oath.  He  shall  promptly  transmit  to  the  post  or  other  commander  a 
report  of  his  investigation  and  of  his  findings  as  to  the  cause  of  the  death. 
(ii2th  Article  of  War.)  The  report  will  be  filed  at  the  headquarters  of 
the  post  or  station  at  which  death  occurred.     (A.  R.  162]^.) 

For  form  of  report  see,  par.  354,  "Report  of  inquest." 

4.  Appointment  of  board  in  case  of  death  from  other  than  natural 
causes.  In  case  of  the  death  of  a  soldier  from  other  than  natural  causes, 
the  commanding  officer  will  appoint  a  board  of  officers  to  investigate  the 
same.  The  testimony  of  all  witnesses  will  be  recorded  and  incorporated 
in  the  proceedings  of  the  board.  If  the  witnesses  are  not  available  to 
appear  before  the  board,  certificates  of  officers  and  affidavits  of  enlisted 
men  and  civilians  will  be  obtained  and  appended  to  the  proceedings.  The 
findings  of  the  board  will  include  a  statement  embodying  (i)  the  date, 
place  and  cause  of  death,  (2)  the  manner  or  circumstances  under  which 
it  occurred,  (3)  whether  or  not  death  was  in  line  of  duty,  and  (4)  whether 
it  was  or  was  not  the  result  of  the  soldier's  own  misconduct.  (A.  R. 
162^-d.) 

For  "model"  proceedings  of  a  board,  see  par.  343-a. 
For  "model"  order  convening  board,  see  par.  128   (a). 

[298] 


306  (contd.) 

(c)  Senior  Medical  Officer  : 

I.  Report  to  commanding  officer.  Report  in  writing  to  the  command- 
ing officer  the  name,  rank,  and  organization  of  the  deceased ;  the  date, 
time,  place,  and  cause  of  death ;  and  the  present  location  of  the  body. 
(G.  O.  67,  1910;    Par.  218,  M.  M.  D.) 

"Model"  form  of  report 
To :  Commanding  Officer. 

Subject.     Death  of  Pvt.  John  Smith. 

1.  Pvt.  John  Smith,  Co.  "C,"  69th  Inf.,  died  in  the  post  hospital  at 
II  :30  p.  M.,  March  6,  191S,  of  typhoid  pneumonia. 

2.  Death  was  from  disease  contracted  in  line  of  duty,  and  was  not  the 
result  of  his  own  misconduct. 

3.  The  body  is  at  present  in  the  hands  of  C.  P.  Holland.  Undertaker, 
1347  2nd  Avenue,  Seattle,  Washington  (or,  the  body  is  at  present  at  the 
post  hospital). 

F.   E.    PlCRRY, 

Major.  Medical  Corps. 

2.  Notifying  embalmer.  When  death  occurs  at  the  hospital,  the 
surgeon  will  promptly  notify  the  embalmer  employed  under  contract,  if 
such  services  are  required  and  will  see  that  the  remains  are  prepared 
properly  and  in  accordance  with  sanitary  regulations.     (A.  R.  167.) 

3.  Report  of  death  to  The  Adjutant  General.  If  there  is  a  medical 
officer  with  the  command,  he  will  forward  without  delay,  through  military 
channels,  to  The  Adjutant  General  of  the  Army  a  report  embodying  (i) 
cause  of  death,  (2)  whether  or  not  death  occurred  in  line  of  duty,  and 
(3)  whether  death  was  or  was  not  the  result  of  the  soldier's  own  mis- 
conduct.    (A.  R.  \62y2-h.) 

For  "model"  report,  see  section  5-,  above,  under,  "Organization  Com- 
mander." 

(d)  Summary  court 

1.  Investigation  of  death  when  ordered  by  commanding  officer.  When 
directed  by  the  commanding  officer,  the  summary  court  will  investigate 
the  circumstances  of  the  deatl],  as  prescribed  by  the  112th  Article  of  War. 
See  section  2,  above,  under,  "(b)    Post  Commander." 

2.  Securing  the  effects  zvhen  ordered.  The  112th  Article  of  War 
provides  that,  if  the  effects  are  not  turned  over  to  the  legal  representative 
or  widow  of  the  deceased,  the  commanding  officer  shall  direct  a  summary 
court  to  secure  them. 

This  does  not.  in  the  opinion  of  the  author,  mean  that  the  summary 
court  shall  take  actual  custody  of  the  effects,  keeping  them  in  his  personal 

[299] 


306  (contd.) 

possession.  It  means  that  he  shall  assume  responsibilitj'  for  the  security 
of  the  effects,  satisfj'ing  himself  that  they  are  secure.  In  practice,  the 
effects  naturally  and  logically  remain  in  the  possession  of  the  company 
commander,  from  whom  the  sum.mary  court,  if  he  so  desires,  might  get  a 
receipt. 

3.  Selling  the  effects.  Should  tliC  effects  of  a  deceased  person  not  be 
claimed  within  a  reasonable  period  of  time,  they  will  be  converted  into 
cash  by  the  summarj'  court,  not  earlier  than  30  days  after  the  date  of 
death.     (A.  R.  163.) 

Notes 

1.  When  the  effects  are  sold.  It  is  customary  for  the  effects  to  be  sold 
the  da}'  after  a  pay  day,  as  the  soldiers  then  have  money  with  which  to 
make  purchases. 

2.  Manner  of  selling.  The  effects  are  always  sold  at  auction,  the 
auctioneer  usually  being  some  noncommissioned  ofifici^r  of  the  company 
of  the  deceased,  preferably  one  who  has  the  qualities  of  :  n  auctioneer. 

3.  All  articles  to  be  sold.  All  the  articles  enumerai'  on  the  Inven- 
tory of  Effects  should  be  sold,  bunching  them  into  lots,  li  necessary,  in 
order  to  dispose  of  all  of  them.  To  sell  everything  but  one  or  two  articles 
merely  complicates  matters,  without  answering  any  useful  purpose. 

4.  Disposition  of  zvatches,  trinkets,  etc.  When  the  effects  are  converted 
into  cash,  watches,  trinkets,  personal  papers,  and  keepsakes  will  not  be 
sold,  but  wnll  be  labeled  with  the  name,  grade,  and  organization  of  the 
owner,  and  sent  directly  to  The  Adjutant  General  of  the  Arrniy.  Clothing 
effects  will  not  be  sent  to  The  Adjutant  General.     (A.  R.  163.) 

"Model"  letter  tra)ismitting  ivatches;  trinkets,  etc. 
From  :        Major  Henry  J.  Morgan. 
To:  The  Adjutant  General  of  the  Army. 

Subject:     Personal  effects  of  Pvt.  John  Smith. 

In  compliance  with  A.   R.   163',   I   am  sending  herewith   the   following 
personal  effects  of  the  late  Private  John  Smith,  of  this  company-: 
2  bundles  of  letters. 

I  envelope  containing  two  discharge  certificates. 
I  bundle  of  photographs. 
(Note:     Each  bundle  to  be  plainly  labeled  with  contents,  name,  rank, 
and  organization  of  deceased.)     (A.  R.  163.) 

5.  Depositing  proceeds.  The  proceeds  of  the  sale  of  the  effects,  with 
any  cash  belonging  to  the  deceased,  will  be  deposited  with  a  quartermaster 
of  the  Army.    Duplicate  receipts  showing  clearly  the  nature  of  the  deposit 

[300] 


306  (contd.) 

will  be  taken,  one  of  which,  accompanied  by  a  detailed  statement  of  the 
proceeds,  will  be  sent  to  The  Adjutant  General  of  the  Army  and  the 
other  retained  with  the  appropriate  records.     (A.  R.  163  and  164.) 

"Model"  letter  depositing  proceeds 
From:        Major  Henry  J.  Morgan,  ist  Inf. 
To:  Quartermaster,  Ft.  Jay,  N.  Y. 

Subject:     Proceeds  of  sale  of  effects  of  the  late  Pvt.  John  Smith. 

1.  To  be  deposited  to  the  credit  of  the  United  States,  inclosed  please 
find  my  check  for  $20.50,  being  the  amount  realized  from  the  sale  of  the 
effects  of  the  late  Pvt.  John  Smith,  Co.  "A,"  ist  Inf. 

2.  Please  send  me  receipt  in  duplicate.     (A.  R.  163.) 

6.  Report  of  proceeds  to  The  Adjutant  General.  In  all  cases  of  sale 
of  effects  of  deceased  persons  as  contemplated  by  the  one  hundred  and 
twelfth  article  of  war  a  detailed  statement  of  the  proceeds,  duly  certified 
by  the  summary  court,  will  accompany  the  quartermaster's  receipt  for- 
warded by  the  summary  court  to  The  Adjutant  General  of  the  Army. 
The  statement  will  be  indorsed : 

Report  of  the  proceeds  of  the  effects  of ,  who  died  at , 

the day  of  ■ .     (A.  R.  164.) 

"Model"  detailed  statement  of  proceeds 

REPORT  OF  THE  PROCEEDS  OF  THE  EFFECTS  OF  PVT. 
JOHN  SMITH,  CO  "A,"  ist  INF..  WHO  DIED  AT  CAMP  GAIL- 
LaRD,  C.  Z.,  the  I2TH  DAY  OF  MAY,  1917- 

.   The  following  amounts  were  realized  from  the  sale  of  the  effects  of 
the  late  Pvt.  John  Smith,  Co.  "A,"  ist  Inf : 

2  pair   garrison   shoes    $  2.55 

4  suits,  cotton,  O.  D 4-5° 

1  pair  breeches    50 

2  shirts,  O.  D. 1.95 

10  undershirts     2.00 

I  bottle  hair  tonic] 

I  razor  I 85 

I  hat,   service         J 

Total $12.35 

Henry  J.  Morgon, 
Major,  1st  Inf., 
Siummary    Court. 
(Note.     No  letter  of  transmittal   is   necessary. — Author.) 

[301] 


307-308-309 

(e)     Quartermaster 

1.  Employment  of  undertaker.  If  there  is  no  contract  embalmer,  the 
quartermaster  will  employ  an  undertaker,  but  no  undertaker  will  be 
employed  whom  the  surgeon  considers  incompetent.     (A.  R.  167.) 

2.  Report  to  the  Quartermaster  General.  Submit  without  delay, 
directly  to  the  Quartermaster  General  of  the  Army,  a  written  report  of 
the  disposal  of  the  remains,  with  an  itemized  statement  of  the  cost  of 
embalming,  coffin  or  casket,  hire  of  hearse,  and  transportation.  (A.  R. 
167.) 

307.  Omitted. 

308.  Omitted. 

309.  Desertion.     Action  by — 

(a)     Organization  commander: 
I.     Loss  of  property. 


Clothing  abandoned. 
Deserter's   Descriptive  List. 
Allotment. 
Deposits. 


(b)  Post  commander: 

1.  Report  to  The  Adjutant  General  of  the  Army. 

2.  Report   to   deserter's   organization   commander. 

3.  Deserter's  Descriptive  List. 

4.  Designation   of   summary  court  to   dispose  of   efifects. 

(c)  Summary  Court: 

1.  Disposal  of  efifects,  except  clothing. 

2.  Depositing  proceeds. 

3.  Report  of  proceeds  to  The  Adjutant  General. 

(a)     Organization   Commander 

1.  Loss  of  property.  Ascertain  whether  any  property  has  been  carried 
away  or  lost  through  the  desertion.  If  so,  prepare  survey  reports  and 
charge  on  the  next  pay  rolls  value  of  property  determined  by  survey. 
(A.  R.  116  and  687.) 

2.  Clothing  abandoned.  Turn  over  to  the  quartermaster  the  clothing 
abandoned,  if  any,  with  certificate  showing  its  condition  and  name  of 
deserter.     (A.  R.  117.) 

L3021 


309  (contd.) 

"Model"  form  of  certificate 
To :  Quartermaster,  Cair.p  Gaillard,  C.  Z. 

Subject:     Clothing  of  deserter  Pvt.  Edward  Harris. 

1.  In  compliance  with  paragraph  117  A.  R.,  I  transmit 
herewith  the  clothing  abandoned  by  Pvt.  Edward  Harris,  of 
this  company,  who  deserted,  Dec.  2/15  : — ■ 

QUANTITY  ARTICLES  CONDITION 

2                       Pr.  Breeches,  cotton  Good 

Coat,  cotton,  o.  d.  Fair 

Trousers,   denim  Good 

Leggins,  pair  Good 

Drawers,  jean,  pair  Poor 

Shirt,  o.  d.  Good 

2.  Please  acknowledge  receipt  of  clothing  on  the  carbon 
copy  of  letter  herewith,  and  return  same  to  me. 

Jas.  B.  Axton, 
Capt,  7Sth  Inf. 
Quartermaster. 

Received  the  above  clothing  in  the  condition  stated. 

Capt.  and  Quartermaster,  29th  Inf. 

(Note. — send  two  copies  of  above  letter  to  the  quar- 
termaster, who  will  return  the  carbon  copy  with  the  receipt 
thereon.) 

3.  Deserter's  Descriptive  List.  Prepare  for  signature  of  post  com- 
mander such  number  of  descriptive  lists  (cards)  (Form  95,  A.  G.  O.)  of 
the  deserter  as  may  be  required  by  post  headquarters.     (A.  R.  118.) 

4.  Allotment.  In  case  of  allotment  report  as  expeditiously  as  possible 
to  the  Quartermaster  General,  or  in  the  Philippine  or  Hawaiian  Depart- 
ments, to  the  Department  Adjutant,  the  fact  of  desertion  and  name  of 
deserter.     (A.   R.   1350.) 

"Model"  form   of  report 

To  :  The  Quartermaster  General  of  the  Army. 

Subject:     Allotment  in  case  of  deserter  Edward  Harris. 

In  compliance  with  A.  R.  1350,  I  would  report  that  Pvt. 
Edward  Harris,  Co.  ".A,"  75th  Inf..  who  has  an  allotment  of 
$10  a  month  for  12  months,  commencing  Aug.  1/15,  deserted 
Dec.  2/15. 

5.  Deposits.  In  case  of  deposits,  report  directly  to  Quartermaster 
General  fact  of  desertion  and  name  of  deserter.     (.-\.  R.  1361.) 

[303] 


309  (contd.) 

"Model"  form  of  report 
To :  The   Quartermaster  General  of  the  Army. 

Subject:     Deposits  in  case  of  deserter  Edward  Harris. 
In  compliance  with  A.  R.  1361,  I  would  report  that  Pvt. 
Edward  Harris,  Co.  "A,"  75th  Inf.,  who  has  deposits  amount- 
ing to  $50,  deserted  Dec.  2/15. 

(b)     Post  Commander 

I.     Reports  to  The  Adjutant  General. 

(i)  The  commanding  officer  will  promptly  notify  The  Adjutant 
General  of  the  Army,  on  the  form  provided  for  the  purpose,  of 
every  desertion  from  his  command,  giving  the  full  name,  company, 
and  regiment,  with  date  of  enlistment  and  date  and  place  of 
desertion.     (A.  R.  119.) 

(2)  Except  in  Alaska  and  the  insular  possessions,  the  com- 
manding officer  will  telegraph  directly  to  The  Adjutant  General  of 
the  Army  prompt  notification  of  every  desertion  in  his  command. 
This  telegraphic  notification  will  not  be  required  in  that  case  under 
A.  R.  119.  (Par.  61,  Compilation  of  General  Orders,  Circulars,  and 
Bulletins,  War  Department.) 

"Model"  form  of  telegram 
The  Adjutant  General, 

Washington,  D.  C. 
Edward  Harris,  Private,  Co.  "A,"  Fiftieth  Infantry,  enlisted 
July  first,  nineteen  fifteen,  deserted  December  second,  nineteen 
sixteen,  Fort  Niagara,  N.  Y. 

Smith, 
Commanding. 

(Note. — .Probably  at  ,  or  "Probably  going  to ," 

if  known,  should  be  added. — Par.  61,  Compilation  of  General 
Orders,  Circulars,  and  Bulletins,  War  Department.) 

"Model"  form   of  letter 
(For  reporting  desertions  in  Alaska  and  insular  possessions) 
From  :         Commanding  Officer 
To :  The  Adjutant  General  of  the  Army. 

Subject:     Desertion  of  Pvt.  John  Smith. 

In  compliance  with  A.  R.  119,  I  would  report  that  Pvt.  John 
Smith,  Co.  "A,"  60th  Inf.,  who  was  enlisted  May  14,  1914, 
deserted  June  22,  1915,  at  Fort  Willam  H.  Seward,  Alaska. 

[304] 


309  (contd.) 

Note. — The  requirements  of  paragraph  i,  General  Orders 
No.  208,  War  Department,  Dec.  21,  1908,  that  desertions  be 
reported  by  telegraph  is  applicable  to  cases  of  Reservist. 
(Letter  Hq.  East.  Dept.,  Aug.  24/16.) 

2.  Report  to  deserter's  organization  eommander.  When  a  soldier 
deserts  from  a  station  other  than  that  of  his  organization,  the  post  com- 
mander will  report  the  fact  to  the  commanding  officer  of  the  soldier's 
organization,  with  date  and  place  of  desertion,  and  such  additional  data  as 
he  may  possess  requisite  to  the  preparation  of  charges.  If,  however,  a 
deserter  whose  company  or  detachment  is  stationed  in  Alaska  or  beyond 
the  continental  limits  of  the  United  States  is  received  at  a  station  within 
the  United  States,  a  similar  report  will  also  be  made  to  the  War  Depart- 
ment.    (A.  R.  120.) 

"Model"  report 
From  :  Commanding  Officer. 
To:  C.  O.,  Cq.  "A,"  ist  Inf. 

Subject:     Desertion  of  Pvt.  John  Smith. 
I  would  report  that  Pvt.  John  Smith,  Co.  "A,"  ist  Inf., 
deserted  at  Madison  Barracks,  N.  Y.,  July  4,  1915. 

3.  Deserter's  Descriptive  List.  Cause  a  number  of  the  descriptive  lists 
(cards)  of  the  deserter  (Form  95,  A.  G.  O.)  to  be  prepared  for  distribu- 
tion to  marshals,  sheriffs,  police  officers,  and  others.     (A.  R.  118.) 

(Note. — In  practice  these  deserter's  cards  are  prepared  by  the  company 
commander  and  sent  to  post  headquarters  for  signature  and  distribution 
b\'  the  commanding  officer.) 

4;  Designation  of  summary  court  to  dispose  of  effects.  Since  A.  R.  117 
prescribes  that .  the  effects  shall  be  disposed  of  as  in  the  case  of  the 
unclaimed  effects  of  deceased  soldiers,  it  follows  that  the  commanding 
officer  must  designate  a  summary  court  officer  to  dispose  of  them.  How- 
ever, before  follov/ing  this  procedure,  read  carefully  the  Note  under  "(c) 
Summary  Court,"  below. 

(c)     Summary  Court. 

I.  Disposal  of  effects,  except  clothing.  All  other  personal  effects  (that 
is,  all  personal  effects  except  clothing)  of  a  deserter  will  be  disposed  of  as 
in  the  case  of  unclaimed  effects  of  deceased  soldiers. — i.  e.,  they  will  be 
sold  by  a  council  of  administration  and  the  proceeds  of  the  sale  deposited 
with  a  quartermaster.     (A.  R.  117.) 

Note.  The  author  wishes  to  invite  attention  to  the  contradictory  word-^ 
ing  of  the  above  paragraph  of  the  Army  Regulations,  evidently  due  to 
the  War  Department's  having  failed,  through  inadvertence,  to  change  the 
wording  when  the  former  method  of  disposing  of  the  effects  of  deceased 

[305] 


310 

soldiers  by  means  of  councils  of  administration  was  superseded  by  the 
new  method  of  having  summary  court  officers  dispose  of  them.  The 
author  is,  therefore,  at  this  time  (June  lo,  191 7)  assuming  that  the  War 
Department  contemplates  that  the  effects  other  than  clothing  of  deserters 
shall  be  disposed  of  as  are  at  present  the  effects  of  deceased  soldiers, — 
that  is,  by  a  summary  court, — and  consequently  the  subject  as  presented 
herein  is  based  on  that  assumption.  A.  R.  117  will  doubtlessly  be  changed 
as  soon  as  its  contradictory  language  is  brought  to  the  attention  of  the 
War  Department,  and  it  is,  therefore,  suggested  that  you  first  ascertain 
whether  the  paragraph  has  been  changed  and,  if  so,  what  the  change  is, 
before  follov/ing-  the  procedure  given  herein  for  disposing  of  the  effects 
of  deceased  soldiers. 

2.  Depositing  proceeds.  Follow  sam.e  procedure  as  in  case  of  effects 
of  a  deceased  soldier.  See,  "5.  Depositing  proceeds,"  under,  "Summary 
Court,"  par.  306. 

3.  Report  of  proceeds  to  The  Adjutant  General.  Follow  same  pro- 
cedure as  in  the  case  of  effects  of  a  deceased  soldier.  See,  "6.  Report  of 
proceeds  to  The  Adjutant  General,"  under,  "Summary  Court,"  par.  306. 

310.     Detaching  of  soldier  from  company.     Action  by — 

Organization  Commander: 

1.  Service  record.  (Form  No.  29,  A.  G.  O.)  When  an  enlisted  man 
is  detached  from  his  company,  his  service  record  will  be  forwarded  by 
indorsement  to  his  new  commanding  officer.  When  it  can  be  avoided, 
the  service  record  will  not  be  entrusted  to  the  soldier,  but  to  an  officer  or 
noncommissioned  officer  under  whose  charge  he  may  be,  or  it  may  be 
forwarded  by  mail.      (A.  R.   104.) 

2.  Data  to  he  included  in  indorsement.  Each  indorsement  will  give 
the  reason  for  the  soldier's  change  of  station  or  status,  and  his  character, 
and  will  contain  a  full  statement  of  his  accounts  at  the  time.  Under  the 
heading  "Due  United  States"  will  be  noted  all  authorized  stoppages  for 
loss  of  or  damage  to  Government  property  or  supplies;  amounts  due  on 
account  of  allotment,  post  exchange,  post  laundry,  tailor,  company  fund, 
or  transportation ;  and  stoppages,  including  detained  pay,  under  sentence 
of  a  court-martial  and  on  account  of  absence  from  duty  because  of  disease 
resulting  from  the  soldier's  own  intemperate  use  of  drugs  or  alcoholic 
liquor,    or    other   misconduct.      In    short,    all    information    required   to   be 

'entered  on  muster  roll  and  pay  roll  will  be  incorporated  in  the  indorse- 
ment on  the  service  record,  the  wording  of  the  indorsement  conforming  to 
model  remarks  for  such  rolls  prescribed  by  the  War  Department. 

[306] 


311 

3-  Record  of  court-martial.  "When  the  service  record  of  a  soldier 
shows  a  sentence  by  court-martial,  it  will  be  accompanied  by  an  authenti- 
cated copy  of  the  record  of  summary  court-martial,  or  by  an  official  copy 
of  the  order  promulgating  sentence  in  case  of  conviction  by  a  general  or 
special  court-martial. 

4.  Changes  in  entries.  Erasures  of  entries  on  a  service  record  are 
prohibited.  All  changes  in  original  entries  must  be  made  by  drawing 
lines  through  the  entries  and  each  change  will  be  duly  authenticated  by 
the  signature  of  the  officer  making  it,  the  reason  for  the  change  being 
stated. 

311.     Discharge  by  purchase.     Action  by — 

(a)  Applicant: 

1.  Application. 

2.  Purchase  price  of  discharge. 

(b)  Organization  Commander: 

1.  Forward  application. 

2.  Notification   of  discharge. 
Deposit    of   money   to    be    applied    on    purchase    price    and 

notification  of  deposit  to  the  Quartermaster  General. 

4.  Discharge  and  final  statement. 

5.  Indebtedness  to  the  United  States. 
Report  of  ordnance  charges  to  quartermaster  paying  final 

statement. 
Statement  of   charges   to   post   ordnance   officer. 
Statement  of  charges  to  quartermaster. 
Allotment. 

(c)  Commanding  officer: 

I.     Forwarding  application. 

(a)  Applicant 

1.  Application.  Submit  to  organization  commander  application  setting 
forth  reasons  for  desiring  discharge.  (G.  O.  31/14.)  See  par.  65,  for 
"Model"  form  of  application. 

2.  Purchase  price  of  discharge.  If  your  credits  with  the  government 
are  not  sufficient  to  cover  the  purchase  price,  deposit  with  your  company 
commander  enough  money,  which  together  with  your  credits,  will  equal  the 
purchase  price.     (Par.  I,  G.  O.  31/14.) 

(b)  Organization  commander 

I.  Forward  application.  Forward  application  to  post  commander 
stating  in  full  the  condition  of  the  accounts  of  the  applicant,  giving  a 

[307] 


311  (contd.) 

complete  statement  of  his  service,  with  any  other  information  that  may 
be  considered  necessary  in  connection  with  the  granting  or  withholding 
the  privilege  requested.  (Par.  I,  G.  O.  31/14.)  See  par.  65,  for  "Model" 
form  of  indorsement. 

2.  Notification  of  discharge.  Upon  receipt  of  order  granting  the 
discharge,  and  if  there  be  no  quartermaster  at  the  post,  send  to  the 
quartermaster  to  whom  the  soldier  desires  to  apply  for  payment  of  final 
statement,  a  notification  of  discharge,  made  in  the  handwriting  of  the 
officer  who  prepares  the  final  statement,  stating  the  date  of  last  payment 
to  the  soldier,  and  his  credits  and  debits  both  in  words  and  figures,  and 
cause  the  soldier  to  affix  his  signature  thereto.     (A.  R.  155.) 

3.  Deposit  of  money  to  be  applied  on  purchase  price,  and  notification 
of  deposit  to  the  Quartermaster  General.  If  the  soldier  has  deposited 
money  with  you  to  be  applied  toward  the  purchase  price,  prepare  a 
deposit  book  stating  amount  of  the  deposit,  and  send  the  book,  together 
with  the  money,  to  the  quartermaster  for  deposit.  Also  send  notification 
of  deposit  to  the  Quartermaster  General  on  Form  8a,  Q.  M.  C.     (A.  R. 

1369-) 

4.  Discharge  and  final  statement.  Upon  return  of  the  deposit  book 
by  the  quartermaster,  discharge  the  soldier  and  furnish  him  a  final  state- 
ment, in  duplicate,  with  notation  of  the  deposit  thereon.     (A.  R.   1369.) 

5.  Indebtedness  to  United  States.  Prior  to  the  discharge  of  the  sol- 
dier ascertain  if  he  is  indebted  to  the  United  States  for  any  articles  of 
government  property,  or  if  he  is  indebted  to  the  post  exchange,  post 
laundry,  tailor,  company  fund,  etc.,  and  if  so,  make  proper  notations  on 
final  statement  in  order  that  deductions  can  be  made  by  the  quartermaster 
paying  the  final  statement.     (Note  on  final  statement.) 

6.  Report  of  ordnance  charges  to  quartermaster  paying  final  statement. 
If  the  soldier  is  indebted  to  the  United  States  for  ordnance  property, 
prepare  and  forward  to  the  quartermaster  who  pays  the  final  statement, 
a  report  on  Form  94,  O.  D.,  showing  amount  to  be  collected.  (Instruc- 
tions on  form.) 

7.  Statement  of  charges  to  post  ordnance  officer.  Prepare  in  duplicate, 
statement  of  charges  on  Form  86,  O.  D.,  covering  articles  of  ordnance 
property,  if  any,  charged  against  the  soldier  on  his  final  statement,  and 
send  both  copies  to  the  post  ordnance  officer,  or  designated  ordnance 
supply  officer  for  replacement  of  articles  noted  thereon.  (Instructions 
on  form.) 

8.  Statement  of  charges  to  quartermaster.  Prepare  in  duplicate,  state- 
ment of  charges  on  Form  208  Q.  M.  C,  covering  articles  of  quartermaster 
property,  if  any,  charged  against  the  soldier  on  his  final  statement,  and 
send  both  copies  to  the  quartermaster. 

[308] 


312 

g.  Allotment.  If  soldier  has  an  allotment,  notify  Quartermaster 
General,  or  in  the  Philippine  and  Hawaiian  Departments,  the  department 
cunimandcr.  (A.  R.  1350.)  For  form  of  report,  see  par.  (a)-6,  in  case  of 
deserter. 

(c)    Commanding  officer 

I.  Forwarding  application.  Forward  the  application  to  the  department 
commander,   with   proper   recommendation.      (A.   R.   786   &   139.) 

312.     Discharge   on   Certificate   of  Disability,     Action   by — 

(a)  Surgeon: 

1.  Report  to  commanding  officer. 

2.  Information    to    soldier's    organization    commander. 

3.  Letter  to  Surgeon  General. 

(b)  Organization  commander: 

X.     Certificate  of  disability   for  discharge. 

(c)  Post  commander: 

1.  Appointment  of  board  of  officers. 

2.  Papers   to   be   forwarded   to   department  commander. 

3.  Notification  of  discharge  to  surgeon. 

4.  Certificate    of    disability    for    discharge    forwarded    to    The 

Adjutant  General  of  the  Army. 

(a)  Surgeon 

1.  Report  to  commanding  officer.  Report  case  to  the  commanding 
officer  with  request  that  a  board  of  officers  be  appointed  to  make  the 
examination  required  by  A.  R.  161.     (Custom.) 

2.  Information  for  soldier's  organisation  commander.  Furnish  the 
soldier's  organization  commander  a  statement  giving  cause  of  disability 
and  such  other  information  as  may  be  necessary  for  the  preparation  of 
the  certificate  of  disability  for  discharge.     (Custom.) 

3.  Letter  to  the  Surgeon  General.  Upon  receipt  of  the  letter  from 
the  post  commander  reporting  discharge  of  the  soldier,  have  a  true  copy 
•made  for  the  hospital  records  and  forward  the  original  to  the  Surgeon 
General.     (A.  R.  160.) 

(b)  Organization  commander 

I.  Certificate  of  disability  for  discharge.  Prepare  and  send  to  the 
surgeon  a  certificate  of  disability  for  discharge.  (Instructions  on  Form 
17,  A.  G.  O.)  (Note. — Certificate  of  disability  for  discharge  will  not 
be  made  in  duplicate,  A.  R.  159.) 

(c)  Post  commander 

I.  Board  of  officers.  Appoint  a  board  of  not  less  than  two  medical 
officers  to  make  the  examination  required  by  A.  R.   161. 

[309] 


312  (contd.) 

"Model"  form  of  order 
In  compliance   with   A.    R.    i6i,   a   board   of   officers   con- 
sisting of — 

Captain  Harry  F.  Core,  Medical  Dept., 
Captain  Payton  C.  Hall,  Medical  Dept., 
is  appointed  to  meet  at  this  post  at  lo  o'clock  a.  m.,  Sept.  25, 
1916,  or  as  soon  thereafter  as  practicable,  to  make  an  exami- 
nation  and   report  upon  the  physical   condition   of   Pvt.  John 
Smith,  Co.  "A,"  60th  Inf. 

The  proceedings  of  the  board  will  be   recorded  on  Form 
484  A.  G.  O. 

2.  Papers  to  be  forwarded  to  department  commander.  Forward  10 
department  commander  the- certificate  of  disability  for  discharge,^  accom- 
panied by  a  medical  history  of  the  case  and  the  proceedings  of  the  board 
of  medical  officers.     (A.  R.  139  &  161.) 

3.  Notification  of  dischanje  to  stuyeoii.  Send  to  surgeon  a  letter 
setting  forth  the  full  name  and  rank  of  the  soldier,  the  company,  and 
regiment  to  which  he  belonged,  the  date  of  discharge  and  the  cause 
thereof.     (A.  R.  160.) 

"Model"  form  of  letter  ^ 

To :  Surgeon. 

Subject:  Discharge  of  Pvt.  John  Smith. 
In  compliance  with  A.  R.  160,  the  commanding  officer  directs 
me  to  inform  you  that  Pvt.  John  Smith,  Co.  "A,"  60th 
Infantry,  was  discharged  on  Oct.  2/15,  by  reason  of  certificate 
of  disability  on  account  of  deficient  mental  development  and 
neurasthenia. 

4.  Certificate  of  disability  for  discharge  forwarded  to  The  Adjutant 
General  of  the  Army.  Upon  completion  of  the  discharge  papers  forward 
the  certificate  of  disability  for  discharge  directly  to  The  Adjutant  Gen- 
eral of  the  Army.     (Instructions  on  form.) 

Note 
As  disability  occurring  in  the  service  is  usually  made  the  basis  of  a 
claim  for  pension,  special  care  should  always  be  taken  to  state  in  the 
certificate  the  degree  of  disability,  to  describe  particularly  the  disability, 
wound,  or  disease,  the  extent  to  which  it  deprives  the  soldier  of  the  use 
of  any  limb  or  faculty,  or  aflfects  his  health,  strength,  activity,  constitu- 
tion, or  capacity  to  labor.  If  the  disability  was  incurred  in  line  of  duty, 
and  the  soldier  declined  treatment  for  the  relief  of  such  disability  where 
treatment  was  directed,  that  fact  should  be  set  forth  in  the  certificate  for 
the  information  of  the  Bureau  of  Pensions.     (A.  R.  161.) 

[310] 


313-314 

313.  Discharge  per  expiration  of  term  of  service.  Same  action 
by  company  commander  as  in  case  of  Par.  311(b) — 4,  5,  6,  7,  8;  discharge 
by  purchase. 

314.     Discharge  under  A.  R.  148J^.     Action  by — 

(a)  Organization  commander: 

I.     Report  to  the  commanding  ofificer. 

(b)  Commanding  officer: 

1.  Appointment  of  board  of  officers. 

2.  Forwarding  proceedings  of  the  board  in   certain  cases. 

3.  Certificate  of  disability  to  be  forwarded  in  certain  cases. 

(a)  Organization  commander 

I.  Report  to  the  commanding  officer,  or  to  the  next  higher  commander, 
in  certain  cases.  When  an  enlisted  man  is  inapt,  or  does  not  possess  the 
required  degree  of  adaptability  for  the  military  service,  or  gives  evidence 
of  habits  or  traits  of  character  which  serve  to  render  his  retention  in  the 
service  undesirable,  or  is  disqualified  for  service  physically  or  in  char- 
acter, through  his  own  misconduct,  report  the  facts  to  the  commanding 
officer,  or,  if  the  company  or  detachment  commander  is  the  commanding 
officer,  to  the  next  higher  commander.      (A.  R.   148  1/2.) 

"Model"  form  of  report 
To :  Commanding  Officer. 

Subject:  Board  of  officers  under  A.  R.  148  1/2  in  case 
of  Pvt.  Smith. 

1.  Under  the  provisions  of  A.  R.  148  1/2,  I  would  report 
that  Pvl.  John  A.  Smith,  this  company,  has  given  evidence 
of  habits  which  render  his  retention  in  the  service  undesirable. 

2.  It  is  requested  that  a  board  of  officers  be  appointed  to 
investigate  into  and  report  upon  his  case. 

(b)  Commanding  officer 

1.  Appointment  of  board  of  officers.  Appoint  a  board  of  officers, 
three  if  practicable,  to  determine  whether  or  not  the  soldier  should  be 
discharged  prior  to  the  expiration  of  his  term  of  enlistment.  (A.  R.  148 
1/2.)     (For  "model"  order  convening  board,  see  Par.  128-i.) 

2.  Forward  proceedings  of  the  board  in  certain  cases.  If  the  board 
recommends  that  the  soldier  be  discharged  prior  to  the  expiration  of  his 
term  of  enlistment,  forward  the  proceedings,  after  approval,  to  the 
officer  exercising  general  court-martial  jurisdiction  over  the  command. 
(A.  R.  148  1/2.) 

[311] 


315 

3-  Certificate  of  disability  to  be  forwarded  in  certain  cases.  If  the 
findings  of  the  board  indicate  disqualification  through  physical  disability, 
cause  a  certificate  of  disability  for  discharge  (Form  17,  A.  G.  O.)  to  be 
prepared  and  forward  it  with  the  proceedings.     (A.  R.   148  1/2.) 

315.     Discharge,  Dishonorable.     Action  by — 

(a)  Organization  commander: 

1.  Preparation  of  papers. 

2.  Clothing. 

3.  Allotment. 

(b)  Officer  in  .charge  of  prisoners  : 

1.  Special  clothing. 

2.  Marking  of  outer  clothing. 

3.  Record  of  general  prisoner. 

4.  Articles  of  personal  property. 

(a)  Organization  commander 

1.  Preparation  of  papers.  Upon  the  receipt  of  an  order  promulgating 
the  sentence  of  an  enlisted  man  involving  dishonorable  discharge,  prepare 
and  submit  to  post  headquarters  the  following  papers  : 

(a)  Discharge  certificate. 

(b)  Final  statement,  in  duplicate,  if  the  prisoner  has  deposits,  or 

a  full  statement  in  writing  why  such  final  statement  is  not 
furnished. 

(c)  Deposit  book,  if  prisoner  has  deposits. 

(d)  Descriptive  list. 

(A.  R.  140  &  150.) 

2.  Clothing.  Secure  all  distinctive  articles  of  uniform  and  turn  them 
over  to  the  quartermaster.     (A.  R.  1170  and  Par.  I,  G.  O.  67/15.) 

3.  Allotment.  If  soldier  has  an  allotment,  notify  Quartermaster 
General,  or  in  the  Philippine  and  Hawaiian  Departments,  the  department 
commander.  (A.  R.  1350.)  For  form  of  report,  see  par.  309  (a) -6,  in 
case  of  deserter. 

(b)  Officer  in  charge  of  prisoners 

1.  Special  clothing.  Provide  the  prisoner  immediately  after  receipt  of 
sentence,  with  special  clothing  which  is  obtained  from  the  quartermaster. 
(A.  R.  1170  and  Par.  I,  G.  O."  67/15.) 

2.  Marking  of  outer  clothing.  See  that  all  outer  articles  of  the  cloth- 
ing issued  to  the  prisoner  are  divested  of  all  ornament  and  marked  with 
the  letter  "P."     (Par.  269,  M.  I.  G.  D.) 

Note 
Except  in  cases  of  temporary  emergency  will  general  prisoners  be  per- 
mitted to  wear  any  distinctive  article  of  the  uniform.     In  no  case  will 

[312] 


316 

any  distinctive  article   of   the   uniform   be   marked   with   the   letter   "P." 
(Par.  I,  G.  O.  67/15.) 

3.  Record  of  general  prisoner.  Upon  receipt  of  the  descriptive  list, 
prepare  a  record  of  the  prisoner  on  Form  387,  A.  G.  O.,  and  file  with  the 
other  papers  in  his  case.     (Par.  260,  M.  I.  G.  D.) 

4.  Articles  of  personal  property.  Obtain  from  the  organization  com- 
mander from  which  the  prisoner  was  discharged,  all  articles  of  personal 
property  which  the  prisoner  is  not  allowed  to  keep  in  his  possession. 
(Par.  258,  M.  I.  G.  D.) 

316.  Discharge — Enlisted  mjin  sentenced  to  dishonorable  dis- 
charge and  in  v/hose  case  the  execution  of  the  dishonorable  discharge 
has  been  suspended.    Action  by — 

(a)  Organization  commander 

1.  Papers  to  be  submitted  to  post  headquarters. 

2.  Clothing. 

(b)  Officer  in  charge  of  prisoners 

1.  Special  clothing. 

2.  Distinctive    articles    of    uniform    and    articles    of    persona) 
property. 

3.  Marking  of  outer  clothing. 

4.  Record  of  prisoner. 

5.  Discharge  of  prisoner. 

(a)     Organization  commander 

T.  Papers  to  be  submitted  to  post  headquarters.  Upon  receipt  of  an 
order  promulgating  the  sentence  in  the  case  of  an  enlisted  man  under 
suspended  sentence*  prepare  and  submit  to  post  headquarters  the  following 
papers. 

(a)  Service  record. 

(b)  Deposit  book,  in  case  prisoner  has  deposits.     (A.  R.  938  and 

Par.  II.  Bull.  11/15.) 
2.     Clothing.     Secure  all  distinctive  articles  of  uniform  taken  from  the 
prisoner  upon  receipt  of  sentence,  cause  them  to  be  listed  and  marked  and 
turned  over  to  the  custody  of  the  prison  officer,  or  adjutant,  in  case  there 
be  no  prison  officer.     (Par.  I,  G.  O.  67/15.) 

Note 
A   soldier  who  has  been   sentenced  to  dishonorable  discharge  and   in 
whose  case   the  execution   of  the  dishonorable  discharge  has  been   sus- 
pended, will  continue  to  be  carried  on  the  rolls  of  his  organization,  and 
will  be  in  addition  to  the  authorized  strength.  (Par.  I,  G.  O.  45.  IQM-) 

[313] 


317 

(b)    Officer  in  charge  of  prisoner 

1.  Special  clothing.  See  Par.  315  (b),  for  action  to  be  taken  in  the  case 
of  a  dishonorably  discharged  prisoner  which  is  the  same  in  this  case. 

2.  Distinctive  articles  of  uniform  and  articles  of  personal  property,  etc. 
Obtain  from  the  prisoner's  organization  commander  all  distinctive  articles 
of  uniform  and  such  articles  of  personal  property  which  the  prisoner  is 
not  permitted  to  have  in  his  possession.  (Par.  258,  M.  I.  G.  D.  and  Par.  I, 
G.  O.  67/15.) 

3.  Marking  of  outer  clothing.  See  Par.  315  (b),  for  action  to  be  taken 
in  the  case  of  a  dishonorably  discharged  prisoner  which  is  the  same  in 
this  case. 

4.  Record  of  prisoner.  The  record  of  a  prisoner  under  suspended 
sentence  is  the  same  as  that  noted  in  Par.  315  (b),  in  the  case  of  a  dis- 
honorably discharged  prisoner. 

5.  Discharge  of  prisoner.  When  the  prisoner  is  discharged  furnish 
him  with  a  discharge  certificate  (Form  527  A.  G.  O.)  and  a  final  state- 
ment, in  duplicate,  if  he  has  deposits,  or  a  full  statement  in  writing  why 
such  final  statement  is  not  furnished.     (A.  R.  140  and  150.) 

317.     Escape  of  general  prisoner.     Action  by — 

(a)  Post  commander 

1.  Report  to  The  Adjutant  General  of  the  Army. 

2.  Investigation  of  escape. 

(b)  Prison  officer 

I.     Disposal  of  personal  effects, 
(a)     Post  commander 

I.  Report  to  The  Adjutant  General  of  the  Army.  Except  in  Alaska 
and  the  insular  possessions,  notify  The  Adjutant  General  of  the  Army, 
directly,  by  telegraph,  of  escape,  giving  name  of  prisoner,  the  organiza- 
tion to  which  he  belonged  at  date  of  conviction,  and  date  and  place  of 
escape.  (Par.  I,  G.  O.  208/08.)  In  Alaska  and  the  insular  possessions 
no  report  is  called  for  by  the  War  Department. 

"Model"  form  of  telegram 
The  Adjutant  General, 
Washington,  D.  C. 
General  Prisoner  John  Doe,  formerly  Company  B,  Second 
Infantry,    escaped    January    fifteenth,    nineteen    fifteen,    Fort 
Sheridan,  Illinois. 

Jones, 
Commanding. 

[314] 


318-319 

( Note :     "Probably  at ,"  or  "Probably  going  to '' 

if  known,  should  be  added.     Par.  I,  G.  O.  208/08.) 

2.     Investigation  of  escape.    Make  rigid  investigation  of  escape  and  see 
that  strict  disciplinary  measures  are  applied  with  a  view  to  punishing  the 
responsible  parties  in  every  case  where  it  is  shown  that  escape  was  due 
to  lax  administration.     (Par.  II,  G.  0    i9/iS-) 
(b)    Prison  officer 

Disposal  of  personal  effects.  Same  as  in  case  of  other  prisoners.  See 
Par.  318  (b),  "Escape  of  any  military  prisoner." 

318.  Escape  of  any  military  prisoner.     Action  by — 

(a)  Post  commander 

Investigation  of  escape.    Same  as  under  Par.  317,  (2.) 

(b)  Prison  officer  in  case  of  general  prisoners,  and  by  organization 

COMMANDER   IN   CASE  OF   OTHER  PRISONERS 

Disposal  of  personal  effects.  The  personal  effects  of  military  prisoners 
who  have  escaped  from  confinement,  except  such  as  possess  some  special 
value  as  keepsakes,  may  be  disposed  of  by  sale  as  in  the  case  of  effects 
of  deceased  soldiers,  and  the  proceeds  thereof,  together  with  any  money 
left  by  the  prisoner  in  the  hands  of  the  company  commander,  be  turned 
over  to  a  quartermaster,  who  should  account  for  the  same  in  the  manner 
provided  for  quartermasters'  collections.  The  officer  will  take  the  quar- 
termaster's receipt  for  the  amount  paid  him  and  forward  the  same  to  the 
Auditor  for  the  War  Department.     (A.  R.  940.) 

(Note:  The  regulations  do  not  state  specifically  who  shall  take,  the 
action  indicated,  but  it  is  presumed  that  in  the  case  of  a  general  prisoner 
the  prison  officer  would  be  the  logical  person  to  do  so,  and  in  the  case  of 
other  prisoners  the  organization  commander  would  be.) 

319.  Examination  for  appointment  as  second  lieutenant.  Action 
by- 

(a)  Applicant 

1.  Letter  to  post  commander. 

2.  Form  for  individual  record  of  candidate. 

3.  Testimonials  or  certificates  as  to  moral  character  and  fitness 

for  the  position. 

(b)  Company  commander 

I.     Forwarding  application. 

(c)  Commanding  officer 

1.  Appointment  of  board  of  officers  in  certain  cases. 

2.  Referring  application  to  board. 

[315] 


319  (contd.) 

3.     Forwarding  examination   papers   to   The   Adjutant   General 
of  the  Army. 

(a)    Applicant 

I.  Letter  to  post  coiumander.  Address  a  letter  to  the  post  commander 
requesting  permission  to  take  the  preliminary  examination,  setting  forth 
the  following  information:    ^ 

(a)  Branch  of  the  service  for  which  you  desire  to  compete,  with 
second  and  third  choice. 

(b)  Date  of  birth.     Citizenship.     Conjugal   status  and  statement 
of  service.     (A.  R.  29  and  Par.  4,  G.  O.  64,  1915.) 

"Model"  letter 
To :  Commanding  Officer. 

Subject :     Examination  for  appointment  as  second  lieutenant. 

1.  Under  the  provisions  of  A.  R.  29,  I  would  request  that 
I  be  examined  to  determine  my  fitness  for  appointment  as 
second  lieutenant  of  infantry,  cavalry,  or  field  artillery.  My 
choice  is  in  the  order  named. 

2.  I  was  born  Jan.  i,  1890;  am  a  citizen  of  the  United 
States ;  am  single,  and  have  served  as  an  enlisted  man  in  the 
Army  as  follows : 

Co.  "B,"  7th  Inf.,  July  4/10  to  July  3/13 3  yrs. 

Co.  "A,"  1st  Inf.,  July  4/13  to  date 2  yrs.  5  mos. 


.  Total :        5  yrs.  5  mos. 
3.     The  form  for  individual  record  of  candidate  is  inclosed 
herewith. 
I   incl. 

2.  Form  for  individual  record  of  candidate.  Submit  with  application, 
form  for  individual  record  of  candidate.     (Par.  8,  G.  O.  64,  1915.) 

(Note:  See  "Model  form  of  individual  record  of  candidate  at  end  of 
this  paragraph.) 

3.  Testimonials  or  certificates  as  to  moral  character  and  fitness  for  the 
position.  Secure  for  submission  to  the  officer  conducting  the  examination 
testimonials  or  certificates  as  to  your  moral  character  and  fitness  for  the 
position  of  a  commissioned  officer.     (Par.  II,  G.  O.  64,  1915-) 

(b)    Company  commander 

Forwarding  application.  Forward  application,  verifying  statement  of 
service  given  and  stating  whether  soldier  is  a  citizen  of  the  United  States; 
unmarried ;  under  30  years  on  the  first  day  of  July  of  year  in  which  appli- 
cant is  to  enter  competition ;  has  served  honorably  not  less  than  one  year 

[316] 


319  (contd.) 
in  the  Army  as  an  enlisted  man  on  or  before  that  date;  is  physically 
sound;  of  good  moral  character,  before  and  after  enlistment;  whether,  if 
applicant  is  appointed  second  lieutenant,  he  would  have  any  objection  to 
the  applicant's  assignment  to  his  organization,  should  a  vacancy  exiit 
therein,  in  case  of  objection  stating  reasons ;  state  aptitude  of  applicant 
for  position  sought.     (A.  R.  28,  2(),  and  Pars.  7  and  8  G.  O.  64,  1915.) 

"Model"  form  of  indorsement 

2863.  1st  Ind. 

Co.  "A,"  1st  Inf.,  Ft.  Jay,  N.  Y.,  Dec.  5,  1915.    To  Commanding 
Officer,  approved. 

1.  Statements  of  the  applicant  as  to  service,  citizenship, 
date  of  birth,  and  conjugal  status  are  correct. 

2.  He  is  an  excellent  soldier  of  good  moral  character,  and, 
as  far  as  I  can  ascertain,  was  so  before  his  enlistment. 

3.  I  believe  him  to  be  thoroughly  capable  of  performing 
the  duties  of  the  position  sought,  and  in  the  event  of  his 
appointment  as  a  second  lieutenant  I  would  have  no  objection 
to  his  assignment  to  my  company,  should  a  vacancy  exist. 

I  incl. 

Note 
If  the  candidate  takes  the  preliminary  examination  at  the  post  where 
he  is  serving,  the  regulations  do  not  require  that  he  be  physically  examined 
before  appearing  before  the  board.  However,  if  the  candidate  is  examined 
by  a  board  away  from  the  post  where  he  is  serving,  his  company  com- 
mander should  have  him  physically  examined  when  his  application  is  sub- 
mitted and  a  certificate  from  the  examining  surgeon  should  accompany 
the  application. 

"Model"  form  of  medical  certificate 

Office  of  the  Surgeon, 
Fort  Jay,  N.  Y., 
December  5,  1915. 
I  certify  that  Sergeant  Harold  T.  King,  Company  "A,"  ist 
Infantry,    has    been    critically    examined    and    found    to    be 
physically  able  to  perform  the  duties  of  a  second  lieutenant 
of  the  Army  in  any  arm  of  the  service  to  which  he  may  be 
appointed. 

J.  T.  Clement, 
Major,  Medical  Corps, 
Surgeon. 

[317] 


::3  (ccntd.) 

"MODEL"  FORM  FOR  INDIVIDUAL  RECORD  OF 
CANDIDATE 

(Furnished  by  the  A.  G.  O.  Accompanies  application  as  Inclosure  1- — 
Par.  8.  G.  O.  64  15. ) 

1.  .Give  ibe  exac^ dale  and  place  of  your  birth.     I    yias   born   January    1,    1890. at    Syra- 
cuge.    K.    Y. , 

2.  Are  you  married  or  single.'     I    am    Sfingl  e  . 


i.    Are  you  a  citizen  of  the  United  Stales'    ]1  so,  state  whether  native  bom  or  naturalized.       I    am    a 

citizen  of  the  United  States,  native  born. 

4.  What  schools  have  you  attended  and  for  what  periods?  Answer  explicitly,  giving  dales  and  designations 
of  schools,  as  pnblic  schools,  academies,  district  schools,  colleges,  manual-training  schools,  etc.  Give  also 
names  and  present  addresses  of  presidents,  superintendents,  commandants,  principals,  professors,  or 
teachers  under  the  supervision  of  whom  you  were  while  attending  schools,  academies,  colleges,  etc. 
1  attended  the  public  schoolg  at  Syracuse,  N.  Y.  ,  from  1896  to  1906 , 
and  Cornell  University  from  1906  to  1910.  Wames  and  present  ad- 
dres.ses  of  professors,  superintendents,  and  teachers  are--Fubllc 
Schools:  Miss  Grace  Locke,  3'5  High  St.,  Syracuse,  N.  Y.  (Teacher), 
Miss  Eva  Smoot,  98  Falls  St.,  Syracuse,  N.  Y.,  (Teacher);  Miss  Dora 
Warren,    109    9th   St.,    Syracuse,    N.    Y.       (Teacher);    Dr.    George   Davis, 

jihaca,    H.    Y.,    Professor,     Cornell    University;    Dr.    Trank  Faris, 

]thaca,    K.    Y.,    President,    Cornell   University. 

5.  In  what  profession   or  occupation  have  you  been  employed'    Answer  explicitly,  giving  lime,  character  of 
emplojmtnt,  etc     1    have    been    employed    in    tne    following   occupations :- - 
Bookkeeper   for  Molan   &    Co.,    Wholesale    Coffee    Merchants,    from   May 
1906   to   Sept.,    1906,    at   which    time    I    left    this   posit  Ion  to  enter  the 
University.      Bookkeeper   for  J.    W      Sirnms   &  Sons   Co.,    Ithaca,    N.    Y., 
from   1906    to    1910,    while   attending  University,    at   which   time   I    left 
this    firm   to    enlist    In    the   Army. 

(>.  During  what  time  have  you  supported  yourself,  totally  or  partially  by  your  own  labor?  I  have  sup- 
ported  m.vself   by   my   cwn    labor   since   Mav ,    1906. 

'      Have  you  ever  served  in  the  Volunteers  or  organized  Militia,  or  as  a  Cadet  at  the  United  States  Mihlary 

Academy?    Answer  explicitly,  giving  State,  arm  of  service,  rank,  dates,  etc.     I    have    never 

served  In  the  Volunteers.  Organized  Militia,  or  as  a  Cadet  at  the 
U.  S.  Military  Academy. 

8  Slate  concisely  your  service  in  the  regular  army,  giving  organizations  in  which  you  have  served  and 
names  of  ofhrers  under  whom  you  have  served,  with  periods  of  such  service  (as  near  as  possible)  in  each 
case  My  service  In  tlie  Regular  Army  is:  Co.  "B,"  7th  Infantry,  July 
4      1910,    to   July   3,    191?;    Co . "A . "     1st     Infantry,    July   4,    1913,    to 

'date.   Total  service:  5  years  and  5  months.   Capt.  J.  T.  Hoag  and 
1st  Lieut.  H .   A.   Miles,  7th  Infantry,  were  company  commanders  of  Co. 

"B,"  7th  Infantry,  during  my  service  m  that  company,  and  Major 

B.  S.  Dillard,  7th  Infantry,  was  post  commander,   Capt.  L.  T, 

Dean,  1st  Infantry,  has  been  in  command  of  Co.  "A,"  during  my  en- 
tire service  in  this  company. 

9  Slate  the  places  of  your  residence  since  your  twelfth  birthday,  giving  dates  between  which  you  resided  at 
each  place.    From  my   Igth   birthday    to   Sept.,   1906.   I  resided   at  Syracuse, 

N.  Y.,  and  from  Sept.,  1906,  to  date  of  enlistment  in  1910,  at 

Ithaca,  N   Y. 

10.  Slate  the  name  and  present  address  of  each  person  by  whom    you    were   employed   since    your    twelfth 
birlhciav.  giving  in   each    Instance    the   nature  of  the  employment  and  date  of  its  beginning  and  ending. 
Nolan   &    Co.,  l56   Wain   St.,    Syracuse,    N.    Y.    Bookkeeper,    May   15,    1906 
to    Sept.    1,    1906,    J.    W.    Slmms   &   Sons    Co..    Ithaca,    N.    Y..    Book- 
keeper,   Sept.   10,  1906.  to  June    30,    1910 

HAROLD  THOMAS  KING 


Corporal.  Co,  "A,"  l5t  Inf. 

(Signature  with  full  name,  rank,  etc.) 
Sworn  to  and  subscribed  before  me  this  4  th  day  of  Dec  ember.  A,  D..  19)5. 

J.    F.  "BELL, 
1st  Lieut.,    1st   Infantry, 
J.    A. .    G„   C.    M. 
[318] 


320 

(c)    Commanding  officer 

1.  Appointment  of  board  of  officers  in  certain  cases.  As  soon  as 
practicable  after  March  i  of  each  year  in  which  an  application  is  received, 
if  applicant  is  serving  at  post,  appoint,  if  practicable,  a  board  of  officers 
consisting  of  at  least  one  medical  officer  and  two  line  officers,  exclusive 
of  the  immediate  commander  of  the  applicant,  to  conduct  the  preliminary 
examination.  If  it  is  impracticable  to  appoint  a  board,  or  if  the  applicant 
is  not  serving  at  a  post,  forward  the  application,  through  military  chan- 
nels, to  the  commander  of  the  district,  territorial  department,  or  division, 
if  in  the  field.  (A.  R.  30  and  Par.  9,  G.  O.  64/15.)  (For  "model"  order 
convening  board,  see  Par.  128-j.) 

2.  Referring  application  to  board.  Refer  the  application  to  the  presi- 
dent of  the  board  stating  the  applicant  has  been  authorized  t6  appear 
before  the  board  for  preliminary  examination  to  determine  his  fitness  for 

■  appointment  as  second  lieutenant  in  the  Army. 

"Model"  form  of  indorsement 
5692.  2nd  Ind. 

Hq.  Ft.  Jay,  N.  Y„  Mar.  i,  1916.    To  Major  G.  H.  Smith,  ist 

Inf.,   president  of   the  board  of   officers  appointed   by 

Par.  I,  S.  O.  35,  c.  s.,  these  headquarters. 

1.  The  applicant  is  authorized  to  appear  before  the  board 
appointed^  by  the  above  quoted  order,  at  the  call  of  the  presi- 
dent thereof,  for  the  preliminary  examination  to  determine 'his 
fitness  for  appointment  as  second  lieutenant  in  the  Army. 

2.  The  attention  of  the  board  is  invited  to  the  require- 
ments of  G.  O.  64,  W.  D.,  1915. 

I  incl. 

3.  Forwarding  examination  papers  to  The  Adjutant  General  of  the 
Army.  Upon  receipt  of  the  proceedings  of  the  board  forward  all  papers, 
through  military  channels,  to  The  Adjutant  General  of  the  Army.  (Par. 
18,  G.  0.  64,  1915.) 

330.     Furlough  to  Regular  Army  Reserve.     Action  by — 
(a)    Soldier 

I.  Application.  (Only  in  case  of  men  enlisted  on  or  before  Nov.  i. 
1916,  and  who  desire  to  be  furloughed  to  the  Army  Reserve  after  three 
years'  active  service.) 

(b)    Company  commander 

1.  Final  statement. 

2.  Reservist's  Descriptive  Card. 

3.  Copy  of  Regulations  for  Regular  Army  Reserve  and  instruc- 

tions to  reservist. 

[319] 


320  (contd.) 

4.  Preparation  of  report  of  furlough  to  The  Adjutant  General 

of  the  Army. 

5.  Physical  examination. 

6.  Compliance  with  A.  R.  154,  if  soldier  is  furloughed  while 

absent  from  his  company. 

(c)  Commanding  officer 

1.  Signing  and  forwarding  Reservist's  Descriptive  Card. 

2.  Forwarding  report  of  furlough  to  The  Adjutant  General  of 

the  Army. 

(d)  The  Surgeon 

I.     Physical  examination. 

(a)  Soldier 

Application.  A  soldier  who  enlisted  on  or  before  Nov.  i,  1916,  and 
who  wishes  to  be  furloughed  and  transferred  to  the  Regular  Army 
Reserve  upon  the  completion  of  three  years'  active  service,  will  at  least 
thirty  days  prior  to  date  on  which  he  becomes  eligible  for  transfer,  submit 
his  application  on  Form  437,  A.  G.  O.  [Par.  2  (2),  Regulations  for 
Regular  Army  Reserve  and  note  on  Form  437,  A.  G.  O.] 

(b)  Company  commander 

1.  Final  statement.  When  an  enlisted  man  is  furloughed  to  the 
Regular  Army  Reserve  his  account  shall  be  closed  and  he  shall  be  paid 
in  full  to  the  date  such  furlough  becomes  effective,  including  allowances 
provided  by  law  for  discharged  soldiers.  (Sec.  29,  Act  of  Congress, 
approved  June  3,  1916.)  Final  statements,  in  duplicate,  are  given  the 
soldier. 

2.  Reservist's  Descriptive  Card.  When  a  soldier  is  furloughed  to  the 
Regular  Army  Reserve  he  will  receive  a  reservist's  descriptive  card  (Form 
443,  A.  G.  O.),  one  copy  of  which  will  be  forwarded  to  the  commanding 
general  of  the  department  (or  the  commanding  officer,  United  States 
troops,  Panama  Canal  Zone,  or  the  commanding  officer,  Porto  Rico  Regi- 
ment of  Infantry)  in  which  is  located  the  address  of  the  reservist  as 
shown  on  the  descriptive  card.  (Par.  17,  Regulations  for  the  Regular 
Army  Reserve.)  In  practice  the  company  commander  prepares  two  copies 
of  the  Reservist's  Descriptive  Card  (Form  443,  A.  G.  O.),  and  which  he 
signs  with  his  initials,  to  the  left  of  the  place  prepared  for  signature. 
The  two  copies  are  sent  to  the  post  commander,  who  signs  them,  forward- 
ing one  to  the  department  or  other  commander  indicated  above,  and 
returning  the  other  to  the  company  commander  for  delivery  to  the  soldier 
with  his  final  statements.  In  preparing  the  descriptive  list  be  sure  to  enter 
under,  "Remarks,"  the  reservisfs  new  address. 

[320] 


320  (contd.) 

3.  Copy  of  Regulations  for  Regular  Army  Reserve  and  instructions 
to  reservist.  Give  the  reservist  a  copy  of  the  Regulations  for  the  Regular 
Army  Reserve  and  instruct  him  that  he  is  required  to  report  his  address 
on  the  first  of  each  quarter  and  any  change  of  address  whenever  it 
occurs;  to  present  himself  for  identification  about  January  ist  and  July 
1st  each  year  to  the  postmaster  through  whom  his  mail  is  received,  or  to 
any  officer  of  the  Army,  including  Officers'  Reserve  Corps,  Navy,  Marine 
Corps,  or  the  National  Guard;  to  report  annually  for  15  days'  field  train- 
ing if  so  ordered;  and  to  report  wherever  ordered  by  a  department  com- 
mander when  the  Regular  Army  Reserve  is  mobilized  for  active  service, 
by  order  of  the  President,  in  event  of  actual  or  threatened  hostilities. 
(Par.  17,  Regulations  for  the  Regular  Army  Reserve.) 

4.  Preparation  of  report  of  furlough  to  The  Adjutant  General  of  the 
Army.  When  a  soldier  is  furloughed  to  the  Regular  Army  Reserve,  report 
of  furlough  (Form  559,  A.  G.  O.)  will  be  forwarded  to  The  Adjutant 
General  of  the  Army  direct.  (Note  on  form  and  Par.  17,  Regulations  for 
the  Regular  Army  Reserve.)  The  regulations  do  not  state  who  will  for- 
ward this  report — that  is,  whether  it  will  be  forwarded  by  the  company 
commander  or  the  post  commander.  It  is  thought,  however,  that  the  same 
procedure  should  be  followed  as  in  the  case  of  the  reservist's  descriptive 
card — that  is,  the  report  (Form  559,  A.  G.  O.)  should  be  prepared,  initialed 
and  submitted  by  the  company  commander  (with  the  descriptive  card)  to 
the  post  commander,  who  signs  and  forwards  it  to  The  Adjutant  General 
of  the  Army. 

5.  Physical  examination.  About  one  month  prior  to  the  date  when 
a  soldier  may  or  must  be  furloughed  to  the  Regular  Army  Reserve  he 
will  be  examined  by  a  medical  officer  as  to  his  physical  condition.  If  the 
soldier  be  furloughed,  the  result  of  the  physical  examination  will  be 
noted  on  the  reservist's  descriptive  card.  In  case  he  is  found  to  be 
physically  disqualified  for  service,  steps  will  be  immediately  taken  for  his 
discharge  on  surgeon's  certificate  of  disability  in  accordance  with  exist- 
ing instructions  governing  such  discharge.  (Par.  9,  Regulations  for 
Regular  Army  Reserve.) 

6.  Compliance  with  A.  R.  154,  if  soldier  is  furloughed  while  absent 
from  his  company.  If  a  soldier  is  furloughed  to  the  Regular  Army  Reserve 
while  absent  from  his  organization,  the  same  papers  as  mentioned  above 
will  be  prepared,  and  his  organization  commander  will  be  furnished  a 
partial  descriptive  list,  containing  such  data  as  pertains  to  his  military 
status  or  accounts  while  absent.  (Par.  34,  Regulations  for  the  Regular 
Army  Reserve  and  A.  R.  154.) 

[321] 


321 

(c)  Commanding  officer 

1.  Signing  Reservist's  Descriptive  Card.  The  post  commander  signs 
in  duplicate,  the  Reservist's  Descriptive  Card  (Par.  27,  Regulations  for 
the  Regular  Army  Reserve),  one  copy  of  which,  in  practice,  is  returned 
to  the  company  commander  for  delivery  to  the  soldier  and  the  other  copy 
is  forwarded  by  the  post  commander  to  the  department  or  other  com- 
mander indicated  in  Par.  17,  Regulations  for  the  Regular  Army  Reserve. 

2.  Forwarding  report  of  furlough  to  The  Adjutant  General  of  the 
Army.  The  post  commander  signs  and  forwards  to  The  Adjutant  General 
of  the  Army  the  report  of  furlough  that  has  been  prepared  and  initialed 
by  the  company  commander.  [See  remarks  above,  under,  "Company 
commander"  (4).] 

(d)  Surgeon 

Physical  examination.  When  the  soldier  presents  himself  he  is  given 
a  physical  examination  as  required  by  Par.  9,  Regulations  for  Regular 
Army  Reserve. 

321.     Insane  soldier.     Action  by — 

(a)  Senior  medical  officer 

1.  Report  to  the  commanding  officer. 

2.  Information  to  soldier's  organization  commander. 

(b)  Organization  commander 

I.     Certificate  of  disability  for  discharge. 

(c)  Post  commander 

1.  Board  of  officers. 

2.  Report  to  The  Adjutant  General  of  the  Army. 

3.  Papers  to  be   forwarded   to   The   Adjutant  General   of   the 

Army. 

4.  Effects  to  be  forwarded  to  the  Superintendent,  Government 

Hospital  for  the  Insane. 

5.  Transportation  and  subsistence. 

6.  Commutation  of  rations. 

(d)  Noncommissioned  officer  in  charge 

1.  Telegraphic  report  to  The  Adjutant  General  of  the  Army. 

2.  Report  to  The  Adjutant  General  of  the  Army  after  leaving 

patient  at  hospital. 

(a)    Senior  medical  officer 

I.  Report  to  commanding  officer.  Report  case  to  the  commanding 
officer  with  request  that  a  board  of  officers  be  appointed  to  make  the 
examination  required  by  A.  R.  465.     (Custom.) 

[322] 


321    (contd.) 

2.  Information  to  soldier's  organization  commander.  Furnish  the 
soldier's  organization  commander  a  statement  giving  the  cause  of  disa- 
bility and  such  other  information  as  may  be  necessary  for  the  preparation 
of  the  certificate  of  disability  for  discharge.     (Custom.) 

(b)  Organization  commander 

Certificate  of  disability  for  discharge.  Prepare  and  send  to  the  surgeon 
a  certificate  of  disability  for  discharge.  (Instruction-  on  Form  17, 
A.  G.  O.)  (Xote:  Certificate  of  disability  for  discharge  will  not  be 
made  in  duplicate.    A.  R.  159.) 

(c)  Post  commander 

1.  Board  of  officers.  Appoint  a  board  of  not  less  than  two  medical 
officers  to  make  a  critical  examination  of  the  soldier.  (A.  R.  465.)  For 
"model"  order  convening  board,  see  Par.  128  (k). 

2.  Report  to  The  Adjutant  General  of  the  Army.  Submit  to  The 
Adjutant  General  of  the  Army,  through  military  channels,  a  report  accom- 
panied by — 

(a)  Proceedings  and  findings  of  the  board  giving  the  diagnosis. 

(b)  A  detailed  account  of  the  medical  history  of  the  case. 

(c)  A    statement   as    to   whether   the    disability    was    or   was    not 

incurred  in  line  of  duty. 

(d)  A  statement  as  to  whether  the  patient,  if  discharged  from  the 

service,    can    be    released    from    military    control    without 
danger  to  himself  or  others.     (A.  R.  465.) 
(Note:  Form  484,  A.  G.  O.,  for  proceedings  of  board  of  medical  officers, 
contains  headings  for  the  statements  required  under  [a]  and   [c].     Con- 
sequently it  is  not  necessary  to  give  this  information  again,  separately,  in 
the  above  report.) 

3.  Papers  to  be  sent  to  The  Adjutant  General  of  the  Army.  In  case 
soldier  is  ordered  to  the  Government  Hospital  for  the  Insane,  send  all 
papers,  including  his  descriptive  list,  certificate  of  disability,  and  form  of 
medical  certificate  required  by  the  Department  of  the  Interior,  directly  to 
The  Adjutant  General  of  the  Army  on  the  date  of  soldier's  departure 
from  the  post.     (A.  R.  465.) 

"Model"  form  of  letter  transmitting  papers 
To :  The  Adjutant  General  of  the  Army. 

Subject:     Papers  in  the  case  of  Pvt  John  Smith. 

In  compliance  with  A.  R.  466, "I  would  transmit  herewith 
the  following  papers  in  the  case  of  Pvt.  John  Smith,  Co.  "A," 
50th  Inf.,  who  was  this  day  sent  to  the  Government  Hospital 
for  the  Insane,  \\''ashington,  D.  C. : 
Descriptive  list. 

[323] 


321   (contd.) 

Certificate  of  disability. 

Medical  certificate  required  by  the  Departmerft  of  the  Interior. 
Deposit  book. 
4  incls. 

4.  Effects.  Prior  to  the  departure  of  the  soldier,  prepare  and  sign  an 
inventory  of  his  effects,  in  duplicate,  and  send  one  copy,  together  with 
money  and  other  valuables,  by  registered  mail  to  the  Superintendent, 
Government  Hospital  for  the  Insane,  Washington,  D.  C,  retaining  the 
duplicate  copy  for  the  post  records. 

The  other  effects,  such  as  clothing,  will  accompany  the  patient  and 
attendant  as  baggage.     (A.  R.  466.) 

"Model"  form  of  letter  transmitting  effects,  etc. 

To :  The  Superintendent,  Government  Hospital  for  the  Insane. 

Subject :     Inventory  of  effects,  etc.,  of  Pvt.  John  Smith. 

In  compliance  with  A.  R.  466,  I  would  transmit  herewith 
inventory  of  effects  and  a  postal  money  order  for  $15,  belong- 
ing to  Pvt.  John  Smith,  Co.  "A,"  50th  Inf.,  who  was  this  day 
sent    to    the    Government    Hospital    for    the    Insane,    Washington, 
D.  C. 
2  incls. 

"Model"  form  of  Inventory  of  Effects 

Madison  Barracks,  N.  Y., 

August  IS,  1916. 

INVENTORY   OF    PERSONAL   EFFECTS    OF     PVT. 

JOHN  SMITH,  CO.  "A,"  50TH  INF.,  TRANSFERRED  TO 

THE  GOVERNMENT  HOSPITAL  FOR  THE  INSANE, 

WASHINGTON,  D.  C. 

I  bundle  of  letters, 

1  bundle  of  photographs, 

2  discharge  certificates, 
I  safety  razor, 

I  mug,  shaving, 
I  brush,  shaving. 

W.  A.  Hall, 

Col,  50th  Inf., 
Commanding. 

5.  Transportation  and  subsistence.  On  departure  of  the  patient  from 
the  post  give  such  orders  to  the  noncommissioned  officer  in  charge  as  will 
provide  for  transportation  for  the  necessary  attendants  to  the  institution 
and  return  to  post,  also  subsistence  during  their  absence    (A.   R.  468). 

[324] 


322-323 

(For  "model"  order,  see  par.  137-g,  if  order  is  issued  by  post  commander.) 
6.  Cofinnutatioii  for  the  patient.  If  payment  of  commutation  is 
authorized  under  A.  R.  1223,  the  commutation  for  the  patient  may,  upon 
written  orders  from  the  commanding  officer,  be  paid  in  advance  to,  and 
receipted  for  by,  the  noncommissioned  officer  to  whose  charge  the  patient 
is  committed.     (A.  R.  468.) 

(c)    Noncommissioned  officer  in  charge 

1.  Telegraphic  report  to  The  Adjutant  General  of  the  Army.  Report 
to  The  Adjutant  General  of  the  Army,  by  telegraph,  at  least  24  hours  in 
advance,  the  probable  time  and  place  of  arrival  in  Washington.  (A.  R. 
467.) 

"Model"  form  of  telegram 
The  Adjutant  General, 
Washington,  D.  C. 
Will    arrive    Union    Station    eight    a.    m.    tomorrow    with 
insane  patient. 

Kline, 
Sergeant. 
(Note. — Before  departure  from  post  secure  an  official  telegraph  form, 
with  certificate  signed  by  the  adjutant.) 

2.  Report  to  The  Adjutant  General  of  the  Army  for  further  instruc- 
tions. After  leaving  the  patient  at  the  hospital,  report  to  The  Adjutant 
General  of  the  Army  for  further  instructions.  (A.  R.  467.) 

322.  Injury  to  civilian  employee.     Action  by — 
Quartermaster: 

1.  Report  to  Quartermaster  General  of  injury.  In  case  of  injury  to 
civilian  employee  who  is  entitled  to  the  benefits  of  the  compensation  act 
of  May  30,  1908,  as  amended,  and  which  incapacitates  for  work  for  one 
day  or  longer,  submit  as  soon  as  practicable  to  the  Quartermaster  General 
of  the  Army,  report  on  C.  A.  Form  ib.  (Page  102,  Cir.  12,  Q.  M.  G.  O., 
1916.) 

2.  Report  to  Quartermaster  General  of  termination  of  injury.  As 
soon  as  disability  from  injury  terminates,  submit  to  the  Quartermaster 
General  of  the  Army,  report  on  C.  A.  Form  2b.  (Page  102,  Cir.  12, 
Q.  M.  G.  O.,  1916.) 

323.  Loss  or  destruction  of  private  property  in  public  service. 
Action  by — 

(a)  Claimant: 

I.     Application    for   board   of   officers. 

(b)  Commanding  officer: 

I.     Appointment    of   board. 

[325] 


324 

(a)  Claimant 

I.  Application  for  board  of  officers.  Apply  to  commanding  officer  for 
appointment  of  a  board  of  officers  to  investigate  the  loss  or  destruction 
(A.  R.  726).  Secure,  for  submission  to  the  board,  in  the  form  of  affidavits 
and  certificates,  the  evidence  on  which  the  claim  is  to  be  based. 

"Model"  letter 

To:  Commanding  Officer. 

Subject:    Board  of  Officers  under  A.   R.   726. 

Under  the  provisions  of  A.  R.  726,  I  would  request  that  a 
board  of  officers  be  appointed  to  investigate  the  loss  of  one 
pair  of  private  field  glasses  stolen  from  me  on  or  about 
May  12,  1916,  and  which  I  was  using  at  the  time  in  the  public 
service  in  line  of  duty. 

(b)  Commanding  officer 

I.    Appointment  of  board.     Appoint  a  board  of  officers,  as  requested. 
(A.  R.  726.)     (For  "model"'  order  convening  board,  see  Par.  128  [e].) 
(For  "model"  proceedings  of  board,  see  Par.  345.) 

Note 
The  proceedings  will   be   forwarded  to  The   Adjutant  General  of  the 
Army,  through  military  channels,   for  submission  to  the  Auditor  for  the 
War  Department.     (A.  R.  276  and  Cir.  3,  1909.     See  Par.  28,  this  book.) 

324.     Release  of  general  prisoner.     Action  by — 

(a)  Commanding  officer: 

1.  Examine  all  orders  fixing  or  modifying  term  of  confinement. 

2.  Transportation    to    home,    or    elsewhere,    as    prisoner    may 

eleot  in  certain  cases. 

(b)  Officer  in  charge  of  prisoners  : 

1.  Notification   to   Quartermaster. 

2.  Uniform  clothing  left  by  general  prisoner. 

3.  Notification    to    Quartermaster   of    deposits,    in   case   of   no 

quartermaster  at  the  place  of  release. 

(c)  Quartermaster  : 

1.  Issue  of   suit  of  citizens'   outer  clothing. 

2.  Donation. 

(a)     Commanding  officer 

I.     Examine  all  orders  fixing  or  modifying  term  of  confinement..    Prior 
to  the  release  of  a  general  prisoner  examine  all  orders  fixing  or  modifying 

[326] 


324  (contd.) 

the  term  of  confinement  and  verify  the  date  of  expiration  of  the  prisoner's 
sentence  before  giving  an  order  for  his  release.     (A.  R.  941.) 

"Model''  order  for  release 

To:  The  Officer  of  the  Day. 

Subject:     Release  of  General  Prisoner  Roliert  Roe. 

The  commanding  officer  directs  that  General  Prisoner 
Robert  Roe,  whose  sentence  expires  this  date,  be  released  from 
confinement  and  reported  to  the  Quartermaster  for  a  suit  of 
citizens'  outer  clothing  and  a  donation  of  $5.00. 

(Note. — These  instructions  may  be  given  to  the  Officer  of 
the  Day  verbally.) 
2.  Transportation  to  home,  or  elsewhere  as  prisoner  may  elect  in 
certain  cases.  Issue  orders  for  transportation  for  the  prisoner  to  his  home 
(or  elsewhere  as  he  may  elect)  in  case  he  has  been  held  under  a  sentence 
of  dishonorable  discharge  and  confinement  for  more  than  six  months, 
provided  the  cost  shall  not  be  greater  than  to  the  last  place  of  enlistment. 
(Page  21,  Bull.  12,  1915.) 

"Model"  order 

To:  The    Quartermaster. 

Subject:    Transportation   for   General   Prisoner   Robert   Roe. 

1.  The  commanding  officer  directs  me  to  inform  you  that 
General  Prisoner  Robert  Roe,  who  was  dishonorably  dis- 
charged pursuant  to  sentence  of  a  general  court-martial,  pro- 
mulgated in  G.  C.  M.  O.,  465,  Hq.  Eastern  Dept,  1916,  has  this 
date  been  released  from  confinement  and  should  be  furnished 
transportation  to  his  home,  or  elsewhere  as  he  may  elect, 
provided  the  cost  shall  not  be  greater  than  to  the  place  of 
last  enlistment. 

2.  He  was  last  enlisted  at  Fort  Slocum,  N.  Y. 

Note 
The  law  authorizes  transportation  to  be  furnished  to  general  prisoners 
on  their  discharge  from  the  Disciplinary  Barracks  or  from  any  place  in 
which  they  have  been  held  under  a  sentence  of  dishonorable  discharge 
and  confinement  for  more  than  six  months,  or  from  the  Government 
Hospital  for  the  Insane  after  transfer  thereto  from  such  barracks  or 
place,  to  their  homes  (or  elsewhere  as  they  may  elect),  provided  the  cost 
in  each  case  shall  not  be  greater  than  to  the  last  place  of  enlistment. 
(Page  21,  Bull.  12,  1915.) 

[327] 


324   (contd.) 

(b)  Officer  in  charge  of  prisoners 

1.  Notification  to  Quartermaster.  Furnish  the  Quartermaster,  in 
duplicate,  a  certificate  of  the  following  tenor: 

To  the  Quartermaster  : 

I  would  inform  you  that  General  Prisoner  Robert  Roe 
serving  sentence  per  G.  C.  M.  O.,  465,  Hq.  Eastern  Dept.,  June 
18,  1916,  will  be  released  from  confinement  Nov.  17,  1916,  per 
expiration  of  sentence. 

Henry  J.  Harris, 
1st  Lieut.,  75th  Inf., 
Officer  in  charge  of  Prisoners. 
(Note. — At  some  posts  it  is  customary  for  this  information 
to   be   furnished   the  quartermaster  by   the   adjutant.) 

2.  Uniform  clothing  left  by  general  prisoner.  Collect  all  articles  of 
outer  uniform  clothing  (except  shoes)  issued  to  the  prisoner  while  in 
the  service  or  during  confinement  and  turn  them  over  to  the  quartermaster. 
(A.  R.  1170;  Par.  I,  G.  O.  67,  1915.) 

3.  Notification  to  quartermaster  of  deposits,  in  case  of  no  quarter- 
master at  the  place  of  release.  In  case  the  prisoner  has  deposits,  and 
there  is  no  quartermaster  at  the  post,  at  least  one  week  before  the  release 
of  the  prisoner,  notify  the  quartermaster  to  whom  the  prisoner  wishes  to 
apply  for  payment  of  deposits,  the  amount  thereof.  This  notification 
should  be  in  the  hand  writing  of  the  prison  officer  and  the  prisoner's 
name  should  be  affixed  thereto.  (This  is  a  matter  of  custom,  based  on 
common  sense,  as  it  is  not  covered  by  regulations.) 

"Model"  form   of  letter 

To:  Quartermaster,  Governors  Island,  N.  Y. 

Subject:    Payment   of   deposits   of   General   Prisoner   Robert 
Roe. 

1.  I  would  inform  you  that  General  Prisoner  Robert  Roe, 
who  will  be  released  per  expiration  of  term  of  sentence 
February  22,  1917,  will  apply  to  you  for  payment  of  his 
deposits,  amounting  to  three  hundred  and   sixty-five  dollars 

($365). 

2.  This  is  his  signature:     Robert  Roe. 

(c)  The  Quartermaster 

I.  Issue  of  suit,  of  citizens'  outer  clotliing.  Upon  the  release  of  a 
general  prisoner  from  confinement,  issue  to  him  a  suit  of  citizens'  outer 
clothing  to  consist  of  hat  or  cap,  coat,  pair  trousers,  shirt,  necktie,  vest, 

[3281 


325 

collar,  and  overcoat  (when  required),  cost  not  to  exceed  $io  (A.  R. 
1 170.) 

(Note. — No  receipt  is  gotten  for  these  articles,  which  are  cropped  as 
expended  on  Form  203,  Q.  M.  C.) 

2.  Donation  of  $5.  Give  $5  to  each  dishonorably  discha.  ,<  ■*.  prisoner 
released  from  confinement  under  court-martial  sentence  in  >  r  14  dis- 
honorable discharge,  getting  his  receipt  for  same  on  Form  334-a,  VV.  D. 
(Authority  for  donation  is  contained  in  the  annual  Army  app  opiiation 
bill.) 

325.     Surrender  or  delivery  of  deserter.     Action  by — 
Post  commander: 

1.  Report  to  The  Adjutant  General  of  the  Army. 

2.  Report  to  deserter's  organization,  and,  in  certain  cases   to 

The  Adjutant  General  of  the  Army. 

3.  Inquiry. 

4.  Telegraphic  report  to  The  Adjutant  General  of  the  Army  in 

certain  cas«s. 

5.  Preparation  of  affidavit  and  report  to  The  Adjutant  General 

of  the  Army  in  certain  cases. 

6.  Examination^ 

7.  Physically  fit  for  service. 

8.  Physically  unfit   for  service. 

Post  commander 

1.  Report  to  The  Adjutant  General  of  the  Army.  When  a  deserter 
surrenders  or  is  delivered,  the  commanding  officer  will  immediately  send 
to  The  Adjutant  General  of  the  Army,  on  the  form  provided  for  that 
purpose,  a  report  stating  whether  the  deserter  surrendered  or  was 
apprehended,  the  date  and  place  of  surrender  or  delivery,  and,  if  the 
man  was  apprehended,  the  name  and  official  status,  if  any,  of  the  person 
who  delivered  him  to  the  military  authorities.     (A.  R.  126^.) 

2.  Report  to  deserter's  organisation  commander,  and,  in  certain  cases, 
to  The  Adjutant  General  of  the  Army.  If  a  deserter  is  received  at  a  post 
other  than  the  station  of  his  company,  submit  report  to  the  commanding 
officer  of  the  deserter's  company  or  detachment,  with  date  and  place  of 
apprehension,  or  surrender,  and  such  other  data  as  may  be  possessed 
requisite  to  the  preparation  of  charges.  If,  however,  the  deserter's 
company  or  detachment  is  stationed  in  Alaska  or  beyond  the  continental 
limits  of  the  United  States,  submit  also  a  similar  report  to  the  War 
Department.      (A.    R.    120.) 

[329] 


325  (contd.) 

"Model"  form  of  report 
From:       C.  O.,  Madison  Bks.,  N.  Y. 
To:  C.  O.,  Co.  "D,"  47th  inf. 

Subject:    Surrender   (or  appreliension)    of  Pvt.  Jones. 

In  compliance  with  A.  R.  120,  I  would  report  that  Pvt.  John 
Jones,  Co.  "D,"  47th  Inf.,  who  deserted  Aug.  26,  191 5,  surren- 
dered himself  at  this  post  yesterday,  May  16  (or,  that  Pvt. 
John  Jones,  Co.  "D,"  47th  Inf.,  who  deserted  Aug.  26,  1915,  was 
apprehended  May  14,  1916,  at  Watertown,  N.  Y.),  and  was 
delivered  at  this  post  today  by  John  C.  Clarke,  Police  officer, 
of  Watertown,  N.  Y. 

W.  C.  Norman, 
Col.,  47th  Inf. 

3.  Inquiry.  Cause  immediate  inquiry  to  be  made  of  deserter  in  regard 
to  dates  of  his  enlistment  and  desertion.  (A.  R.  125.) 

4.  Telegraphic  report  to  The  Adjutant  General  of  the  Army  in  certain 
cases.  If  dates  of  his  enlistment  and  desertion  indicate  that  trial  is  barred 
by  law  and  the  deserter  claim.s  to  have  been  within  the  limits  of  the 
United  States  during  two  years  subsequent  to  the  date  ol  the  expiration  of 
his  term  for  which  he  was  enlisted,  telegraph  to  The  Adjutant  General  of 
the  Army  for  verification  of  the  service  claimed  by  the  deserter.  (A.  R. 
125.) 

"Model"  form  of  telegram 
The    Adjutant    General, 
Washington,  D.  C. 

John  Smith  surrendered  today.  Claims  he  enlisted  July 
tenth,  nineteen  eleven  and  deserted  as  private  from  Co.  "A," 
first  Infantry  June  fifteenth  nineteen  twelve.  Verification  of 
dates  requested. 

Jones, 
Commanding. 

5.  Preparation  of  affidavit  and  report  to  The  Adjutant  General  of  the 
Army  in  certain  cases.  If  it  is  determined  that  trial  js  barred  by  law, 
require  the  deserter  to  file  an  affidavit  asserting  his  claim,  and  set  him  at 
liberty  with  instructions  to  apply  by  letter  to  The  Adjutant  General  of  the 
Army  for  a  "deserter's  release,"  and  report  action  directly  to  The  Adjutant 
General  of  the  Army,  forwarding  with  report  the  affidavit  of  the  deserter. 
(A.  R.  125.) 


[3301 


325  (contd.) 

"Model"  form  of  affidavit 
State  of  New  York,] 
Plattsburg  Bks.,         ^ss. 
County  of  Clinton.   J 

Personally  appeared  before  me,  the  undersigned  authority 
for  administering  oaths,  one  Pvt.  John  Smith,  Co.  "A,"  1st 
Inf.,  who,  being  duly  sworn  according  to  law,  deposes  and 
says  that  he  enlisted  in  the  Army  of  the  United  States  July  lo, 
1911,  and  deserted  from  Co.  "A,"  1st  Inf.,  at  Madison  Bar- 
racks, N.  Y.,  June  15,  1912;  that  at  no  time  between  the  date 
of  his  desertion  and  the  date  of  his  surrender  was  he  outside  , 
the  limits  of  the  United  States,  having  lived  in  Albany,  N.  Y., 
from  a  few  days  after  his  desertion  until  about  January  i, 
1914,  and  in  Rochester,  N.  Y.,  since,  that  date  to  two  days  ago, 
when  he  left  to  surrender  himself  to  the  commanding  officer 
at  Plattsburg  Barracks,  N.  Y. 

John  Smith. 
Sworn    to    and    subscribed    before    me    this    tenth    day    of 
September,  nineteen  hundred  sixteen. 

Henry  J.  Davis, 
1st  Lieut.,  40th  Inf., 
Judge  Advocate,  Special  Court. 

"Model"  report  to  The  Adjutant  General  of  the  Army 
From:       C.  O.,  Plattsburg  Bks.,  N.  Y. 
To:  The  Adjutant  General  of  the  Army. 

Subject:    Release  of  Deserter  John  Smith. 

1.  I  would  report  that  one  John  Smith  surrendered  at  this 
post  Sept.  3,  1916,  as  a  deserter  from  Co.  "A,"  ist  Inf.,  claim- 
ing he  enlisted  July  10,  1911,  and  deserted  June  15,  1912. 

2.  I  wired  your  office  Sept.  3,  1916,  for  verification  of  dates 
of  enlistment  and  desertion  and  received  answer  that  they 
were  correct. 

3.  Smith  has  made  affidavit  to  the  effect  that  at  no  time 
from  the  date  of  his  desertion  to  that  of  his  surrender  was 
he  outside  the  jurisdiction  of  the  United  States.  His  affidavit 
is  enclosed. 

4.  He  was,  therefore,  set  at  liberty  today  and  instructed 
to  apply  to  The  Adjutant  General  of  the  Army  for  a 
"deserter's    release." 

I  Incl.  A.  R.  Post, 

Col.,  40th  Inf. 

[331] 


326 

6.  Examination.  Cause  a  soldier  who  has  been  apprehended  or 
surrendered,  and  whose  trial  is  not  barred  by  law,  to  be  examined  by  a 
medical    officer.      (A.    R.    126.) 

"Model"  form  of  certificate  of  m^edical  officer 
(To  be  submitted  to  post  commander) 

Fort  Niagara,  N.  Y., 
Oct.  23,  1915. 
In  compliance  with  A.  R.  126,  I  report  that  I  have  critically 
examined  Pvt.  John  Smith,  Co.  "A,"   ist  Inf.,  and  find  him 

.   fit  for  service  (or,  unfit  for  service  on  account  of .) 

R.  A.  Roberts, 
Capt.,  Med.  Dept. 

7.  Physically  fit  for  service.  If  the  soldier  is  physically  fit  for  service 
dispose  of  the  case  as  the  interest  of  the  Government  may  dictate,  viz: 

(a)  Causing  charges  to  be  prepared  and  forwarding  them  to  Dept. 

Hdqrs.  for  trial  by  general  court. 

(b)  Referring  the  charges  to  a  special  court. 

(c)  Removal  of  charge  as  having  been  erroneously  made.     (A.  R. 

126.) 
(For  "model"  order  removing  charge  of  desertion,  see  Par.  I33J^.) 

8.  Physically  unfit  for  service.  If  the  soldier  is  physically  unfit  for 
service,  and  desertion  is  admitted,  submit  a  report,  showing  cause  of 
unfitness,  to  the  department  commander;  if  the  soldier  refuses  to  admit 
desertion  and  it  is  deemed  inadvisable  to  try  him,  application  should  be 
made  for  authority  to  discharge  him  without  trial.     (A.  R.  126.) 

326.  Surrender  or  delivery  of  escaped  general  prisoner.  Action 
by- 

COMMANDING    OFFICER: 

Report  to  The  Adjutant  General.  When  an  escaped  general  prisoner 
surrenders  or  is  delivered,  the  commanding  officer  will  immediately  send 
to  The  Adjutant  General  of  the  Army,  on  the  form  provided  for  that 
purpose,  a  report  statin-g  whether  the  general  prisoner  surrendered  or 
was  apprehended,  the  date  and  place  of  surrender  or  delivery,  and,  if  the 
man  was  apprehended,  the  name  and  official  status,  if  any,  of  the  person 
who  delivered  him  to  the  military  authorities.     (A.  R.   126/^.) 

Notes 
I.     A  recaptured  general  prisoner  will  forfeit  good-conduct  time  previ- 
ously earned,  and  may,  in  addition,  be  tried  by  cgurt-martial.     (Par.  279, 
M.  I.  G.  D.) 

1332] 


327 

2.  A  reward  of  $50  will  be  paid  for  the  apprehension  and  delivery  of 
an  escaped  general  prisoner  at  a  military  post.     (A.  R.  121.) 

327.     Transfer  of  prisoner  to  place  of  confinement.    Action  by — 

(a)  Commanding  officer: 

1.  Order    transferring    prisoner    to    post    or    prison,    place    of 

confinement. 

2.  Papers  to  be  sent  in  certain  cases. 

(b)  Officer  in  charge  of  prisoners  : 

1.  Clothing  to  be  forwarded  in  certain  cases. 

2.  Preparation  of  papers. 

3.  Articles  of  personal  property,  etc. 

(a)    Commanding  officer 

I.  Order  transferring  prisoner  to  post  or  prison  designated  as  the  place 
of  confinement.  Upon  the  receipt  of  an  order  promulgating  the  sen- 
tence of  a  prisoner  and  which  directs  that  he  be  sent  to  the  post  or  prison 
designated  as  the  place  of  confinement,  issue  the  necessary  orders  trans- 
ferring him  to  the  post  or  prison  designated.  (For  "model"  order,  see 
Par.  132.) 

2,     Papers  to  be  sent  in  certain  cases.     Send  under  seal,  by  person  in 
charge  of  prisoners  to  the  commanding  officer  of  the  post  or  prison  to 
which  the  prisoner  is  transferred  the  following  papers : 

1.  Service  record  (in  case  of  garrison  prisoner.) 

2.  Orders  promulgating  and  modifying  sentence. 

3.  Statement  of  conduct  while  under  sentence  to  date. 

4.  Complete  inventory  of  personal  property. 

5.  Deposit  book  in  case  prisoner  has  deposits.  (A.  R.  938 
and  Par.  II,  Bull.  11/15.) 

Notes 
I.     In  the  case  of  a  general  prisoner,  under  sentence  for  statutory  or 
common-law  crimes  or  misdemeanors  either  alone  or  in  connection  with 
purely  military  offenses,  the  papers  noted  above,  except  the  service  record, 
together   with  the   following  additional  papers   will  be  sent. 

1.  Discharge  certificate. 

2.  A  final  statement,  in  duplicate,  if  the  prisoner  has  deposits, 
or  in  case  no  final  statement  is  furnished  a  statement  in  writing 
showing  the   reason   therefor. 

3.  A  certified  copy  of  prisoner's  record  (Form  387,  A.  G.  O.) 
in  lieu  of  the  descriptive  list.    (A.  R.  140;  938  &  Par.  II,  Bull.  ii/i5-) 

Note:  In  case  the  same  order  promulgating  the  sentence  also  directs 
the  transfer  of  the  prisoner  to  place  of  confinement,  see  par.  315  for  the 

[333] 


328 

papers  to  be  prepared  by  the  organization  commander,  covering  dis- 
honorable discharge.) 

2.  In  case  a  prisoner  convicted  of  purely  military  offenses  is  trans- 
ferred to  the  United  States  from  the  Philippine  or  Hawaiian  Department, 
China,  the  Canal  Zone,  Alaska,  or  from  any  other  place  outside  the  con- 
tinental limits  of  the  United  States,  his  service  record,  completed  to  date 
of  transfer  if  the  prisoner  is  under  a  suspended  sentence  of  dishonorable 
discharge,  or  to  date  of  dishonorable  discharge  if  he  has  been  dishonorably 
discharged,  will  be  sent,  under  seal,  in  addition  to  the  other  papers  herein- 
before described. 
(b)    Officer  in  charge  of  prisoners 

1.  Clothing  to  be  forwarded.  All  serviceable  clothing  which  belongs 
to  a  prisoner,  and  his  blankets,  will  accompany  him  to  the  place  designated 
for  his  confinement,  and  will  be  fully  itemized  on  the  clothing  list.  The 
guard  in  charge  of  the  prisoner  during  transfer  will  be  furnished  with  a 
duplicate  of  this  list  and  will  be  held  responsible  for  the  delivery,  with 
the  prisoner,  of  all  articles  itemized  therein.  At  least  one  serviceable 
woolen  blanket  will  be  sent  with  every  such  prisoner  so  transferred. 
(A.  R.  939.) 

2.  Preparation  of  papers.  Carefully  prepare  all  papers  that  are  to 
be  sent  with  him  and  submit  them  to  the  post  commander  in  order  that 
they  can  be  sent  under  seal  to  the  commanding  ofBcer  of  the  post  or 
prison  to  which  the  prisoner  is  transferred,  as  required  by  A.  R.  938,  and 
Par.  II,  Bull.  11/15. 

3.  Articles  of  personal  property.  Turn  over  to  the  guard  all  articles 
of  personal  property  which  the  prisoner  is  not  permitted  to  keep  in  his 
possession,  to  be  delivered  to  the  commanding  officer  of  the  post  or 
prison  to  which  the  prisoner  is  transferred.     (Pars.  258  &  265  M.  I.  G.  D.) 

328.  Transfer  of  enlisted  man  from  one  organization  to  another. 
Action  by — 

Organization  commander: 

1.  Forwarding  of  service  record. 

2.  Quartermaster  property  in  possession  of  soldier. 

3.  Personal  equipment. 

4.  Allotment. 

5.  Deposits. 

6.  Delinquency  record. 

I.  Forwarding  service  record.  When  an  enlisted  man  is  detached 
from  his  company,  his  service  record  will  be  forwarded  by  indorsement 
to  his  new  commanding  officer.  When  it  can  be  avoided,  the  service 
record  will  not  be  intrusted  to  the  soldier,  but  to  an  officer  or  nnncom- 


328  (contd.) 

missioned  officer  under  whose  charge  he  may  be,  or  it  may  be  forwarded 
by  mail.  (A.  R.  104.)  Read  carefully  all  the  notes  on  the  service  record 
and  comply  with  them. 

2.  Quartermaster  property  in  possession  of  soldier.  Note  on  descrip- 
tive list  articles  of  quartermaster  property  in  possession  of  soldier,  such 
as  trunk  locker,  blankets,  overcoat,  poncho,  slicker,  and  sweater.  (A.  R. 
1023.) 

3.  Personal  equipment.  Articles  of  personal  equipments  or  other 
ordnance  property  which  a  detached  soldier  carries  with  him,  or  for 
which  he  may  be  indebted  to  the  United  States  at  the  time  of  his  trans- 
fer, will  be  entered  on  quadruplicate  invoice  and  receipt  transfer  blanks 
(Ordnance  Department  Form  No.  152).  The  blanks  will,  when  practicable, 
indicate  the  destination  of  the  soldier.  Each  of  the  four  copies  will  be 
signed  by  the  accountable  officer,  or  the  issuing  officer  in  his  name,  and 
by  the  soldier  acknowledging  receipt  of  the  stores,  including  those  missing. 
Two  of  these  signed  blanks  will  be  forwarded  with  the  service  record  of 
the  soldier ;  the  other  two  constitute  the  voucher  (original  and  retained 
copies)  under  which  the  accountable  officer  will  drop  from  his  return  the 
articles  enumerated  on  the  voucher,  or  secure  replacement  of  the  articles 
by  turning  them  over  to  the  post  or  other  supply  officer. 

On  arrival  of  the  soldier  at  his  destination,  all  articles  appearing  on  the 
transfer  blank  accompanying  the  service  record  will  be  taken  up  by  the 
officer  accountable  for  the  property  of  the  organization  to  which  he 
reports  who  will  receipt  for  the  same  on  this  blank  and  forward  one  of 
the  two  signed  copies  of  it  immediately  to  the  Chief  of  Ordnance,  and 
keep  the  other  copy  for  file  with  the  retained  'copy  of  his  return.  All 
articles  missing  on  arrival  will  be  charged  against  the  soldier  in  the  usual- 
manner.     (A.  R.  1 535-) 

4.  Allotment.  In  case  of  allotment  make  report  at  once  to  the  Quar- 
termaster General  of  the  Army.     (A.  R.  1356.) 

"Model"  form  of  report 
To :        -     The  Quartermaster  General. 
Subject:     Allotment  in  case  of  Pvt.  John  Smith. 

In  compliance  with  A.  R.  1356,  I  would  report  that  Pvt. 
John  Smith,  who  has  an  allotment  of  $10  per  month  for  12 
months,  commencing  March  i,  1916,  was  this  day  transferred 
from  Co.  "A,"  50th  Inf.,  to  the  128th  Co.,  C.  A.  C,  per  par.  9, 
S.  O.  100,  Eastern  Dept.,  1916. 

5.  Deposits.  In  case  of  deposits  make  prompt  report  directly  to  the 
Quartermaster  General  of  the  Army.     (A.  R.  1361.) 

[335] 


328   (contd.) 

"Model"  form  of  report 
To  :  The  Quartermaster  General. 

Subject:     Deposits  in  case  of  Pvt.  John  Smith. 

In  compliance  with  A.  R.  1361,  I  would  report  that  Pvt. 
John  Smith,  who  has  deposits  amounting  to  $120,  has  this  day 
been  transferred  from  Co.  "A,"  50th  Inf.,  to  the   128th  Co., 
C.  A.  C,  per  par.  9,  S.  O.  100,  Eastern  Dept,  1916. 
6.     Delinquency  record.     It  is  customary  to  forward  to  the  command- 
irg  officer  of  the  company  to  which  the  soldier  is  transferred,  the  soldier's 
delinquency  record,  showing  punishments  awarded  by  the  company  com- 
mander. 


I  ^^b  I 


329-330-331-332 


CHAPTER  XX 


CHARGES 

329.  Submission  of  charges.  All  charges  for  trial  by  court- 
martial  will  be  prepared  in  triplicate,  using  the  prescribed  charge  sheet 
(Form  No.  594,  A.  G.  O.)  as  first  sheet  and  using  such  additional  sheets 
of  ordinary  paper  as  are  required.  (Par.  i,  page  333,  Manual  for  Courts- 
Martial.) 

See  Par.  337  for  forms  for  charges. 

330.  Special  and  general  court-martial  charges.  In  some  of  the 
territorial  departments  there  are  special  instructions  about  the  preparation 
of  special  and  general  court-martial  charges.  Find  out  what  instructions, 
if  any,  have  been  issued  in  your  department  and  comply  with  them. 

See  Par.  337  for   forms   for  charges. 

331.  Investigation  of  charges.  Before  forwarding  charges  for 
trial  by  general  court-martial,  they  must  be  carefully  investigated  by  the 
commanding  officer,  or  an  officer  designated  by  him  other  than  the  officer 
preferring  the  charges,  who  will  report  to  the  commanding  officer,  orally 
or  otherwise,  the  result  of  such  investigation.  The  officer  investigating 
the  charges  will  afford  to  the  accused  an  opportunity  to  make  any  state- 
ment, offer  any  evidence,  or  present  any  extenuation  that  he  may  desire 
to  have  considered  in  connection  with  the  accusations  against  him.  If  the 
accused  desires  to  submit  nothing,  the  indorsement  will  so  state. 

The  report  of  the  investigation  must  contain: 

1.  An  expression  of  opinion  of  the  investigating  officer  as  to  whether 
the  charges  can  be  sustained. 

2.  The  substance  of  such  material  statement,  if  any,  as  the  accused 
may  have  voluntarily  made  in  connection  with  the  case  during  the  investi- 
gation thereof. 

3.  A  summary  of  the  extenuating  circumstances,  if  any,  connected  with 
the  case.     (Par,  76,  Manual  for  Courts-Martial.) 

332.  "Model"  report  of  investigating  officer 

(a)  Camp   Gaillard,    C.   Z., 

March  12,  191 7. 
Memorandum  for  the  C.  O. : 

I  have  investigated  the  charges  herewith  against  Pvt.  Smith,  and,  in 
my  opinion,  they  can  be  sustained.  He  did  not  wish  to  submit  anything. 
(Or,  he  did  not  wish  to  submit  any  evidence,  but  voluntarily  made  an 
immaterial  statement  which  does  not  extenuate  the  offense  with  which 
he  is  charged.) 

Betts  J.  Stebs, 
Major,  29th   Inf. 
[337] 


333 

Or, 

(b)  I  have  investigated  the  charges  herewith  against  Pvt.  Smith,  and, 
in  my  opinion  they  can  be  sustained.  Under  oath  (or,  not  under  oath), 
Pvt.  Smith  voluntarily  made,  in  substance,  the  following  material  state- 
ment : 

He  also  introduced  the  witnesses  named  below,  who,  under  oath,  made 
the  extenuating  statements  indicated : 

SERGT.  JOHN  A.  JONES,  CO.  "A,"  29TH  INF.: 
************ 

PVT.  THOMAS  JENKS,  CO.  "B,"  29TH  INF.: 
************ 

John  A.  Som, 
Major,  29th   Inf. 
Notes 

1.  An  officer  detailed  to  investigate  charges  is,  under  A.  R.  684, 
empowered  to  administer  oaths,  and  all  witnesses  examined  should  be 
examined  under  oath.  It  is  optional  with  the  accused  as  to  whether  he 
will  testify  under  oath  or  merely  make  an  unsworn  statement. 

2.  The  investigating  officer  should  alwaj's  carefully  explain  to  the 
accused  that  the  investigation  is  in  no  waj^  whatsoever  a  trial,  and  that 
the  accused  is  not  required  to  make  a  statement  of  any  kind,  or  submit 
any  evidence,  unless  he  so  desires,  and  whatever  he  says  or  submits 
must  be  entirely  voluntary  on  his  part. 

333.  Summary  of  testimony  expected.  When  charges  are  to  be 
tried  by  a  court  other  than  summary,  they  will  be  accompanied  by  a  brief 
statement  of  the  substance  of  all  material  testimony  expected  from  each 
material  witness,  both  those  of  the  prosecution  and  those  of  the  defense. 
(Par.   I,  page  333,   Manual   for   Courts-Martial.) 

"Model"  of  summary  of  evidence 

U.  S.  VS.  PVT.  CHARLES  ENGEL,  JR.,  CO.  "C,"  29TH  INF. 

Summary  of  Evidence  Expected  from  Each  Witness 

CAPT.  JAS.  A.  ROSS,  29TH  INF.     I  will  testify  as  follows:    About 

4:15  A.  M.,  Feb.  2,  1916,  while  inspecting  Post  No.  5,  as  Officer  of  the  Day, 

I  found  Pvt.  Engel  sound  asleep,  and  had  to  shake  him  by  the  shoulder  to 

wake  him  up.    He  admitted  to  me  that  he  had  been  asleep,  but  claimed  he 

wasn't  feeling  well  when  he  was  posted. 

Jas.  a.  Ross, 

Capt,  29th  Inf. 
SERGT.  HENRY  J.  HARRIS,  CO.  "A,"  29TH  INF.    I  will  testify  as 
follows:    About  4:15  a.m.,  Feb.  2,  1916,  while  accompanying  the  Officer 

[338] 


334-335 

of  the  Day,  Capt.  Jas.  A.  Ross,  29th  Inf.,  on  a  tour  of  inspection  of  the 
guard,  Pvt.  Engel,  who  was  posted  on  Post  No.  5,  was  found  sound  asleep 
and  the  Officer  of  the  Day  had  to  shake  him  by  the  shoulder  to  wake 
him  up. 

Henry  J.  Harris, 
Sergt.,  Co.  "A,"  29th  Infantry. 

334.  Papers  to  accompany  charges.  When  charges  are  preferred 
for  trial  other  than  by  summary  court,  they  will  be  accompanied  by: 

1.  A  brief  statement  of  the  substance  of  all  material  testimony  expected 
from  each  material  witness,  both  those  for  the  prosecution  and  those  for 
the  defense,  together  with  all  available  and  necessary  information  as  to 
any  other  actual  or  probable  testimony  or  evidence  in  the  case ;  and 

2.  In  the  case  of  a  soldier,  by  properly  authenticated  evidence  of 
convictions,  if  any,  of  an  offense  or  offenses  committed  by  him  during 
his  current  enlistment  and  within  one  year  next  preceding  the  date  of 
the  alleged  commission  by  him  of  any  offense  set  forth  in  the  charge. 
(Par.   I,  page  333,  Manual  for  Courts-Martial.) 

335.  Indorsement  forwarding  charges.  In  his  indorsement  for- 
warding charges  for  trial  by  general  court-martial,  the  commanding 
officer  will  include : 

1.  The  name  of  the  officer  who  investigated  the  charges; 

2.  The  opinion  of  both  such  officer  and  himself  as  to  whether  the 
several  charges  can  be  sustained ; 

3.  The  substance  of  such  material  statement,  if  any,  as  the  accused  may 
have  voluntarily  made  in  connection  with  the  case  during  the  investigation 
thereof ; 

4.  A  summary  of  the  extenuating  circumstances,  if  any,  connected 
with  the  case ;  and 

5.  His  recommendation  of  action  to  be  taken. 

"Model"  indorsement 

1ST  Ind. 

Hq.  Fort  Niagara,  N.  Y.,  March  12/17.    To  Comdg.  Genl.,  Eastern  Dept. 

1.  These  charges  have  been  investigated  by  Major  John  A.  Smith, 
SOth  Inf.,  who  reports  as  follows:  "I  have  investigated  these  charges  and 
in  my  opinion  they  can  be  sustained.  The  accused  declined  to  make  any 
statement  or  present  any  evidence." 

2.  In  my  opinion  the  charges  can  be  sustained,  and  trial  by  general 
court-martial  is  recommended.  Evidence  of  two  previous  convictions, 
and  synopsis  of  evidence  from  witnesses,  are  inclosed. 

4  incls.  S.  C.  Allen, 

Col.  SOth  Inf., 
Comdg. 

13391 


336-337 

Or, 

1.  1  have  personally  investigated  this  case  and  am  of  the  opinion  that 
the  charges  can  be  sustained. 

2.  Trial  by  general  court-martial  is  recommended. 

3.  Evidence    of    two    previous    convictions,    and    synopsis    of    evidence 
from  witnesses,  are  inclosed. 

4  incls.  S.  C.  Allen, 

Col.  50th  Inf.,  Comdg. 

336.  Weekly  report  of  charges  on  hand.  On  Saturday  of  each 
week  each  judge-advocate  of  a  general  court-martial  will  report,  through 
the  president  of  the  court  and  the  post  commander,  to  the  convening 
authority,  a  list  of  charges  on  hand,  showing  the  date  of  receipt  of  each , 
and  if  any  case  has  been  in  the  hands  of  the  judge-advocate  for  one  week 
or  more  and  the  record  of  trial  has  not  been  forwarded  to  the  convening 
authority,  the  report  will  include  a  statement  of  the  reasons  for  the  delay. 
No  record  need  be  made  of  this  report  by  the  president  of  the  court  or 
the  commanding  officer.     (Par.  104,  Manual  for  Courts-Martial.) 

"Model"  report 

Camp  Gaillard,  C.  Z., 

September  30,  1916. 
From  :        Judge-Advocate,  General  Court-Martial. 
To:  Commanding  General,  U.  S.  Troops,  Ancon,  C.  Z. 

Subject:     Report  of  Charges. 

No.  Name  Rank        Company  Date  Rec'd 

2  DeMartin,  Michal         Pvt.       E,  29th  Inf.        Sept.  23,  1916. 

3  Mark,  Nathan  Pvt.       E,  29th  Inf.        Sept.  23,  1916. 

These    cases    were    tried    on    Friday,    September    29,    1916. 

John  W.  Slang, 
1st  Lieut.,  29th  Infantry 
1ST  Ind. 
Camp  Gaillard,  C.  Z.,  September  30-16 — To  Commanding  Officer. 

Jas.  A.  Ross, 

Major,  29th  Inf., 
President,  G.  C.  M. 
337.     Forms    for    charges    and    specifications.      The     following 
instructions  regarding  the  preparation  of  charges,  specimen  charges,  and 
forms  for  charges  and  specifications,  are  taken  from  Appendix  4,  Manual 
for  Courts-Martial : 

INSTRUCTIONS 
The  following  forms   for  charges  and  specifications   will  constitute  a 
general  guide  for  use  in  the  drafting  of  charges  and  specifications  under 

[340] 


337  (contd.) 

the  several  articles   of   war,  not  only   for  offenses   provided   for   in   the 
forms,  but  for  offenses  not  so  provided  for : 

(a)  When  there  is  more  than  one  charge  the  charges  will  be  numbered, 
using  the  Roman  numerals,  viz.,  I,  II,  etc. 

(b)  When  there  is  more  than  one  specification  under  a  charge  the 
specifications  under  that  charge  will  be  numbered,  using  the  Arabic 
numerals  viz.,  i,  2,  etc. 

(c)  The  form  provided  for  the  charge  will  not  in  any  case  be  abbre- 
viated, added  to,  or  deviated  from. 

(d)  The  several  forms  provided  for  specifications  will  be  added  to  or 
deviated  from  only  when  circumstances  make  such  addition  or  deviation 
desirable,  but  in  charging  minor  offenses  with  a  view  to  trial  by  summary 
court  they  may  in  proper  cases  be  abbreviated. 

(e)  The  words  inclosed  in  parentheses  or  brackets,  or  both,  in  the 
forms  for  specifications  may  or  may  not  be  used,  as  circumstances  require. 

(f)  The  blanks  inclosed  in  parentheses  in  the  forms  for  specifications 
indicate  that,  in  a  proper  case,  a  proper  substitute  may  be  used  for  the 
next  preceding  inclosure  in  parentheses. 

(g)  The  name  of  the  accused  as  entered  in  the  specification  should 
except  in  a  case  in  which  the  jurisdiction  of  the  court  over  the  person  is 
not  dependent  upon  his  being  a  person  subject  to  military  law,  be  accom- 
panied by  such  descriptive  language  as  will  show  that  he  is  a  person 
subject  to  military  law  and  therefore  subject  to  the  jurisdiction  of  the 

court — as  Pvt.  John<Doe,  Company , Infantry;  Pvt.  John  Doe, 

United  States   Marine  Corps,  detached  for  service  with  the 

Army  by  order  of  the  President ;  John  Doe,  a  retainer  to  the  camp ; 
John  Doe,  a  person  accompanying  the  Army  of  the  United  States  without 
the  territorial  jurisdiction  of  the  United  States ;  John  Doe,  a  person 
serving  with  the  Army '  of  the  United  States  in  the  field ;  John  Doe,  a 
general  prisoner;  John  Doe,  a  person  under  a  sentence  adjudged  by  a 
court-martial. 

(h)  The  place  and  date  of  the  commission  of  the  alleged  offense  will 
ordinarily  be  stated  in  the  body  of  the  specification  and  not  in  a  separate 
line  at  the  end  thereof. 

(i)  The  words  "officer  preferring  charge,"  or  words  of  similar  import, 
will  not  be  used  in  connection  with  the  signature  of  the  officer  who  sub- 
scribes the  charges. 

SPECIMEN   CHARGES 
(To  be  placed  on  charge  sheet,  Form  No.  594,  A.  G.  O.) 
Charce  I :     Violation  of  the  54th  Article  of  War. 

Specification:  In  that  Private  John  Doe,  Company  F,  29th  Infantry, 
did,  at  Fort  Jay,  New  York,  on  July  24,  1917,  without  having  first  received 

[341] 


337  (contd.) 

a  regular  discharge,  by  concealing  willfully  the  fact  that  he  was  at  the 
time  of  such  enlistment  a  private  under  the  name  Richard  Roe,  in  Com- 
pany A,  2d  Infantry,  again  enlist  in  Company  F,  29th  Infantry,  and  that 
he  has  at  Fort  Jay,  New  York,  since  said  enlistment  received  allowances 
thereunder. 
Charge  II :     Violation  of  the  58th  Article  of  War. 

Specification:     In  that  Private  John  Doe,  Company  F,  29th  Infantry, 
did,  at  Fort  Jay,  New  York,  on  or  about  March  6,  1917,  desert  the  service 
of  the  United  States,  and  did  remain  absent  in  desertion  until  he  was 
apprehended  at  Fort  Jay,  New  York,  on  or  about  July  24,  1917. 
Charge  III :     Violation  of  the  g6th  Article  of  War. 

Specification  i:  In  that  Private  John  Doe,  Company  F,  29th  Infantry, 
did,  at  Fort  Jay,  New  Y'ork,  on  March  6,  191 7,  strike  Private  John  W. 
Davis,  3d  Company,  Fort  Hamilton,  a  sentinel  in  the  execution  of  a  duty, 
in  the  face  with  his  fist. 

Specification  2:  In  that  Private  John  Doe,  Company  F,  29th  Infantry, 
did,  at  Fort  Jay,  New  York,  on  March  6,  1917,  disobey  willfully  a  lawful 
order  of  Private  John  W.  Davis,  3d  Company,  Fort  Hamilton,  a  sentinel 
in  the  execution  of  a  duty,  to  halt. 

(Signed)  John  Jones, 

Captain,  C.  A.  C. 

FORMS 
The   following  index   to  articles   of   war   54  to  96,   will   facilitate  the 
finding  of  the  proper  article  under  which  any  given  offense  should  be  laid : 

INDEX  TO  ARTICLES  OF  WAR 
(54  to  96) 
A.  W.  A.  W. 

Abandoned    property,    dealing    in    .  .  .  80        Countersign,   improper    use   of    77 

Absence     without     leave     61         Cowardice    before    the    enemy    75 

Aiding    the    enemy    81  Damage    to   property: 

Allowing    prisoner    to    escape     73             In    general     83 

Arms,    accouterments,    etc.,    sale,    loss                     Issued     to     soldiers     84 

or    damage     84  Delivery  of  offenders  to  civil  author- 
Arrest,    breaking    69                     ity      74 

Arson      93         Depredations      89 

Assault      93  Desertion: 

Assaulting     noncommissioned     officer  65             Advising     or     aiding     59 

Assaulting    superior    officer    64             Deserting     58 

Breaking    arrest     69             Entertaining  a   deserter    60 

Burglary     93  Destruction    of    property. 

Captured    property :                                                          Private    89 

Dealing    in 80            Public    83,  84 

Wrongfully     appropriating;     failure  Disobeying     noncommissioned     officer  65 

to    secure 79  Disobeying    superior    officer    64 

Conduct    to    the    prejudice    of    good  Disorderly    conduct    in    quarters,    gar- 
order     and     military     discipline  96  rison,   camp,   and   on   march    .  .  89 

Conduct    unbecoming    an    officer    and                 Disorders,    quarrels,    frays    68 

gentleman     95  Disrespect    toward : 

Confinement,  escaping  from    69  President,       Vice-president,       Con- 
Corresponding    with    the    enemy    ....  81                     gress,     etc 62 

[342] 


A.  W. 

Superior     officers     63 

Drunkenness: 

On    duty     85 

Sentinel   on   post    86 

Dueling      91 

Embezzlement     93 

Enemy,        relieving,        corresponding 

with,     aiding     81 

Enlistment,    unlawful,    oiScer    making  55 

Escaping    from    confinement    69 

Failure    to    deliver    offenders    to    civil 

authorities      74 

Failure    to    make    report   of    prisoners 

received      72 

False    muster     56 

False    returns    57 

Forcing  a  safeguard    78 

Frauds  against   Government    94 

Fraudulent    enlistment    54 

Frays,    quarrels,    disorders    68 

Improper      use      of      countersign      or 

parole      17 

Insubordinate       conduct       toward 

N.   C.  0 65 

Insulting  language  to   N.  C.   0 65 

Interest    in    sale    of    provisions     ....  87 
Intimidation  of  persons  bringing  pro- 
visions       88 

Larceny      93 

Leaving    post,    sentinel    86 

Loss   of   property: 

In    general     '. 83 

Issued   to   soldiers    84 

Manslaughter     93 

Misbehavior  before  the  enemy 75 

Murder     92 

Muster,     false      56 

Mutiny: 

Creating    or   joining    66 

Failing    to    suppress 67 

Officer    making    unlawful    enlistment  55 

Parole,   improper   use   of    11 

Perjury     93 

Personal     interest     in     sale     of     pro- 
visions       87 

Pillaging     75 


337  (contd.) 

A.  W. 

Prisoners: 

Allowing    to    escape    73 

Escaping    from    confinement    69 

Failure    to    make    report    of    those 

received     72 

Refusal   to  keep    71 

Releasing    without    authority     ....  73 
Property,  loss,  damaged  or  sale: 

In     general      83 

Issued    to    soldiers    84 

Property,    private,    destruction    of    .  . .  89 
Provisions,     intimidation     of    persons 

bringing,  etc.    ,. 88 

Provoking    speeches    or    gestures     .  .  90 

Quarrels,     frays,    disorders     68 

Rape 92 

Refusal   to    deliver    offenders    to    civil 

authorities      1  ^ 

Refusal    to    receive    and   keep   prison- 
ers       71 

Releasing  prisoner  without  authority  73 

Relieving  the   enemy    81 

Report   of   prisoners   received,    failure 

to    make     72 

Reproachful    speeches    or    gestures    . .  90 

Returns,     false,    omission     to     render  57 

Riots     89 

Robbery 93 

Safe   guard,   forcing    78 

Sale    of   property: 

In    general     83 

Issued   to  soldiers    84 

Sale     of     provisions     to     troops     by 

officers      87 

Sedition: 

Creating    or    joining     66 

Failing   to   suppress    67 

Sentinel,  drunk  or  sleeping  on  post; 

leaving    post     86 

Sleeping    on     post     86 

Spies      82 

Striking    noncommissioned    officer    . .  65 

Striking    superior     officer     64 

Subordinates     compelling     commander 

to    surrender     76 

Threatening   language  to   N.  CO.    . .  65 

L'nlawfu!    enlistment,    officer    making  55 


Charge:     Violation  of  the  5th  Article  of  War. 

1.  Specification:     In    that   did   at   on without   having 

first  received  a  regular  discharge,  by  concealing  w^illfully  the  fact  that  he 

was  at  the  time  of  such  enlistment  a   (private)    ( )   under  the  name 

in  (Company ,  —  Infantry)    ( )  again  enlist  in  ,  , 

and  that  he  has  at ,  since  said  enlistment  received  (pay)   (allowances) 

(pay  and  allowances)  thereunder. 

2.  Specification:     In  that  did  at  on by  concealing  will- 
fully the  fact  that  he  had  under  the  name  ,  at ,  on  ,  been 

discharged    (dishonorably)    (by   reason  of  )    as   a    (private)    ( ) 

(from )    (convicted  in  a  civil  court  of  a  felony  to  wit,  )    ( ) 

procure  himself  to  be  enlisted  in  the  military  service  of  the  United  States, 


[343] 


337  (contd.) 

and  has  at ,  since  said  enlistment,  received  (pay)    (allowances)    (pay 

and  allowances)   thereunder. 

3.  Specification:     In    that did    at   on    by    concealing 

willfully  the  fact  that  he  had,  under  the  name  ,  at  ,  from  about 

,    191 — ,  to  about ,   191 — ,  been   imprisoned   in   a    (reformatory) 

(jail)    (penitentiary)   under  sentence  of  a  civil  court,  procure  himself  to 

be  enlisted  in  the  military  service  of  the  United  States  and  has  at  , 

since  said  enlistment,  received  (pay)    (allowances)    (pay  and  allowances) 
thereunder. 

4.  Specification:     In    that    did    at   on    by    concealing 

willfully  the  fact  that  at  the  time  of  such  enlistment  he  was    (but 

years  and  about  months  of  age)    (a  married  man)    ( )   procure 

himself  to  be  enlisted  in  the  military  service  of  the  United  States  and  has 

at   since    said    enlistment    received    (pay)     (allowances)     (pay    and 

allowances)  thereunder. 

Charge:     Violation  of  the  55th  Article  of  War. 

5.  Specification:     In  that did  at  on knowingly  (enlist) 

(muster)   into  the  military  service  one  ,   (a)    (an)    (insane)    (intoxi- 
cated)   ( )  person  (who  had  been  convicted  of  a  felony)    (under  the 

age  of  16  years)   ( ). 

Charge:     Violation  of  the  56th  Article  of  War. 

6.  Specification:     In  that  ,  being  on  duty  as  ,  and  knowing 

that  at  the  time  of  such  signing  said  muster  roll  contained  the  name  of 

,  as  a  soldier  and  member  of  said  company  and  as  present  for  duty 

and  knowing  that  said was  not  a  soldier,  was  not  a  member  of  said 

company,  and  was  not  present   for   duty,  did,  at  on  (allow) 

(direct)  to  sign  the  muster  roll  of  for  the  period  ,  191 — . 

7.  Specification:     In  that  ,  being  on  duty  as  ,  and  knowing 

that  at  the  time  of  such  signing  said  muster  roll  contained  a  statement 

that  one  ,   a  private   of   said   ,    was   present  and   mustered   and 

knowing  that  said  statement  was  false  in  that  said  was  absent  with- 
out leave,  did  at  on (allow)    (direct)   to  sign  the  muster 

roll  of for  the  period ,  191 — . 

8.  Specification:     In  that  did  at  on  knowingly  falsely 

muster  as    (present)    ( )   ,  whereas  said  was  not    (present) 

( ). 

9.  Specification:     In  that  did  at  on  knowingly  falsely 

muster  as  a  ,  Company  ,  — th  Infantry,  one  ,  who  was  not 

a  soldier. 

ID.    Specification:     In  that did  at  on  sign  the  muster 

roll  of  ,  for  the  period  ,  knowing  the  same  falsely  to  contain  a 

muster  of  one  ,  as  (present)    ( )   whereas  said  ,  was  not  so 

(present)    ( ). 

1344] 


337  (contd.) 

11.  Specification:     In  that did  at on sign  the  muster  roll 

of  ,  for  the  period knowing  the  same  falsely  to  contain  a  state- 
ment that  ,   was    (present)    ( )    although   said was   in   fact 

(absent  without  leave)    ( ). 

12.  Specification:     In  that  did  at  on  in   consideration 

of  his  knowingly  allowing  the  muster-in  rolls  of  on  mustering  in  said 

,  to  show  as    (mustered  in)    ( )    ( persons  who  were  not  in 

fact  mustered  in)    ( )  take  wrongfully  from  ,  (the  sum  of  $ , 

United  States  currency)   ( ). 

13.  Specification:     In   that  did   at  on  in   consideration 

of  his  knowingly  allowing  the  muster  rolls  of  ,  for  the  period  , 

,   191 — ,   on   signing   said   rolls   to   show   as    (present  and   mustered) 

(^ ) who  was  in  fact  (absent  in  confinement)  ( )  take  wrong- 
fully from  (the  sum  of  $ United  States  currency)    ( ). 

Charge:     Violation  of  the  57th  Article  of  War. 

14.  Specification:     In  that  did  at  on  make  a  required 

return  of •  for  which  he  knew  to  be  false  in  that  it  showed 

(absent  with  leave)  ( )  whereas  said  was  in  fact  (absent  with- 
out leave)    ( ). 

15.  Specification:     In  that  did  at  on  through  Xneglect) 

(design)   omit    (wholly)    (from  until  )    to  render  the  required 

return  of  ,  pertaining  to  for  the  period  -. 

Charge:     Violation  of  the  58th  Article  of  War. 

16.  Specification:     In  that  did  at  on  attempt  to  desert 

the  service  of  the  United  States. 

17.  Specification:     In  that •  did  at  on  in  the   (execution 

of   a  conspiracy)    (presence   of   which  the   troops   were   opposing) 

attempt  to  desert  the  service  of  the  United  States. 

18.  Specification:     In  that  did  at  on  or  about  ,   191 — . 

desert  the  service  of  the  United  States,  and  did  remain  absent  in  deser- 
tion until  he    (was  apprehended)    (surrendered  himself)    at  on  or 

about ,  191 — . 

19.  Specification:     In  that  did  at  on  or  about  ,   191 — . 

in  the   (execution  of  a  conspiracy)    (presence  of  which  the  troops 

were  opposing)  desert  the  service  of  the  United  States,  and  did  remain 
absent  in  desertion  until  he  (was  apprehended)  (surrendered  himself) 
at  on  or  about ,  191 — . 

Charge:     Violation  of  the  59th  Article  of  War. 

20.  Specification:    In  that did  at on (advise)  (persuade) 

to  desert  the  service  of  the  United  States. 

21.  Specification: .  .In  that  did  at  on  by  assist  

to  desert  the  service  of  the  United  States. 

[345] 


337  (contd.) 

Charge:     Violation  of  the  60th  Article  of  War. 

22.  Specification:     In  that ,  having  discovered  that  ,  a  soldier 

in   his    command,    was    a    deserter    from    the    (military    service)     (naval 

service)    (Marine  Corps)   did  at  on  retain  said  deserter  in  his 

command  without  informing  superior  authority  or  the  commander  of  the 
organization-  to  which  the  deserter  belonged. 

Charge:     Violation  of  the  61st  Article  of  War. 

23.  Specification:     In  that ,  did  at  on  without  proper 

leave  absent  himself  from  his  from  about ,  191 — ,  to  about , 

191—. 

24.  Specification:     In  that  ,  did  at  on  fail  to  repair  at 

the  fixed  time  to  the  properly  appointed. place  (of  assembly)  for . 

25.  Specification:     In  that  ,  did  at  on  without  proper 

leave,  leave  the  properly  appointed  place   (of  assembly)    for  ■ . 

Charge:     Violation  of  the  62d  Article  of  War. 

26.  Specification:     In    that    ,    did    at    on    (orally    and 

publicly)    ( )  against  the  of  the  (United  States)    ( in  which 

he  was  then  quartered)   use,  in  substance,  the  following   (contemptuous) 

(disrespectful)    (contemptuous  and  disrespectful)   language  . 

Charge:     Violation  of  the  63d  Article  of  War. 

27.  Specification:     In  that  ,   did  at  on say    (to)    (of) 

(to  and  of)    (in  the  hearing  of)    (in  the  hearing  of  and  of)   his 

superior  officer,  that  ,  or  words  to  that  effect. 

28.  Specification:     In  that ,  did  at on  (contemptuously 

turn   from  and  leave)    ( )   ,  his  superior  officer,   (while  said  

was  talking  to  him)    ( ). 

Charge:     Violation  of  the  64th  Article  of  War. 

29.  Specification:     In  that ,  did  at on  disobey  willfully 

a  lawful  command  of  -, ,  his  superior  officer  to  . 

30.  Specification:     In  that did  at  — —  on  willfully  (draw) 

(lift  up)  a against  ,  his  superior  officer,  in  the  execution  of  his 

office. 

31.  Specification:     In  that  ,  did  at  on  with    (a  pistol) 

( )   willfully  (shoot  and  kill)    ( )   ,  his  superior  officer  in  the 

execution  of  his  office. 

32.  Specification:     In  that ,  did  at :  on  — —  willfully  strike  his 

superior  officer  in  the  execution  of  his  office,  (in)   (on)  the ,  with  (a) 

(his)  . 

Charge:     Violation  of  the  65th  Article  of  War. 

33.  Specification:     In  that ,  did  at  on  disobey  willfully 

a  lawful  order  of  ,  in  the  execution  of  his  office  to . 

34.  Specification:     In     that ,     did    at    on    • — —     (attempt) 

[346] 


337  (contd.) 

(threaten)    to    (strike)    ( )    in  tlie  execution  of   his  office,    (in) 

(on)  the with  (a)    (his)  . 

35.  Specification:  In  that  ,  did  at on  • in  (an  insubordi- 
nate) (a  disrespectful)  (an  insubordinate  and  disrespectful)  manner  say 
to  ,  in  the  execution  of  his  office. 

36.  Specification:     In  that ,  did  at on  willfully  (strike) 

(assault)  ,  in  the  execution  of  his  office  by  him  (in)    (on)   the 

with   (a)    (his)  - — -. 

Charge:     Violation  of  the  66th  Article  of  War. 

2,7.     Specification:     In   that  did   at   on ,   with   intent  to 

(over-ride)  (subvert)  (usurp)  superior  military  authority  (urge  upon 
about  enlisted  men  that  they)    ( ),  in  defiance  of  such  authority, 

38.  Specification:     In   that did  at  on  ,   with   intent  to 

(over-ride)    (subvert)    (usurp)    superior   military   authority    (unlawfully 

assum.e  control  over  about  enlisted  men  and  did  in  the  execution  of 

such  control  order  said  men  to  disregard  and  defy  the  orders  of ,  and 

to  refuse  to ,  and  did,  for  about  one-half  hour,  and  until  overpowered, 

lead  and  continue  to  lead  said  men  in  said  disregard,  defiance,  and  refusal) 

( ). 

39.  Specification:     In  that  — —  did  at  — —  on voluntarily  join 

in  and  become  one  of  [a  party  of  enlisted  men,  who  with  intent  to  (over- 
ride) (subvert)  (usurp)  superior  military  authority  and  acting  together 
in  open  defiance  of  such  authority  were  ]    ( ). 

Charge:     Violation  of  the  67th  Article  of  War. 

40.  Specification:     In    that    -,     (knowingly)      (having    reason     to 

believe)  that  a  (mutiny)   (sedition)  was  to  take  place,  did  at on 

fail  (wholly)   (from  about to  about )  to  give  information  thereof 

to  his  commanding  officer. 

41.  Specification:  In  that  — — ,  being  present  at  a  (mutiny)  (sedi- 
tion)  at  on  did  not  use  his  utmost  endeavor  to  suppress  the 

same. 

Charge:     Violation  of  the  6Sth  Article  of  War. 

42.  Specification:     In  that ,   (being)    (having  been)   engaged  in  a 

(quarrel)     (fray)     (disorder)    and    having    by    been    ordered    into 

(arrest)   (confinement)  did  at on (refuse  to  obey)   (draw  a 

upon)    (threaten  in  words  substantially  as  follows  )   the  said  . 

Charge:     Violation  of  the  69th  Article  of  War. 

43.  Specification:     In  that  did  at on (break  his  arrest) 

(escape  from  confinement). 

Charge:     Violation  of  the  71st  Article  of  War. 

44.  Specification:     In  that did  at  —on refiist-  10  (receive) 

(keep)   one  ,  a  prisoner  duly  committed  to  his  charge. 

13471 


337  (contd.) 

Charge:     Violation  of  the  72d  Article  of  War. 

45.  Specification:     In  that  did  at  on  fail  to  report  (as 

soon  as  relieved  from  his  guard)  (within  twenty-four  hours  after  his 
confinement)  in  writing  to  the  commanding  officer,  the  name  of,  ofifense 
charged  against,  and  name  of  officer  committing ,  a  prisoner  com- 
mitted to  his  charge. 

Charge:     Violation  of  the  73d  Article  of  War. 

46.  Specification:     In  that  did  at  on  (without  proper 

authority  release)    through    (design)    (neglect)    suffer   to  escape  ,   a 

prisoner  duly  committed  to  his  charge. 

Charge:     Violation  of  the  74th  Article  of  War. 

47.  Specification:     in  that did  at  on  ,  upon  application 

duly  made,   (refuse)    (neglect  willfully)   to  (aid  the  officers  of  justice  in 

apprehending  and  securing)    (deliver  over  to  the  civil  authorities)   , 

a  person  accused  of  (  a  crime)    (an  offense)  against  the  laws  of  . 

Charge:     Violation  of  the  75th  Article  of  War. 

48.  Specification:     In  that  ——  did  at on (abandon)   (deliver 

up)   shamefully ,  which  it  was  his  duty  to  defend. 

49.  Specification:     In   that did   at  on  cast  away   his 

(rifle)    (ammunition)    ( ). 

50.  Specification:     In  that did  at on ,  without  due  cause, 

while  his  was  engaged  with  the  enemy,  abandon  it,  and  did  thereafter, 

without  due  cause,  fail  to  rejoin  it. 

51.  Specification:     In   that  did   at  on   cause   a    false 

alarm  in   (camp)    (garrison)    (quarters)    ( ). 

52.  Specification:     In  that did  at on  quit  his  (company) 

(post)   ( )  for  the  purpose  of  (pillaging)    (plundering)    (pillaging  and 

plundering). 

53.  Specification:     In  that  being  with  (his  company)    ( )  en- 
gaged with  the  enemy,  did  at  on  run  away. 

54.  Specification:     In   that   ,   there   being   no   sufficient   cause    for 

(abandoning)    (delivering  up)   the  said  ,  did  at  on  [urge 

upon  about enlisted  men  that  they    (abandon)    (deliver  up)    1 

( ),  which  it  was  their  duty  to  defend. 

55.  Specification:     In    that ,    did   at on   (suggest    to) 

(advise)    ( )  with  his  company  engaged  with  the  enemy  that  he 

discontinue  his  participation  in  the  engagement  and  hide. 

56.  Specification:     In   that   ,    did    at   on   (suggest   to) 

(advise)    ( )   ,  on  outpost  duty  to  run  away. 

Charge:     Violation  of  the  76th  Article  of  War. 

57.  Specification:     In   that  ,    (an    officer)    (a   soldier)    under   his 

command,    did    at   on    with    other    such    (officers)     (soldiers) 

[348] 


337  (contd.) 

(officers  and  soldiers)  by   (running  away)    ( )   compel ,  the  com- 
mander of ,   (to  abandon  it)    (give  it  up  to  the  enemy). 

58.  Specification:     In     that    ,     , (officers)      (soldiers) 

(officers  and  soldiers),  under  his  command,  did  at  on  jointly 

and  acting  in  concert,  by  refusing  willfully  to  perform  further  duty  in 

defense  thereof,  compel  ,  the  commander  of ,  to    (abandon  it) 

(give  it  up  to  the  enemy). 

Charge:     Violation  of  the  77th  Article  of  War. 

59.  Specification:     In    that ,    having    received    as    (countersign) 

(parole)   the  word  did  at on give  to  ,  as    (counter- 
sign)   (parole)   the  word  . 

60.  Specification:     In  that did  at on  make  known  the 

(countersign)   (parole)  to  ,  a  person  not  entitled  to  receive  it. 

Charge:     Violation  of  the  78th  Article  of  War. 

61.  Specification:     In  that ,  did  at  on  in  violation  of  a 

safeguard  protecting  certain  premises  at  ,  occupied  by  ,  forcibly 

(remove)    (cause  to  be  removed)   therefrom  . 

Charge:     Violation  of  the  79th  Article  of  War. 

62.  Specification:     In    that ,    did    at    on    appropriate 

wrongfully ,  value   about  $ ,  and  ,   value   about  $ ,   total 

value  about  $ — ■ — ,  public  property  taken  from  the  enemy. 

63.  Specification:     In  that  did,  at  on  neglect  to  secure 

for  the  service  of  the  United  States,  ,  value  about  $ ,  and  , 

value  about  $ ,  total  value  about  $ — — ,  public  property  taken  from  the 

enemy. 

Charge:     Violation  of  the  80th  Article  of  War. 

64.  Specification:     In     that ,     thereby     (expecting)      (receiving) 

(expecting  and  receiving)    (profit)    (benefit)    (advantage)    (profit,  benefit, 

and  advantage)   to   (himself)    ( ,*  one  connected  with  himself)    did  at 

on   unlawfully    (buy)     (sell)     ( )    the    following   specified 

articles    of    (captured)     (abandoned)    property,    viz: ,    value    about 

$ ,  and ,  value  about  $ ,  total  value  about  $ . 

65.  Specification:     In   that , ,   value   about   $ ,   and   , 

value  about  $ -,  total  value  about  $ ,  (captured)    (abandoned)  prop- 
erty having  come  into  his   (possession)    (custody)    (control)   did  at  

on fail  to  give  notice  thereof  to  the  proper  authority  and  to  turn  over 

such  property  to  the  proper  authority  without  delay. 

Charge:     Violation  of  the  81st  Article  of  War. 

66.  Specification:     In  that  did  at ■  on inform  a  patrol 

of  enemy  forces  of  the  whereabouts  of  a  militar}^  patrol  of  United  States 
forces. 


[349] 


337  (contd.) 

67.  Specification:     In  that did  at on  knowingly  secrete 

and  conceal  from  a  patrol  of  the  United  States  forces,  one an  enemy. 

68.  Specification:     In  that did  at on write  and  transmit 

by  messenger   to   the   enemy,   a   communication   substantially   as    follows : 

69.  Specification:     In    that    did    at on    furnish    and 

deliver   to   the   enemy ,   value   about   $ ;    and   ,    value   about 

$ ;  total  value  about  $ . 

Charge:     Violation  of  the  82d  Article  of  War. 

70.  Specification:  In  that ,  did  at  on  — —  (acting  clandes- 
tinely) (on  false  pretenses)  (acting  clandestinely  and  on  false  pretenses) 
(obtain)  (endeavor  to  obtain)  information  in  the  zone  of  operations  of 
tlie  United  States  Army  with  the  intention  of  communicating  it  to  the 
enemy. 

Charge:     Violation  of  the  83d  Article  of  War. 

71.  Specification:     In  that •  did  at on  (through  neglect) 

r willfully)    suffer  ,  value  $ ,   military   property  belonging  to   the 

United  States,  to  be  (lost)    (spoiled)    (damaged)    (sold)    ( ). 

Charge:     Violation  of  the  84th  Article  of  War. 

72.  Specification:     In  that  did  at on (through  neglect) 

(willfully)   (injure)   (lose) ,  value  $ ,  issued  for  use  in  the  military 

service. 

73.  Specification.     In  that  did  at on  (sell)    ( )  

value  $ ,  issued  for  use  in  the  military  service. 

Charge:     Violation  of  the  85th  Article  of  War. 

74.  Specification:     In  that  — —  was  at  on  found  drunk  (at) 

(on)    (on  duty  as)  — . 

Charge:     Violation  of  the  86th  Article  of  War. 

75.  Specification:     In  that ,  a  sentinel,  was  at  — —  on  — —  found 

(drunk)    (sleeping)  upon  his  post. 

76.  Specification:     In  that  ,  a  sentinel,  did  at on  — —  leave 

his  post  before  he  was  regularly  relieved. 

Charge:     Violation  of  the  87th  Article  of  War. 

77.  Specification:     In  that ,  commanding ,  did  at on  , 

in  connection  with  the  sale  by  — — ,  to  the  United  States,  of ,  brought 

into  said ,  for  the  use  of  the  troops,  for  his  private  advantage,  receive 

from  (the  said )   ( )    (the  sum  of  $ )    (  ). 

78.  Specification:     In  that ,  commanding ,  did  at ■  on  , 

for  his  private  advantage,  lay  a   (duty)    (imposition)    (duty  and  imposi- 
tion)   of  $ ,   upon  ,   brought   into   said  for   the  use   of   the 

troops. 


[350] 


337  (contd.) 

Charge:     Violation  of  the  88th  Article  of  War. 

79.  Specification:     In  that  ■ did  at on  (strike  and  beat) 

( )    ,   a   person  bringing    (provisions)    (supplies)     ( )    to   the 

forces  of  the  United  States. 

80.  Specification:     In  that and ,  acting  jointly  and  in  concert, 

did    at on    ,    with    (attack)     ( )    ,    a    person    bringing 

(provisions)   (supplies)   ( )  to  the  forces  of  the  United  States. 

81.  Specification:     In  that did  at  on  by  violent  threats 

intimidate  ,  a  person  bringing  (provisions)    (supplies)    ( )  to  the 

forces  of  the  United  States. 

Charge:     Violation  of  the  89th  Article  of  War. 

82.  Specification:  In  that ,  did  at on pillage  a  (dwelling- 
house)  ( )  and  did  in  so  doing,  remove  therefrom  as  plunder  (prop- 
erty)  ( )  of  the  value  of  about  $ . 

83.  Specification:     In  that  ,  did  at  on with  others,  by 

engaging  willfully  in  a  disorder  cause  a  cow,  the  property  of •,   in 

pasture,  severely  to  injure  herself. 

84.  Specification:     In  that  ,  did  at  on  willfully  permit 

the  horses  of  his  troop  to  trample  and  waste  an  oat  field  of . 

85.  Specification:     In    that   ,    did    at   —    on with    others, 

destroy,    willfully,   and   without   the   order   of   his   commanding   officer,   a 
l)uilding,  value  about  $ . 

86.  Specification:     In  that  ,  a  commanding  officer,  upon  complaint 

made  to  him  that  soldiers  of  his  command  had   (damaged)    (destroyed) 

(taken  wrongfully)    (damaged,  destroyed,  and  taken  wrongfully)    ( ) 

property    ( )    of  — ,   did  at  on  ■,    (refuse)    (omit)    to   see 

reparation  made  as  provided  for  by  law. 

Charge:     Violation  of  the  90th  Article  of  War. 

87.  Specification:     In  that  ,  did  at  on  say  to  ^  (you 

don't  dare  to  fight,  you  are  a  coward)   (- )  or  words  to  that  effect,  and 

did  at  the  same  time  (shake  his  closed  fist  in  the  face  of  the  said  — ) 
( ). 

Charge:     Violation  of  the  91st  Article  of  War. 

88.  Specification:  In  that  ,  having  (reason  to  believe)  (knowl- 
edge) that  a  duel  was  (about  to  be  fought)    (being  fought)  between • 

and  ,  did  at  on  willfully  fail  to  take  proper  action  toward 

preventing  (stopping)  such  duel. 

89.  Specification:     In  that  ■ ■,  having  knowledge  of  a  challenge  to 

fight  a  duel  (sent)   (about  to  be  sent)  by to ,  did  at on 

fail  to  report  the  fact  promptly  to  the  proper  authority. 

90.  Specification:     In    that ,    did    at   on    fight    a    duel 

with . 

r35i] 


337  (contd.) 

91.  Specification:     In  that ,  did  at on act  as  second  at  a 

duel  between  and  . 

Charge:     Violation  of  the  92d  Article  of  War. 

92.  Specification:     In  that ,  did  at on with  malice  afore- 
thought by  (shooting  him  with  a  rifle)    ( )   willfully,  feloniously,  and 

unlawfully  kill  one  ,  a  human  being. 

93.  Specification:     In   that   ,    did    at on   forcibly    and 

against  her  will,  have  carnal  knowledge  of  . 

Charge:     Violation  of  the  93d  Article  of  War. 

94.  Specification:     In   that  ,    did    at  on   willfully   and 

maliciously,  burn  the  (dwelling-house)  of  . 

95.  Specification:     In  that  ,   did  at  on  with  intent  to 

(do  him  bodily  harm)   (commit  a  felony-,  viz.,  )    (strike)    ( )    (in) 

(on)   the  with  a  . 

96.  Specification:     In  that  ■,  did  at  on  in  the  night-time 

break  into  and  enter  the   (dwelling-house)    ( )   of ,  with  intent  to 

commit  a  felony,  viz., . 

97.  Specification:     In    that    did,    at   on    fraudulently 

convert  to  his  own  use  and  benefit,  value  about  $ ,  the  property 

of  ,  intrusted  to  him. 

98.  Specification:     In  that  did,  at  on  feloniously  take, 

steal,  and  carry  away  — ■ — •,  value  about  $ ,  the  property  of  . 

99.  Specification:     In   that  did,   at on  by  ,   him, 

(in)    (on)  the  with  a  ,  willfully  and  unlawfully  kill  . 

100.  Specification:     In  that  did,  at  on  by  ,  will- 
fully, unlawfully  disable  the of . 

loi.     Specification:     In  that  — -  having  in  a    (trial  by  court-martial 

of  )    (deposition  for  use  in  a  trial  by  court-martial  of  )    ( ) 

taken  an  oath,  before  a  competent  (tribunal)    (officer)    (person)  that  [he 
would    (testify)     (declare)     (depose)     (certify)    truly]     [a    (declaration) 

(deposition)    (certificate)    ( )  subscribed  by  him  was  true]  did  at 

on  willfully  and  contrary  to  such  oath,    (state)    (subscribe  a  state- 
ment) in  substance  that ,  which  statement  was  a  material  matter  and 

which  statement  he  did  not  then  believe  to  be  true. 

102.  Specification:     In  that  did,  at  ,  on  ,  by   (force  and 

violence)    (putting  him  in  fear)    steal  from  the    (person)    (presence)    of 
,  ,  value  about  $ ,  property  of  the  said . 

Charge:     Violation  of  the  94th  Article  of  War. 

103.  Specification:     In  that  ,   knowing  such   claim   to  be    (false) 

(fraudulent)     (false    and    fraudulent),    did,    at    ,    on    ,    (make) 

(cause  to  be  made  by )  a  claim  against  the  (United  States)   (Quarter- 
master   )   ( )  in  the  amount  of  $ ,  for  [private  property  alleged 

to  have  been    (lost)    (destroyed)    in  the  military  service]    ( ). 

[352] 


337  (contd.) 

104.  Specification:     In  that  ,   knowing   such  claim  to  be    (false) 

(fraudulent)     (false   and    fraudulent)    did,    at   ,    on ,    (present) 

(cause  to  be  presented  by )  for  (approval)   (payment)   (approval  and 

payment)    a    claim    against    the    (United    States)     (Quartermaster    ) 

( )  in  the  amount  of  $ ,  for  (services  alleged  to  have  been  rendered 

to  the  United  States  by )    ( ). 

105.  Specification:     In  that  did,  at  ,  on ,  enter  into  an 

(agreement)     (conspiracy)     (agreement    and    conspiracy)    with    ,    to 

defraud  the  United  States  by  (obtaining)  (aiding  others  to  obtain)  the 
(allowance)  (payment)  (allowance  and  payment)  of  a  (false)  (fraudu- 
lent)    (false   and    fraudulent)    claim    against   the    United    States    in    the 

amount  of  $ ,  for   [supplies   ( )   alleged  to  have  been  furnished  to 

the  United  States  by ]    ( ). 

106.  Specification:  In  that ,  for  the  purpose  of  (obtaining)  (aid- 
ing others  to  obtain)  the  (approval)  (allowance)  (payment)  (approval, 
allowance,  and  payment)  of  a  claim  against  the  (United  States)  (Quarter- 
master   )    ( )  did,  at ,  on ,   (make)    (use)    (make  and  use) 

a ,  knowing  the  same  to  contain  a  statement  that ,  and  knowing 

such  statement  to  be  (false)   (fraudulent)   (false  and  fraudulent). 

107.  Specification:  In  that  ,  for  the  purpose  of  (obtaining)  (aid- 
ing others  to  obtain)  the  (approval)  (allowance)  (payment)  (approval, 
allowance,  and  payment)  of  a  claim  against  the  (United  States)  (Quar- 
termaster   )    ( -)  did,  at  — ^,  on ,  (advise)    (procure)    (advise 

and  procure)   the   (making)    (use)    (making  and  use)   of  a  knowing 

the  same  to  contain  a  statement  that ,  and  knowing  such  statement  to 

be   (false)    (fraudulent)    (false  and  fraudulent). 

108.  Specification:  In  that ,  for  the  purpose  of  (obtaining)  (aid- 
ing others  to  obtain)  the  (approval)  (allowance)  (payment)  (approval, 
allowance,  and  payment)  of  a  claim  against  the  (United  States)  (Quarter- 
master   )    ( )   did,  at  ,  on  ,   (make)    (procure  the  making 

of)  (advise  the  making  of)  (advise  and  procure  the  making  of  an  oath) 
that ,  knowing  such  oath  to  be  false. 

109.  Specification:     In    that    ,    for    the    purpose    of    (obtaining) 

(aiding  others  to  obtain)  the  (approval)  (allowance)  (payment) 
(approval,    allowance,    and    payment)    of    a    claim    against    the    (United 

States)     (Quartermaster    )     ( )    did,    at ,    on    ,    (forge) 

(counterfeit)    (forge  and  counterfeit)  the  signature  upon  a  ,  in 

words  and  figures  substantially  as  follows  : . 

no.     Specification:     In    that ,    for    the    purpose    of     (obtaining) 

(aiding  others  to  obtain)  the  (approval)  (allowance)  (payment) 
(approval,  allowance,  and  payment)  of  a  claim  against  the  (United 
States)   (Quartermaster )   ( )  did,  at ,  on ,  (advise)   (pro- 

[353] 


337  (contd.) 

cure)    (advise  and  procure)  the  .(forging)    (counterfeiting)    (forging  and 

counterfeiting)   of  the  signature  upon  a in  words  and  figures 

substantially  as  follows :  . 

111.  Specification:  In  that ,  for  the  purpose  of  (obtaining)  (aid- 
ing others  to  obtain)  the  (approval)  (allowance)  (payment)  (approval, 
allowance,  and  payment)  of  a  claim  against  the  (United  States)  (Quar- 
termaster — — )  (- )  knowing  such  signature  to  be  (forged)  (counter- 
feited)  (forged  and  counterfeited)  did,  at on (use)   (advise  the 

use  of)    (procure  the  use  of)    the   forged  counterfeited   signature  , 

upon  a in  words  and  figures  substantially  as  follows :  . 

112.  Specification:  In  that  ,  having  (charge)  (possession)  (cus- 
tody)   (control)    of    (money)    ( )    of   the  United   States    (furnished) 

(intended)   (furnished  and  intended)  for  the  military  service  thereof,  did, 

at  on  deliver  knowingly  to ,  he  having  authority  to  receive 

the  same,  dollars, cents   ( )   thereof  less  than  that  for  which 

he  received  a  (certificate)   (receipt). 

113.  Specification:     In  that being  authorized  to  (make)    (deliver) 

(make  and  deliver)  a  paper  certifying  the  receipt  of  property  of  the 
United  States  (furnished)  (intended)  (furnished  and  intended)  for  the 
military  service  thereof,  did  at on  without  having  full  knowl- 
edge of  the  truth  of  the  statements  therein  contained  and  with  intent  to 
defraud  the  United  States  (make)  (deliver)  (make  and  deliver)  to  — — 
a  writing  in  words  and  figures  substantially  as  follows : — 

114.  Specification:     In  that  did  at on (feloniously  take, 

steal,  and  carry  away)  (embezzle)  (misappropriate  knowingly  and  will- 
fully) (apply  to  his  own  use)  (apply  to  his  own  benefit)  (apply  to  his 
own  use  and  benefit)    (sell  wrongfully)   (sell  knowingly)   (sell  wrongfully 

and  knowingly)    ( )   ,  value  about  $ ,  property  of   the  United 

States,  (furnished)  (intended)  (furnished  and  intended)  for  the  military 
service  thereof. 

115.     Specification:      In    that   did,    at    on (purchase) 

(receive  in  pledge)    knowingly   for  an   (obligation)    (indebtedness)    from 

— — , ,  value  about  $ ,  property  of  the  United  States,  said  not 

having  the  lawful  right  to  (sell)    (pledge)  the  same. 
Charge:     Violation  of  the  95th  Article  of  War. 

116.  Specification:     In  that  ,  being  indebted  to  various  creditors 

in  the  sum  of  about  — ■ —  and  being  without  either  means  or  probable 
means  with  which  to  liquidate  within  a  reasonable  time  said  indebtedness 

did,  at on •  unnecessarily  contract  with  — —  a  further  indebtedness 

of  about . 

117.  Specification:  In  that  ,  was,  at  on  ,  while  in  uni- 
form, in  the  presence  and  hearing  of  several  persons  so   (drunk)    (disor- 

13.S4] 


337  (contd.) 

derly)    (drunk  and  disorderly)   as  to  disgrace  the  military  service. 

Ii8.     Specification:     In    that    ■ ,    having    for    a    valuable    considera- 
tion   assigned    to    ,    his    claim    for    pay    in    full    against    the    United 

States   for  the  month  of  ,   191 — ,  did,  at  on  ,   for  another 

valuable   consideration,   assign  to  ,   a   second   claim   for   pay  in    full 

against  the  United  States  for  the  said  month  of  ,  191 — ,  which  second 

claim  was  by  him  known  to  be  false  and  fraudulent. 

119.  Specification:     In   that ,    having   on   or   about   ,   become 

indebted  to  ,  in  the  sum  of  about  ,  did,  at  on  ,  to  the 

disgrace  of  the  military  service  fail  to  liquidate  said  indebtedness. 

120.  Specification:     In    that ,    having   on    or    about   become 

indebted  to ,  in  the  sum  of  about and  having  failed  to  liquidate 

said  indebtedness  and  having  on  or  about ,  promised  in  writing  to  said 

,  that  he  would  on  or  about (settle  such  indebtedness  in  full) 

(pay  on  such  indebtedness  the  sum  of  )  did,  at  on  ,  to  the 

disgrace  of  the  military  service,  fail  to  keep  said  promise. 

121.  Specification:     In  that  did,  at ,  on  ,  knowingly  (in) 

(on)    (his  official  pay  account   for   the  month   of ,    191 — ,)    ( ), 

falsely  certify  that . 

122.  Specification:     In    that   — —    did,    at   ,    on    ,    knowingly, 

falsely,   (report)    (state)  to  his  commanding  officer,  ,  that  . 

123.  Specification:     In  that did,  at ,  on ,  falsely  represent 

to that  ,  or  words  to  that  eflfect,  and  did,  upon  such  representa- 
tion   (obtain  on  credit  from  the  said to  the  value  of  about  ) 

( ). 

124.  Specification:     In  that ,   having,   on   or   about  ,  pledged 

himself  on  honor  to  abstain  from  the  use  of  alcoholic  liquor   (for  ) 

(until ),  did,  at  ,  on  ,  prior  to  the  expiration  of  said  pledge 

and  in  violation  thereof,  drink  alcoholic  liquor. 

Charge:     Violation  of  the  96th  Article  of  War. 

The  following  index  to  the  specifications  given  under  this  article  will 
facilitate  the  finding  of  any  desired  specification: 

INDEX  TO  FORMS  OF  SPECIFICATIONS  UNDER  96th  ARTICLE  OF  WAR 

Par.  Par. 

Abandoning    guard     125        Conspiring   to   escape    143 

Assault,    felonious     134        Debt,    failure   to   pay    153;  154 

Attempting    to    escape     137         Destroying    property    144 

Attempting    to    strike    sentinel    ....  135  Discharging    weapon    through    carie- 

Breaking    restriction    to    ....  139  lessness     145 

Calling   sentinel    (a   liar)    ( )    ..  174        Disobeying  order  of  sentinel    146 

Carrying    concealed    weapon    140        Drinking    with     prisoner     149 

Civilian    clothing,    wearing    without  Drunk,   drunk   and   disorderly: 

authority    130  In  camp  (or  )   147 

Coat    (or  )    unbuttoned    131  In   uniform    148 

Committing    nuisance     141         Drunkenness    of   prisoner    ISO 

[355] 


337  (contd.) 


Dirty  arms  or  accoutermcnts   

Exposing  parts   of   person    

Failing    to    obey    order    

Failing    to    obey    order    of    sentinel 

Failing  to  report  for  prophylactic 
treatment      

Failure   to   pay   debt    153; 

False  official  report  or  statement   . . 

Forgery      

Fraudulently     obtaining     .... 

Fraudulently    passing    forged    instru- 
ment      

Gambling   in   quarters    

Gambling    with    inferior     

Giving  evidence  or  making  deposi- 
tion at  variance  with  previ- 
ous   statement,    etc 157; 

Kicking  public  animal    

Loaning  money   at   interest    

Prisoner,  allowing  to  enter  un- 
authorized    place     


173 
161 
151 

152 

155 
154 
156 
158 
164 

175 
160 

159 


171 
126 
162 

127 


Prisoners : 

Allowing     to     hold     unauthorized 

conversation,     loiter,     etc.     .  .  128 

Not  made  to  do  what  was  ordered  129 
Talking        disrespectfully        to 

sentinel     138 

Records,      mutilation,      concealment 

destruction,    etc 142 

Refusal    to    submit    to    medical    or 

dental   treatment    165 

Refusal      to      submit      to      surgical 

operation    166 

Sentinel    Loitering    163 

Sitting  on  post,   sentinel    167 

Sodomy      168 

Striking    (or   )    a    sentinel    ....  136 

Striking    sentinel     170 

Striking    with    132 

Straggling    on    march    169 

Ihreatening    to    strike    a    sentinel    ..  172 

L'nclean    arms   or   accoutermcnts    .  .  173 

Violating    parole,    prisoner    176 


SPECIFICATIONS 

125.  Specification:     In   that  did,   at  - 

guard. 

126.  Specification:     In  that  did,  at  — 

(horse)   ( )  in  the  belly]   ( ), 

127.  Specification :     In   that 


abandon   his 


[kick  a  public 


allow 


—   did,    at 

a  prisoner  under  his  charge,  to    (go  to)    (enter)    (go  to  and  enter)    an 
unauthorized  place,  viz. :  . 

128.  Specification:     In  that did,  at  ,  on  ,  allow  ,  a 

prisoner  under  his  charge  to    (hold  unauthorized  conversation)    (loiter) 
(neglect  his  task)    (obtain  )    ( ). 

129.  Specification:     In   that  ,   having    received   orders   to   require 

a  prisoner  under  his  charge  to  ,  did,  at ;  on  ,  instead  allow 

said  prisoner  to  . 

130.  Specification:     In  that did,  at ,  on  ,  without  author- 
ity, appear  in  civilian  clothing. 

131.  Specification:     In   that  did,   at  ,   on  ,   appear    (at) 

(on)  (without  his  )   (with  his not  buttoned)   (in  an  unclean 

)    ( ). 

132.  Specification:     In   that   did,    at   ■ ,    on   ,    attempt   to 

(strike)    ( )  (in)    (on)  the  with  . 

133-     Specification:     In  that  did,  at  — 

(in)    (on)  the  with  . 

134.     Specification:     In  that did,  at  — 

ously,  with  (an  iron  bar)   ( ),  one . 

135-    Specification:     In    that    did    at 


-,  on  ,  (strike)    ( ) 

— ,  on  ,  assault  feloni- 


(strike)    ( 

the with 


-    on    attempt    to 

•)  ,  a  sentinel  in  the  execution  of  his  duty   (in)    (on) 


[356] 


337  (contd.) 

136.     Specification:     In  that •,  did  at  on  (strike)    ( ) 

,  a  sentinel  in  the  execution  of  his  duty  (in)   (on)  the with . 

137-     Specification:     In  that did  at on  attempt  to  escape 

from  confinement. 

138.    Specification:     In  that ,  a  prisoner,  did  at on say  to 

,  a  sentinej,  "I  don't  have  to  stop  talking  and  no  like  you  can 

make  me,"  or  words  to  that  effect. 

139-     Specification:     In  that  did  at  — — on  break  restriction 

to  . 

140.  Specification:     In  that  did  at  on  carry  concealed 

a  . 

141.  Specification:     In    that    — —    did    at    on (urinate) 

(defecate)    ( )    (on  the  floor  of  the  squad  room)    ( ). 

142.  Specification:     In    that    did    at    on    [(conceal) 

(destroy)    (mutilate)    (obliterate)    (remove  )    (willfully  and  unlawfully)] 
[(take  and  carry  away  with   intent  to)    (conceal)    (destroy)    (mutilate) 

(obliterate)    (remove)    (steal)    (the  same)]    (the  descriptive  list  of  ) 

( )  a  public  record. 

143.  Specification:     In  that and did  conspire  to  escape  from 

confinement. 

144.  Specification:     In  that  did  at  on  destroy  willfully, 

,  value  about  ,  property  of  the  United  States. 

145.  Specification:  In  that  did  at  on through  care- 
lessness,   discharge   a    (service    rifle)     ( )     (in    his    squad    room)     (in 

his  tent)    ( ). 

146.  Specification:  In  that did  at  on  disobey  will- 
fully, a  lawful  order  of  ,  a  sentinel  in  the  execution  of  his  duty,  to 

147.  Specification:  In  that  was  at  on  (drunk)  (dis- 
orderly)   (drunk   and   disorderly)    in    (camp)    (post)    (quarters)     ( ). 

148.  Specification:  In  that  was  at  on  (drunk)  (dis- 
orderly) (drunk  and  disorderly)  in  uniform  and  did  thereby  bring  dis- 
credit upon  the  military  service. 

149.  Specification:  In  that  did  at  on drink  intoxi- 
cating liquor  with  a  prisoner  under  his  charge. 

150.  Specification:     In    that   ,    a    prisoner,    was    at   on    

found  drunk. 

151.  Specification:     In  that  did  at  on  fail  to  obey  a 

(lawful  order  of  )    (standing  order)    (regulation)  to  . 

152.  Specification:     In  that  did  at  on  fail  to  obey  a 

lawful  order  of  ,  a  sentinel  in  the  execution  of  his  duty  to . 


[357] 


337  (contd.) 

153-     Specification:     In  that did,  at  from  about  — —  to  about , 

fail  to  pay  a  just  debt  of  $ ,  owed  by  him  to  one . 

154.     Specification:     In  that did,  at  from  about  to  about  , 

fail  to  pay  a  just  debt  of  $ ,  owed  by  him  to  one and  did  thereby 

bring  discredit  upon  the  military  service. 

155-     Specification:     In  that  did  at on  fail  to  report  for 

prophylactic  treatment. 

156.     Specification:     In  that did  at on officially  knowingly 

falsely  (report)    (state)  to ,  that . 

157-     Specification:     In  that having  in  a    (trial  by  court-martial 

of  )    (deposition  for  use  in  a  trial  by  court-martial  of  )    ( ) 

taken  an  oath,  before  a  competent  (tribunal)  (officer)  (person)  that  [(he 
would  testify)    (declare)    (depose)    (certify)    (truly)]    [a    (declaration) 

(deposition)   (certificate)   ( )  subscribed  by  him  was  true]  did,  at 

on  ,  willfully  and  contrary  to  such  oath,  (state)  (subscribe  a  state- 
ment) in  substance  that ,  which  statement  he  did  not  then  believe  to 

be  true. 

158.  Specification:     In    that   did,    at on    falsely   and 

fraudulently  (forge  the  signature  "— "  to  a  worthless  instrument) 
( )  in  words  and  figures  substantially  as  follows  :  . 

159.  Specification:     In   that  did,   at  on   ,   gamble   with 

,  a  person  of  lower  military  rank. 

160.  Specification:     In    that    did,    at    on    ,    gamble    in 

quarters,  in  violation  of  orders. 

161.  Specification:     In   that   did,   at  on   ,   while    (at  a 

barrack  window)    ( )  expose  to  public  view  his  ( ). 

162.  Specification:     In   that did,   at  on   ,    (for   and   in 

behalf  of  one  )   under  an  agreement  whereby  the  said  was  to 

receive  for  the  use  of  said  money  for  about ,  the  sum  of  $ ,  United 

States  currency,  loan  to the  sum  of ,  United  States  currency. 

163.  Specification:     In  that ,  a  sentinel,  did  at  on  loiter. 

164.  Specification:  In  that did,  at on  ,  by  falsely  repre- 
senting and  pretending ,  obtain  fraudulently  from  ,  ,  of 

the    value    of    about    $ .    and    did    thereby    bring    discredit    upon    the 

military  service. 

165.  Specification:     In  that did,  at on ,  refuse  to  submit 

to  (dental)  (medical)  treatment  which  was  necessary  to  (restore) 
(maintain)  his  efficiency  as  a and  which  was  without  risk  to  his  life. 

166.  Specification:  In  that  did,  at  ,  on  ,  refuse  to  sub- 
mit to  a  surgical  operation  which  was  necessary  for  the  removal  of  a 
disability  which  prevented  the  full  performance  of  all  military  duties  that 
could  properly  be  required  of  him,  and  which  was  without  risk  to  his  life. 

[358] 


337  (contd.) 

167.  Specification:     In  that  ,  a  (sentinel)    (sentry)  was,  at ,  on 

,  found  sitting  down. 

168.  Specification:     In  that  — —  did,  at ,  on  ,  commit  sodomj' 

upon  the  person  of  one . 

169.  Specification:     In  that  did,  at  ,  on ,  straggle  on  the 

march. 

170.  Specification:     In  that  did,  at  ,  on ,  strike  willfully 

(in)    (on)    the  ,  with  ,  ,  a  sentinel  in  the  execution  of  his 

duty. 

171.  Specification:     In   that  did,  at  ,   on  ,  procure  one 

,   who   had   taken   an   oath   before   a   competent    (tribunal)    (officer) 

(person)   in  a  (trial  by  court-martial  of  )    (deposition  for  use  in  a 

trial  by  court-martial  of )    ( )  that  [he  would  (testify)    (declare) 

(depose)  (certify  truly)]  [a  (declaration)  (deposition)  (certificate) 
( )  subscribed  by  him  was  true]  contrary  to  such  oath  (state)  (sub- 
scribe a  statement)  in  substance  that  ,  which  statement  was  a  mate- 
rial matter  and  which  statement  he  did  not  then  believe  to  be  true. 

172.  Specification:     In   that  did,    at   ,   on  ,   threaten   to 

(strike)    ( )    (in)    (on)   the  with  a  ,  ,  a  sentinel  in  the 

execution  of  his  duty. 

173-     Specification:     In   that was,   at  ,   on  ,    found   with 

his  unclean. 

174.     Specification:     In   that  did,   at  ,   on   ,   call  ,   a 

sentinel  in  the  execution  of  his  duty  (a  liar)   ( ). 

175-    Specification:     In    that    ,    knowing    such    instrument    to    be 

forged,  did,  at  ,  on ,  fraudulently  utter  as  genuine  an  instrument 

in  words  and  figures  substantially  as  follows :  ,  and  did,  at  ,  on 

,  fraudulently  receive  therefor    (the  sum  of  $ )    ( ). 

176.     Specification:     In  that  — ■ — ,  a  prisoner  on  parole,  did,  at ,  on 

.  by  ,  violate  a  condition  of  his  parole  that  . 


13.S9J 


338 

CHAPTER  XXI 

CERTIFICATES,  AFFIDAVITS,  AND  PROCEEDINGS  OF 
BOARDS  AND  COUNCILS. 

338.  Certificates.  In  determining  property  responsibility  and 
accountability  by  survey,  the  evidence  of  officers  is  submitted  in  the  form 
of  certificates  and  the  evidence  of  enlisted  men  and  civilians,  in  the  form 
of  affidavits. 

"Model"  form  of  certificate 

Fort  Missoula,  Mont, 

March  12,  1917. 
I  certify  that  I  received  in  good  condition  from  Charles  and  Co.,  the 
following-named  stores : 

(a)     Potatoes: 

January     i,  1917,  6,000  pounds 

January  25,   191 7,  5,000  pounds 


11,000  pounds 
(b)     Onions: 

January     i,  1917,  1,000  pounds 

January  25,  1917,  1,200  pounds 


2,200  pounds 

During  January  and  February,  1917,  these  potatoes  and  onions  were 
sorted  from  time  to  time  in  order  to  save  the  good  ones.  In  these  assort- 
ments the  following  quantities  were  found  unfit  for  sale  or  issue: 

^,000  pounds  of  potatoes  @  loc $100.00 

200  pounds  onions  @  loc 20.00 


$120.00 


I  would  further  certify  that  I  have  taken  proper  care  of  these  stores 
and  deterioration  they  may  have  undergone  while  in  my  possession  was 
due  to  no  fault  or  neglect  on  my  part. 

Henry  Jones, 
Capt.  29th  Inf., 
Quartermaster. 

[360] 


339 

339.     Affidavits.     The   following  is  the   form  for  affidavits: 
Fort  Missoula,  ] 

County   of    Missoula,  Vss:^ 
State  of  Montana.      J 

Personally  appeared  before  me,  the  undersigned  authority  for  adminis- 
tering oaths,  one  John  A.  Smith,  Quartermaster-Sergeant,  Quartermaster 
Corps,  who,  being  duly  sworn,  deposes  and  says :  He  is  on  duty  in  the 
subsistence  branch  of  the  Quartermaster  Corps,  at  Fort  Missoula,  Mont., 
under  the  immediate  orders  of  Capt.  Henry  Jones,  50th  Inf.,  post  quar- 
termaster; that  during  the  months  of  January  and  February,  1917,  certain 
subsistence  stores  were  received  in  original  packages  from  Capt.  H.  J. 
Evans,  Quartermaster  Corps,  St.  Paul,  Minn.,  and  that  upon  opening  said 
packages  the  following  articles  were  found  to  be  in  a  damaged  condition 
and  unfit  for  use  or  issue : 

Bacon,  issue,  100  lbs.  @  25c $25.00 

Apricots,  7  cans  @  30c 2.10 

Apples,  10  cans  @  20c 2.00 

Total   $29.10 

Deponent  further  deposes  and  says  that  while  said  stores  were  in  the 
possession  of  Capt.  Evans,  due  care  was  exercised  in  their  handling, 
storing,  and  preservation,  and  that  any  deterioration  they  may  have  under- 
gone during  that  period  was  in  no  way  due  to  fault  or  neglect  on  the 
part  of  Capt.  Evans. 

Further  deponent  sayeth  not. 

John  A.  Smith, 
Q   M.  Sergt.,  Q.  M.  C. 
Subscribed  and  sworn  to  before  me  this  12th  day  of  March,  1917. 

Robert  Clay, 
Major,  50th  Inf., 
Summary  Court. 
Note 
In  swearing  to  an  affidavit,  the  officer  administering  the  oath  does  not 
read  the  entire  affidavit  to  the  deponent,  but  both  officer  and  deponent 
being  uncovered,  the  former,  raising  his  right  hand,  says  to  the  latter: 

Raise  your  right  hand.     Do  you  swear  that  to  the  best  of  your 
knowledge  and  belief  the  contents  of  this  affidavit  are  correct? 
The  deponent  replies :     I  do. 

Both  officer  and  deponent  then  lower  their  hands  and  the  latter  signs 
the  affidavit  in  the  presence  of  the  former. 

1  "ss"  stands  for  "State  Seal." 

[361] 


340 

340.     Preparation  of  proceedings  of  boards,  number  of  copies,  etc. 

The  following  instructions,  based  mostly  on  custom,  should  be  observed 
in  the  preparation  of  the  proceedings  of  boards  : 

How  written.  The  proceedings  should  commence  about  one  inch  from 
the  top  and  run  down  the  page  with  a  margin  of  about  one  inch  on  the 
left-hand  side.  If  written,  the  page  will  be  turned  over,  bottom  up,  and 
the  record  run  down  the  reverse  side  the  same  way — if  typewritten,  each 
sheet  will  furnish  one  page  of  the  record,  which  will  begin  at  the  top  as 
previously  described. 

Paper — kind,  how  folded,  etc.  If  practicable,  legal  cap  paper  should 
be  used ;  it  will  be  folded  in  four  equal  folds,  and  the  pages  will  be 
joined  at  the  top  and  numbered  at  the  bottom  consecutively. 

Stationery  may  be  obtained  from  the  quartermaster  on  Form  204, 
Q.  M.  C,  approved  by  the  commanding  officer. 

Evidence.  The  evidence  may  all  be  documentary  (in  the  form  of 
certificates  and  affidavits),  or  it  may  be  all  verbal,  or  it  may  be  verbal 
and  documentary. 

Except  in  the  case  of  retiring  boards  and  boards  convened  under  A.  R. 
148/^  (see  Bull.  16,  1915),  there  is  nothing  specific  in  orders  or  regula- 
tions requiring  that  witnesses  appearing  before  boards  be  sworn,  and 
whether  or  not  they  are  sworn  is  a  matter  for  each  board  to  decide  for 
itself.  However,  the  prevailing  practice  now-a-days  is  to  swear  all 
witnesses,  which  is  done  by  the  recorder,  or,  if  there  be  none,  then  by 
the  president. 

Exhibits.  All  documents  used  as  evidence  (certificates,  affidavits,  let- 
ters, etc.),  which  must  be  originals  or  true  copies,  are  marked  in  the 
lower  left-hand  corner,  "A,"  "B,"  "C,"  etc.  They  are  marked  and 
appended  in  the  order  in  which  they  are  referred  to  in  body  of  the  pro- 
ceedings. 

Money  value.  Whenever  the  subject  of  the  board's  investigation 
involves  funds  or  property,  the  money  value  thereof  should  be  stated  in 
the  proceedings. 

Signing  of  proceedings.  It  is  customary  for  the  proceedings  to  be  signed 
by  all  members  who  concur  in  the  finding  and  recommendation,  if  any. 
However,  the  author  does  not  see  why  anyone  except  the  president  and  the 
recorder  should  sign  the  proceedings.  Only  the  president  and  the  judge 
advocate  of  a  general  or  special  court-martial  sign  the  proceedings,  and 
if  this  practice  is  sound  in  the  case  of  the  formal  proceedings  of  a  court, 
surely  it  is  equally  as  sound  in  the  case  of  a  board  of  officers  which  is  not 
characterized  by  the  legal  formalities  and  technicalities  of  courts. 
Adjournments  are  signed  only  by  the  recorder. 

Minority  report.  Should  a  member  not  concur  in  the  finding  of  the 
other  members  of  the  board,  he  submits  a  minority  report,  which  is 
embodied  in  the  record  immediately  after  the  majority  report. 

|.V>21 


340   (contd.) 

Extra  leaf.  If  there  be  not  at  least  two  inches  of  blank  space  on  the 
last  page,  immediately  following  the  last  signature,  an  extra  leaf,  for  use 
of  the  convening  authority,  should  be  inserted  between  the  last  leaf  and 
the  appended  evidence. 

Number  of  copies.  The  number  of  copies  of  the  proceedings  depends 
upon  circumstances — that  is,  it  depends  upon  the  number  of  offices  that 
naturally  and  logically  should  have  copies.  As  a  rule,  it  may  be  said  that 
proceedings  of  boards  are  submitted  in  duplicate. 

The  order  convening  the  board  should  state  the  number  of  copies  to  be 
submitted. 

Additional  proceedings.  In  case  the  proceedings  are  returned  for  fur- 
ther action,  any  additional  exhibits  there  may  be,  are  marked  with  letters 
succeeding  those  already  used  and  are  appended  in  proper  order  to  the 
original  evidence.  The  additional  proceedings  are  inserted  between  the 
original  and  the  appended  evidence,  the  object  being  to  form  a  continuous, 
intelligent  record. 

In  case  an  extra  blank  leaf  has  been  added  to  the  original  report  for 
the  action  of  the  convening  authority,  the  unused  portion  of  this  page 
may  be  used  for  the  additional  proceedings. 

President.  The  senior  member,  whether  a  staff  or  line  officer,  and 
whether  the  board  be  an  examining  board  or  other,  is  always  president  of 
the  board. 

Recorder.  The  junior  member  of  a  board  is  always  the  recorder,  unless 
another  member  is  designated  in  the  order.  (Jiidge-advocate  General, 
1900.) 

Brief.  The  form  for  the  brief  is  placed  on  the  first  outer  fold — that  is, 
the  fold  corresponding  to  the  top  of  the  proceedings  and  is  as  follows  :— 

(FIRST  "MODEL") 

PROCEEDINGS  OF  A  BOARD 

OF  OFFICERS 

Convened  under  A.  R.  1483^ 

Case: 

PVT.  PETER  PANN 

Co.  "A,"  50th  Inf. 

(SECOND  "MODEL") 
PROCEEDINGS  OF  A  BOARD 

OF  OFFICERS 
Convened  at  Fort  Niagara,  N.  Y. 

Purpose : 

To  investigate  and  report  upon  the  death  of  the 

Late  John  A.  Smith,  Sergt.  Co.  "A,"  50th  Inf. 

[363] 


341 

341.  Under  A.  R.  148,  to  determine  whether  soldier's  re-enlistment 
should  be  recommended  and  kind  of  discharge  he  should  receive. 

PROCEEDINGS    OF    A    BOARD    OF    OFFICERS    CONVENED 
PURSUANT  TO  THE  FOLLOWING  ORDER 

(Quote  order  in  full.) 

Fort  Lawton,  Washington, 
March  28,  1916. 

The  board  met  pursuant  to  the  above  order  at  10  a.  m.  today. 

Present :    All  the  members. 

The  board  examined  with  due  care  the  Descriptive  List  and  records 
of  six  (6)  convictions  by  Summary  Court  of  Private  James  C.  Carroll, 
presented  by  his  company  commander,  Lieut.  Brown,  and  hereto  appended 
and  marked  "A,"  "B,"  "C,"  "D,"  "E,""F,"  and  "G,"  respectively. 

Private  Carroll  was  then  brought  before  the  board  and  the  following 
witnesses  examined  in  his  presence : 

First  Lieutenant  B.  B.  Brown,  71st  Infantry,  who  stated  substantially 
as  follows;  that  Private  Carroll  had  been  under  his  observation  from 
April,  1915,  to  the  present  time;  that  he  had  evinced  a  spirit  and  manner 
of  insubordination  during  that  time;  that  his  work  had  not  been  satis- 
factory nor  up  to  the  standard  of  that  of  the  other  men  of  the  company; 
that  he  (Private  Carroll)  had  been  insubordinate  to  him  personally  in  the 
orderly  room. 

Private  Carroll  then  desired  the  board  to  ask  Lieutenant  Brown  if  he 
was  sure  that  he  (Private  Carroll)  had  been  insubordinate  to  him  in  the 
orderly  room,  which  question  being  put  by  the  board.  Lieutenant  Brown 
replied  that  he  was  certain  of  it;  that  his  manner  toward  him  (Lieut. 
Brown)  was  the  most  insubordinate  he  had  seen  in  his  service  as  an 
officer. 

Private  Carroll  did  not  desire  to  ask  anything  further  of  the  witness, 
and  he  was  then  excused. 

First  Sergeant  John  Lawrence,  Company  "A,"  71st  Infantry,  was  then 
brought  before  the  board  and,  upon  being  questioned,  stated  substantially 
as  follows:  That  he  had  known  Private  Carroll  since  April,  191 5;  tha* 
during  that  time  he  had  shown  an  insubordinate  character,  answering  back 
noncommissioned  officers,  disobeying  orders,  and  speaking  disrespectfully 
in  barracks  of  his  officers  and  noncommissioned  officers;  that  he  had  tried 
to  stir  up  discontent  and  dissatisfaction  in  the  company. 

The  witness  was  then  asked  by  the  board,  upon  request  of  Private 
Carroll,  if  Private  Carroll  had  ever,  upon  being  assigned  any  specific 
duty,  either  in  barracks  or  in  the  field,  disobeyed  the  order  or  performed 
the  duty  assigned  him  in  an  unsatisfactory  manner;  the  witness  replied 

[364] 


341  (contd.) 

that  so   far  as  he  knew   Private  Carroll  had  always  obeyed  orders  and 
done  his  duty  satisfactorily. 

Private  Carroll  did  not  desire  to  ask  any  further  questions  of  the  wit- 
ness and  he  was  then  excused. 

Sergeant  John  C.  Dare,  Company  "A,"  71st  Infantry,  was  then  brought 
before  the  board  and,  upon  being  questioned,  stated  substantially  as  fol- 
lows :  That  he  had  known  Private  Carroll  about  a  year,  ever  since  he  had 
come  from  Fort  Missoula,  Mont.;  that  he  had  been  a  chronic  kicker;  that 
his  character  had  not  been  of  the  best;  that  he  was  always  running  down 
the  company  and  the  company  noncommissioned  officers. 

Private  Carroll  did  not  desire  to  ask  the  witness  any  questions  and  he 
was  then  excused. 

Private  Carroll  was  then  asked  if  he  desired  the  board  to  call  any 
witnesses  to  testify  on  his  behalf,  to  which  he  replied  in  the  negative,  but 
stated  that  he  had  never  had  trouble  in  the  Army  until  he  transferred  to 
the  71st  Infantry,  but  that  he  and  the  other  transferred  men  had  been 
discriminated  against  by  the  noncommissioned  officers  ever  since  they 
came  down  here  last  March  from  Fort  Missoula,  Mont.,  and  there  was 
general  dissatisfaction  in  the  company  and  that  he  had  not  complained 
any  more  than  lots  of  others. 

Private  Carroll  was  then  asked  if  he  desired  to  make  any  further  state- 
ment to  the  board,  to  which  he  replied  in  the  negative. 

After  a  careful  consideration  of  the  above  the  board  is  of  the  opinion 
>iint  the  reenlistment  of   Private  James   C.   Carroll,   Company  "A,"   71st 
I'-fantry,  should  not  be  recommended,  and  that  he  should  be  given  a  dis- 
charge under  Section  3,  Par.  150,  A.  R.,  1913,  and  the  board  so  recommends. 
The  board  then  at  11 :30  a.  m.,  adjourned  sine  die. 

William  Adams, 
Captain,   71st   Infantry,   President. 

John  Banks, 
ist  Lieut.  71st  Infantry,  Member. 

James   Carr, 
2rtd  Lieut.  71st  Infantry,  Recorder. 
Approved : 

John  A.   Smith, 
Cal.,  50th  Inf., 
Comdg. 

Notes 
I.     The  board  has  a  purely  investigating  power,  and  can  not,  without 
specific  authority,  exercise  any  of  the  legal  functions  of  either  a  court- 
martial  or  court  of  inquiry. 

[ooS] 


342 

2.  Its  members  are  not  sworn  and  it  cannot  compel  civilian  witnesses 
to  attend,  nor  in  the  event  of  their  voluntary  attendance  are  they  entitled 
to  compensation.     There  is  properly  no  accused  party  before  it. 

3.  It  has  only  two  questions  to  investigate,  viz:  (i)  Whether  or  not 
the  soldier's  reenlistment  should  be  recommended,  and  (2)  the  kind  of 
discharge  that  should  be  given  him  under  A.  R.  150.  The  question  of 
character  that  should  be  given  him  is  not  to  be  determined  by  the  board. 

4.  It  calls  for  such  witnesses  as  may  be  necessary  and  available,  receives 
and  records  the  testimony  given  and  gives  its  opinion  and  makes  recom- 
mendations. 

5.  Although  the  witnesses  may  be  sworn,  this  is  not  required,  and  in 
many  cases,  the  proceedings  of  which  are  on  file  in  the  War  Department, 
the  witnesses  were  not  sworn.  However,  the  prevailing  practice  now- 
a-days  is  to  swear  all  witnesses. 

6.  Although  the  Army  Regulations  seem  to  contemplate  that  only  one 
copy  of  the  proceedings  shall  be  prepared,  if  the  proceedings  are  type- 
written, it  is  suggested  that  three  copies  be  made — one  for  the  post  record, 
one  for  the  company,  and  the  third  to  be  forwarded  to  The  Adjutant 
General  of  the  Army. 

342.  Under  A.  R.  148^,  to  determine  whether  soldier  should  be 
discharged  before  expiration  cf  term  of  service. 

PROCEEDINGS  OF  A  BOARD  OF  OFFICERS  CONVENED  BY 

THE   FOLLOWING   ORDER: 

(Quote  order  in  full.) 

Gatun,  Canal  Zone, 

February   19,   1916. 
The  board  met  pursuant  to  the  above  order  at  2:00  p.  m.  today. 

Present : 
Capt.   U.   S.  Lee,  40th  Inf. 
Capt.  R.  E.  Grant,  40th  Inf. 
2nd  Lt.  Philip  Forrest,  40th  Inf. 
Private   Peter   Pann,   Co.    "A,"  40th   Inf.,  appeared  before   the  board, 
the  order  convening  it  was  read  to  him  and  he  was  asked  whether  he 
objected  to  any  member  thereof,  to  which  he  replied  in  the  negative. 

The  president  then  explained  to  Pvt.  Pann  that  he  would  have  a  right 
to  question  witnesses,  submit  evidence,  and  make  a  statement. 

Capt.  T.  J.  Jackson,  commanding  Co.  "A,"  40th  Inf.,  was  then  duly 
sworn  and  testified  in  substance  as  follows  : 

That  Pvt.  Pann  was  an  efficient  soldier  when  he  wanted  to  be;  that 
his  usefulness  was  ruined  by  drink,  under  the  influence  of  which  he  lost 

[366] 


342    (contd.) 

his  power  to  concentrate,  to  come  home  or  perform  his  duties ;  that  Pvt. 
Pann  had  not  the  power  to  resist  drink;  that  after  repeated  offenses  due 
to  drink,  and  after  punishments  followed  by  warnings,  Capt.  Jackson  had 
told  him  that  if  he  went  absent  or  got  drunk  again,  he  would  request  a 
board  under  par.  1485^  A.  R. ;  that  after  this  warning  Pvt.  Pann  got 
drunk  and  went  absent  Jan.  28,  1916.  Capt.  Jackson  then  read  Pvt. 
^ann's  delinquency  record  and  stated  that  he  considered  Pann  incorrigible 
and  a  bad  influence  in  his  company. 

A  true  copy  of  the  delinquency  record  read  is  attached  hereto  and 
marked,  "Exhibit  A." 

Through  the  recorder  of  the  board  Pvt.  Pann  asked  Capt.  Jackson  the 
the  following  questions,  which  were  answered  in  substance  as  indicated : 

Q.     Did  I  ever  cause  any  trouble  by  being  absent  from  guard? 

A.     No. 

■Q.     Did  I  ever  cause  any  trouble  by  being  absent  from  drill? 

A.    Yes. 

Pvt.  Pann  did  not  wish  to  ask  Capt.  Jackson  any  further  questions. 

First  Sgt.  William  Burnside,  Co.  "A,"  40th  Inf.,  being  sworn,  testified 
in  substance  as  follows  : 

That  he  had  known  Pvt.  Pann  for  the  last  four  years,  during  which 
time  the  latter  had  been  addicted  to  drink;  that  his  habits  interfered  with 
the  proper  performance  of  his  duties,  but  that  he  was  a  good  soldier  when 
sober  and  was  an  expert  rifleman  ;  that  in  view  of  his  past  record  he  did 
not  believe  that  Pann  could  ever  become  a  good,  reliable  soldier. 

Pvt.  Pann  did  not  wish  to  ask  Sgt.  Burnside  any  questions. 

Sgt.  Lee  C.  Brinson,  Co.  "A,"  40th  Inf.,  being  sworn,  testified  in  sub- 
stance as  follows : 

That  drink  had  a  bad  efi'ect  on  Pvt.  Pann  and  that  he  believed  that 
Pann  drank  at  every  opportunity ;  that  Pann  got  drunk  at  least  every 
pay-day ;  that  except  for  being  an  inebriate  he  was  a  good  soldier  and 
an  excellent  shot. 

Through  the  recorder  of  the  board  Pvt.  Pann  asked  Sergt.  Brinson 
the  following  questions,  which  were  answered  in  substance  as  indicated : 

Q.     Was  I  ever  drunk  at  inspection  or  while  on  other  duty? 

A.     Yes  ;  at  least  you  frequently  had  a  "hangover." 

Pvt.  Pann  did  not  wish  to  ask  Sgt.  Brinson  any  further  questions. 

Corp.  Chas.  Wilson,  Co.  "A,"  40th  Inf.,  being  sworn,  testified  in  sub- 
stance as  follows : 

That  he  had  known  Pvt.  Pann  for  seventeen  months ;  that  he  con- 
sidered him  an  excellent  soldier  and  a  fairly  good  man  even  when  drink- 

1367] 


342  (contd.) 

ing;  that  Pann  did  not  drink  at  every  opportunity  and  that  he  thought 
Pann  could  be  rehed  on  in  an  emergency,  if  the  full  responsibility  at  tht 
time  were  explained  to  him. 

Pvt.  Pann  did  not  wish  to  ask  Corp.  Wilson  any  questions. 

The  president  then  asked  Pvt.  Pann  if  he  wished  to  call  any  witnesses 
or  make  a  statement.  Pvt.  Pann  replied  that  he  did  not  wish  to  call  any 
witnesses,  but  desired  to  make  a  statement.  Being  duly  sworn,  he  made 
a  statement  in  substance  as  followi, : 

*  *  *  *  *  * 

The  president  then  asked  Pvt.  Pann  if  he  had  anything  else  to  say  or 
offer  and  he  replied  in  the  negative,  whereupon  he  was  excused. 
Pvt.  Pann  was  present  during  the  hearing  of  all  evidence. 

Finding 
After  a  careful  consideration   of  the  above  evidence   the  board   finds 
that  Pvt.  Pann  is  a  confirmed  inebriate  and  that  his  retention  in  the  serv- 
ice is  undesirable  because  of  the  effect  of  his  habits  on  morals  and  dis- 
cipline in  his  organization. 

Recommendation 
The  board,  therefore,  recommends  that  he  be  discharged,  and  that  he 
be  given  a  character  of  "Fair." 

The  board  then  at  2:45  p  .m.,  adjourned  sine  die. 

U.  S.  Lee, 
Capt.,  40th  Inf.,  President. 

R.  E.  Grant, 
Capt.,  40th  Inf.,  Member, 

Philip  Forrest, 
2nd  Lt.,  40th  Inf.,  Recorder. 
March  i,  1916. 
Approved : 

Brabforb  J.  Johns, 
Major,  40th  Inf., 

Comdg. 

Notes 
(Bulletin  No.  16,  W.  D.,  1915.) 

I — I.  The  provisions  of  paragraph  1485^,  Army  Regulations,  are 
intended  to  apply  only  to  the  following  classes  of  enlisted  men ; 

(a)  Those  who,  after  a  thorough  trial  extending  (except  in  the  case 
of  recruits  at  recruit  depots)  over  a  considerable  period,  have  clearly 
shown  that  they  cannot  be  trained  and  instructed  to  perform  the  duties 
of  a  private  soldier  in  the  arm  to  which  they  belong.     Men  who  are  only 

[368] 


342   (contd.) 

slow  to  learn  or  difificult  to  instruct  but  otherwise  adapted   for  military 
service  do  not  belong  to  this  class. 

(b)  Those  who  exhibit  traits  of  character  or  are  confirmed  in  habits 
which  render  their  retention  in  the  service  objectionable  because  of  the 
effect  on  morals  or  discipline.  The  provisions  of  the  paragraph  cannot 
be  invoked,  however,  to  rid  the  service  of  soldiers  who  by  the  commis- 
sion of  specific,  overt  acts  have  rendered  themselves  liable  to  trial  by 
court-martial,  or  of  those  who  have  already  been  tried  and  adequately 
punished,  except  when  it  becomes  evident  that  the  soldier  concerned 
cannot  be  made  am.enable  to  discipline.  No  board  should  be  ordered 
pursuant  to  this  paragraph  for  a  soldier  awaiting  trial  or  result  of  trial 
by  general  court-martial,  or  for  one  serving  sentence  pursuant  to  such 
trial. 

(c)  Those  jjvho,  because  of  excesses  or  other  misconduct,  have  become 
impaired  in  character  or  physically  disqualified  to  such  a  degree  as  to 
justify  their  immediate  separation  from  the  service. 

2.  Boards  are  convened  pursuant  to  this  paragraph  in  the  Mobile  Army 
by  post  or  regimental  commanders  and  in  the  Coast  Artillery  by  coast 
defense  commanders.  In  exceptional  cases  where  the  post,  regimental, 
or  coast  defense  commander  is  also  the  company  or  detachment  com- 
mander, the  board  will  be  convened  by  the  next  higher  authority. 

3.  Boards  convened  pursuant  to  the  above  paragraph  will  be  governed, 
as  far  as  practicable,  by  the  rules  of  procedure  and  evidence  applicable  to 
special  courts-martial,  except  that  the  members  will  not  be  sworn.  All 
witnesses  will  be  required  to  take  the  oath  or  affirmation  prescribed  for 
witnesses  before  courts-martial.  The  recorder  of  the  board,  or,  if  there 
be  none,  the  president  of  the  board,  will  administer  the  oath  or  affirma- 
tion. 

4.  Separate  proceedings  will  be  submitted  to  the  convening  authority 
in  the  case  of  each  soldier  recommended  by  a  board  for  discharge. 

5.  Such  proceedings  will  include — 

a.  The  order  convening  the  board,  or,  if  convened  by  a  verbal  order, 
a  statement  to  that  effect. 

b.  The  organization  of  the  board,  including  the  place  and  date,  and  the 
names  of  members  present  and  absent. 

c.  The  full  name,  rank,  and  organization  of  the  soldier  whose  case  is 
before  the  board  for  investigation  and  recommendation,  and  a  statement 
to  the  effect  that  such  soldier  appeared  before  the  board ;  was  permitted 
to  challenge  for  cause ;  was  present  during  the  hearing  of  all  evidence, 
and  was  afforded  opportunity  to  question  adverse  witnesses,  to  submit 
evidence,  and  to  make  a  statement. 

[369] 


343 

d.  The  full  name,  rank,  and  organization  of  each  witness,  a  statement 
that  each  was  duly  sworn,  and  a  synopsis  of  the  testimony  given  by  each. 

e.  True  copies  of  all  written  evidence  considered  by  the  board. 

f.  A  synopsis  of  any  evidence  given  or  statement  made  by  the  soldier 
undergoing  investigation. 

g.  A  certificate  of  physical  disability,  where  applicable. 

h.  The  findings  of  the  board,  which  must  be  based  upon  the  evidence 
as  summarized  in  or  appended  to  the  proceedings,  must  be  in  consonance 
with  the  provisions  of  this  order. 

i.  The  recommendation  of  the  board  that  the  soldier  be  or  not  be  dis- 
charged. It  is  not  contemplated  that  such  boards  recommend  a  transfer 
or  other  disposition  of  the  soldier  in  the  service. 

If  discharge  be  recommended,  the  proceedings  of  the  board,  when 
approved  by  the  convening  authority,  will  be  forwarded  to  the  officer 
exercising  general  court-martial  jurisdiction  over  the  command.  The 
proceedings  will  then  be  forwarded  to  The  Adjutant  General  of  the 
Army  for  file.     (A.  R.  148^  amended  C.  A.  R.  40/16.) 

343.  Under  G.  O.  31,  W.  D.,  1912,  in  case  of  difference  of  opinion 
between  company  commander  and  surgeon  as  to  whether  sickness  was 
"in  line  of  duty/' 

PROCEEDINGS   OF  A  BOARD  OF  OFFICERS   CONVENED 

PURSUANT  TO  THE  FOLLOWING  ORDER: 

(Quote  order  in  full.) 

Gatun,  C.  Z. 
December  2,  1915. 

The  Board  met  pursuant  to  the  foregoing  order  at  i  :30  p.  m.  today. 

Present :  All  the  members,  except  Lieut.  Lott,  who  was  absent  from 
the  post  by  authority. 

Pvt.  John  Smith,  Co.  "A,"  50th  Infantry,  was  brought  before  the  board 
and  the  witnesses  named  below  were  examined  in  his  presence. 

Dr.  Wallace  E.  Hall,  of  the  Panama  Canal,  the  attending  physician  at 
Gatun,  stated,  in  substance,  that  about  October  15,  1915,  Pvt.  Smith 
appeared  at  sick  call  and  complained  of  severe  general  rheumatic  pains 
in  the  muscles  of  the  legs  and  back,  and  more  or  less  all  over  the  body; 
he  gave  Pvt.  Smith  some  medicine  for  the  pains,  and  sent  him  at  once 
to  the  Ancon  Hospital ;  when  he  saw  Pvt.  Smith  at  sick  call  he  had  no 
clinical  evidence  typical  of  syphilis,  but  the  report  received  from  the  Ancon 
Hospital  showed  his  blood  reaction  was  positive  for  syphilis ;  a  second 
blood  test  was  made  at  the  Ancon  Hospital  on  November  26,  1915.  but 
no  report  of  it  had  yet  been  received ;  Pvt.  Smith  told  him  that  to  the 
best  of  his  knowledge  he  had  never  had  any  syphilitic  sores  of  any  kind; 

[370  1 


343  (contd.) 

he  did  not  give  Pvt.  Smith  a  careful  physical  examination  and  nor  did  he 
look  for  a  sore  on  his  penis. 

Pvt.  Smith  did  not  desire  to  ask  the  witness  any  questions  and  he  was 
excused. 

Captain  John.  C.  Harris,  Comdg.  Co.  "A,"  50th  Inf.,  testified,  in  sub- 
stance, as  follows :  Several  weeks  ago  Pvt.  Smith  went  to  the  Ancon 
Hospital  and  returned  marked,  "Not  in  line  of  duty" ;  the  First  Sergeant 
of  the  company  was  very  much  surprised  and  told  Captain  Harris  that 
Pvt.  Smith  had  stated  to  him  that  he  had  had  no  venereal  disease  since 
iSqq,  when  he  had  the  clap;  Captain  Harris  then  questioned  Pvt.  Smith, 
who,  repeated  to  him  what  he  had  told  the  First  Sergeant ;  Captain  Harris, 
believed  his  statement,  because  he  is  a  truthful,  reliable  man,  who  enjoys 
an  excellent  reputation  in  the  company  for  veracity  and  straightforward- 
ness; Captain  Harris  examined  the  company  records  for  the  entire  time, 
a  little  over  a  year,  that  Pvt.  Smith  had  been  in  the  company,  but  had 
found  nothing  to  indicate  that  Pvt.  Smith  had  ever  had  venereal  disease 
of  any  kind. 

Pvt.  Smith  did  not  wish  to  ask  the  witness  any  questions  and  he  was 
excused. 

Pvt.  Smith  then  made,  in  substance,  the  following  statement  to  the 
board:  He  had  no  knowledge  of  ever  having  had  any  indications  of 
syphilis,  although  in  1899  he  had  the  clap ;  since  he  has  been  in  the  Zone, 
he  has  exposed  himself  several  times  to  venereal  infection,  but  in  every 
case  he  took  the  prophylaxis ;  last  year  after  taking  a  cold  shower-bath 
he  had  a  pain  in  his  back  that  doubled  him  up  for  two  days,  and  he  has 
had  several  attacks  of  pain  since  then ;  when  told  that  the  test  at  the 
Ancon  Hospital  indicated  that  he  had  syphilis  he  was  very  much  sur- 
prised, as  he  had  never  had  any  syphilitic  sore  and  had  no  idea  that  the 
disease  was  in  his  blood. 

Pvt.  Smith  then  stated  that  he  had  nothing  further  that  he  wished  to 
say. 

By  direction  of  the  Board,  Capt.  Burke,  the  medical  member  thereof, 
then  gave  Pvt.  Smith  a  careful  general  physical  examination  and  found 
no  scars  on  the  penis,  but  found  enlargements  of  the  lymphatic  glands 
of  the  neck  on  each  side,  suggesting  that  Pvt.  Smith  had  at  some  time 
had  syphilitic  infection. 

By  direction  of  the  board,  Capt.  Burke  called  up  the  Ancon  Hospital 
by  telephone  to  ascertain  the  result  of  the  Wasserman  test  that  Pvt. 
Smith  underwent  Nov.  26,  and  was  told  that  the  blood  reaction  was 
positive. 

An  examination  of  the  company  records  showed  that  Pvt.  Smith  had 
reenlisted  Nov.  10,  1913. 

[371] 


343  (contd.) 

Finding 
After  a  careful  consideration  of  the  above  evidence  the  board  is  of 
the  opinion  that  Pvt.  Smith  has  chronic  syphilitic  infection,  but  the  board 
is  unable  to  determine  whether  such  infection  was  contracted  since  Aug. 
24,  1912,  the  date  of  the  enactment  of  the  law  published  in  G.  O.  31,  W.  D., 
1912. 

Recom  mendation 
Therefore,  in  the  opinion  of  the  board,  the  case  of  Pvt.  Smith  should 
not  come  within  the  purview  of  G.  O.  31,  W.  D.,  1912,  and  the  board  so 
recommends. 

William  Jones, 
Captain,  50th   Infantry, 
President. 
Thomas  Burke, 
Captain,  Medical  Corps, 
Recorder. 

Notes 

1.  By  the  testimony  of  the  surgeon,  and  a  physical  examination  of  the 
soldier  by  the  medical  member  of  the  board,  and,  if  necessary,  by  an 
examination  of  the  company  records,  the  board  should  first  determine 
whether  the  soldier  has  the  disease  alleged. 

2.  If  the  soldier  has  the  disease  alleged,  the  board  must  then  determine 
whether  it  was  contracted  after  the  passage  of  the  law  on  the  subject. 

3.  The  law  of  August  24,  1912,  promulgated  in  G.  O.  31,  W.  D.  1912, 
imposes  forfeiture  of  pay  during  absence  from  duty  due  to  disease  result- 
ing from  intemperate  use  of  drugs,  or  alcoholic  liquors,  or  because  of 
venereal  disease  not  contracted  in  line  of  duty. 

The  law  of  April  27,  1914,  promulgated  in  G.  O.  45,  1914,  requires  that 
a  soldier  shall  make  good  the  time  lost  due  to  absence  from  duty  under 
the  conditions  stated  above. 

4.  The  law  has  for  its  object  the  regulation  of  the  conduct  of  soldiers 
after  its  passage  and  is  not  to  be  construed  as  penalizing  offenses  before 
the  law  was  enacted,  and,  therefore,  it  does  not  apply  in  cases  of  absence 
from  duty  resulting  from  misconduct  which  occurred  before  the  passage 
of  the  act  or  before  the  commencement  of  the  enlistment  current  when 
the  law  was  passed.    (Page  12,  Bulletin  4,  1913.) 

5.  So  far  as  forfeiture  of  pay  and  making  good  time  lost  on  account 
of  absence  from  duty  owing  to  disease  resulting  from  intemperate  use 
of  drugs  or  alcoholic  liquors  or  other  misconduct,  the  law  applies  only 
to  enlistments  entered  into  on  or  subsequent  to  the  date  of  the  passage 
of  the  law.     (Bulletin  39,  1914.) 

[372] 


343a 

343a.     Under  A.   R.   163^,  in  case   of   death  of   soldier   from   other 
than  natural  causes. 

PROCEEDINGS    OF   A    BOARD    OF    OFFICERS    CONVENED 
PURSUANT  TO  THE  FOLLOWING  ORDER: 

(Quote  order  in  full.) 

Camp  Gaillard,  C.  Z., 
May  28,  191 7. 

The  board  met  pursuant  to  the  above  order  at  6  p.  m.  today. 

Present :     All  the  members. 

The  witnesses  whose  names  appear  below,  under  oath  testified,  in 
substance,  as  indicated  after  their  respective  names : 

Corporal  Walter  Benzene,  Co.  "L,"  29TH  Inf.  I  was  on  guard  at 
Darien,  C.  Z.,  April  2^-2^.  1917,  as  corporal  of  the  third  relief.  At  2  a.  m. 
April  2Q.  I  posted  Pvt.  John  Smith,  Co.  "L,"  29th  Inf.,  on  Post  No.  i,  which 
extended  around  the  Power  House.  About  2  135  a.  m.,  I  heard  a  shot  fired 
on  Post  No.  I,  and  proceeding  thereto,  I  found  Pvt.  Smith's  body  lying 
on  the  cement  walk  on  the  south-east  side  of  the  Power  House,  about  two 
feet  from  the  wall  of  the  building.  I  immediately  notified  the  commanding 
officer,  Capt.  H.  E.  Vagner,  29th  Inf.  I  then  returned  to  the  scene  of  the 
tragedy,  and  an  examination  of  Pvt.  Smith's  body  showed  that  the  bullet 
had  entered  the  left  side  of  the  neck,  near  the  Adam's  apple  and  came 
out  above  the  left  eye,  blowing  of¥  the  top  of  the  head  and  the  front  of 
the  face.  On  the  cement  walk,  by  the  side  of  the  body  lay  his  rifle,  an 
empty  clip  and  one  cartridge.  The  rifle  contained  one  empty  shell  and 
the  magazine  had  three  cartridges  in  it.  I  spoke  to  Pvt.  Smith  before 
posting  him  and  in  manner  and  in  speech  he  was  perfectly  natural  and 
normal.  I  might  also  say  that  at  no  time  before  the  tragedy  did  I  in  the 
company  barracks  or  elsewhere  notice  anything  about  Pvt.  Smith's  bearing, 
speech  or  manner  that  was  in  any  way  out  of  the  ordinary  or  that  indicated 
in  any  way  that  he  was  thinking  of  killing  himself. 

First  Sergeant  E.  C.  Muders,  Co.  "L,"  29TH  Inf.  As  First  Sergeant 
of  Co.  "L,"  29th  Inf.,  Pvt.  John  Smith  was  under  my  daily  observation. 
He  was  a  well-behaved  man  of  quiet,  sober  habits,  who  got  along  well  in 
the  company,  and,  as  far  as  I  know,  he  was  not  in  trouble  of  any  kind 
before  or  at  the  time  of  his  death.  His  manner  and  speech  had  been  the 
same  as  usual  and  there  was  nothing  about  either  that  indicated  that  he 
thought  of  killing  himself. 

Sergeant  Edward  O'Toole,  Co.  "L,"  29TH  Inf.  I  was  Sergeant  of  the 
Guard  at  Darien,  C.  Z.,  April  28-29,  191 7-  Pvt.  John  Smith,  Co.  "L,"  29th 
Inf.,  >yas  a  member  of  the  Guard,  having  marched  on  at  6  p.  M.,  April  28. 

[373] 


343a  (contd.) 

I  did  not  notice  anything  about  him  that  was  in  any  way  out  of  the 
ordinary.  In  manner  and  appearance  he  was  perfectly  natural.  About 
2 :30  A.  M.,  April  29,  after  a  shot  had  been  fired  in  the  direction  of  Post 
No.  I,  I  went  over,  and  found  Pvt.  Smith's  body  lying  on  the  cement  walk 
on  the  south-east  side  of  the  Power  House,  about  two  feet  from  the  wall 
of  the  building,  with  his  rifle,  an  empty  clip,  and  one  cartridge  on  the  walk 
near  the  body.  The  rifle  contained  one  empty  shell,  and  the  magazine  had 
three  cartridges  in  it.  An  examination  of  the  body  showed  that  the  bullet 
had  entered  the  left  side  of  the  neck  and  had  come  out  above  the  left 
eye,  blowing  off  the  top  of  the  head  and  the  front  of  the  face. 

Capt.ain  H.  E.  Vagner,  29TH  Inf.  About  2 :30  a.  m.,  April  29,  1917, 
at  Darien,  C.  Z.,  I  was  awakened  by  Corpl.  Walter  Benzene,  Co.  "L,"  29th 
Inf.,  and  told  that  the  sentinel  on  Post  No.  i  had  just  been  shot.  I  immedi- 
ately proceeded  to  Post  No.  1  and  found  Pvt.  Smith's  body  lying  on  the 
cement  walk,  on  the  south-east  side  of  the  Power  House,  about  two  feet 
from  the  wall  of  the  building,  his  rifle,  an  empty  clip  and  one  cartridge 
being  on  the  walk,  near  the  body.  The  rifle  contained  one  empty  shell,  and 
the  magazine  three  cartridges.  The  bullet  had  entered  the  left  side  of  the 
neck,  near  the  Adam's  apple  and  had  come  out  above  the  left  eye,  blowing 
off  the  top  of  the  liead  and  the  front  of  the  face.  Pvt.  Smith  was  a  well- 
behaved  soldier,  of  quiet,  sober  habits  and,  as  far  as  I  know,  was  in  no 
trouble  of  any  kind  at  the  time  of  his  death. 

Major  James  A.  Ross,  29TH  Inf.  As  the  summary  court  officer 
detailed  by  the  commanding  officer  to  hold  the  inquest  in  this  case,  I 
visited  Darien,  C.  Z.,  the  morning  of  April  29,  1917,  and,  as  a  part  of  my 
investigation,  made  a  minute  examination  of  the  scene  of  the  tragedy. 

Finding 

After  a  careful  consideration  of  the  above  testimony,  together  with  the 
personal  knowledge  that  both  members  of  the  board  have  of  the  scene  of 
the  tragedy,  the  board  finds  that  Pvt.  John  Smith,  Co.  "L.','  29th  Ind.,  died 
at  Darien,  C.  Z.,  about  2:35  a.  m.,  April  29,  1917,  as  the  result  of  a  gun- 
shot wound  which,  in  the  opinion  of  the  board,  he  accidentally  inflicted 
upon  himself  while  posted  as  a  sentinel,  and  not  unlikely  in  the  following 
manner:  After  being  posted  he  found  that  his  rifle- was  not  loaded, 
whereupon  he  proceeded  to  insert  a  clip  in  the  magazine,  one  of  the 
cartridges  (the  one  found  on  the  cement  walk,  near  his  body)  accidentally 
dropping,  and  while  stooping  over  to  pick  up  this  cartridge,  his  piece  was, 
in  some  unaccountable  way,  discharged.  Had  he  wanted  to  commit  suicide, 
it  is  the  belief  of  the  board  that  he  would  have  likely  inserted  one  cartridge 
in  the  chamber  and  used  the  piece  as  a  single  loader. 

[374] 


344-345 

In  the  opinion  of  the  board  Pvt.  Smith's  death  was  in  line  of  duty  and 
not  the  result  of  his  own  misconduct. 

Notes 

1.  In  case  of  accidental   death  the  finding  of  the  board  must  always 
show : 

(a)  The  soldier's  duty  status  at  the  time  of  death. 

(b)  His  condition  as  to  sobriety. 

2.  If  a  soldier  is  drowned  while  swimming,  the  finding  of  the  board 
should  show: 

(a)  Whether  he  was  authorized  to  be  at  the  place  where  he  met 

his    death. 

(b)  Were  the  men  of  the  company  encouraged  or  required  to  swim. 

(c)  Was  the  place  where  the  soldier  was  drowned  designated  by 

competent  authority  as  a  suitable  place  to  swim. 

(d)  Was  the  soldier  violating  any  post,  company,  or  other  orders 

in  swimming  at  the  time  and  at  the  place  where  he  met  his 
death. 

344.  Omitted. 

345.  Loss  of  private  property  in  military  service.     (A.  R.  726.) 

PROCEEDINGS  OF  A  BOARD  OF  OFFICERS  CONVENED 

PURSUANT  TO  THE  FOLLOWING  ORDER: 

(Quote  order  in  full.) 


Camp  Gaillard,  C.  Z., 
May   12,   1917. 
Pursuant  to  the  above  order  the  board  met  at  2  p.  m.  today. 
Present:     All  the  members. 

The  board  proceeded  to  examine  the  affidavit  of  Capt.  G.  C.  Smith,  29th 
Inf.,  hereto  appended  and  marked  "A,"  and  the  affidavit  of  Musician 
Alexander  Ohler,  Co.  "B,"  29th  Inf.,  hereto  appended  and  marked  "B," 
and  decided  that  no  further  evidence  was  necessary. 

Finding 

After  a  careful  consideration  of  the  affidavits  mentioned  above,  the 
board  finds  that : 

1.  Captain  Smith  had  been  ordered  on  maneuvers  with  his  company 
and  that  his  field  glasses  (value,  $15.00)  were  useful  and  necessary  and 
proper  for  him  to  have  in  this  public  service  in  line  of  duty. 

2.  The  field  glasses  were  stolen  without  fault  or  negligence  on  the  part 
of  Captain  Smith. 

[3751 


346 

Recommendation 
The  board  therefore  recommends  that  Captain  Smith  be  compensated 
to  the  amount  of  fifteen  dollars   ($IS)    for  the  one  pair  of  private  field 
glasses. 

The  board  then  adjourned  sine  die. 

Jas.  a.  Ross, 
Capt.,  29th   Inf.,   President. 
E.  S.  Siller, 

1st  Lieut.,  29th  Inf.,  Member. 

C.    H.    Mandoltz, 
2nd  Lieut.,  29th  Inf.,  Recorder. 
346.     Adjusting   Ordnance  accountability   cf  deceased   officer. 

PROCEEDINGS    OF   A    BOARD    OF    OFFICERS    CONVENED 
PURSUANT    TO    THE   FOLLOWING    ORDER: 

Headquarters    50th    Infantry, 
Presidio   of   San   Francisco,   Cal., 
July  20,  1898. 
Special  Orders 
No.  50 

(Extract) 

I.     A  Board  of  Officers  is  appointed  to  meet  at  this  station  at  

o'clock    . .    M.   tomorrow,   or   as    soon   thereafter  as   practicable,   for  the 
purpose    of    ascertaining    what    disposition    has    been    made    of    certain 

ordnance  and  ordnance  stores   for  which  the  late   Capt , 

....   U.  S.  Infantry,  was  accountable,  and  as  far  as  possible  to  account 
for  the  same  by  proper  returns  to  the  Chief  of  Ordnance. 
Detail  for  the  Board 

Capt ,    . . .  .th  Infantry. 

First  Lieut ,   th  Infantry. 

Second  Lieut , th  Infantry. 

By  order  of  Lieut.  Col : 

(Signed)    , 

Captain,  ....th  Infantry,  Adjutant. 

Fort   ,   , 

,    I9--- 

The  board  met  pursuant  to  the  foregoing  order  at  o'clock  . .   M 

Present :    all    the    members. 

The  board,   not  having   sufficient   information   before   it,   directed   the 
recorder  to  open  correspondence,  with  a  view  to  ascertaining  definitely 

[376] 


346  (contd.) 

what  disposition  was  made  of  the  ordnance  and  ordnance  stores  for  which 

the  late  Captain    th  Infantry,  was  accountable. 

The  board  thereupon  adjourned  to  meet  at  the  call  of  the  president. 


Second  Lieut.,   ....th  Infantry,  Recorder. 


Fort 


I9---. 

The  board  met  at o'clock  ....  m.,  pursuant  to  adjournment  and 

the  following  order: 

Headquarters  th  U.  S.  Infantry, 


Fort    ,    

,  19- 


Special  Orders 
No 


(Extract) 
***** 

2.     First  Lieut and  Second  Lieut , 

....th  Infantry,  are  hereby  relieved  as  members  of  the  Board  of  Officers, 

convened  by  Par.  2,  S.  O.,  No ,  c.  s.,  these  Headquarters,  and  First 

Lieut and  Second  Lieut ,   ....th  Infantrj-, 

are  detailed  in  their  stead. 

By  order  of  Col : 


(Signed)    

Captain,  .  .  .th  Infantry,  Adjutant. 
Present:  all  the  members. 

The  board  had  before  it  all  the  information  that  could  be  obtained. 
From    the    invoices    of    ordnance    and    ordnance    stores    from    Capt. 

,    . . .  .th  Infantry,  and  First  Lieut 

Ordnance  Department,  U.  S.  A.,  hereto  appended   (marked  "A"  and  "B," 

respectively),  it  is  shown  that  Capt ,   .  .  .  .th  Infantry, 

deceased,  was  accountable  for  the  following  ordnance  and  ordnance  stores: 

Enumerate  articles  and  state  individual  and  total  value 

To  account  for  a  portion  of  the  foregoing  the  board  has  receipts 
from  the  twelve  company  commanders  of  the  . . .  .th  Infantry,  and  receipts 
from  eleven  company  commanders  of  the   ....th   Infantry. 

[377] 


346  (contd.) 

These  receipts  are  hereto  appended  and  marked  "C,"  "D,"  "E,"  "F," 
"G,"  "H,"  "I,"  "K,"  "L,"  "M,"  "N,"  "O,"  "P,"  "Q,"  "R,"  "S,"  "T," 
"U,"  "V,"  "W,"  "X,"  "Y,"  "Z,"  respectively.  The  ordnance  and  ordnance 
stores  thus  accounted  for  are  as  follows : 

Enumerate  articles  and  state  individual  and  total  value 
This    leaves    the    following    not    accounted    for : 

Enumerate  articles  and  state  individual  and  total  value 

The  issues  by  Capt are  best  shown  in  abstract  marked 

"A"  (hereto  appended),  which  was  compiled  from  the  appended  receipts 
heretofore  referred  to. 

The  appended  quarterly  return  for  part  of  the  quarter  ending 

19...  (marked  "B"'),  also  best  shows  the  receipts  and  issues  and  what 
remains  unaccounted  for. 

In  the  correspondence   (Appendix  "C")    relative  to  this  matter,  in  the 

5th  indorsement,  First  Lieut ,  . . .  .th  Infantry,  states  that 

he  succeeded  Capt in  command  of  a  detachment  of  about 

275  recruits  which  Capt had  taken  to   

These  recruits,  armed  and  partially  equipped,  though  originally  intended 
for  other  regiments,  were  ultimately  assigned  to  the  ...th  and  ...th 
Infantry. 

Since  226  rifles,  bayonet  scabbards,  and  a  corresponding  number  of 
canteens,  haversacks,  etc.,  have  been  receipted  for  by  officers  of  these 
regiments,  it  is  the  opinion  of  the  board  that  the  49  rifles,  etc.,  with  which 
the  remaining  recruits  of  this  detachment  were  armed,  must  still  be  in 
the  two  regiments  mentioned ;  receipts  failed  to  be  given  in  the  confusion 
of  war  times.     This  opinion  is  strengthened  by  the  I2th  Indorsement  on 

the  same  correspondence  in  which  Capt ,  as  commanding 

officer.  Company  "L,"  states  that  10  rifles,  bayonet  scabbards,  cartridge 
belts,  gun  slings,  haversacks  and  straps,  canteens  and  straps,  meat  cans,  tin 
cups,  knives,  forks,  and  spoons  had  been  taken  up  on  the  ordnance 
returns  of  that  company.  He  does  not,  however,  inclose  receipts  for  that 
amount  of  ordnance  for  Company  "L,"  though  as  commanding  officer 
of  Company  "C,"  same  regiment,  which  he  was  also  apparently  com- 
manding, he  does  send  receipts  for  11  rifles,  bayonets,  scabbards,  cartridge 
belts,  etc. 

The  board  is  therefore  of  the  opinion  that  other  company  commanders 
of  the  ...th  and  ...th  Infantry  have  likewise  taken  up  on  their  returns 
the  remaining  ordnance  and  ordnance  stores  pertaining  to  the  detachment 
of  recruits,  but  have  failed  to  receipt  for  the  same. 

The  wrapper  inclosing  invoice   from   Captain    ,    ....th 

Infantry,  with  indorsements  thereon   (hereto  appended  and  marked  "D"), 

[378  1 


347 

shows  the  eflfort  made  to  obtain  receipts  for  the  ordnance  stores  with 
which  the  recruits  sent  to    were  equipped. 

The  invoice  from  Captain  has  been  heretofore  referred 

to    as    Appendix    "A." 

After  going  to  various  officers,  the  wrapper  is  finally  returned  with  the 
statement  that  the  receipts  for  the  ordnance  and  ordnance  stores  turned 

over  to  the    ....th   Infantry,   with   the   recruits   of   Captain    '«; 

detachment,  had  been  forwarded  in  compliance  with  the  27th  indorsement 
of  the  appended  correspondence,  marked  "C." 

The  board,  therefore,  recommends  relief  from  further  accountability 
in  the  matter,  and  that  a  certificate  of  non-indebtedness  in  the  case  of 

Captain    ,    ....th  Infantry,  deceased,  be  issued  for  the 

following  ordnance  and  ordnance  stores : 

Enumerate  articles  and  state  individual  and  total  value 
There  being  no  further  business  before  it,  the  board  adjourned  sine  die. 


Capt.,    soth    Inf.,    President. 

> 

1st    Lieut.,    soth    Inf.,    Member. 

r 

2nd  Lieut.,   50th   Inf.,  Recorder. 
347.     Proceedings  of  Post  Exchange  Council. 

Camp   Gaillard,   C.  Z., 
May  12,   1916. 
Pursuant  to  call  of  the  President  the  Post  Exchange  Council  met  at 
2  p.  M.  today. 

Present 

1.  Capt.    John    A.    Smith,    50th    Inf. 

2.  Capt.  Henry  J.  Jones,  soth  Inf. 

Etc.  Etc.  Etc. 

Absent 

1.  Capt.  Joseph  Anderson,  50th  Inf. 

2.  Capt.   Ira  F.    Mavel,  50th  Inf. 

The    following   motions    were   duly   made   and   carried : 

1.  That  the  organization  of  the  Post  Exchange  be  as  follows: 

91  shares  per  company. 

SS  shares  Hdqrs.    company. 

49  shares  Machine    Gun    Company. 

2.  That  when  dividends  accrue,  they  be  paid  on  the  following  basis : 

1/3  on  the  basis  of  shares  held  in  the  exchange  by  each  organiza- 
[379] 


348 

tion  and  2/3  on  the  basis  of  credit  checks  sold  to  the  enlisted  men 
of   each   organization. 

3.  That  the  Exchange  officer  be  authorized  to  purchase  an  adding 
machine. 

4.  That  the  following  Financial  Statement  of  the  business  of  the 
Post  Exchange  to  include  April  30,   191S,  be  approved: 

Assets 
♦         ♦»♦*♦♦***** 

Liabilities 
******  ***** 

I  certify  that  I  have  audited  the  accounts  of  the  Post  Exchange  and 
found  them  correct  as  shown  by  the  above  statement. 

John  A.  Jones, 
Capt.,  50th  Infantry. 
There  being  no  further  business  before  it,  the  Council  adjourned. 

Joseph  A.  Harris, 
Henry  J.  Harris,  Capt.,  50th  Infantry,  President. 

1st  Lieut.,  50th  Inf.,  Recorder. 
Approved : 
Alfred  C.  Allen, 

Colonel,  50th  Infantry,  Commanding. 
[Note. — The  proceedings  are  entered  in  a  Post  Exchange  Council  Book 
(prescribed  by  A.  R.  211).     They  may  be  either  entered  therein  in  long 
hand  or  typewritten  on  sheets  of  paper  which  are  pasted  in  the  book.] 

348.  Proceedings  of  Post  Exchange  Sub-committee  of  Noncom- 
missioned Officers. 

PROCEEDINGS  OF  A  SUB-COMMITTEE  OF  NONCOMMIS- 
SIONED OFFICERS  CONVENED  AT  THE  POST  EXCHANGE, 
CAMP  GAILLARD,  C.  Z.,  AT  2  P.  M.,  APRIL  11,  1916,  IN  COM- 
PLIANCE WITH  PAR.  4,  S.  O.  P.  NO.  55,  C.  Z. 

Present 
Sergt.  1st  Class  James  Collins,  H.  C. 

Drum  Major  Henry  J.  Jones,  Hdqr.  Co.,  soth  Inf. 

Etc.  Etc.  Etc. 

Absent 
Sergt.  Albert  Smith,  Co.  "A,"  50th  Inf. 

The  meeting  was  called  to  order  by  the  senior  noncommissioned  officer 
present  and  after  a  general  discussion  of  the  business  of  the  Post 
Exchange  and  reading  of  the  minutes  of  the  last  meeting  of  a  sub- 
committee of  noncommissioned  officers  held  July  7,  1916,  it  was  agreed 
that  the  following  recommendations  be  made : 

[380] 


349 

1.  That  the  moving  pictures  be  operated  Sunday  evenings. 

2.  That  a  stock  of  shoes  be  carried. 

3.  That  a  lunchroom  be  put  into  operation  as  early  as  practicable. 

4.  That  the  soft  drink  counter  be  kept  open  until  10:30  p.  m.,  and  that, 
if  necessary,  the  number  of  employees  in  the  Post  Exchange  be  increased 
to  meet  this  business  without  working  a  hardship  on  anyone. 

James  Collins,  Henry  J.  Jones, 

Sergt.,  I  St  CI.,  H.  C.  Drum  Major,  Hq.  Co.,  29th  Inf. 

Geo.  a.  Hill,  James  R.  Grant, 

1st  Sergt,  Co.  "A,"  50th  Inf.  Sergt.,  Co.  "B,"  50th  Inf. 

Etc.  Etc. 

(Note. — It  is  customary  to  enter  the  proceedings  of  the  sub-committees 
of  noncommissioned  officers  in  the  same  book  in  which  are  kept  the  pro- 
ceedings of  the  meetings  of  the  Post  Exchange  Council.  The  proceedings 
are  generally  typewritten  on  sheets  of  paper  that  are  pasted  in  the  book. 
349.  Proceedings  of  a  Retiring  Board.  The  following  form  for 
the  proceedings  of  a  retiring  board  was  taken  from  the  Court-Martial  of 
1908:—  , 

Case  No. — . 

PROCEEDINGS  OF  AN  ARMY  RETIRING  BOARD  CONVENED 

AT  BY  VIRTUE  OF  THE  FOLLOWING  ORDERS : 

War  Department, 

Washington,  ,    190 — . 

Special  Orders, 

No. : 

(Extract) 
************** 

10.  Under  instructions  from  the  President,  and  in  accordance  with 
section  1246,  Revised  Statutes,  an  army  retiring  board  is  appointed  to  meet 

at , ,  from  time  to  time,  at  the  call  of  the  president  of  the  board, 

for  the  examination  of  such  officers  as  may  be  ordered  before  it. 

Detail  for  the  Board 

Colonel  ,   Infantry. 

Lieutenant  Colonel ,  adjutant  general. 

Major  ,  Medical  Corps. 

Major  ,   Infantry. 

First  Lieutenant  ,  IMedical  Corps. 

First  Lieutenant   ,  Infantry,  recorder. 

Such  journeys  as  may  be  necessary  for  the  members  and  recorder  of 
the  board  to  make  in  attending  its  sessions  and  returning  to  their  proper 
stations  are  necessary  for  the  public  service. 

♦        ♦♦**♦*♦****** 

[381] 


349  (contd.) 

By  order  of  the  Secretary  of  War : 


Major  General,  Chief  of  Staflf. 
Official : 


Adjutant  General. 

19-- 

The  board  met  pursuant  to  the  foregoing  order  at  1 1  A.  m. 

Present 

Colonel , Infantry. 

Lieutenant   Colonel    adjutant   general. 

Major  ,  Medical  Corps. 

Major  ,  ....   Infantry. 

1st  Lieutenant ,  Medical  Corps. 

1st  Lieutenant  Infantry,  recorder. 

Captain    ,    ,  appeared  before  the  board 

pursuant  to  par ,  Special  Orders   No.    ...,  War  Department,   dated 

,  19...,  and  stated  that  he  did  not  desire  counsel;  (or,  introduced 

as  counsel. ) 

TKe  order  convening  the  board  was  then  read,  and  Captain  

was  asked  if  he  had  any  objection  to  offer  to  any  member 

present;  to  which  he  replied  in  the  negative. 

(or) 

that  he  objected  to on  the  following  grounds : 

(Insert  objections.) 

The  challenged  member  stated. 

(Insert  the  statement  of  the  challenged  member,  who  should  be  request- 
ed to  respond  to  the  challenge  and  inform  the  board  upon  its  merits. 
Should  the  officer  before  the  board  for  examination  desire  to  put  the 
challenged  member  on  his  voir  dire,  the  record  should  continue:) 

Captain    ,   having   requested   that   the   challenged 

member  be  sworn*  on  his  voir  dire, ,  was  duly  sworn 

by  the  recorder,  and  testified  as  follows : 

Question  by  Captain  : 

The  board  was  then  closed,  and,  on  being  opened,  its  decision  was 
announced  that  the  objection  was  not  sustained,    (or)   that  the  objection 


^(Form  of  oath)  :  "You  swear  that  you  will  true  answers  make  to  questions 
touching  your  competency  as  a  member  of  the  court  (or  witness)  in  this  case.  So 
help  you  God." 

[382] 


349  (contd.) 

was  sustained.  (In  the  latter  case  the  record  should  state  that  the 
challenged  member  then  withdrew.) 

Captain  was  then  asked  whether  he  objected  to 

any  other  member ;   to  which,  etc.,  as  before.^ 

The  members  of  the  board  and  the  recorder^  were  then  duly  sworn. 

(If  the  officer  desires  to  be  retired,  the  record  will  continue)  : 

Captain was  then  asked  whether  he  desired  to  be 

retired,  and  answered  in  the  affirmative.  He  was  then  duly  sworn  as  a 
witness,  and  testified  as  follows : 

Question  by  the  recorder  (or  by  the  board)  : 

Q.  Please  state  the  nature  of  your  disability  and  its  cause,  and  how 
long  have  you  suffered  from  it? 

A.  (The  officer  can  here  make  oral  statement  or  submit  a  written  one. 
If  a  written  statement  is  submitted  the  record  will  state)  : 

The  witness  submitted  a  written  statement,  which  was  read  to  the  board, 
and  is  hereto  attached  marked  "A." 

Q.     Is  the  statement  submitted  by  you  correct? 

A.     Yes, 

(The  board  may  then  ask  further  questions.) 

Q.     Do  you  desire  to  make  any  further  statement? 

A 

(When  the  officer  objects  to  retirement,  he  will  not  be  examined  at  this 
stage  of  the  proceedings,  but  may  introduce  evidence  or  make  a  statement, 
as  hereinafter  indicated.) 

Major surgeon,  a  member  of  the  board,  was  then 

duly  sworn  and  testified  as  follows : 

Q.  Please  submit  to  the  board  the  result  of  your  examination  of 
Captain  

The  witness  submitted  a  written  report  signed  by  himself  and  Assistant 

Surgeon    ,  also  a  member  of  the  board,  which  was 

attached  marked  "B."      , 

Q.     From   what  cause   does   Captain    's   disability 

proceed? 

A 

Q.     Is  the  disability  permanent? 

A 


''Five  being,  under  sec.  1246,  R.  S.,  the  minimum  number  of  members  of  a 
retiring^  board,  it  must,  when  reduced  below  that  number  by  challenge,  or  if  the 
board  is  left  without  the  proportion  of  medical  officers  required  by  said  section, 
adjourn  and  report  the  facts  to  the  convening-  authority.  When  the  board  again 
meets   the    officer   being  examined    will    be    accorded    the    right    of   challenge    as   before. 

^  If  there  be  a  reporter,  he  will  also  be  sworn.  (Form  of  oath) :  "You  swear 
that  you  will  faithfully  perform  the  duties  of  reporter  to  this  court.     So  help  you  God." 

\38M 


350-351-352 

Q.     Is  Captain    's  disability  such  as  to  incapacitate  him  for 

active  service? 
A 


(The  examination  of  the  witness  should  be  conducted  so  as  to  bring  out 
all  material  facts  on  the  lines  indicated.) 

Captain    stated   that  he  had  no  question  to  ask, 

(or)   asked  the  following  questions: 


(The  other  medical  member  of  the  board  should  then  be  similarly 
interrogated.) 

The  recorder  then  submitted  certain  papers  referred  to  the  board  from 
the  Office  of  The  Adjutant  General  of  the  Army,  which  were  read  to  the 
board,  and  are  attached,  marked  

Captain   had  no  further  evidence  to  submit  nor 

statement  to  make.  (When  there  is  such  evidence  or  statement,  the 
record  will  duly  set  it  forth.) 

The   board    was    then    closed    for    deliberation,    and,    having    maturely 
considered  the  case,  finds  that  Captain   is  incapaci- 
tated for  active  service  and  that  the  cause  for  the  said  incapacity  is  ....... 

And  the  board  further  finds  that  said  incapacity  is  (or  is  not)  an  incident 
of  service. 

The  board  then  adjourned. 


President  of  the  Board. 


Recorder. 

350.  Proceedings  of  an  Examining  Board  for  Promotion.  The 
proceedings  of  an  examining  board  for  promotion  are  written  on  Form 
No.  433,  A.  G.  O.    There  are  five  sheets— 433-1  ;  433-2;  433-3;  433-4;  433-5- 

351.  Proceedings  of  an  Examining  Board  for  Appointment  to 
Grade  of  Second  Lieutenant.  The  proceedings  of  an  examining 
board  for  appointment  to  the  grade  of  second  lieutenant  are  written  on  a 
form  furnished  by  The  Adjutant  General  of  the  Army,  of  which  there  are 
three  sheets — 96-id  ;   96-2d  ;   96-4d. 

352.  Proceedings  of  an  Examining  Board  for  Transfer  to  Another 
Branch  of  Service. 

[384] 


352  (contd.) 

PROCEEDINGS  OF  A  BOARD  OF  OFFICERS  CONVENED  BY 

THE  FOLLOWING  ORDER : 

(Quote  order  in  full.) 


Camp  Gaillard,  C.  Z., 

February  5,  1917. 
The  board  met  pursuant  to  the  above  order  at  10  a.  m.  today. 

Present 
Major  James  A.  Ross,  29th  Inf. 
Major  Charles  H.  Maine,  29th  Inf. 
Major  George  H.  Phelton,  loth  Inf. 
Major  James  N.  Snickering,  loth  Inf. 
Capt.  William  H.  Maldron,  29th  Inf. 
The  board  then  proceeded  to  the  examination  of  Capt.  John  R.  Doe, 
C.  A.  C,  who  appeared  in  compliance  with  Par.  5,  S.  O.  19,  c.  s.,  Hq.  U.  S. 
Troops,  Panama  Canal  Zone. 

The  order  convening  the  board  was  read  to  Capt.  Doe  and  he  was 
asked  if  he  had  any  objection  to  being  examined  by  any  member  present, 
to  which  Jie  replied  in  the  negative. 

The  members  of  the  board,  including  the  recorder,  were  then  duly 
sworn. 

•  After   a  personal   examination   of   Capt.    Doe   and   his    official   record, 
the  board  finds  that  he  is  qualified  for  service  as  a  captain  of  Infantry. 
The  board  then  adjourned  to  meet  at  the  call  of  the  president. 

Jas.  a.  Ross, 
Major,  29th  Inf.,   President. 
William  H.  Maldron, 
Captain,  2gth  Inf.,  Member. 

(Bulletin   No.   17,  W.   D.,  July  7,   1916.) 
I — I.     The    following   regulations    are   prescribed    for    the    purpose    of 
carrying  into  effect  the  final  proviso  of  section  25  of  the  National  Defense 
Act,  approved  June  3,  1916,  which  reads  as  follows : 

And  provided  ftirther.  That  for  the  purpose  of  lessening  as  much 
as  possible  inequalities  of  promotion  due  to  the  increase  in  the  number 
of  officers  of  the  line  of  the  Army  under  the  provisions  of  this  Act,  any 
vacancies  created  or  caused  by  this  Act  in  commissioned  grades  below 
that  of  lieutenant  colonel  in  any  arm  of  said  line  may,  in  the  discretion 
of  the  President  and  under  such  regulations  as  he  may  prescribe  in 
furtherance  of  the  purpose  stated  in  this  proviso,  be   filled  by  the  pro- 

[385] 


352    (contd.) 

motion  or  transfer  without  promotion  of  officers  of  other  branches  of  the 
line  of  the  Army;  but  no  such  promotion  or  transfer  shall  be  made  in 
the  case  of  any  officer  unless  it  shall  have  been  recommended  by  an 
examining  board  composed  of  five  officers,  senior  in  rank  to  such  officer, 
and  of  the  arm  to  which  the  promotion  or  transfer  of  such  officer  shall 
have  been  proposed,  who,  after  having  made  a  personal  examination 
<of  such  officer  and  of  his  official  record,  shall  have  reported  him  qualified 
for  service  in  said  arm  in  the  grade  to  which  his  promotion  or  transfer 
■shall  have  been  proposed. 

2.  Any  officer  of  Infantry,  Cavalry,  Field  Artillery,  or  Coast  Artillery, 
lielow  the  grade  of  lieutenant  colonel  is  eligible  for  transfer  to  another 
arm  subject  to  examination  as  required  in  the  above  quoted  proviso,  but 
>iO  officer  will  be  promoted  to  or  transferred  to  any  arm  when  it  would 
place  him  above  an  officer  in  that  arm  who  was  senior  to  him  when  first 
commissioned  in  the  Army,  unless  such  officer  is  junior  to  him  in  relative 
rank  on  account  of  losses  of  files  occasioned  by  sentences  of  courts- 
martial,  failures  to  pass  required  examinations  for  promotion,  or  by 
voluntary  transfers.  This  rule  will  apply  to  each  increment  of  increase. 
(As  amended  by  Par.  II,  Bui.  52,  Nov.  23,  1916.) 

3.  Officers  transferred  in  accordance  with  the  proviso  under  con- 
sideration will  take  their  place  in  the  lineal  list  of  the  arm  to  which 
transferred  according  to  their  relative  rank  at  the  date  of  transfer. 
Officers  desiring  transfer  will  make  application  to  The  Adjutant  General 
of  the  Army. 

Notes  by  the  Author 

1.  Question  for  determination  by  board.  The  only  question  before 
the  board  is  the  determination  of  whether  the  officer  is  qualified  for 
service  in  the  arm  in  the  grade  to  which  his  transfer  is  proposed.  The 
question  of  eligibility  is  one  for  the  War  Department,  and  not  the  board, 
to  determine. 

2.  Nature  and  scope  of  examination.  Under  existing  orders  the  scope 
and  nature  of  the  examination  is  left  entirely  and  absolutely  to  the  board, 
the  only  requirement  being  that  the  board  shall  make  "a  personal  examina- 
tion of  such  officer  and  of  his  official  record."  In  practice,  there  is  no 
mental  examination,  the  officer  being  merely  asked  his  reasons  for  desiring 
to  transfer  ;  what  studying,  if  any,  he  has  ever  done  pertaining  to  the  branch 
of  the  service  to  which  transfer  is  desired,  and  maybe  one  or  two  other 
questions  of  a  similar,  general  nature,  which,  together  with  an  examination 
of  the  officer's  official  record,  will  enable  the  board  to  form  an  estimate  of 
his  qualification  for  service  in  the  arm  in  the  grade  to  which  he  seeks 
transfer. 

[386] 


353-354 

3-     Oath  of  recorder.    You ,  do  swear  that  you  will  faithfully 

and  impartially  discharge  your  duties  as  a  member  of  this  board  in  the 
accurately  and  impartially  record  the  proceedings  of  this  board  and  the 
matter  now  before  you,  and  that  you  will,  according  to  your  best  ability, 
evidence  to  be  given  in  the  case  in  hearing.     So  help  you  God. 

4.     Oath  of  members.     You,  ,  do  swear  that  you  will  faithfully 

and  impartially  discharge  your  duties  as  members  of  this  board  in  the 
matter  now  before  you.    So  help  you  God. 

353.  Summary-court  charges.  The  finding  and  sentence  are 
entered  on  the  face  of  the  charge  sheet.     For  example — 

Finding : 

Of  the  Specifications, — Guilty. 
Of  the  Charges, — Guilty. 
Sentence : 

To  forfeit  two-thirds  of  his  pay  per  month  for  three  months. 

John  A.  Smith, 
Major,  20th  Inf., 
Summary  Court. 
Always  use  the  correct  form  of  sentence,  as  given  on  page  367,  Alanual 
for  Courts-Martial. 

354.  Report  of  inquest.  The  following  is  the  form  given  in 
Appendix  19,  Manual  for  Courts-Martial,  for  the  report  of  investigation  of 
death  by  a  summary  court-martial,  under  the  113th  Article  of  War: 


191... 

From :         summary  court-martial. 

To :  Commanding  ofificer. 

Subject :     Report  of  inquest  over  body  of  ,  deceased. 

I.     Pursuant  to  your  letter   {or,  your  oral  instructions)   of   , 

I  viewed  on  the day  of ,  the  body  of  found  dead  at 

this  post,  and  have  examined  the   following  witnesses,   whose  testimony, 
is  appended  to  this  report: 


2.     From  a  view  of  the  body  and  from  the  evidence  before  me  I  find 

that  at  or  about m.,  on  the day  of (or,  on  or  about  the 

day  of   ) ,   ,  a   of    

Regiment  of  {or  a  civilian),  died  a  natural  death  {or,  com- 
mitted suicide ;  or,  was  accidentally  killed  in  manner  and  circumstances  as 
follows ;  or,  was  killed  by  or  by  some  person  or  persons  un- 
known, in  manner  and  circumstances  as  follows:  {or  otherwise,  as  the 
case  may  be). 


1387] 


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Boy  Scouts,  and  Rifle 
Clubs.  Hand  and  Elec- 
tric Control,  50,  75,  and 
100  feet. 

SHOOTING 
SUPPLIES 

1311  H  Street  N.  W.,  Washington,  D.  C. 

Also  Manufacturer  of  the 
"MOISTUREPROOF"  RIFLE  CASES 


DU  PONT 

Military  Explosives 


THE 

STANDARD 

OF    THE 

WORLD 


Rifle  Smokeless  Division 


E.  I.  du  PONT  de  NEMOURS  &  CO. 

Wilmington,  Del. 


3-IN-ONE 

The  Ideal  Typewriter  Oil  ^jj^mrcj 

It  makes  typewriters  work  easier,  better  and  longer 
with  less  expense  for  repairs  than  any  other  typewriter 
oil  made — because  it  enters  right  into  the  mechanism,  removes 
dust  and  dirt,  spreads  evenly  and  makes  the  machine  work 
easily,  accurately  and  quietly  with  a  minimum  of  friction. 
It  will  not  dry  out,  cake,  turn  rancid  and  is  the  only  oil 
made   that  positively  will   not  gum. 

Preparedness 

It  is  true  preparedness  to  have  a  HANDY  Oil  Can  of  "3 
in  One"  within  reach  and  save  Uncle  Sam's  time  when  he  may 
need   it  the   most   by   using  "3   in   One"   and  avoiding   repairs. 

Making  One  Typewriter  Ribbon  Do 
The  Work  Of  Two 

DO  THIS:  Take  the  ribbon  off  the  machine.  Drop  a 
little  "3  in  One"  on  the  edges  of  the  roll.  Then  place  it  in 
a  tin  box  and  let  it  soak  a  little  while.  A  ribbon  thus  protected 
from  dust  and  air  can  stand  until  you  are  ready  for  a  new 
one.  It  will  give  you  a  ribbon  that  is  superior  in  every  way 
to  a  re-inked  ribbon  and  will  neither  smear  nor  smut.  Try  it. 
Write  for  a  free  sample  and  see  for  yourself.  All  canteens  and 
exchanges,   10,  25,  and   50  cent  bottles — Handy  Oil   Can   25  cents. 


42  DAL  Broadway 


NEW  YCRK 


Used 


Uncle    Sam's  Expert  Riflemen 


HOPPE'S  NITRO  POWDER  SOLVENT  N   .  9 

Trade  V  ark  Registered 
REMOVES— PREVENTS  RUST 

For  Cleaning  High  Power  (Springfield)  Rifles, 
Revolvers   and    Firearms   of   all   Kinds. 

A  compound  that  will  remove  the  residue  of  any 
high  power  powder,  including  Black  Powder.  It  will 
neutralize  any  residue  and  loosen  metal  fouling  and 
leading  that  may  be  left  in  the  barrel  after  cleaning, 
and  prevent  Pitting.  .        ^  ,  ,  .„ 

No.  9  is  the  only  Rifle  cleaning  Solvent  that  will 
remove  Rust,   Metal  fouling  and  Leading. 

For  cleaning  the  .22  cal.  Rifles,  Revolvers  and 
Automatic   Pistols   it   has   no   equal. 

Nitro  Powder  Solvent  No.  9  is  endorsed  by  the 
most    prominent    Riflemen    in    America. 

Used  by  U.   S.  Rifle  leams,  and  at  Buenos  Ayres, 
Argentine,  Matches.     No  Rifleman  or  Quartermaster's 
Department    should    be    without    it. 
Sold  by  Sporting  Goods  Dealers  and  at  Post'Exchanges 


FRANK  A.  HOPPE,  Sole  Manufacturer 


STATION  O. 


PHILADELPHIA,  U.  S.  A. 


tsL^msst^^ 


For 

U.  S.  ARMY 

and 

NATIONAL  GUARD 

Officers  and  Enlisted  Men 

UNIFORMS 

Independent  Military  Organizations 

UNIFORMS 

Military  Training  Caraps 

UNIFORMS 

Boys  Military  and  Society  Clubs 

UNIFORMS 

Official  National  Outfitter 
Boy  Scouts  of  America 

SIGMUND  EISNER  CO. 

Red  Bank,  N.  J. 
New  York  Offlce.  103  Fifth  Avenue 


VISGOU 


SOFTENS 

PRESERVES 

''WATERPROOFS 

SH0tS,BOOTS 
'I^.RWlSS  BELTS 


To  make  your  shoes  waterproof 

To  make  your  shoes  soft  and  comfortable 

To  make  your  shoes  wear  3  times  longer 

To  keep  the  harness  and  saddle  in  ^ood  order 

Use  Viscol 


Viscol  makes  the  leather  soft  and  pliable  and  also 
waterproof.  \'iscolized  leather  remains  soft  and  pliable 
under  continuous  hard  service,  even  when  it  is  worn  in 
salt  water  or  in  snow.  Viscol  is  a  solution  of  a  rubber- 
like  material  which  amalgamates  with  the  leather  sub- 
stance and  is  not  driven  out  of  the  leather  by  heat  or  by 
water,  the  way  oils  are.     Its  beneficial    effect    is   lasting. 

Leather  that  is  treated  mth   Viscol   wears   several     times   as   long   as 

leather  that  haa  not  been  thus  treated. 

Viscol  is  sold  by  many  of  the  Post  Exchanges  and  by  most  shoe  dealers. 
If  you  can  not  procure  it  at  the  nearest  Post  Exchange  or  from  your  shoe 
dealer,  write  to 

VISCOL  COMPANY 


East  Cambridge 


Boston,  Mass. 


*'BANXA''  MILITARY  BOOKS 

A  partial  list.     Send  for  Catalogue 

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By   Major   C.   O.   Shcnill $2.50 

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l!y    Major    .Me.xandcr    E.    Williams $1.10 

Questions  on  Field   Service 

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Questions  on  Manual  for  Courts-Martial  and  Evidence 

By   Lieut.    Ed\vard    F.    Witsell $0.60 

The   Technique   of    Modern   Tactics 

By  ^Lajs.   C.   S.   Bond  and  M.  J.  McDonough $2.65 

The  Mounted   Rifleman 

By   Biig-adier   Geacral  James   Parker Cloth   $1.00;    Paper,   $0.60 

Machine  Guns 

Cy  Capt.  J.  S.  Hatcher,  Lieut.  G.  P.  Wilhelm,  and  Lier.t.  II.  J.  ^lalony.  V.  S. 

Armv $2.50 

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Military  Field   Nctebook 

By  Cai't.   G.   R.   Guild  and  Lieut.   R.   C.   Cotton $0.75 

Field   Sanitation 

-V,v   Lt.    CoL  James   S.   Wilson $1.00 

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By  Lieut    Col.   E.   L.   Munson $1.50 

Oper-tion  OrderSi  Field  Artillery 

By   Lt.    Col.    Harry  G.    Bishop $1-00 

Elements  of   Mo^'ern   Field   Artillery 

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Military   Character,    Habit,    Deportment,    Courtesy,   and    Discipline 

By   Major   M.    B.    Stewart Cloth   binding,   $1.00;    paper,   $0.50 

A  Working  Knowledge  of  Spanish 

By    Lieut.    Gary    I.    Crockett $0.75 

Lessons   in    Visual    Signalling 

By   Lieut.    M.    A.    Pakn $0.60 

Practical  English  Punctuation 

]!y    M.    Lyle    Spencer $0.60 

Tactical  Principles  and  Problems 

By    Capt.    M.    E.    ITanna .$2.50 

Adjutants'   Manual 

By     Major     Courtland     Nixon $1.15 

Exercises  for  Systematic   Scout  Instruction 

By    Capt.    11.    J.    JilcKenney $1.25 

Five   Tactical    Principles   and    Uniform    Tactical    Training 

By  Lt.   Col.   V.   A.   Caldwell $0.50 

Criticisms  upon  Solutions  of  Map  Problems 

By    Captain    C.    T.    Boyd $2.00 

One  set  of  Gettysburg  maps  for  same,  unmoupted,  price  20c,  mounted,  price  35c. 
Catechism    of    Uniform    Tactical   Training 

By    Lieut.     Col.     V.     A.     Caldwell $1.00 

Military  Aviation 

By   Capt.   H.   LeR.   Muller $2.50 

New  titles  are  constantly  appearing'  and  it  will  pay  you  to  keep  in  touch  with 
"BANTA."  Their  books  are  all  standard,  tried  texts  and  references  which  have  been 
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GEORGE  BANTA  PUBLISHING  COMPANY 

MENASHA,  WISCONSIN 


THE  MOSS  PUBLICATIONS 

(By  Major  Jas.  A.  Moss,   U.   S.  Army) 
(Published  by  Geo.   P.anta  PuMishing  Co.,  Menasha,  Wis.) 

OFFICERS'  MANUAL.  An  invaluable  guide  in  all  matters  pertaining  to  the  social 
and  official  "Customs  of  the  Service,"  and  in  administration,  duties  of  company- 
officers,  adjutants,  quartermasters,  etc.  Especially  valuable  to  officers  of  the 
National  Guard  and  officers  just  joining  the  Army $2.50 

NONCOMMISSIONED  OFFICERS'  MANUAL.  Covers  in  a  simple,  practical  way 
the  duties  of  all  grades.  Based  on  the  collated  experiences  of  over  50  experienced 
noncommissioned    officers    of    the    Regular    Army $1.50 

PRIVATES'  MANUAL.  (Profusely  illustrated.)  Gives  in  one  book,  in  convenient, 
illustrated  and  understandable  form,  the  principal  things  the  soldier  should  know, 
and  which  one   must   now   go   through  many  books  to   get $1.00 

MANUAL  OF  MILITARY  TRAINING.  (Profusely  illustrated.)  Makes  unnecessary 
all  other  books  for  the  training  and  instruction  of  Volunteer  COMPANIES  and  of 
COMP.\NY  officers  of  Volunteers.  Adopted  as  the  military  textbook  of  over  ninety 
(90)  of  our  military  schools  and  colleges.     60,000  copies  sold  in  two  years $2.25 

QUESTIONS  ON  MANUAL  OF  MILITARY  TRAINING.  This  book  is  prepared 
for  use  with  the  Manual  of  Military  Training  and  enables  mastery  of  the  manual 
and   preparation  as  nothing   else   will    for   recitations   and   examinations $0.50 

APPLIED  MINOR  TACTICS.  (Including  Map  Problems,  War  Game,  Map  Reading, 
and  Map  Sketching.)  Revised  Edition.  Simplified  for  beginners.  Especially 
adapted  to  the  instruction  of  subalterns,  noncommissioned  officers  and  privates  in 
their  duties   in   campaign -. $1.25 

FIELD  SERVICE.  Treats  the  subject  in  a  practical,  concrete  way,  giving  valuable 
suggestions  as  the  result  of  the  experience  of  a  number  of  officers  and  enlisted 
men $1.25 

INFANTRY  DRILL  REGULATIONS  SIMPLIFIED.  (Profusely  illustrated.)  An 
illustrated,  annotated  and  indexed  edition  of  the  War  Department  edition.  Invalu- 
able to  beginners   and  to   students   of   Infantry   Drill   Regulations    $0.75 

SPANISH  FOR  SOLDIERS.  (Capt.  John  W.  Lang,  collaborator.)  A  combination 
grammar  and  English- Spanish  and  Spanish-English  dictionary  and  phrase'  book, 
intended  to  give  officers  and  soldiers  a  fair  working  conversational  knowledge  of 
military   Spanish $1.00 

SELF-HELPS  FOR  THE  CITIZEN-SOLDIER.  (Profusely  illustrated.)  (Major 
M.    B.    Stewart,   collaborator.)      A   popular  explanation  of  things   military $1.25 

RIOT  DUTY.  Presents  the  subject  in  practical,  tabloid  form,  telling  an  officer  exactly 
what   do  to   tactically   and  legally   if  ordered   on   riot   duty $0.50 

ARMY  CHANGES.  Published  quarterly.  Gives  all  changes  in  the  Army  Regula- 
tions, Drill  -Regulations,  Manual  of  Guard  Duty,  Field  Service  Regulations,  and 
forty  (40)  other  War  Department  publications,  from  the  dates  of  their  publication 
to  the  date  of  publication  of  the  last  number  of  Army  Changes.  Single  copies, 
50  cents;   Annual   subscription,  .$1.50. 

ARMY  PAPERWORK.  An  exhaustive  and  practical  presentation  of  the  subject  with 
numerous  "models"  of  letters,  reports,  returns,  proceedings  of  boards,  etc $2.00 

MILITARY  TRAINING  FOR  BOYS.  Profusely  illustrated.  (Major  M.  B. 
Stewart,  collaborator.)  Intended  to  develop  body,  character,  and  patriotism. 
Patriotism,  obligations  of  citizenship,  drill,  manual  of  arms,  personal  hygiene,  camp 
sanitation,  care  of  health,  etc.,  are  fully  covered  in  simple,  conversational  language 
calculated  to  appeal  to  boys $0.50 


PEACE  AND  WAR  DUTIES  OF  THE  ENLISTED  MAN.  Gives  in  condensed, 
readable  form,  the  principal  duties  of  the  enlisted  man  in  garrison,  in  camp,  on  the 
march,   on   guard,   patrolling,   in   battle,   etc $0.50 

TRENCH  WARFARE.  (Profusely  illustrated.)  For  the  training  and  instruction 
of  men  and  officers  in  trench  warfare.  Based  on  the  latest  information  from  the 
battle   fronts    of   Europe $1.25 

QUESTIONS  ON  INFANTRY  DRILL  REGULATIONS.  They  bring  out  and 
emphasize  every   point   in  every  paragraph $0.50 

COMPANY  TRAINING.     Covers  training  of  company  in  attack  and  defense.    ..$0.50 

EXTRACTS  FROM  ARMY  REGULATIONS.  (With  questions.)  Consists  of  the 
paragraphs  that  are  applicable  to  Line  officers  in  particular,  especially  those  just 
entering    the    service $1.50 

COMBINED  ARMY  PUBLICATIONS.  A  combination  in  ONE  book  the  size  of 
Manual  for  Courts-martial,  of  Rules  of  Land  Warfare,  Field  Service  Regulations, 
Small-arms  Firing  Manual,  Manual  of  Interior  Guard  Duty,  Uniform  Regulations, 
and   Manual   for    Courts-martial $2.25 

QUESTIONS  ON  COMBINED  ARMY  PUBLICATIONS.  Brings  out  and  empha- 
sizes  every  point  mentioned  in   "COMBINED  ARMY  PUBLICATIONS."    ..$1.25 

OUR  FLAG  AND  ITS  MESSAGE.  (Major  M.  B.  Stewart,  collaborator.)  He  who 
reads  it  without  experiencing  thrills  is  not  an  American $0.25 

WHAT  SAMMY'S  DOING.  (Profusely  illustrated.)  (Capt.  Wm.  H.  Waldron, 
collaborator.)  (Due  from  press  August,  1917.)  A  pictorial  sketch  of  a  soldier's 
life  in  one  of  our  big  training  camps $0.75 

ORIGIN  AND  SIGNIFICANCE  OF  MILITARY  CUSTOMS.  Including  military 
miscellany   of   interest    to   soldiers   and    civilians.      (Profusely   illustrated.)     ....$0.50 

ARMY  MANUAL  FOR  MILITARY  SURGEONS.  (Due  from  press  August,  1917.) 
(Major  Frank  T.  Woodbury,  collaborator.)  Covers  the  garrison  and  field  duties 
of  surgeons  in  the  military  service  of  the  United  States $2.00 

A   B    C's   OF   PERSONAL   PREPAREDNESS.      (Profusely   illustrated.)      (Due 

from  press  August,  1917.)     A  self-instructor  for  home  use $0.50 

Intended    to   be   used   with   the   "Dandy   Dummy    Gun."    $0.75 

$1.25 
(Plus    transportation    charges    on    gun.) 


PUBLISHERS 

GEORGE  BANTA  PUBLISHING  COMPANY 

MENASHA,  WISCONSIN 

iJ^Banta's   Complete   Catalogue  of   Military   Books  will  be  mailed  on  application. 


UNIVERSITY  OF  CALIFORNIA  AT  LOS  ANGELES 

THE  UNIVERSITY  LIBRARY 

Tliis  book  is  DUE  on  the  last  date  stamped  below 


,au  :6^  i94j 


MAR  6 


1942 


rm  L-B 
1-1, '41 (1122) 


UB 

283       IX)ss   - 
M85       Arir^'  paperwork 
cop.  1 


UC  SOUTHERN  REGIONAL  VBRJIj;[,Sini 


AA    000  480  999    2 


UB 
285 

M85 
cop.l 


CALIFORNIA, 
RY, 

3,  CALIF. 


iimiiMmmnmmi 


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lijliyillpiiiimiiiniiiiiiiipiiig 


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